Board of Education Regular Meeting

4 Monday, March 6, 2023 Board of Education Regular Meeting "REVISED" Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:30 p.m. (Executive Session from 5:30 p.m. - 6:00 p.m.) 1. Call to Order Subject A. Roll Call Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 1. Call to Order Type Procedural File Attachments 2. Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 2. Agenda Type Action, Procedural Recommended Action Motion to approve the agenda as presented File Attachments 3. Executive Session: 5:30 p.m. - 6:00 p.m. Subject A. Motion to move to Executive Session. Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 3. Executive Session: 5:30 p.m. - 6:00 p.m. Type Action Recommended Action Motion to move to the Executive Session to consider one or more of the reasons listed below. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 4. Communications Subject A. Communications Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 4. Communications Type The Board welcomes communications from a variety of internal stakeholders and community partners. Among those invited to address the Board are: the Champaign Federation of Teachers (CFT), the Champaign Educational Support Professionals (CESP), PTA Council, the C-U Schools Foundation, Chief Communications Officer, our Student Ambassadors, Members of the Board itself and the Superintendent. The Board President will inform the public which of these speakers will be addressing the Board at the start of each meeting. File Attachments Shelia Boozer Board Presentation.3-6-23.pdf (7,376 KB) 5. Reports: New Business Subject A. School Spotlight - Jefferson Middle School & Dr. Howard Elementary: Dr. Laura Taylor Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 5. Reports: New Business Type Topic : School Spotlight - Dr. Howard Elementary School and Jefferson Middle School Background Information: Throughout the second semester, schools will provide the Board of Education with an update highlighting progress related to their school improvement plans and district improvement initiatives. Focusing on strategies and elements found in Priority 4: Organizational Alignment of the Champaign Unit 4 Strategic Plan, school leaders will share information related to Instructional Excellence, their School Improvement Leadership Team (SILT), Focused Schools Work (Prek-8), Data & Accountability, Equity, and Family & Community Engagement. Dr. Howard Elementary School – Suzanne Meislahn, Principal Jefferson Middle School – Jesse Guzman, Principal Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment Evaluation: N/A Superintendent’s Recommendation: Informational item only; no action required. File Attachments Jefferson - School Spotlight.pptx.pdf (5,753 KB) DH Board Presentation.pptx (1).pdf (3,509 KB) Subject B. First Read of PRESS Issue 110 Policy Updates and Policy 7:270 Update: Dan Casillas Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 5. Reports: New Business Type TOPIC: First Read of PRESS Issue 110 Policy Updates and Policy 7:270 Update BACKGROUND INFORMATION: In November, the Board approved the PRESS Plus subscription, which provides periodic updates and revisions to the District Policy Reference Manual. The periodic updates are based upon changes in the law and best practices published two to three times a year. The Board Policy Committee recommends the attached changes and the updated policies that were missed in the overhaul of the Policy Manual that was adopted March 28, 2022. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: As reviewed ASSESSMENT/EVALUATION: None RECOMMENDATION: Informational item only; no action required. CONTACT PERSON(S): Daniel Casillas, Director of Human Resources Development Attachment: PRESS Issue 110 Policy Updates 7:270 Administering Medicines to Students File Attachments 7.270 Administering Medicines to Students DRAFT 110 UPDATE.pdf (110 KB) CUSD4 PRESS Issue 110 Policy Updates 2-28-2023.pdf (609 KB) 6. Action Agenda: New Business Subject A. Student Code of Conduct 2023-24: Orlando Thomas Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 6. Action Agenda: New Business Type Topic : Student Code of Conduct 2023-24 Background Information: The Student Code of Conduct is one of the foundational components of our district-wide behavior management plan. The Code consists of an informational section that provides an overview of the tenets of Unit 4’s Student Code of Conduct, elementary and secondary sections that discuss disciplinary violations and consequences, and elementary and secondary glossaries. New this year are sections on parent communication, attendance, and student Chromebooks. Staffing/Staff Development Needs: Staff development will be provided to building administrators and campus personnel, including new teachers, substitute teachers, and bus drivers/monitors. Financial Implications: Students will receive the Code electronically via their individually assigned Chromebooks. Staff will receive hard copies. Printing costs are estimated to be approximately $1,850. Assessment Evaluation: None. Superintendent’s Recommendation: I recommend that the 2023-24 Student Code of Conduct be approved. Contact Person(s): Orlando Thomas, Executive Director of School Supports & Choice File Attachments ParentCommunicationProtocol.pdf (15 KB) StudentChromebookExpectations.pdf (71 KB) Attendance Expectations.pdf (95 KB) COC SummaryofChanges for 2023-24.pdf (139 KB) 7. Report: Informational Subject A. Public Comment: Amy Armstrong Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 7. Report: Informational Type TOPIC: Public Comment BACKGROUND INFORMATION: Following board protocol, Dr. Gianina Baker, along with support from board member Heather Vazquez and board member Elizabeth Sotiropoulos, requested that an agenda item regarding public comment be placed on the agenda for discussion. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: N/A RECOMMENDATION: Informational item only; no action required. CONTACT PERSON(S): Amy Armstrong, Board President File Attachments Unit 4 Board Protocols_FINAL.pdf (256 KB) Policy 2.230 Public Participation at Board of Education Meetings.pdf (116 KB) 8. Consent Agenda - New/Unfinished Business Subject A. Motion to Approve the Consent Agenda - New/Unfinished Business Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type File Attachments Subject B. Resolution Authorizing Sale of District Personal Property: Henry Walker/Ashlee McHaney Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution Authorizing Sale or Disposal of District Personal Property BACKGROUND INFORMATION: The Illinois School Code requires the Board of Education to approve the Disposition of District Personal Property. The District has identified such personal property is no longer needed for District purposes. A board Resolution is required to sell or dispose of District Personal Property. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: N/A RECOMMENDATION: The administration recommends that the Board of Education approve the disposal/sale of personal property identified in the resolution. CONTACT PERSON(S): Henry Walker, Executive Director of Facilities and Services Ashlee McHaney, Assistant Director of Operations, Purchasing, and Inventory File Attachments Resolution Authorizing Sale_Disposal of District Personal Property 3.06.23.pdf (75 KB) Subject C. Completed FOIA Requests - February, 2023: Stacey Moore/Garret Hill Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Completed FOIA Requests - February, 2023 BACKGROUND INFORMATION: The following Freedom of Information (FOIA) requests were completed during February 2023: Mihelich, Nathan (IL Retired Teachers) - Employee Data Arnold, Christy - Choice Algorithm Inputs Neilsen, Molly - Choice Data Leinart, Colleen - Unclear Leinart, Colleen - Jefferson Portables Leinart, Colleen - Emails FINANCIAL IMPLICATIONS: N/A RECOMMENDATION: Administration recommends the Board accept the February 2023 FOIA report. CONTACT PERSON(S): Stacey Moore, Chief Communications Officer Garret Hill, Director of Communications File Attachments Subject D. Human Resource Changes: Ken Kleber Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Human Resource Changes BACKGROUND INFORMATION: There are a total of thirty-six (36) human resources changes for Board approval this evening. The specific changes are listed in the attached PDF document. FINANCIAL IMPLICATIONS: Employees are compensated in accordance with the Collective Bargaining Agreements with the Champaign Federation of Teachers (CFT) or Champaign Educational Support Professionals (CESP), or within guidelines previously established by the Board of Education. RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve these human resources changes. The Superintendent is authorized to notify employees of this action. CONTACT PERSON(S): Ken Kleber, Assistant Superintendent of Human Resources File Attachments HR Changes - 3-6-2023.pdf (184 KB) Subject E. Release of Licensed Staff: Ken Kleber Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Release of Licensed Staff BACKGROUND INFORMATION: The Board of Education is required by law to notify any non-tenured teacher via written notice at least forty-five (45) days before the end of any school term if he/she will not be re-employed for the following term. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: The financial implications will be determined by the salary assigned to these individual staff members and whether or not the positions assigned to these staff members are filled by returning employees or eliminated. ASSESSMENT/EVALUATION: None RECOMMENDATION: It is the administration’s recommendation the attached identified licensed staff be released for the reasons indicated. CONTACT PERSON(S): Ken Kleber, Assistant Superintendent of Human Resources Attachment(s): __2__ pages File Attachments Licensed Staff Releases Board Document 3-6-23.pdf (216 KB) Subject F. Bills & Treasurer's Report - February: Linda Matkowski Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type File Attachments Attorneys Paid - February 2023.pdf (113 KB) Check Register - February 2023.pdf (153 KB) District Investments - February 2023.pdf (78 KB) Revenue and Expenditure Comparison February 2022 vs February 2023.pdf (132 KB) Subject G. Approval of Minutes from February 13, 2023 & February 27, 2023 Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type File Attachments 9. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 9. Public Comment Type File Attachments 10. Board Member Communications Subject A. Communications From Board Members Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 10. Board Member Communications Type File Attachments 11. Report Subject A. Whom Did We Affect and Whom Do We Tell? Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 11. Report Type File Attachments 12. Future Meetings Subject A. Regular Board Meeting: March 27, 2023 and April 10, 2023 Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 12. Future Meetings Type File Attachments 13. Executive Session Subject A. Motion to move to Executive Session. Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 13. Executive Session Type A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 14. Open Session Subject A. Reconvene in open session for possible action on items discussed in closed session. Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 14. Open Session Type Information File Attachments 15. Adjournment Subject A. Motion to adjourn the meeting. Meeting Mar 6, 2023 - Board of Education Regular Meeting Category 15. Adjournment Type Action File Attachments