Arts Commission

Special Meeting of the Auburn Arts Commission April 5, 2016 Room 626 TAL PHS Campus Auburn, CA 95603 Meeting Start: 4:35 PM Meeting Conclusion: 6:00pm Present at Meeting: Michael Murphy, Terri Goodman, Brian Fries, Lee Buckingham, Kaz Huette, April Maynard, Susan Dupre A quorum being present, the meeting was called to order by Chair, April Maynard. Agenda: 1. Committee organization review 2. Budget review 15-16 and plan16-17 3. Review draft report to council Distributed: 1. Council Resolution No. 15-16 dated Feb 9 2015, the current statement from the City Council regarding the Arts Commission; 2. The summary of our planning meeting on January 14 2016. 3. Updated 2015-2016 budget with expenditures to date and notes for reallocation Consensus that Committees will be: • Operations/Finance (as is) • Events (as is) • City Hall Gallery • Catalog and Archive • Marketing (develop material; distribute information and material to general audience, e.g. press releases, social media postings, email blasts) • Outreach (develop contacts with arts groups in community/Friends of the Arts Commission/database for volunteer resource ; deliver info to specific audience, e.g. service group, business assoc) • Public Art (as is) Special Committees will be created as needed for focused projects, temporary tasks, etc.) Fundraising Committee was deleted; consensus that we will not raise funds for regrants; all projects will capture contact info for potential sponsors and donors; all activities will consider fundraising opportunities.

Discussed request for $3500 for 2016-2017 for stipend for Website/Social Media stewardship and ongoing maintenance of Art Catalog and archives. 2015-2016 Budget Review (attached) $400 left in Operations ($100 earmarked but not yet disbursed) $1050 left in Events ($600 earmarked but not yet disbursed) 100% of Art Walk funds will be spent by June 30 $500 from City Hall Gallery - Winter Show reallocated to Promotion for print cost of Box Brochures $750 left in City Hall Gallery – retain for now; misc expenses and possible opportunities for prizes Promotions: $480 reserved for green piece – need cost estimate, plan for completion by June 30 $750 with reallocation of $500, now $750 for Box brochures – finish and print by June 30 $550 for painting utility boxes - Public Art will decide how much can be moved to mosaic wall Mosaic wall estimates need for at least $600 to finish wall, bench and perimeter sign(s) Consensus by June 1 2016 all committees will report on available funds to be reallocated to mosaic wall for purchase of materials before June 30. Draft Report to Council Estimate from Brian of 2000 volunteer hours for wall since July 1 2015 Other commissioners to report volunteer hours asap Meeting adjourned at 6pm. Submitted by April Maynard for Katy Fries

AUBURN ARTS COMMISSION

SPECIAL MEETING

Tuesday, April 5, 2016, 4:30 PM

Room 626, TAL Campus (Placer High School)

350 Finley Street, Auburn

AGENDA

Call to Order, Roll Call, Declaration of a Quorum

Minutes for approval: none

Public Comment

This is the time provided so that persons may speak on any item not on the agenda. However, Commissioners cannot act on

items not included on this agenda. Items discussed under Public Comment may be placed on a future meeting agenda.

Please make your comments as brief as possible.

Agenda Approval

This is the time set aside for commission members and/or the public to ask for removal, postponement or a change to the

listed sequence of an agenda item.

Ongoing Business

1. Committee organization review

2. Budget review 15-16 and plan16-17

3. Review draft report to council

Future Agenda Items:

Correspondence:

Adjournment:

Next Meeting: Monday, April 18, 2016, 4:30 p.m.