Regular Board of Education Meeting for West Aurora School District 129

2 Monday, January 6, 2025 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for January 6, 2025 Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.2 Approval of Minutes from the December 9, 2024 Open and Closed Board Meetings Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the December 9, 2024 open and closed board meetings. Minutes View Minutes for Dec 9, 2024 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.3 Approval of the Bill Listing for January 6, 2025 Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve bill listing for January 06, 2025 Goals Financial Responsibility File Attachments December 11, 2024 Detail Report.pdf (3 KB) December 11, 2024 Fund Report.pdf (4 KB) December 20, 2024 Fund Report.pdf (4 KB) December 20, 2024 Detail Report.pdf (4 KB) December 23, 2024 Fund Report.pdf (4 KB) December 23, 2024 Detail Report.pdf (3 KB) December 20, 2024 Fund Report pcard.pdf (4 KB) December 20, 2024 Detail Report pcard.pdf (221 KB) January 06, 2025 Fund Report.pdf (4 KB) January 06, 2025 Detail Report.pdf (184 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.4 Approval of the Personnel Report for January 6, 2025 Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 1.06.2025. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 01.06.2025 .pdf (156 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.5 Approval of Overnight Student Trips Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the overnight student trips for West High, as previously presented. The information packets for each trip are attached for review. File Attachments ACDA National Honors Choir 3.19.25.pdf (134 KB) BPA 2025 State Competition.pdf (105 KB) FCCLA 2025 State Competition.pdf (103 KB) HOSA 2025 State Competition.pdf (105 KB) ROTC Air Force Nationals March 2025.pdf (129 KB) ROTC Concordia Lutheran Feb 2025.pdf (132 KB) ROTC Nationals May 2025.pdf (136 KB) SkillsUSA 2025 State Competition.pdf (104 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.6 Approval of Asset for Disposal Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the disposal of a laser cutter at West High which is no longer in working order. Information on the item for disposal is attached for review. File Attachments Asset for Disposal - Laser Cutter.pdf (29 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 6, 2025. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 4. Information Subject 4.1 Overnight Trip Approval Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The West High Family & Consumer Science class would like to take a student group to Italy in the summer of 2026. Information on the trip is attached for review. File Attachments Overnight Trip - FCS.pdf (1,271 KB) Subject 4.2 Community Affairs Update Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An update on community affairs going on throughout the District will be presented to the Board for information. Presented by Anna Gonzales, Director of Community Affairs. File Attachments 01_6_2025 Community Affairs Update.pdf (307 KB) 5. Comments Subject 5.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 5.2 Superintendent Comments Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Comments Type Information File Attachments Subject 5.3 Student Board Member Comments Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 5.4 Board Member Comments & Dates to Remember Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday January 6, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday January 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday February 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 18, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 7, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 6. Adjournment Subject 6.1 Adjourn Meeting Jan 6, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz