Audit and Finance Committee - Dec 02 2024

Audit and Finance Committee - Dec 02 2024 Agenda at 2:00 PM Location: Eugene Brucker Education Center, 4100 Normal Street, Conference Room 2249, San Diego, CA 92103

A. OPENING CEREMONY

1. Call Meeting to Order

B. PUBLIC COMMENT

1. Public Comment - Non-agenda and Agenda Items Members of the public who desire to address the committee on any topic are welcome to do so at this time. Speakers are requested to: • limit their remarks to not more than 3 minutes; appoint a spokesperson if the concern is a group concern; and, • supplement verbal presentation with written reports, if necessary or desired.

C. ACTION ITEMS

1. Approval of Minutes of the October 15, 2024, Regular Meeting. ACTION: Approve Minutes of the October 15, 2024, regular meeting. BACKGROUND: Approve minutes for the October 15, 2024, regular meeting. DRAFT Audit and Finance-10-15-2024-minutes.regular.pdf

2. Review and Approval of the 2023-24 Draft External Audit Report (Crowe Horwath) ACTION: Review and approve the 2023-24 draft external audit report. BACKGROUND: The committee will review and discuss the draft external audit report. Following the discussion, the committee may vote to make a recommendation to the Board to accept the report findings. SanDiegoUSD-FS-DRAFT-11.25.24.pdf 2023-24-Annual-Financial-Report SDUSD (002).pdf 2023-24-Annual-Financial-Report SDUSD.pptx Sample Audit Commitee Letter to Board 12-12-2023.pdf INFO ONLY - Props S/Z & Measures YY/U Draft Audits: SDUSD-Prop S-Z and Measure YY-U FS-draft 11.25.24.pdf SDUSD-Prop S -Z and Measure U-YY-Perf Audit-2024-draft 11.25.24.pdf

3. Approval of Committee Member Reappointments (McAllister) ACTION: Approve reappointment of members McAllister and Whitehurst-Payne for the term January 1, 2025 through December 31, 2026. BACKGROUND: Terms for Dan McAllister and Sharon Whitehurst- Payne end December 31, 2024. The committee will discuss and vote on the reappointments of McAllister and Whitehurst-Payne for the term January 1, 2025 through December 31, 2026. Committee Charter Appendix A - Membership Dec 2023.pdf

4. Review and Approval of One Year Contract Extension for Crowe Horwath, LLC ACTION: Review and approve a one year contract extension for Crowe Horwath, LLC through December 31, 2025. BACKGROUND: The committee will consider a one year extension of the Crowe contract while the RFP for a new contract is completed by staff for distribution. SDUSD-Crowe 2025 Proposed Audit Fees Letter.pdf Proposed Fees for 23-24 audit 07.19.23.pdf

D. INFORMATION ITEMS

1. NONE

E. FOLLOW-UP ITEMS

1. Staff Update on Internal Audit BACKGROUND: Information Only • Time and Labor Audit Update • Non-Purchase Orders Audit Time and Labor Audit - Management Update.pdf SDUSD Non PO Payments Audit Final.pdf Management Response to 23_24 Non-PO Audit.pdf

2. District Utilities Update BACKGROUND: Information Only Staff will provide an update on the District's utility programs. Budget and Finance Audit Committee 12.02.24 - Energy Utilities Management Presentation.pdf Budget and Finance Audit Committee 12.02.24 - Energy Utilities Management Presentation.pptx

F. CLOSING ITEMS

1. New Business/Open Discussion

2. Adjourn Meeting: The next regular meeting will be held in March 2025.

The general purpose of the Audit and Finance Committee is to review and monitor the district external audit process and to provide outside professional expertise to the Board of Education and Superintendent. The Committee will review and monitor the timing and scope of internal and external audit activities, the implementation of effective internal controls by district management and thorough management response to audit findings on a timely basis. The Committee may review the district’s provisional and final budgets, interim financial reports and other financial documents as needed and as deemed appropriate by the Committee. It will make recommendations to the Board regarding the adequacy of such documents and processes and the need for changes to them. The Audit and Finance Committee was established by the Board of Education on May 27, 2003. to provide for separate and intensive oversight of the internal and external audit functions of the district. The Committee meets 6 times a year. Additional meetings may be scheduled as recommended by staff, requested by the committee itself and/or as requested by the Board of Education.