Library Board of Trustees

Tuesday, August 27, 2024 City of Corona City Council Chambers 400 S. Vicentia Ave. Corona, CA 92882 City Council Chambers - 5:30 PM Jami Merchant, Chair Aisha Kennerly, Vice Chair Shirley Towler-Hayes, Trustee Cherise Leonard, Trustee Ruth Heineman, Trustee Library Board of Trustees Minutes - Final

August 27, 2024Library Board of Trustees Minutes - Final CALL TO ORDER Vice Chair, Aisha Kennerly, called the meeting to order at 5:31 PM. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Trustee, Cherise Leonard. ROLL CALL Vice Chair Aisha Kennerly, Trustee Shirley Towler-Hayes, Trustee Cherise Leonard, and Trustee Ruth Heineman Present 4 - Chair Jami MerchantAbsent 1 - MEETING MINUTES 24-05611. Approval of the minutes of the regular board meeting held on June 25, 2024 A motion was made by Trustee Heineman, seconded by Trustee Leonard, that the Minutes be accepted. The motion carried by the following vote: Aye: Vice Chair Kennerly, Trustee Towler-Hayes, Trustee Leonard, and Trustee Heineman4 - CONSENT CALENDAR 24-06582. Board Graph, Stats, Calendar, and Flyers A motion was made by Trustee Leonard, seconded by Trustee Towler-Hayes, that this Consent Calendar be accepted. The motion carried by the following vote: Aye: Vice Chair Kennerly, Trustee Towler-Hayes, Trustee Leonard, and Trustee Heineman4 - COMMUNICATIONS FROM THE PUBLIC None. ADMINISTRATIVE REPORTS 24-06613. Library Report August 2024 Director, Donna Finch, introduced Library Manager, Daniell Whittington, and the reports to be presented. Daniell presented the Library report. She reported on 1000 Books Before Kindergarten. Every 50 books earns a prize. This program is supported by the California State Library and the California Library Literacy Services. You can sign up on our Children's page or call the children's desk. You will receive a Books Before Kindergarten journal. We had our Back to School Book Fair on Thursday, August 15th. This was a free event. The children were issued pretend money to purchase real supplies. It was a fun way to practice their math and money management skills. Page 1 City of Corona Printed on 9/25/2024

August 27, 2024Library Board of Trustees Minutes - Final We are starting a new after school program called Wally Workshops. This started on August 12th. They will continue on the third Wednesday of every month for ages 10-15 from 2:00-3:30 PM. They will learn more about various fields - photography, social media influencing, and more. Upcoming events are: September 11th is our Culinary Science - The Art of Butter Making from 2:00 - 3:30 PM for ages 6th - 8th grade; September 16th is our Library Loop Group from 5:30 - 7:30 PM for ages 16+; September 19th is our Literacy and Loteria event from 4:30 - 5:30 PM for Families; and September 26th is Karaoke and Open Mic night from 6:00 - 7:30 PM for ages 18+. June Top Titles - Fiction. Pokemon Adventures (Pokemon Adventures, vol.1-), Kusaka - 70 checkouts. June Top Titles - Non-Fiction. Primary Phonics set 3, Makar - 19 checkouts. June Top Titles - eBooks. Down to the Wire, Rosenfelt - 7 checkouts. July Top Titles - Fiction. Pokemon Adventures (Pokemon Adventures, vol.1-), Kusaka - 69 checkouts. July Top Titles - Non-Fiction. Primary Phonics set 3, Makar - 39 checkouts. July Top Titles - eBooks. High Heat, Child - 6 checkouts. Library Calendar of Event for September - We will be closed on the 2nd of September for Labor Day. On the back of the calendar we have our Computer Basics classes, Teen Game Night, and our Corona ReaderCon that we are putting on with our Friends of the Corona Public Library. Upcoming Items. Library will be closed for Labor Day. CNUSD School Librarian's Luncheon will be September 4th. September 24th is the next Library Board of Trustees' Meeting. September 28th will be our ReaderCon Event with Children's and YA authors. Trustee, Leonard, asked about the time of the Wally Workshops and that the High Schools will not be out during that time. Daniell said we are initially focusing this activity on the Middle School age children and if we see that we are getting more interest from High School age students we will discuss changing the time or having a second workshop. Trustee, Heineman, mentioned how busy the library is and the wide variety of programs the library has to offer. It is wonderful. Vice Chair, Kennerly, she particularly likes the 1000 Books Before Kindergarten. 24-06624. Year End Report Jennifer Bauserman, Library Supervisor, presented the Year End Report. Year End Statistics include: Annual patron visits, public computer usage, circulation statistics, program totals, social media and website engagement, collection size, passport revenue, and library volunteers. Patron visits was 221,680 which is a 2% increase from the previous year and an increase of about 3% per hour. Open+ had an increase of 34% during Saturday mornings. Public computer usage has increased about 23% and Wifi usage increased by 25%. Total circulation of materials increased by 18% and eMedia had a huge increase of 130% due to our Hoopla users. Materials circulation - largest portion checked out comes from Children's books, followed by e-Media, and then Adult books. Program numbers have increased drastically due to our partnership with CNUSD Adult School. Our Teen programs did see an increase as well. Children's programs and storytimes have stayed about the same as the last few years. Overall program attendance has increased by about 16%. How our City interacts with the Library is through Instagram. Instagram had a growth of 47% in followers and a 72% increase in engagement. Instagram with graphics and reels is where we are reaching the most engagement. Library volunteers increased by about 5% and the volunteer hours increased by 20%. More people are Page 2 City of Corona Printed on 9/25/2024

August 27, 2024Library Board of Trustees Minutes - Final volunteering and offering their time. She shared a video with highlights of the last year. Trustee, Heineman, asked how big is the staff that do all of these things at the Library. Jennifer said 52 without Circulation and Shelving and Reservations. Her team consists of 14 staff members and some of them are part-time. Trustee, Leonard, she is always amazed about the number of things the Library offers. She asked about Star Wars Reads. Jennifer said the storytime will be the first Thursday of October and the reading challenge will go all through October. Vice-Chair, Kennerly, said this is a perfect example of "Engagement". She wishes we had all of this back in our day. Everyone is having so much fun. Good job. Trustee, Towler-Hayes, said what a beautiful promotional video that was. It was so exciting. She said there are always tons of children when she is here on Thursday mornings for the Fiction Book Club. Thank you for putting the new books on your Facebook page. Thank you for adding all of the titles to Hoopla as well. 24-06635. SAYL Report Martin Villegas, Library Specialist II, reported on Summer at Your Library 2024 Recap. He reported on the Read, Renew, Repeat theme of SAYL. We had a Summer Kickoff and Finisher's Party Event. They color coded the calendar to represent the age range of the programs during SAYL. Returning Programs were: Adaptive Story Hour (14+ with caregiver), Guided Storywalk @ Mountain Gate Park, Mini Makers (6-12), Movie Matinee, On the Go @ Splashpads, Passive Activities, Teen Game Night (13-17), and Teen Murder Mystery (13-17). New Programs: Special Events - Summer Kickoff Event, Environmental Literacy Fair, and Maker Exchange Recycled Art Contest. Recurring Programs - Maker Masterclass (13+), STEM for Little Twigs (3+), and Summer Paint & Sips (21+). SAYL Kickoff, Wild Wonders. 343 attended the Wild Wonders event. The Environmental Literacy Fair offered attendees to play games, crafts, and learn how to live sustainably. We had some local groups come with displays and interacted with the participants. We had 27 teens come to our teen game night. One went home with a prize (Lego set). The annual murder mystery dinner had 30 people come out and enjoy a free meal and participate in solving the "Who Done It". The Maker Masterclass was a maker program for teens and adults. The Recycled Art Contest was for ages 5 - Adults and recycled material was used to make an art display. STEM for Little Twigs for 3 - 6 year olds involved crafts, games, and puzzles. The Summer Paint & Sip Nights were a great success. There were 2 events and all 30 spots were filled. We had 226 overall programs with 9,997 attendees. 77 programs for Early Learners/Children with 6,836 attendees. 14 programs for Teens with 192 attendees. 103 programs for Adults with 1,815 attendees. 32 Off Site programs with 1,154 attendees. This was a 223% increase from the previous year. He shared a video of SAYL. Summer Reading Challenge ran from June 3rd - July 26th. Prize distribution was from June 10th - July 26th for all ages. Beanstack was our new app used to signup, log your reading minute, and earn points. You earn prizes with the points you earn. We can use it for all of our reading challenges. We had prizes for all ages that were given out. We also gave patrons the opportunity to participate in Grand Prize Drawings. The winners were chosen by the Beanstack app. Overall we had 1,616 total readers, 4,461 prizes claimed, and 1,504,147 collective minutes read. We had an expected dip in overall participants due to the new app. We had an unprecedented adult participation, a dramatic increase in percentage of participants who earned at least one prize, and we continued to have Page 3 City of Corona Printed on 9/25/2024

August 27, 2024Library Board of Trustees Minutes - Final an increase in volunteers and hours served. We had a total of 34 volunteers, 496 hours volunteered and a 150% increase from 2023. Trustee, Leonard, said that the SAYL events were amazing. Her daughter read every book in the Heidi Heckelbeck series and has now discover the children's audio books. Trustee, Towler-Hayes, she said thank you for all that you do. Trustee, Heineman, I am just amazed at the staff and volunteers to put on a program like this. Vice Chair, Kennerly, said that you all deserve a pat on the back for a job well done. 24-06646. Budget Update Corona Public Library Katherine Backus, Management Analyst I, presented the Budget Update for the Corona Public Library Fiscal Year 2025. The Library's budget consists of several different portions which include: the General Fund, Measure X funding, Friends of the Library donations, grants and Developer Impact Fees (DIF). Community Services has an overall budget of $14,552,917 and out of that the Library Collection Management team has $1,216,378, and Literacy and Community Engagement has $564,617 for a Total Library General Fund Budget of $1,780,995. This does include personnel. Measure X funds consists of Personnel - 2 Librarians, 1 Office Assistant, and 2 Library Assistant (PT) for $237,845; eMedia and Databases (normally funded by DIF $97,065; New staff workstations for $50,000; Collection HQ & ESP: evidence-based collection development software for $13,174; Designer for Adult Area Renovation for $12,000; Books for $23,826; Program Expenditures for $21,665 for a total of Measure X funding of $455,575. Friends of the Corona Public Library has agreed to provide the following: SAYL Fiscal Year 2025 of $24,000; Books for $20,000; new community room tables and chairs for $45,000; Hoopla e-Media for $70,000 for a total donation amount of $159,000. Other Funding Sources include: Capital Improvement Project (CIP) - Heritage Room Expansion for $300,000; English as a Second Language (ESL) Grant FY 2025 for $91,850; Adult & Family Literacy Grant (pending approval) for $65,396; High-Speed Broadband Grant for $250,666; Building forward Grant (Security Cameras) for $216,992; ZipBook Grant (pending approval) for $33,779, and DIF funds for $14,952. Trustee, Heineman, asked about Measure X funding. Donna responded that Measure X was a 1 cent sales tax initiative that passed in 2020 that goes directly to the City and the Community Services Department receives a portion of that. Ruth asked about the designer for the adult area and how it would be funded. Daniell mentioned that the adult area is in great need of a refresh and electrical. She will be mentioning this next month in the Library projects update. $12,000 will go for someone to design and create concepts for a new adult area refresh. We are in talks with Economic Development and the City Manager's office to put in a new innovation center that will help fund the project. Trustee, Leonard, asked about how many books does $23,000 fund. Daniell responded about 1500 books. Cherise responded that with as large of a populated city that we are, it doesn't seem like a very large budget. Cherise mentioned that we should have at least one book per citizen. Trustee, Towler-Hayes, mentioned that for books we have a total for $43,000 and $70,000 for Hoopla. She asked about how much each downloadable book is now. Daniell mentioned that they are about $2.30 on average per download. Shirley says this seems to be the most popular form of books these days. Katherine mentioned that we also receive the ZipBooks for our collection as well. Shirley asked if the majority of the funds for books go to children's books. Jennifer said yes that is true. 74% of the checkouts are for children's books. Then e-Books and adult books are close together. Page 4 City of Corona Printed on 9/25/2024

August 27, 2024Library Board of Trustees Minutes - Final TRUSTEE COMMUNICATIONS Trustee, Leonard, said that the Friends are honored to serve the Library and the surrounding community. She would like to encourage anyone to visit their bookshop. They are super excited to co-sponsor the ReaderCon event on September 28th for Children and Teens. The Friends currently do two Adult author events, but they are very excited to do this event as well. Thank you to Casey, Jennifer, and Daniell for everything they are doing. There are 12 authors currently signed up. There will be illustrators and Bilingual authors. They invite everyone to come out and join us. Trustee, Heineman, When will we be seeing the Strategic Plan? Daniell said that they had a draft meeting today and they will be going back through to make sure that all of the objectives and strategic items are ready. The next step is to send it over to the City Manager's office and then present to the trustees. She asked if the Heritage Room is really going to take a couple more months. Daniell said that is a great question. We are currently waiting for the large store front windows before we can begin to complete the project. Ruth asked if the trustees could get a sneak peek when it is ready. Daniell agreed. ANNOUNCEMENTS Donna Finch, Community Services Director, just wanted to thank the Friends of the Corona Public Library for their generosity and how wonderful the Friends have been. She feels that our partnership has flourished in the last couple of years. The Library team has done a fantastic job taking the initiative to give us our first ever Annual Report for the Library. Ms. Bauserman touch on a lot of the highlights in her presentation, but we have so much information that we wanted to share about the programs, services, and participation statistics. There is so much that the Library is doing and we are really excited to share it with the trustees as well as the community. Daniell mentioned that the library will have it on our website as well as QR codes available to view it on your mobile device. ADJOURNMENT The meeting was adjourned at 6:47 PM. Katherine Backus Meeting Recorder Page 5 City of Corona Printed on 9/25/2024

August 27, 2024Library Board of Trustees Minutes - Final Corona City Hall Online, All the Time- www.coronaca.gov NOTICE TO THE PUBLIC: If you challenge any items on the agendas in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Library Board of Trustees at or prior to this public hearing. Agendas for all Library Board of Trustees' meetings are posted at least 72 hours prior to the meeting in the breezeway display case at City Hall. A complete agenda packet is available for public inspection during business hours at the Corona Public Library. Any materials relating to an item on the agenda which are distributed to all, or majority of all, members of the Library Board of Trustees after the posting of the agenda will also be available at the same time for public inspection during business hours at the Corona Public Library. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the ADA Coordinator at (951) 736-2235. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II]. MEETING IS BEING RECORDED Page 6 City of Corona Printed on 9/25/2024

Tuesday, August 27, 2024 City of Corona City Council Chambers 400 S. Vicentia Ave. Corona, CA 92882 City Council Chambers - 5:30 PM Jami Merchant, Chair Aisha Kennerly, Vice Chair Shirley Towler-Hayes, Trustee Cherise Leonard, Trustee Ruth Heineman, Trustee Library Board of Trustees Meeting Final Agenda - Final

August 27, 2024Library Board of Trustees Library Board of Trustees Meeting Final Agenda - Final CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL MEETING MINUTES 1. 24-0561 MINUTES - Approval of the minutes of the regular board meeting held on June 25, 2024 Minutes 6-25-24 Draft Attachments: CONSENT CALENDARAll items listed on the Consent Calendar are considered to be routine matters, status reports or documents covering previous Library Board of Trustee items. The items listed on the Consent Calendar may be enacted in one motion. With the concurrence of the Library Board of Trustees, a Trustee or any person in attendance may request that an item be removed for further consideration. 2. 24-0658 CONSENT CALENDAR - Board Graph, Stats, Calendar, and Flyers 2024-25 BoardGraphs July 2025 2024 June Stats 2024 July Stats 2024 Calendar of Library Events Dungeons and Dragons Campaign Fall 2024 Maker Exchange Flyer Spanish Bilingual Storytime - English & Spanish STEM for Little Twigs Flyer Children's Paper Craft Party Sept 2024 flyer Culinary Science Butter Making Flyer Open Mic Night 2024 Flyer ReaderCon 2024 Flyer WALLY Workshops Flyer Attachments: COMMUNICATIONS FROM THE PUBLICPersons wishing to address the Library Board of Trustees on items listed on the agenda are requested to identify themselves and state the matter on which they wish to comment. No action will be taken on matters not listed on the agenda. The Library Board of Trustees would appreciate your cooperation in keeping your comments brief. ADMINISTRATIVE REPORTS Page 2 City of Corona Printed on 8/22/2024

August 27, 2024Library Board of Trustees Library Board of Trustees Meeting Final Agenda - Final 3. 24-0661 REPORT - Library Report August 2024 Library Report - August 2024 Attachments: 4. 24-0662 REPORT - Year End Report YearEndTrusteeReport Attachments: 5. 24-0663 REPORT - SAYL Report CPL SAYL Report 2024 Attachments: 6. 24-0664 REPORT - Budget Update Corona Public Library Administrative Report Budget Update Attachments: TRUSTEE COMMUNICATIONS ANNOUNCEMENTS ADJOURNMENT Corona City Hall Online, All the Time- www.coronaca.gov NOTICE TO THE PUBLIC: If you challenge any items on the agendas in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Library Board of Trustees at or prior to this public hearing. Agendas for all Library Board of Trustees' meetings are posted at least 72 hours prior to the meeting in the breezeway display case at City Hall. A complete agenda packet is available for public inspection during business hours at the Corona Public Library. Any materials relating to an item on the agenda which are distributed to all, or majority of all, members of the Library Board of Trustees after the posting of the agenda will also be available at the same time for public inspection during business hours at the Corona Public Library. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the ADA Coordinator at (951) 736-2235. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II]. MEETING IS BEING RECORDED Page 3 City of Corona Printed on 8/22/2024