Lake County Schools - Regular School Board Meeting-Revised

1 Monday, October 23, 2023 Lake County Schools - Regular School Board Meeting-Revised 6:00 P.M. Commission Chambers Lake County Admin. Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Marc Dodd, Chairman) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the School Board Workshop, October 2, 2023, School Board Workshop, October 9, 2023 and Regular School Board Meeting, October 9, 2023 (Diane Kornegay, Superintendent) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action File Attachments MINwkshp.2023.10.02.pdf (122 KB) MINwkshop.2023.10.09.pdf (125 KB) MINregmtg.2023.10.09.pdf (190 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 4. REPRESENTATION Subject 4.01 Liberty Tree Project (Sean Parks, Lake County Commissioner, District 2) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Information File Attachments 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person, by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the start of the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Superintendent Student Advisory Committee (Jacob Wittman, Chair) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Information File Attachments 6. REPORTS Subject 6.02 Attorney Report (James Myers, School Board Attorney) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Extension of Contract for Bid #21-0206-B-Y- Art & Classroom Supplies for Warehouse Stock (John Carr, Assistant Superintendent Operation & Facilities) Fiscal Impact: No Impact Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve extension of terms for Bid # 21-0206-B-YR for Art & Classroom Supplies for Warehouse Stock from May 9, 2022 to November 8, 2024. On May 9, 2022, The Lake County School Board awarded Bid #21-0206-B-YR to seven (7) companies who submitted the lowest and best responsive and responsible proposals for Art & Classroom Supplies for Warehouse Stock. The original agreement provided firm prices for a six-month period and the option for four (4) additional six-month renewals if mutually agreed to in writing. Two of the original vendors; Cascade School Supplies and DGS Educational Products, declined to renew. If approved, this agreement will become effective through November 8, 2024. Per the updated tabulation sheet, reasonable price increases have been applied to this extension. Copies of the proposals received are available for review in VendorLink. This item supports Goal #1 – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a high quality learning environment. ALTERNATIVES: Approve the recommendation to extend terms of Bid #21-0206-B-YR - Art & Classroom Supplies for Warehouse Stock as indicated below and on the attached tabulation. ACCO Brands USA, LLC - Illinois Item# 155 Blick Art Materials, LLC - Illinois Item# 89,90,91,92 Pyramid School Products – Tampa, FL Lot 2, Lot 3, Lot 4, Lot 5, Lot 7, Lot 8, Lot 9, Lot 10, Lot 11 Item#83,84,88,93,94,96,97,98,99,100,101,102,103,104,105,106,107,108,109,110,111,112,113,114,115,118,119,120,121,122,123,124,129,130,131,135,136,137,138,139,140,141,142143,144,146,147,150,151,153,154,156,157,159,160,161,162,163,164,165,168,169,170,171172,175,177,178 Quill, LLC - Illinois Lot 1, Item# 117,127,166,167,174 School Specialty, LLC - Pennsylvania Item# 76,77,78,80,85,116,125,126,128,132,133,145,158,173 Do not approve at this time. RECOMMENDATION: I recommend the Board approve the utilization of Bid #21-0206-B-YR -Art & Classroom Supplies for Warehouse Stock as indicated on the attached tabulation. FISCAL IMPACT: The fiscal impact is a chargeback to Department budgets which will be based upon utilization of art and classroom supplies from the warehouse stock. DATA SOURCE: The agenda item for this item was prepared by Procurement Services and the Warehouse Department in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or the Warehouse Department at 352-253-6744. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 21-0206-B-YR-Art & Classroom Supplies for Warehouse Stock Tabulation (1).pdf (386 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Agreement #KK-23-1001-PB-Piggyback Utilization per the City of Zephyrhills Agreement No. 41-19-30 for Water & Wastewater Miscellaneous Construction/Maintenance Services with RCM Utilities (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $500,000 from General Fund - Maintenance Budget Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve Piggyback Agreement # KK-23-1001-PB for Water & Wastewater Miscellaneous Construction/Maintenance Services with RCM Utilities, a local Lake County vendor. On August 12, 2019 the City of Zephyrhills entered into Agreement No. 35-19-01 for Water & Wastewater Miscellaneous Construction/Maintenance Services with RCM Utilities for three (3) years beginning August 12, 2019 through August 11, 2022 and it was renewed on Agreement No. 41-19-30 on August 8, 2022 for an additional three (3) years through August 11, 2025. The intent of this bid is to establish firm pricing for all labor, materials, supervision and equipment to provide water and wastewater miscellaneous construction/maintenance services throughout the District. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established within this agreement. If approved, this agreement will become effective immediately and will provide firm prices through August 11, 2025. The Board Attorney has reviewed the attached agreements. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of The City of Zephyrhills Agreement No. 41-19-30 for Water & Wastewater Miscellaneous Construction/Maintenance Services with RCM Utilities located in Eustis, FL. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing The City of Zephyrhills Agreement No. 41-19-30 for Water & Wastewater Miscellaneous Construction/Maintenance Services with RCM Utilities located in Eustis, FL. FISCAL IMPACT: The fiscal impact will be $500,000 funded through the General Fund - Maintenance Budget. DATA SOURCE: This agenda item was prepared by Procurement Services and Maintenance in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Maintenance at 352-253-6726. File Attachments Lake County School Board - signed.pdf (3,853 KB) LCS Piggyback of Zephyrhills Contract 41-22-21 Signed.pdf (120 KB) City of Zephyrhills Complete Contract.pdf (14,774 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Agreement #KF-23-0807-PB-Piggyback Utilization per Volusia County Schools, Bid #TR-21-004MB Recapped & New Tires (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $220,000 from General Fund – Transportation Budget Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve Piggyback Agreement KF-23-0807-PB Recapped and New Tires for buses and vehicles throughout the District. On October 13, 2020, Volusia County Schools awarded Bid #TR-21-004 MB Recapped & New Tires to Boulevard Tire Center. With several locations throughout Florida, Lake County Schools utilizes locations in Deland, Florida and Mount Dora, Florida for District needs. On September 26, 2023, Volusia County Schools renewed the agreement for (1) one year. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established within this agreement. If approved, this agreement will become effective immediately and will provide firm prices through October 13, 2024. The Board Attorney has reviewed the attached agreements. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of Volusia County Public Schools, Bid # TR-21-004MB to Boulevard Tire Center, located in Deland, Florida. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing Volusia County Public Schools, Bid # TR-21-004MB Recapped & New Tires with Boulevard Tire Center, located in Deland, FL. FISCAL IMPACT: The fiscal impact will be $220,000 funded through the General Fund – Transportation Budget. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. “ File Attachments BDOC SIGNED KF-23-0807-PB Agreement - Blvd Tire.pdf (683 KB) VCS-FULLY EXECUTED Renewal TR-21-004MB.pdf (1,554 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 School Concurrency Proportionate Share Mitigation Agreement for the Blue Cedar Residential Development (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND AND RATIONALE: The First Amended Interlocal Agreement Between Lake County and Lake County School Board and Municipalities for School Planning and Siting states that “ if the School Board determines that adequate capacity does not exist but that mitigation is an acceptable alternative, the development application will remain active pending the conclusion of the mitigation negotiation period .” On July 25, 2023, the applicant for the residential development project was notified that high school capacity was not available to serve the proposed residential development and was offered the option to mitigate for the needed capacity. Subsequently, the applicant agreed to payment of the proportionate share mitigation as outlined in the School Planning and Siting Interlocal Agreement. The agreement was reviewed and approved by James Myers, Board Attorney. This item supports Goal #3 of the School Board's Strategic Plan by providing funding resources for future facilities and capital outlay needs. ALTERNATIVES: 1. Approve the Proportionate Share Mitigation agreement for the Blue Cedar Residential Development. 2. Do not approve the Proportionate Share Mitigation agreement for the Blue Cedar Residential Development. RECOMMENDATIONS: I recommend approval of the Proportionate Share Mitigation agreement for the Blue Cedar Residential Development. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Helen LaValley, Growth Planning Department. Additional information can be obtained by calling 352-253-6694. File Attachments BlueCedar_PSM-Agreement_10092023.pdf (14,048 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 School Concurrency Proportionate Share Mitigation Agreement for the Lady Lake Luxury Apartments Residential Development (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND AND RATIONALE: The First Amended Interlocal Agreement Between Lake County and Lake County School Board and Municipalities for School Planning and Siting states that “ if the School Board determines that adequate capacity does not exist but that mitigation is an acceptable alternative, the development application will remain active pending the conclusion of the mitigation negotiation period .” On August 10, 2023, the applicant for the residential development project was notified that high school capacity was not available to serve the proposed residential development and offered the option to mitigate for the needed capacity. Subsequently, the applicant agreed to payment of the proportionate share mitigation as outlined in the School Planning and Siting Interlocal Agreement. The agreement was reviewed and approved by James Myers, Board Attorney. This item supports Goal #3 of the School Board's Strategic Plan by providing funding resources for future facilities and capital outlay needs. ALTERNATIVES: 1. Approve the proportionate share mitigation agreement for the Lady Lake Luxury Apartments residential development. 2. Do not approve the proportionate share mitigation agreement for the Lady Lake Luxury Apartments residential development. RECOMMENDATIONS: I recommend approval of the proportionate share mitigation agreement for the Lady Lake Luxury Apartments residential development. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Helen LaValley, Growth Planning Department. Additional information can be obtained by calling 352-253-6694. File Attachments LadyLkLuxApts_PSMA_AppSigned_10232023 (1).pdf (2,566 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Microsoft Agreement with CDW-G (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $325,432.14 from Capital Fund Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND AND RATIONALE: Lake County Schools utilizes several Microsoft Applications that are essential to the core function of the business operations of the district. These applications are critical to the operation of device and network services and are generally exclusive to Microsoft. This agreement with CDW-G is utilizing the Collier County PS Technology Catalog #20-057 contract to renew the Microsoft Enrollment for Education Solutions agreement. The renewal of this agreement supports the Strategic Plan Goals and Strategies of Student Success 1D: Ensure a common vision for instruction in alignment with the district Instructional Framework, Fiscal Responsibility 3A: Improve the district's financial position and Community Engagement & Governance 4A: Promote positive and proactive communication of information to all stakeholders, as presented by the Superintendent. ALTERNATIVES: 1. Approve the recommendation to renew the Microsoft Enrollment for Education agreement in the amount of $$325,432.14. 2. Not approve the recommendation to renew the Microsoft Enrollment for Education agreement in the amount of $$325,432.14. RECOMMENDATION: It is recommended that the Board approve the renewal of the Microsoft Enrollment for Education agreement in the amount of $325,432.14. FISCAL IMPACT: Capital Fund transfer will be utilized to purchase the Microsoft for Enrollment for Education agreement in the amount of $325,432.14. DATA SOURCE: The agenda item was prepared by Duane Weeks, Chief of Technology & Data Systems. Additional information can be obtained by calling him at (352) 253-6710. File Attachments CDW-G Microsoft Renewal Quote NPJV878 10-9-23.pdf (81 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 Removal of Fixed Assets from Inventory (John Carr, Assistant Superintendent of Operations & Facilities) Fiscal Impact: None Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Fixed assets are items purchased for $1000.00 or more. The attached list contains items that cost centers are requesting to have removed from their inventory. These items are no longer of use to their cost center and will be picked up for surplus. First we look at the possibility of re-purposing them for another cost centers use. If there is no use to the school system they will be sent to auction. Computers are picked up at the Central Warehouse by our e-waste vendor that pays us for or obsolete computers. They are Florida State and Department of Defense approved to erase hard drives and recycle computer parts. This item supports Goal 3A items being disposition bring revenue or cost savings back to the District. Goal 5A keeping schools clear of clutter will promote safety. ALTERNATIVES: 1. Approve to remove requested items from inventory. 2. Do not approve to remove the requested items from inventory and continue storing the items. Continuing to store these items would take up additional space and could require an expenditure for storage trailers. RECOMMENDATION: I recommend that the Board approve the attached list of property dispositions. FISCAL IMPACT: Items sold will generate additional revenue from the auction and from the e-waste bid that pays us for our obsolete computers, DATA SOURCE: This agenda item was prepared by Kristi Hawkes, Property Control Specialist. Additional information may be obtained by calling 253-6752. File Attachments Agenda for board .pdf (24 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 RFQ # OZ – 23-0804-Q – Design Professional Services for Beverly Shores Elementary School (BSES) Renovation and Addition (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) B A CKGROU N D and R A TIONALE: On August 4, 2023 and in accordance with the Florida Statue 287.055 relating to the Consultant’s Competitive Negotiation Act, Procurement Services issued a Request for Qualifications (RFQ) to accept submittals from potential vendors to provide design professional services for the Beverly Shores Elementary School (BSES) Renovation and Addition project. The RFQ announcement notified prospective bidders via Vendorlink, the District’s electronic bid notification system. The District received thirteen (13) submittals for its consideration. An evaluation committee met on 9/28/2023 and shortlisted five (5) potential architects to provide presentations before the Board during the 10/16/2023 Workshop. These Architects are BRPH; Harvard Jolly; Rhodes + Brito; Schenkel Shultz; and Zyscovich. The goal for the presentations was to select the most responsive vendor, based on pre-determined evaluation criteria. The evaluation criteria included Knowledge of the Site and Local Conditions; Local Area Demographics; Overall Approach and Methodology; and Cost Control / Value Engineering. This agenda item supports Strategic Goal #5 School Safety, Security & Student Support by ensuring a safe and positive environment for students and staff. ALTERNATIVES: Select BRPH as the architect for the BSES Renovation and Addition project. Select Harvard Jolly as the architect for the BSES Renovation and Addition project. Select Rhodes + Brito as the architect for the BSES Renovation and Addition project. Select Schenkel Shultz as the architect for the BSES Renovation and Addition project. Select Zyscovich as the architect for the BSES Renovation and Addition project. RECOMMENDATION: I recommend the Board select Schenkel Shultz as the architect of record for the BSES Renovation and Addition project and authorize staff to enter into contract negotiations for said services. FISCAL IMPACT: A fee must be negotiated with the chosen Architectural firm in accordance with the provisions of Florida Statutes, Section 287.055, and submitted to the Board for review and consideration. Such negotiated fees are considered a cost of the individual project and is therefore included in the construction budget for said project. DATA SOURCE: The bidding process for this agenda item was prepared and facilitated by Ollie Zachary, Procurement Services Supervisor in accordance with School Board Policy 6322. John Carr, Chief of Operations and Dave Parker Director of Facilities, submitted the specifications for this RFQ. Questions may be directed to Mr. Zachary at 352-253-6762 or Mr. Carr at 352-253-6521. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” “Equal Opportunity in Education and Employment” File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting. (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda it em was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 10.23.2023- Revised 1 .pdf (436 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting. (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 10.23.2023.pdf (385 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 School Improvement Plans - Every Student Succeeds Act (ESSA), (Scott Flowers, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: Costs associated with the implementation of School Improvement Plans vary on a school-by-school basis from General Fund-School Budgets or specified grant funds. Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Per Policy 2120-School Improvement, the School Board shall annually approve and require implementation of a new, amended, or continuation school improvement plan for each school in the District that has a school grade of "D" or "F", schools with any subgroup below forty-one percent (41%), and schools with a graduation rate at sixty-seven percent (67%) or below and shall provide funds and/or resources to those schools for developing and implementing school improvement plans. Schools must analyze student performance data, discipline data, climate surveys, and other information to develop a plan for improvement. Each School Advisory Council assists with the development of the School Improvement Plan (SIP). After the plans are completed, the School Improvement & Alternative Programs Department, Teaching, Learning and Leadership Directors, District Program Specialists, and other district staff review the plans and provide feedback for improvement and comments for necessary changes. School Improvement Plans are living documents that are reviewed on a regular basis and may be revised as necessary to optimize student and school achievement. School Improvement Plans are critical to providing the highest level of education for students and to continue to improve students and school performance. School Improvement Plans are included in Florida’s Continuous Improvement Model and are one of the requirements for meeting accreditation standards through Cognia (AdvancED). School Improvement Plans also meet the requirements for Florida’s Accountability System. This agenda item supports Goal Area 1, Student Success, of the LCS Board Strategic Plan by designing the plan for continuous improvement for students, teachers, and schools. All School Improvement Plans are available online at the Florida Department of Education website: https://www.floridacims.org/districts/lake Elementary Schools Astatula Elementary Beverly Shores Eustis Elementary Eustis Heights Fruitland Park Grassy Lake Leesburg Elementary Lost Lake Elementary Pine Ridge Elementary Sawgrass Bay Sorrento Elementary Tavares Elementary Treadway Elementary Umatilla Elementary Villages Elementary of Lady Lake (Intentionally Blank) Elementary - CSI Groveland Elementary Triangle Elementary K-8 & Specialty Schools Lake Pointe Academy Lake Hills School Lake County Virtual School Middle Schools Carver Middle Cecil E. Gray East Ridge Middle Eustis Middle Mount Dora Middle Tavares Middle Oak Park Middle Umatilla Middle Windy Hill Middle (Intentionally Blank) High Schools East Ridge High Eustis High Lake Minneola Leesburg High Mount Dora High South Lake High Tavares High Umatilla High ALTERNATIVES: 1. Approve all submitted School Improvement Plans. 2. Not Approve the submitted School Improvement Plans. RECOMMENDATION: It is recommended that the Board approve the School Improvement Plans as presented. FISCAL IMPACT: Costs associated with the implementation of School Improvement Plans vary on a school-by-school basis from General Funds-School Budgets or specified grant funds. DATA SOURCE: This agenda item was prepared by Sebrina Dillon-Banks, Executive Director of School Improvement and Alternative Programs. Additional information may be obtained by contacting Mrs. Dillon-Banks at 352-253-6880. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Articulation Agreement with Marchman Technical College and The School Board of Lake County, Florida (Scott Flowers, Assistant Superintendent, Teaching Learning & Leadership) Fiscal Impact: None Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The School Board of Lake County, Florida and Marchman Technical College have agreed to permit students who complete the Television Production at East Ridge High School, Eustis High School and Lake Minneola High School, as well as Commercial Art Technology Program at Lake Minneola High, opportunities to receive post-secondary credits in the PCSB Marchman Technical College Cinema and Commercial Art Technology programs. This item supports Goal #1, Student Achievement, of the School Board’s Strategic Plan and is beneficial to the students because it will provide valuable postsecondary opportunities to our students as well as a seamless transition in the completion of the corresponding articulated program of study. ALTERNATIVES: Approve the 2023-2024 Articulation Agreement with Marchman Technical College. Not Approve 2023-2024 Articulation Agreement with Marchman Technical College. RECOMMENDATION: I recommend approval of the 2023-2024 Articulation Agreement with Marchman Technical College. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Marta Ramirez, Director of College and Career Readiness. Additional information may be obtained by calling her at 352-253-6770 or emailing her at ramirezm@lake.12.fl.us. This agreement was reviewed and approved by School Board Attorney. File Attachments Marchman Technical College Articulation Agreement with The School Board of Lake County.pdf (7,507 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 11. DISCUSSION Subject 11.01 Public Hearing-Tentative Approval of Policies 0151-Organizational Meeting, 0172-Visitation of Schools By individual School Board Members and Legislators, 5772-Weapons and Firearms, 6840-Audit Selection Committee, 7217-Weapons, 8405-School Safety and Security, 8510-Wellness Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action BACKGROUND and RATIONALE: The policies are being brought for tentative approval and have been reviewed and revised per the NEOLA updates. NEOLA updates to address Federal or State legislation, court decisions that may necessitate policy revisions and/or actions of agencies at either the Federal or State level that may necessitate policy revisions. If approved, the policies will be advertised and brought to the Board for final approval at the Regular School Board Meeting, November 27, 2023. Policies: 0151-Organizational Meeting 0172-Visitation of Schools by Individual School Board Members and Legislators 5772-Weapons and Firearms 6840-Audit Selection Committee 7217-Weapons 8405-School Safety and Security 8510-Wellness ALTERNATIVES: 1. Provide tentative approval of all the policies, per NEOLA updates. 2. Do not provide tentative approval of all the policies and make revisions to specific policies. RECOMMENDATION: I recommend the Board provide tentative approval of the policies as presented. FISCAL IMPACT: There is no fiscal impact associated with tentative approval of the policies. DATA SOURCE: The policies were reviewed and revised by Joseph Mabry, Director of District Safety and Security, and Linda Milliken, Supervisor of Food Services and presented to the Clerk for entering into BoardDocs. For questions or concerns, please contact the clerk at 352-253-6513 or email: challengern@lake.k12.fl.us . The proposed policy procedures can be found on the district website at: www.lake.k12.fl.us click on School Board tab then click on Proposed Policy Revisions. File Attachments Policy 0151-Organizational Meeting.pdf (89 KB) Policy-0172-Visitation of Schools by Individual School Boad Members and Legislators.pdf (340 KB) Policy-5772-Weapons and Firearms.pdf (259 KB) Policy 6840-Audit Selection Committee.pdf (296 KB) Policy 7217-Weapons.pdf (277 KB) Policy 8405-School Safety & Security.pdf (811 KB) Policy 8510-Wellness.pdf (538 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 11. DISCUSSION Subject 11.02 School Board Decision on Social Media Litigation Law Firm Representation (James Meyers, School Board Attorney) Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Action BACKGROUND and RATIONALE: The School Board heard presentations from two law firms at the School Board Workshop, October 9, 2023, regarding their possible participation in the social media litigation. On October 16, 2023, at the School Board Workshop, the Board held further discussion with a question and answer session with School Board Attorney, James Meyers, who provided more information. This item is being brought for Board consideration and possible vote regarding a law firm to represent the district in the social media litigation. ALTERNATIVES: 1. Approval of the Terrell Hogan P.A. law firm to represent the district in the social media litigation 2. Approval of the Hand Arendall Harrison Sale law firm to represent the district in the social media litigation 3. No approval of a law firm to represent the district in the social media litigation. RECOMMENDATION: The recommendation is to be determined following further conversation. FISCAL IMPACT: There is no fiscal impact on the part of the district to participate but could have a positive impact if the case is successful for the district. DATA SOURCE: For any questions or concerns, please contact the Board Attorney, James Meyers, at 352-589-1414. File Attachments Motion & Voting motion was made by Mr. Brandeburg for the law firm of Terrell Hogan to represent the district Motion by Tyler Brandeburg, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 12. SUPERINTENDENT REPORT Subject 12.01 Superintendent's Report for October 23, 2023 Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type File Attachments 12. SUPERINTENDENT REPORT Subject 12.02 Letters of Condolence Meeting Oct 23, 2023 - Lake County Schools - Regular School Board Meeting-Revised Type Letters of Condolence went to the Family of: None at this time. File Attachments 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT