City Commission Meeting

DATE: Monday, April 13, 2026, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Brian Yates, Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Father Paul Head, St. Paul's Episcopal Church 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Earth Day" Proclamation - Brittany Hart, Public Works Director 6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A March 18, 2026, City Commission Agenda Review Session Minutes 7.B March 23, 2026, Regular City Commission Meeting Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 10. CONSENT AGENDA 10.A Equipment Donation from Polk County to Chain of Lakes Park via Interlocal Agreement CITY COMMISSION MEETING Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Proclamation Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2026-03-18 DRAFT Agenda Review Session Minutes with Link Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2026-03-23 DRAFT Regular City Commission Meeting Minutes with Link Staff Contact: Scott Eilers, Parks, Recreation and Culture Assistant Director, seilers@mywinterhaven.com CITY COMMISSION MEETING – APRIL 13, 2026 1

10.B Chain of Lakes Phase II Northwest Parking Lot Mill & Resurface Change Order (RFQ-22-45) 10.C Digimation Advanced Range Training (DART) Upgrade 10.D Authorization for Travel and Training - Florida City & County Management Association (FCCMA) 2026 Annual Conference (Stavres, Carnevale, and Hill) 10.E Purchase of 2026 Freightliner Platform Truck for Public Works Streets Division 11. RESOLUTION(S) 11.A R-26-12 - Acceptance of roadway, pedestrian, and utility improvements within Lake Ruby Drive, West 11.B R-26-13 - Request by KRPC Willowbrook, LLC to release the subdivision Performance Bond and confirming acceptance of the remaining improvements, infrastructure, and dedications in favor of the city of Winter Haven for the Willowbrook South Subdivision 12. ORDINANCE(S) - FIRST READING 12.A O-26-10 - Request by Langley Gault to rezone two parcels from Commercial- Highway (C-3) zoning district to Mixed Use (MX) zoning district (120 and 124 Avenue H, SE) Summary - Equipment Donation from Polk County to Chain of Lakes Park via Interlocal Agreement Interlocal Agreement and Release of Waiver of Liability and Indemnification for Receipt of Donated Equipment Staff Contact: Andy Palmer, Parks Planning & Strategic Initiatives Manager, apalmer@mywinterhaven.com Summary - Chain of Lakes Phase II NW Parking Lot Repaving COL Phase II NW Parking CO Rodda Proposal Staff Contact: Mitch Meadows, Captain, mmeadows@mywinterhaven.com Summary - Digimation Advanced Range Training Upgrade DART Upgrade Quote Staff Contact: AJ Nicholson, Assistant to the City Manager, anicholson@mywinterhaven.com Summary - 2026 FCCMA 2026 FCCMA Conference Information Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Purchase of 2026 Freightliner Platform Truck for Public Works Streets Division Orlando Freightliner, Inc. Quote Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Resolution R-26-12 R-26-12 Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Resolution R-26-13 R-26-13 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinance O-26-10 O-26-10 CITY COMMISSION MEETING – APRIL 13, 2026 2

12.B O-26-13 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026 13. NEW BUSINESS 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 16.A Grant & Aid Application Review Committee Direction 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary - Ordinance O-26-13 O-26-13 Exhibit A Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – APRIL 13, 2026 3

41ANTER HAVEN THE CHAIN OF LAKES CITY ekrinatiGi-fi/ WHEREAS, Winter Haven, Florida, is part of a global community that desires to take action to create positive environmental change; and WHEREAS, on April 22, 1970, approximately 20 million Americans came together to celebrate the first Earth Day; and soca WHEREAS, Earth Day is now internationally observed on this date as sanctioned by the United Nations; and soca WHEREAS, the City of Winter Haven is committed to promoting science- based sustainable environmental practices; and 1002 WHEREAS, in working towards a sustainable future for our children, we must also provide them the necessary tools for them to solve the environmental problems of the future; and WHEREAS, through constant friendly communication about environmental issues, citizens tend to be more creative, sensitive, experimental, and flexible in resolving the challenges faced; and soca WHEREAS, an international Earth Day can draw people together in appreciation of their mutual home, Planet Earth, and bring a global feeling of community through realization of our mutual dependence on each other. soca NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby proclaim April 22, 2026, as Earth Day" in the City of Winter Haven and urge all citizens to support efforts of environmental literacy and contribute to a healthy and sustainable future. soca IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13th day of April, 2026. William Brian Y s, Mayor t ATTEST: o. r.• .. r.,. Ya -QUA ( 44-a-z4-) Vanessa Castillo, MMC, City Clerk 4

CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Wednesday, March 18, 2026, 5:30 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:35efa0c3-8c30-47dd-a189-95fb1cf52489 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Yates called the agenda review session meeting to order at 5:30 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor William Brian Yates.; Mayor Pro Tem Tracy Mercer; Commissioner Nathaniel J. Birdsong, Jr., Commissioner Clifton E. Dollison; and Commissioner Chad Davis. Staff Present: Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Economic Opportunity and Community Investment Director Eric Labbe; Parks, Recreation and Culture Director Julie Adams; and Police Chief Vance Monroe. 5. PRESENTATION(S) A. "Child Abuse Prevention Month" Proclamation - Kadian Parchment, Prevention & Diversion Program Manager; Shawn Butler, Director of Community Relations; and Tyiesha Ghent, Community Engagement Specialist - Heartland for Children There were no questions or discussion. B. "Water Conservation Month" Proclamation - Amanda Simat, Government Affairs Regional Manager - Southwest Florida Water Management District (SWFWMD) and Kassidy King, Customer Relations Specialist - Winter Haven Water There were no questions or discussion. C. "Child Gun Safety Education Month" Proclamation - Robert Dummett, Executive Director - In - Gauge of Polk County and Dr. Manuel Fonseca, Chairman - Child Gun Safety Education Campaign There were no questions or discussion. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES – None 8. COMMENTS FROM THE AUDIENCE - None 5

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 18, 2026 Page 2 of 5 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-26-07 - Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential - Low Density (R-3) zoning district. Deputy City Manager Carnevale said there had been no changes since first reading. There were no questions or discussion. B. O-26-11 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026 Deputy City Manager Carnevale said there had been no changes since first reading. There were no questions or discussion. 10. CONSENT AGENDA A. Purchase of 70 sets of structural firefighting PPE (Bunker Gear) Deputy City Manager Carnevale gave an overview of this item. Commissioner Dollison asked what was often included in the gear. Deputy Fire Chief Mike Waters said pants, coats, boots, hoods, gloves, but the helmets were separate. Deputy City Manager Carnevale added that this was the main gear firefighters wore and that the purchase would provide much needed consistency for all. B. RFQ-26-13 - Approval of Agreement for Construction, Engineering, and Inspection (CEI) Services at the Bradco Managed Aquifer Recharge (MAR) Well Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. C. Emergency Generator Replacement for the 3rd Street Water Treatment Plant Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. D. Fairfax Water Treatment Plant, High Service Pump Replacement Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. E. Wastewater Treatment Plant #2 Emergency Purchase Justification Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. F. ITB-26-20 - 3rd Street NW Complete Street Project - Award of Contract to Tucker Paving Inc. Deputy City Manager Carnevale gave an overview of this item. He noted the project would be disruptive, as with any construction, and that staff were coordinating internally to maintain facility access and manage traffic to avoid interrupting City business or special events. Mayor Yates asked about the total project cost. Deputy City Manager Carnevale said it was $2,142,056, with the City paying about $532,741 from the Transportation Fund, roughly 25%. He noted it was a Local Agency Program (LAP) project approved by the Polk Transportation Planning Organization (TPO), making it eligible for Florida Department of Transportation (FDOT) funding and allowing the City to proceed with design and construction. 6

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 18, 2026 Page 3 of 5 Commissioner Birdsong asked about the project scope and if a roundabout would be at Third Street and Dr. Martin Luther King, Jr. (MLK) Boulevard and Lake Silver Drive. Deputy City Manager Carnevale explained it included roundabouts, refreshed sidewalks, roadway reconstruction, a tighter roadway, and some parking layout changes, with the roundabouts as the main pedestrian improvement, and clarified they would be between City Hall and the Florida Citrus Building, with a site plan in the March 23, 2026, Regular City Commission Meeting slides. G. Safe Streets for All (SS4A) Grant Agreement Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. H. CEI Services for Rail Spur Construction - Task order with Carter Kaye Engineering, LLC Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. I. Approving corrective documents regarding lands purchased from Astute Financial Corporation Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. 11. RESOLUTION(S) A. R-26-09 - Florida Department of Environmental Protection (FDEP), WRP16 Grant Award, A Sapphire Necklace Project Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. B. R-26-10 - Local Housing Assistance Plan (LHAP) 2026-2029 Deputy City Manager Carnevale gave an overview of this item. Economic Opportunity and Community Investment Director Labbe added that this was something that needed to be done every three years to obtain funding. There were no questions or discussion. 12. ORDINANCE(S) - FIRST READING - None 13. NEW BUSINESS A. Memorandum of Understanding between the City of Winter Haven, Florida and Forestar (USA) Real Estate Group, Inc. Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. B. Establishment of a Fee Schedule and a Facility Rental Use Policy for the Winter Haven Recreation & Cultural Center Deputy City Manager Carnevale gave an overview and reported that the Winter Haven Recreation and Cultural Center (WHRCC) was nearly ready to open. 7

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 18, 2026 Page 4 of 5 Parks, Recreation, and Culture Director Adams gave a visual overview, highlighting outdoor amenities including a splash pad, playground, courts, turf area, and zero-depth pool. She described the interior layout, emphasizing spaces for youth programs, community activities, technology, and intergenerational use. She noted two rentable community spaces and explained how the facility could support multiple users simultaneously. Mayor Yates asked if the [AdventHealth] Fieldhouse [and Conference Center] memberships applied at WHRCC and if community groups could use the community room for free. Director Adams stated memberships remained at the Fieldhouse, drop-in gym use was initially free, class fees varied, and community room rentals followed the fee schedule with some service program exceptions. Commissioner Dollison asked about pool rentals, drop-in swimming fees, and whether use would remain free. Director Adams explained the pool would be seasonally available for rentals, drop-in use was free, the Fieldhouse still charged, and future changes would depend on legislation or operations, though free use was intended to continue. Commissioner Birdsong asked if gym rentals included tables and chairs and about rental timeframes. Director Adams confirmed tables and chairs for up to 250 people, larger events could be arranged through a local company, and 12-hour rentals ran 11:00 a.m.–11:00 p.m. Commissioners Dollison and Birdsong and Mayor Yates asked about staffing, fees, alcohol, gym flooring, parking, playgrounds, concessions, bleachers, gym divider, tables, chairs, and north-side parking. Director Adams explained staff fees applied per person, staffing varied by event size with alcohol requiring extra staff and PD, gym flooring required no covering, parking included main and overflow lots, front lot had 87 spaces, playgrounds had lighting but no fencing and closed at dusk (in line with other park facilities across the City), concessions allowed warming but no cooking, bleachers were portable with five levels, the gym had an opaque divider, tables/chairs seated 250, rentals ended by 11 p.m., and north parking was limited due to cemetery land. Commissioner Dollison asked about overall staffing and rental contacts. Director Adams stated the team totaled 14 staff, and rental bookings would open after the first week of operations with the on-site team managing reservations. Commissioner Birdsong asked if a dedication was planned. Director Adams confirmed a ribbon-cutting and open house on April 30, 2026, with final details forthcoming. Commissioner Davis asked why the new facility would be free compared to the Fieldhouse, whether the Fieldhouse had ever been free, and if registration would be required for the free fitness center. Director Adams explained WHRCC was intended to remain free, could not speak to past Fieldhouse decisions, and confirmed users would register for tracking and liability purposes. Discussion ensued. Commissioner Dollison commended staff, described the facility as a valuable community asset and expressed appreciation for planning efforts and anticipated public use. Director Adams thanked him and noted it reflected a team effort. Commissioner Davis asked whether residency would be required and expressed concern that non-residents might limit access for City residents. Director Adams stated there were no residency restrictions but the policy could be revisited. Commissioner Dollison inquired on summer programming. Director Adams confirmed it would operate at WHRCC, explained the facility would open April 30, 2026, run normally for several weeks, then restrict indoor recreational access during summer camp for safety, resuming normal operations afterward. Mayor Yates raised concerns about multiple youth sports organizations using City facilities and suggested evaluating a centralized City-run youth sports league to ensure all Winter Haven children had access. Director Adams explained that use agreements required affordability and that no child could be turned away, but managing leagues directly would require more staffing and could displace current partners. Mayor Yates expressed interest in restarting a City basketball league. Commissioner Dollison supported the idea, noted past City leagues offered every child a chance, cautioned against monopolization by private groups, and stressed preserving the Marching Wolverines and space for music, dance, and theater. Director Adams confirmed the City was prepared to support. 14. CITY COMMISSIONERS/LIAISON REPORTS – None 15. CITY ATTORNEY REPORT – None 16. CITY MANAGER REPORT – None 8

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 18, 2026 Page 5 of 5 17. DEPUTY CITY MANAGER REPORT A. Grant & Aid Application Update Deputy City Manager Carnevale gave an update on this item. He reported: • 57 applications were received • 6 legacy applications • 30 returning applicants • 21 new applicants • total requests of about $61,833, which was roughly $50,000 less than last year He explained that applications would undergo a preliminary review process which would allow staff to verify information and return any errors to applicants before final submission and noted that once this review was complete, staff would provide clarity on the final applicant count and requests and seek guidance on advising the Grant and Aid Application Advisory Committee (GAARC). He also confirmed that applications were now closed, though staff was still reviewing details. Mayor Yates asked how the preliminary tally compared to last year. Deputy City Manager Carnevale explained that last year’s requests started at $650,000, and the GAARC final award recommendation was $347,000. He noted that this year the total requested was $601,000, about $50,000 less than last year’s starting amount. Commissioner Birdsong inquired how many applications were received this year compared to last year. Deputy City Manager Carnevale said he did not have this on hand, but said he would confirm and provide the information. Discussion ensued. Deputy City Manager reported that he would give an update on quiet zones at Monday’s City Commission Meeting. 18. CITY CLERK REPORT – None 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 6:38 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA _____________________ _________________________ Vanessa Castillo, MMC William Brian Yates City Clerk Mayor 9

REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, March 23, 2026, 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:6d784785-9183-4b2a-a7bf-62d85449b55e A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Yates called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor William Brian Yates.; Mayor Pro Tem Tracy Mercer; Commissioner Nathaniel J. Birdsong, Jr., Commissioner Clifton E. Dollison; and Commissioner Chad Davis Staff Present: Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Economic Opportunity and Community Investment Director Eric Labbe; Winter Haven Water Director Gary Hubbard; Parks, Recreation and Culture Director Julie Adams; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; and Fire Chief Drew Neubrand. 3. INVOCATION – Minister Abdul Al-khatib, First Missionary Baptist Church Commissioner Birdsong clarified that Mr. Al-khatib was now a Reverend. 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Child Abuse Prevention Month" Proclamation - Kadian Parchment, Prevention & Diversion Program Manager; Shawn Butler, Director of Community Relations; and Tyiesha Ghent, Community Engagement Specialist - Heartland for Children Deputy City Manager Carnevale read aloud a proclamation declaring April 2026 as “Child Abuse Prevention Month” in the City of Winter Haven. Kadian Parchment received it, acknowledged two board members that were in the audience, and thanked the Commission. B. "Water Conservation Month" Proclamation - Amanda Simat, Government Affairs Regional Manager - Southwest Florida Water Management District (SWFWMD) and Kassidy King, Customer Relations Specialist - Winter Haven Water Deputy City Manager Carnevale read aloud a proclamation declaring April 2026 as “Water Conservation Month” in the City of Winter Haven. Amanda Simat received it, introduced Customer Relations Specialist Kassidy King, and thanked the Commission. 10

CITY COMMISSION MEETING – March 23, 2026 Page 2 of 6 C. "Child Gun Safety Education Month" Proclamation - Robert Dummett, Executive Director - InGauge of Polk County and Dr. Manuel Fonseca, Chairman - Child Gun Safety Education Campaign Deputy City Manager Carnevale read aloud a proclamation declaring April 2026 as “Child Gun Safety Education Month” in the City of Winter Haven. Robert Dummett received it and thanked the Commission. Dr. Manuel Fonseca also thanked the Commission D. "Former Mayor and Commissioner Ellie Threlkel" Resolution - Dr. Jim Threlkel and Family Deputy City Manager Carnevale read aloud a resolution honoring former Mayor and Commissioner Threlkel and recognizing her achievements in the City, which the Mayor and Commissioners had signed and presented to her husband, Dr. Threlkel, and his family. Her daughter, Kit Threlkel, spoke about her mother’s legacy and thanked the Commission. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. March 4, 2026, City Commission Agenda Review Session Minutes B. March 9, 2026, Regular City Commission Meeting Minutes Motion by Mayor Pro Tem Mercer to approve the minutes as presented. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE Paula Villareal, 301 Third Street Northwest, Unit 363 in Winter Haven (business address) and 374 S. Terrace Drive in Winter Haven (home address), said she was a local business owner and expressed concerns regarding difficulties encountered during the permitting process after relocating her restaurant, including requirements to hire a general contractor and install a grease trap, which she stated conflicted with prior approvals and created delays. She requested greater support and clearer guidance from the City for small businesses, noting that such challenges could discourage small, locally owned establishments from operating in Winter Haven. 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-26-07 - Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential - Low Density (R-3) zoning district. City Attorney Murphy read Ordinance O-26-07 by title only. Deputy City Manager Carnevale said there had been no changes since first reading. Motion by Commissioner Birdsong to approve Ordinance O-26-07 on second reading – public hearing. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. O-26-11 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026 City Attorney Murphy read Ordinance O-26-11 by title only. Deputy City Manager Carnevale said there had been no changes since first reading. Motion by Commissioner Birdsong to approve Ordinance O-26-11 on second reading – public hearing. 11

CITY COMMISSION MEETING – March 23, 2026 Page 3 of 6 Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 10. CONSENT AGENDA A. Purchase of 70 sets of structural firefighting PPE (Bunker Gear) B. RFQ-26-13 - Approval of Agreement for Construction, Engineering, and Inspection (CEI) Services at the Bradco Managed Aquifer Recharge (MAR) Well C. Emergency Generator Replacement for the 3rd Street Water Treatment Plant D. Fairfax Water Treatment Plant, High Service Pump Replacement E. Wastewater Treatment Plant #2 Emergency Purchase Justification F. ITB-26-20 - 3rd Street NW Complete Street Project - Award of Contract to Tucker Paving Inc. G. Safe Streets for All (SS4A) Grant Agreement H. CEI Services for Rail Spur Construction - Task order with Carter Kaye Engineering, LLC I. Approving corrective documents regarding lands purchased from Astute Financial Corporation Motion by Commissioner Birdsong to approve the entire Consent Agenda as presented. Mayor Yates stated anyone wishing to speak to the consent agenda could come to the podium and state their name and address for the record. No one spoke for or against. Motion carried 5:0. 11. RESOLUTION(S) A. R-26-09 - Florida Department of Environmental Protection (FDEP), WRP16 Grant Award, A Sapphire Necklace Project City Attorney Murphy read Resolution R-26-09 by title only and Deputy City Manager Carnevale presented. Motion by Commissioner Birdsong to approve Resolution R-26-09. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. R-26-10 - Local Housing Assistance Plan (LHAP) 2026-2029 City Attorney Murphy read Resolution R-26-10 by title only and Deputy City Manager Carnevale presented. Motion by Mayor Pro Tem Mercer to approve Resolution R-26-10. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. 12

CITY COMMISSION MEETING – March 23, 2026 Page 4 of 6 Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Discussion ensued on if funds were now being spent each year and a high-level overview on how the program was performing was given. Motion carried 5:0. 12. ORDINANCE(S) - FIRST READING – None 13. NEW BUSINESS A. Memorandum of Understanding between the City of Winter Haven, Florida and Forestar (USA) Real Estate Group, Inc. Deputy City Manager Carnevale presented this item as detailed in the summary sheet. Motion by Commissioner Birdsong to approve Memorandum of Understanding between the City of Winter Haven, Florida and Forestar (USA) Real Estate Group, Inc. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. Establishment of a Fee Schedule and a Facility Rental Use Policy for the Winter Haven Recreation & Cultural Center Deputy City Manager Carnevale presented this item as detailed in the summary sheet. Motion by Mayor Pro Tem Mercer to approve the establishment of a Fee Schedule and a Facility Rental Use Policy for the Winter Haven Recreation & Cultural Center. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 14. CITY COMMISSIONERS/LIAISON REPORTS Commissioner Birdsong reported on/attended the following: Several funerals/wakes since the last meeting, including those of former Mayor Ellie Threlkel, Deldrick Leonard, two of his fraternity brothers, and Major Cody Khork, noting his first military funeral was especially moving; a Winter Haven Economic Development Council (WHEDC) meeting; a Polk County Transportation Disadvantaged Local Coordinating Board (TD-LCB) meeting; and a Polk Regional Water Cooperative (PRWC) meeting, where he noted a lawsuit involving Tampa Bay Water regarding the Alafia River. He stated mediation resulted in an agreement approved by PRWC but modified by Tampa Bay Water, with the matter pending before the Water Management District Board and potentially returning to litigation. He also reported visiting the Polk County Red Cross Museum and encouraged others to attend, and shared that his family hosted a surprise birthday party and that he looked forward to celebrating with cupcakes. Mayor Yates wished him a happy birthday. Commissioner Davis reported on/attended the following: Several funerals over the past few weeks, echoed Commissioner Birdsong’s remarks and noted community support, particularly for Major Cody Khork, which he said was especially moving; a tour of the Winter Haven Recreation and Cultural Center (WHRCC), which he noted was progressing well and would be a valuable community asset and expressed he was very proud of City staff; and the Downtown Art Festival in Central Park, which he enjoyed and noted the favorable weather. 13

CITY COMMISSION MEETING – March 23, 2026 Page 5 of 6 Commissioner Dollison reported on/attended the following: Extended birthday wishes to Commissioner Birdsong; funeral services for former Mayor Ellie Threlkel and noted her contributions to the City; and said he was unable to attend the service for Major Khork due to ministerial duties but expressed condolences to the family. He also attended the Ridge League of Cities (RLC) dinner hosted by the City of Bartow, and toured the WHRCC, where he noted the significance of the facility and looked forward to its ribbon cutting. He also referenced concerns raised by the small business owner who spoke and expressed hope that staff would address the matter. Mayor Pro Tem Mercer reported on/attended the following: Funeral services and procession for Major Khork and noted strong community turnout and displays of respect; reflected on former Mayor Threlkel and described her as approachable, kind, and always available; the RLC Meeting with legislative and budget updates; the American Red Cross Museum and noted its historical significance and a 104-year-old attendee connected to the collection; participated in the Special Olympics Torch Run; and toured the WHRCC, commending staff for their thorough planning and preparedness. Mayor Yates reported on/attended the following: Said he met Mayor Threlkel when he was in elementary school and noted her lasting impact on the community; attended services for Major Khork, including receiving him at Lakeland Linder Airport, and noted strong community support and appreciation expressed by the family, and commended the Police, Fire, and other City staff for their efforts. He also toured the WHRCC and praised the facility, amenities, and technology, and looked forward to the ribbon cutting; toured the Winter Haven Youth Football facilities at Sertoma Park, commended community members for sustaining the program, said the old storage facility was in poor condition and needed to be removed and recommended staff to work with the program to develop a budget and move forward with improvements to make the facilities suitable for youth use. Lastly, he thanked City crews for working overnight to quickly restore the U.S. Highway 17 and Cypress Gardens Boulevard intersection that opened early that morning. 15. CITY ATTORNEY REPORT City Attorney Murphy wished Commissioner Birdsong a happy belated birthday and hoped he would have many more. 16. CITY MANAGER REPORT – None 17. DEPUTY CITY MANAGER REPORT A. Quiet Zone Update Deputy City Manager Carnevale provided an update on the Quiet Zone. He stated that the Federal Railroad Administration (FRA) visited in early March and raised concerns regarding the timing equipment installed by CSX. He noted that staff were awaiting a formal report from the FRA and would determine next steps once feedback was received, as no action could be taken until then. Deputy City Manager Carnevale also reported the following: • U.S. Highway 17 and Cypress Gardens Boulevard - A sinkhole developed due to a void beneath the roadway caused by sediment entering a damaged stormwater pipe owned by the Florida Department of Transportation (FDOT). He reported that the intersection was temporarily closed, and City staff coordinated with FDOT to complete a temporary repair and reopen the roadway the same evening, with permanent repairs to be scheduled, and commended staff and agency coordination in resolving the issue quickly. • Federal appropriation requests - Two were submitted and Congressman Scott Franklin’s office selected the Willowbrook Road project for consideration and that the City would continue pursuing additional funding, building on the existing $3 million appropriation. Mayor Yates asked about the sequencing of construction, including whether the bridge component should be prioritized. Deputy City Manager Carnevale explained that design work had not yet been completed and would be necessary to determine phasing and permitting requirements, noting that construction sequencing would be evaluated during the design process. • American Public Works Association (APWA) Young Leader Award– Recognized Public Works Director Hart for receiving this award and noted her contributions to modernizing operations, improving efficiency, and strengthening team culture, as well as her leadership at the state level and positive representation of the City. • Citizens Bank and Trust 2025 Community Leader Award - Recognized Mayor Yates for receiving this award for his service and leadership in the community. Lastly, Deputy City Manager Carnevale wished Commissioners Birdsong and Dollison a happy birthday. 14

CITY COMMISSION MEETING – March 23, 2026 Page 6 of 6 18. CITY CLERK REPORT City Clerk Castillo also wished Commissioners Birdsong and Dollison a happy birthday. 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 7:17 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC William Brian Yates City Clerk Mayor 15

CITY COMMISSION MEETING APRIL 13 , 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 2, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Scott Eilers, Parks, Recreation and Culture Department Assistant Director Julie Adams, Parks, Recreation and Culture Department Director SUBJECT: Equipment Donation from Polk County to Chain of Lakes Park via Interlocal Agreement BACKGROUND As part of the contribution to the Chain of Lakes Park project, Polk County agreed to donate designated equipment necessary for baseball operations at the new Chain of Lakes Baseball Facility. The equipment is being donated, as is, without warranty, in accordance with the interlocal donation agreement. The following items have been donated and delivered:  Ten (10) Mini “L” Screens with Ricochet Cushion Kits $ 9,759.84  Two (2) Big Bubba Elite Batting Cages $11,998.00  Ten (10) Home Plate Mats, Green, 6’x12’ $ 6,079.90  Four (4) Ultra-Lite Field Covers, 20’ Circular Mound $ 1,599.97  Four (4) True Pitch Softball Mats $ 1,976.40  Four (4) True Pitch Baseball Mounds $15,462.00  Temporary Fencing $77,790.60 Staff has completed the required asset acquisition forms for all equipment with an individual value exceeding $1,000.00, in alignment with the Procurement Manual. FINANCIAL IMPACT The donated equipment represents an operational cost savings to the City of nearly $125,000. Absent the County’s contribution, the City would have been responsible for procuring this equipment to support ongoing operations at the sports complex. This donation, therefore, results in a direct operational savings to the City while maintaining the required level of service. 16

CITY COMMISSION MEETING APRIL 13 , 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 STRATEGIC PLAN ALIGNMENT  Pillar: Responsible Government  Goal: 6.1 – Exemplify fiscal accountability and resiliency.  Strategy: 6.1.5 – Research and pursue alternative / nontraditional revenue sources and partnership opportunities to enhance financial sustainability and resiliency. RECOMMENDATION Staff recommends the City Commission authorize the City Manager or his designee to enter the Interlocal Agreement with Polk County accepting the donation and take any other action necessary thereto. ATTACHMENT  Interlocal Agreement and Release of Waiver of Liability and Indemnification for Receipt of Donated Equipment 17

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CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 3, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J Carnevale, Deputy City Manager Julie Adams, Parks, Recreation & Culture Department Director FROM: Andy Palmer, Parks Planning & Strategic Initiatives Manager SUBJECT: Chain of Lakes Park Phase II Northwest Parking Lot Mill & Resurface Change Order BACKGROUND In 2023, the City Commission awarded RFQ 22-45, Chain of Lakes Park Phase II Construction Manager at Risk to Rodda Construction. On November 12, 2024, the City Commission approved the Guaranteed Maximum Price Amendment in the amount of $24,012,407 with Rodda Construction for the main phase of the COL Phase II Project. On November 10, 2025, the City Commission authorized a change order in the amount of $1,200,209 to add an additional parking lot on the Southwest side of the site. All funding to date has been a 50:50 split between Polk County and the City via an Interlocal Agreement. With the Fieldhouse Construction in 2019 and recent Chain of Lakes Phase II facility improvements, the majority of the parking lots, access roads and Cletus Allen Drive are completely new or have been resurfaced. The Northwest Parking Lot on the site, serving Aquatics, Blackbox Theatre and north Theatre entry has not been resurfaced for over 20 years. The pavement in this area along the main access drive frequently forms pot holes in the rainy season due to the weak asphalt. Milling and resurfacing this parking area will help prevent these pot holes as well as finish off the overall site with new and resurfaced parking areas. The scope of the Change Order will be to mill, repave and restripe the Northwest Parking Lot. FINANCIAL IMPACT The total for the proposed Change Order is $209,914. Savings of $99,914 is available from the COL Phase II Rodda Contract. The additional $110,000 is being funded from operational budget savings. Both are being presented via Ordinance O-26-13. The proposed funding plan is below: 22

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 COL Phase II Northwest Parking Lot Repaving Funding Summary Total Change Order Task $209,914 Change Order Proposed Funding COL Phase II Rodda Contract Cost Savings $99,914 Operational Cost Savings via O-26-13 $110,000 Total Funding $209,914 Total CO (Contract Cost Savings - Operational Cost Savings) $110,000 Operating Budgets Cost Savings Detail Breakdown O-26-13 Account 001-07-703-6301: Aquatics Savings $40,000 Account 001-07-312-3404: Parks & Grounds Savings $30,000 Account 001-07-705-6301: Fieldhouse Savings $40,000 Total Budget Amendment & Cost Savings $110,000 STRATEGIC PLAN ALIGNMENT  Pillar: Quality of Life  Goal: 2.4 – Ensure that as the City grows, opportunities for access to recreation grow along with the population, especially geographically. RECOMMENDATION Staff recommends that the City Commission authorize the City Manager to execute a Change Order in the amount of $110,000 for the mill, resurface and striping of the Northwest Parking Lot at Chain of Lakes Park. ATTACHMENT  Rodda Change Proposal 23

INTERNAL Supervision 2,000$ GC's - Dumpsters, Port-o-lets, MOT, clean-up 3,750$ Milling, paving, & striping (Roggen-Clyne) 192,865$ Contingency/Cost Savings Usage $ (99,914) TOTAL 110,000$ 1. No additional geotech testing is included City of Winter Haven Chain of Lakes Park phase II additional parking 3/19/26 1 of 1 Construction Management Fee 5% $ 9,931 Bond $ 1368 Total $ 209,914 24

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: March 27, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager Charles Bird, Assistant City Manager Vance Monroe, Police Chief Greg Goreck, Deputy Police Chief FROM: Mitch Meadows, Police Captain SUBJECT: Digimation Advanced Range Training (DART) Upgrade BACKGROUND The law allows law enforcement agencies to seize property used in the commission of a felony and, after a successful forfeiture process, use or sell it. The proceeds from such sales must be placed in a special account and used exclusively for enhancing law enforcement, but not for regular budgeted operations (Title XLVII, Chapter 932). The Police Department, in coordination with the designated legal authority, has established a forfeiture account (Federal Agencies Confiscated/Forfeiture Account #112-358200-100) where these funds are deposited. The current balance of this account is $105,239.93. The department intends to use these funds for the purchase of system upgrades for our Digimation Advanced Range Training (DART) firearms training simulator, which was purchased in April of 2025. This simulator provides law enforcement officers with a safe, cost-effective way to practice firearm handling and decision-making. Unlike live-fire training, the DART system reduces expenses related to ammunition and equipment maintenance while allowing for frequent and realistic training sessions. FINANCIAL IMPACT The Police Department has sufficient funds in its Federal Forfeiture account to upgrade the DART Simulator, with the estimated cost not exceeding $21,355.00. This purchase will be fully funded through the City’s Federal Forfeiture account, ensuring no financial impact on the Police Department’s budget or the City's finances. STRATEGIC PLAN ALIGNMENT 25

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2  Pillar: Responsible Government  Goal: 6.1 – Exemplify fiscal accountability and resiliency.  Strategy: 6.1.5 – Research and pursue alternative/nontraditional revenue sources and partnership opportunities to enhance financial sustainability and resiliency. RECOMMENDATION This information is being provided for transparency. While the use of Federal Forfeiture funds does not require City Commission action, staff desires to ensure the Commission is fully informed about the items intended to be procured. ATTACHMENT  DART Upgrade Quote 26

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CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: March 24, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Amanda-Jo Nicholson, Assistant to the City Manager SUBJECT: Authorization for Travel and Training BACKGROUND In April 2011, the City Commission amended the City’s Policy Relating to the “Travel and Training Expenses for Both Officials, Employees, and City-Sponsored Boards and Committees”. As part of the amended policy, any travel and training for the City Manager and City Commissioners must be presented to the City Commission for pre-authorization prior to attending a convention, conference or training program. In accordance with the City Commission’s Policy, authorization is requested for the following: Event: Florida City & County Management Assoc. (FCCMA) Annual Conference Dates: May 27-30, 2026 Location: Orlando, FL Attendees: City Manager Stavres, Deputy City Manager Carnevale, Public Affairs & Communication Director Hill. FINANCIAL IMPACT Registration $725, hotel $905 per person and other travel related expenses associated with the travel and training outlined above will be accounted for within the City Managers and Public Affairs & Communication cost centers. STRATEGIC PLAN ALIGNMENT  Pillar: Responsible Government  Goal: 6.2 – Engage and participate in legislative matters (State & Federal) and advocate for Home Rule and local priorities.  Strategy: 6.2.1 – Strategically engage in local, State and national professional organizations and coalitions. 28

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 RECOMMENDATION Staff recommends the City Commission approve the travel as outlined above. ATTACHMENT  2026 FCCMA Conference Information 29

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CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 6, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Brittany Hart, Public Works Director SUBJECT: Purchase of 2026 Freightliner Platform Truck for Public Works Streets Division BACKGROUND The City of Winter Haven operates approximately 800 vehicles and pieces of equipment to deliver essential public services to the community. As part of the Fiscal Year 2025/2026 budget process, vehicles and equipment were identified for replacement based on operational needs, lifecycle considerations, and service demands across multiple departments. At the time of budget development, pricing was based on estimates available at that time. Updated quotes have since been received and reflect modest increases due to current market conditions and manufacturing costs. Despite these adjustments, the vehicles requested remain consistent with those originally planned and approved through the budget process. Within Public Works Department, the Streets Division operates a 2012 Freightliner Platform Truck (Unit 9084) for Traffic operations. This unit is utilized for signal maintenance as well as for lighting maintenance for both city owned infrastructure and FDOT infrastructure that the city is contracted to maintain. It is also used for installation of banners and holiday décor throughout the city. This unit has reached the end of its useable life within the fleet and was budgeted for replacement due to its age and increased maintenance and repair costs. Staff obtained a quote from Orlando Freightliner, Inc. utilizing the Florida Sheriffs Association Contract #FSA25-VEH23.0 for a 2026 Freightliner M2 106 equipped with a Versalift VST40 aerial device. The total cost of the vehicle is $261,144.00. A total of $196,491.77 was budgeted between the Capital Depletion Fund and the Fiscal Year 2025/2026 operating budget for replacement of the unit. The remaining balance of $64,652.23 will be offset through cost savings on other vehicles and equipment within the division’s operating budget, as well as the use of unspent funds allocated for traffic materials. 31

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 To facilitate this, a line-item transfer in the amount of $58,175.12 is required from Line Item 5303 – Traffic Materials to Line Item 6402 – Machinery and Equipment. FINANCIAL IMPACT The total cost to replace this unit, is $261,144.00. $154,709.77 will be paid from the capital depletion fund and $106,434.23 will be paid from the Machinery and Equipment line item within the Fiscal Year 2025/2026 Streets Division Operating Budget. STRATEGIC PLAN ALIGNMENT This is a vehicle replacement that is not specifically defined as a goal or strategy within the Strategic Plan. However, it is generally aligned with the Infrastructure and Responsible Government Pillars. RECOMMENDATION Staff recommends the City Commission approve the purchase of a 2026 Freightliner M2 106 equipped with a Versalift VST40 aerial device from Orlando Freightliner, Inc. utilizing Florida Sheriffs Association Contract #FSA25-VEH23.0, authorize the City Manager or his designee to issue a purchase order in the total amount of $261,144.00 for the unit and transfer $58,175.12 of unspent funds allocated for traffic materials from Line Item 5303 – Traffic Materials to Line Item 6402 – Machinery and Equipment and take any additional actions necessary to order these units and accept delivery into the fleet. ATTACHMENT  Orlando Freightliner, Inc. Quote 32

Orlando Freightliner Inc. 2455 S. Orange Blossom Trail Apopka Fl. 32703 407-295-3846 ext 122 407-291-8408 fax 407-509-6651 cell 4-2-26 To Aaron Russell at The City of Winter Haven Orlando Freightliner is pleased to quote the following Freightliner M2 106 via the 2025-2026 Florida Sheriffs Association bid #FSA25-VEH23.0 Spec #59 $83,688.00 400-1A6 GVW package $11,871.00 019-006 tow package $ 3,277.00 477-006 moisture ejectors $ 81.00 558-001 front tow hooks $ 73.00 204-215 50 gal fuel tank $ 354.00 744-1BC bright htd mirrors $ 132.00 157-004 remote engine start stop $ 168.00 Option 900 misc items not listed on contract Versalift VST40 aerial $ 161,500.00 Total $261,144.00 Sincerely, Bob Scharpnick Municipal Sales Orlando Freightliner Polk Freightliner Ocala Freightliner Isuzu Truck of Ocala 33

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 13, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager Eric Labbe, Economic Opportunity & Community Investment Director FROM: Sean Byers, Planning Manager SUBJECT: Resolution R-26-12: Acceptance of roadway, pedestrian, and utility improvements within Lake Ruby Drive, West. BACKGROUND Planned Unit Development Ordinance O-23-39 requires the developer of property located adjacent to Lake Ruby Drive, West, TJS of Central Florida, to construct roadway improvements from Eloise Loop Road/Thompson Nursery Road southward for a distance of approximately 1,300 feet to the entrance of their proposed residential development located south of Lake Ruby Drive, West and north of Lake Hart. The ordinance also requires the construction of a 2,400-foot long, 8-foot wide multi-purpose trail from the terminus of the improved roadway westward to County Road 653, across from Chain of Lakes Elementary School. Following Lake Ruby Drive, West’s transfer from Polk County’s ownership to the City’s ownership April 10, 2024, all improvements required by Planned Unit Development Ordinance O-23-39 were designed to the City’s roadway and utility standards. Earlier this year, the developer completed the required improvements to Lake Ruby Drive, West and is now requesting the City accept the constructed improvements. City staff conducted inspections of the improvements and found them ready for formal acceptance by the City. The value of the improvements is approximately $2,390,000. FINANCIAL IMPACT There is no immediate financial impact with this request; however, the City will be responsible for the ongoing maintenance of the improvements constructed for Lake Ruby Drive, West. 34

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 STRATEGIC PLAN ALIGNMENT This is a resolution accepting improvements to Lake Ruby Drive, West, and is not specifically defined as a goal or strategy in the Strategic Plan. However, it is generally aligned with the Infrastructure and Responsible Government Strategic Pillars. RECOMMENDATION Staff recommends the City Commission approve Resolution R-26-12 and authorize the City Manager or his designee to take all necessary actions associated therewith. ATTACHMENT  Resolution R-26-12 35

RESOLUTION R-26-12 A RESOLUTION CONFIRMING THE ACCEPTANCE OF ROADWAY, PEDESTRIAN, AND UTILITY IMPROVEMENTS LOCATED WITHIN LAKE RUBY DRIVE, WEST; PROVIDING FOR SEVERABILITY; THE ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. (General Location: That portion of Lake Ruby Drive, West lying south of Eloise Loop Road/Thompson Nursery Road and east of County Road 653.) Whereas, on April 10, 2024, the Winter Haven City Commission accepted ownership, maintenance, and operational responsibility for the unimproved Lake Ruby Drive, West (formerly known as Coon Lake Road) from Polk County; and Whereas, TJS of Central Florida, LLC, owner and developer of property located adjacent to Lake Ruby Drive, West has constructed roadway, pedestrian, and utility improvements for Lake Ruby Drive, West in accordance with conditions contained in Planned Unit Development Ordinance O-23-39; and Whereas, the required roadway, pedestrian, and utility improvements identified in Planned Unit Development Ordinance O-23-39 have been approved, constructed, and passed all required inspections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER HAVEN, FLORIDA: 1. The City Commission having been otherwise fully advised in the premises, hereby confirms its acceptance as of April 13, 2026, of the roadway, pedestrian, and utility improvements located in that portion of Lake Ruby Drive, West lying south of Eloise Loop Road/Thompson Nursery Road and east of County Road 653. 2. If any clause, section or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and in no way affecting the validity of the other provisions of this Resolution. 3. The administrative correction of typographical and/or scrivener’s errors which do not affect the intent may be authorized by the City Manager or designee, without need of public hearing, by filing a corrected or recodified copy of same with the City Clerk. 4. This Resolution shall take effect immediately upon passage. 36

Resolution R-26-12 Page 2 of 3 INTRODUCED AND PASSED by the City Commission of the City of Winter Haven, Florida, in regular session this 13th day of April, 2026. __________________________ Mayor-Commissioner William Brian Yates ATTEST: ____________________________ City Clerk Vanessa Castillo, MMC Approved as to form: ____________________________ City Attorney Frederick J. Murphy, Jr. 37

Resolution R-26-12 Page 3 of 3 Exhibit “A” 38

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: March 25, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager Eric Labbe, Economic Opportunity and Community Investment Director Sean Byers, Planning Manager FROM: Chris Young, Senior Planner SUBJECT: Resolution R-26-13: Request by KRPC Willowbrook, LLC to release the subdivision Performance Bond and confirming acceptance of the remaining improvements, infrastructure, and dedications in favor of the City of Winter Haven for the Willowbrook South Subdivision. General Location: Subdivision is generally located north of Martin Luther King Jr. Boulevard and south of the Lake Fannie/Lake Smart Canal. BACKGROUND On December 9, 2024, the City Commission approved Resolution R-24-54 platting the Willowbrook South Subdivision. The subdivision consists of 152± acres generally located north of Martin Luther King Jr. Boulevard and south of the Lake Fannie/Lake Smart Canal. The subdivision contains 234 building lots and ten (10) common lots. At the time of platting, certain improvements were not completed. In accordance with §21-395(c) of the City of Winter Haven Unified Land Development Code, the developer, KRPC Willowbrook, LLC submitted a Performance Bond issued by Lexon Insurance Company in the amount of $4,315,750.45 to guarantee completion of all required infrastructure and improvements for the subdivision. Incomplete improvements included, earthwork, sanitary sewer, potable water, stormwater management, off-site roadway improvements, and engineering certification. While Willowbrook South Subdivision was platted as a single phase subdivision, the developer chose to break the installation of required infrastructure into two “phases.” On September 10, 2025, the City Commission approved Resolution R-25-46 to accept those improvements, infrastructure, and dedications associated with “Phase 1” and to accept a reduced performance bond issued by Lexon Insurance Company in the amount of $3,132,415.76 to ensure completion of all remaining improvements and infrastructure associated with “Phase 2”. Incomplete improvements included, earthwork, paving, sanitary sewer, potable water, stormwater management, landscaping, and engineering certification. 39

CITY COMMISSION MEETING APRIL 13, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 Recent inspections by staff found all remaining incomplete improvements associated with “Phase 2” are now complete, and the water, wastewater, and reuse utilities can now be accepted by the City. The City will not be accepting maintenance responsibility for the drainage infrastructure and/or the internal road rights-of way within this subdivision. FINANCIAL IMPACT There is no direct financial impact as a result of this request. STRATEGIC PLAN ALIGNMENT This is an approval of a performance bond release for an approved subdivision plat and not specifically defined as a goal or strategy in the Strategic Plan. However, it is generally aligned with the Economic Sustainability, Infrastructure, and Responsible Government Pillars. RECOMMENDATION Staff recommends the City Commission approve Resolution R-26-13 and authorize the City Manager or designee to take necessary actions related thereto. ATTACHMENT  Resolution R-26-13 40