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CITY OF WEWAHITCHKA BOARD OF CITY COMMISSIONERS Charles Whitehead Public Library REGULAR MEETING September 25, 2024 8:00 AM

The City Commission met on this date September 25, 2024 at 8:00 A.M. at the Charles Whitehead Library, 314 N. 2nd St, Wewahitchka, Florida. Mayor Gaskin called the meeting to order, lead a prayer, and everyone said the Pledge of Allegiance.

| Attendance | Public | | --- | --- | | Mayor Phillip Gaskin | None | | Commissioner Ralph Fisher | | | Commissioner Charlie Pettis | | | Commissioner Johnny Paul | | | Commissioner Brian Cox | | | City Manager | | | Michael Gortman | | | City Clerk | | | Rachel Jackson (VIA VIDEO CONF) | | | City Attorney | | | Michelle Jordan (VIA VIDEO CONF) | | | City Superintendent | | | Chipper Wade | | | City Parks & Rec Director | | | David Paul | | | City Finance Director | | | Brittney Proctor (VIA VIDEO CONF) | | | City Finance Clerk | | | Misty Robbins | | | City Engineer-SCE | | | Hunter Baumgardner | | | Sheriff's Office | | | Beau McCorvey | |

After review, Commissioner Cox made a motion to approve 8.29.24 Regular Meeting, 9.11.24 Public Hearing, 9.11.24 Workshop, 9.23.24 Public Hearing, 9.23.24 Special Meeting. Commissioner Paul seconded the motion. Motion carried 5-0.

Commissioner Fisher made a motion to approve the agenda. Commissioner Paul seconded the motion.Motion carried 5-0.

| Public Recognition | | --- | | No public in attendance |

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REGULAR MEETING September 25,2024 @ 8:00 am Public Recognition cont'd... Page 2

Agenda

1. Senior Building Contract - City Attorney Michelle Jordan discussed the amended agreement that she drafted.The board clarified their wishes regarding rental of the building since the city has taken over all utilities except phone/internet. The inventory items were reviewed.

Commissioner Cox stated that paragraph 7 needs to be revised because the building will not qualify as a special needs shelter.

Following discussion, Commissioner Cox made a motion to approve the amended agreement with the revision to item 7. Commissioner Pettis seconded the motion Motion carried 5-0.

2. Resolution 2024-1209R Christmas Parade - City Manager Michael Gortman read Resolution 2024-1209R in its entirety.

Following reading, Commissioner Paul made a motion to approve resolution 2024- 1209 with a change to the approval date on the resolution from 9.26.24 to 9.25.24. Commissioner Fisher seconded the motion.Motion carried 5-0.

3. Resolution 2024-1210R-ARPA Funds Designation - City Manager Michael Gortman read Resolution 2024-1210R by title.

Following reading and discussion, Commissioner Fisher made a motion to approve Resolution 2024-1210R ARPA Funds Designation. Commissioner Paul seconded the motion. Motion carried 5-0.

Approval of Bills

1. Fisher's Building Supply - Following review, Commissioner Paul made a motion to approve payment of Fisher's Building Supply bills ($754.56) Commissioner Cox seconded the motion. Motion carried 4-0, with Commissioner Fisher abstaining due to conflict of interest.

2. Regular Bills - Following review and discussion, Commissioner Cox made a motion to approve payment of the regular bills ($109,773.81), re-occurring bills ($111,139.58) and additional bills ($43,583.15), Commissioner Paul seconded the motion. Motion carried 5-0.

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Old Business/Open Items

1. Fire station/old City Hall

(Original Substantial Completion Date 9/4/21, Original Work Completion Date 10/11/21) (Change Order #3-7/29/21-Changed Substantial Comp. Date 11/17/21, Work Completion Date 12/25/21) (CHANGE ORDER #4-10/28/21 - SUBST. COMPLETION DATE 12/9/21, WORK COMPLETION DATE 1/15/22)

MONOLITH CONSTRUCTION:

SUBSTANTIAL COMPLETION DATE-2.26.2025 FINAL PAYMENT DATE-4.2.2025

City Engineer Hunter Baumgardner presented and discussed Pay Request #3 for Monolith Construction on the fire station project.

Following discussion, Commissioner Fisher made a motion to approve Monolith Construction's pay request #3 ($307,715.73) on the fire station project. Mayor Gaskin noted that the remaining contract balance was 797,945.83. Commissioner Pettis seconded the motion.Motion carried 5-0.

2. Delinquent Utility Bills - City Manager Michael Gortman stated they are higher than normal because we haven't done shut offs due to storm

3. Water Losses - City Superintendent Chipper Wade stated they are working on them

4. SEWER INFILTRATION AND INFLOW - City Superintendent Chipper Wade stated they smoke tested Red Bull, found 4 broke caps.

5. Ray Dickens Fish Fry for the Sr. Citizens (October 4, 2024) - None

6. Lift Station - City Engineer Hunter Baumgardner stated we got the pay request last meeting approved upon receiving the as built surveys. We have received the as builts and have reviewed them, and am working to get the right legal description wrote up for it. As soon as they are complete, Engineer Baumgardner will let the City know when they can release the check.

- Kyle Whitfield - Water

- Blake Gilmore - Sewer got to get him to other 2 plants before testing

9. Senior Building - None

10. Cemetery Committee & Buckhorn Decorative Fencing - None

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REGULAR MEETING September 25,2024 @ 8:00 am Other Comments... Page 4

Other Comments

City Attorney Michelle Jordan - heard back FDOT, about intersection at 71 and Magnolia, they are not taking any action at this time