Recreation Commission Meeting

City of Piedmont Recreation Commission Agenda Wednesday, March 19, 2025 7:30 p.m. City Council Chambers, 120 Vista Avenue, Piedmont, CA Call to Order Public Forum This is an opportunity for members of the audience to speak on an item not on the agenda. Regular Agenda 1. Approval of Recreation Commission Minutes for November 20, 2024 and January 15, 2025 2. Chair’s Report 3. Director’s Report 4. Update on the Linda Beach Tot Lot Equipment and Replacement Project 5. Consideration of 2024 Betty C. Howard Nominations for Staff and Volunteer 6. Recognition of Outgoing Commissioner Dick Carter Announcements, old business and consideration of future agenda items Adjourn Materials related to an item on this agenda submitted to the Recreation Commission are available for public inspection in the Recreation Department during normal business hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (510) 420-3040. Notification at least two business days preceding the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] In accordance with G.C. Sec. 54954.2 (a) this, notice and agenda were posted at the City Hall bulletin board and Veteran’s Hall at 401 Highland Avenue on March 14, 2025.

DRAFT PIEDMONT RECREATION COMMISSION Regular Meeting Minutes for Wednesday, November 20, 2024 A Regular Session of the Piedmont Recreation Commission was held on November 20, 2024, in the City Hall Council Chambers at 120 Vista Avenue. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on November 15, 2024. CALL TO ORDER Chair Jenny Feinberg called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Jenny Feinberg, Lisa Gardner, Chris Hart, and Aamir Virani Absent: Sara Ironside, Rebecca Posamentier Staff: Recreation Supervisor Liam Kelly, Parks and Project Manager Nancy Kent, Recreation Supervisor Katrina Morris, Recreation Supervisor Paula Cooper-Tipton PUBLIC FORUM There was no Public Comment on the matter. REGULAR AGENDA The Commission considered the following items of regular business: Approval of Minutes Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of October 16, 2024 Moved by Carter, Seconded by Hart Ayes: Carter, Gardner, Hart, Virani, Feinberg Noes: None Absent: Ironside, Posamentier Chair’s Report There was no chair report. Director’s Report Recreation Supervisor Kelly discussed the following: • The Turkey Trot will be held on Thanksgiving day • Lights Up Piedmont will be held on December 4 th at 6:00 p.m. • The Recreation Activity Guide will be released on November 21 st , and resident registration will start on December 5 th There was no Public Comment on the matter. Linda Beach Tot Lot Equipment and Replacement Project Update Parks and Project Manager Kent discussed the Linda Beach Tot Lot Equipment and Replacement project. • A $400,000 budget was approved • $100,000 is allocated for equipment, $150,000 is allocated for matting, and the remainder is allocated for the demolition ADA and professional services • The last team meeting discussed matting options, which included poured-in-place matting or playground grass matting • Met with PUSD staff to discuss cost of district play equipment

Piedmont Recreation Commission November 20, 2024 2 • Discussion regarding future phase of the area such as seating and a gathering space. • Questions are being developed for community outreach. Community outreach events will be held on December 5 th and December 7 th Commissioner Virani added that a third matting option included cork. Cost and unknown variables excludes this option. Also discussed cost of maintenance for each matting choice. Encourage community input on theme. Commissioners asked questions and provided comments which included: sponsorship, donations. Type of gathering space and other matting types. Beach School was named to honor World War I veteran, Egbert Beach. Online survey will also be included in community outreach. Possible changing/bathroom access. Non-traditional play equipment to compliment other play areas. Timeline still on schedule. There was no Public Comment on the matter. Winter City Sports Field Closures Update Parks and Project Manager Kent provided updates on the winter city sports field closures. • Temporary field closures at Hampton, Coaches, and Linda Beach dog park were posted on November 20 th , in order to protect the turf • Starting in December until mid-February, Hampton Park will be fenced off and closed to reseed. The infield will remain open. Coaches field will also be closed to reseed the field • The batting cage renovations will also begin Commissioners asked questions and provided comments which included: coordination with school district There was no Public Comment on the matter. New Communication Tool for Minimates Program Update Supervisor Morris introduced the new communication tool for the Minimates program. • LookSee is a parental communication tool that shares information and updates with parents about their children’s daily activities. Piloted with Minimates. Introduced Dalbir Singh, creator of LookSee • The LookSee tool was developed to allow better communication with camps. The three functionalities of the tool were for attendance, one- to-one communication or broadcast communication, and to share pictures of the activities their kids were engaged in Commissioners asked questions and provided comments which included: demonstration of LookSee, two-way communications, time spent, feature of scheduling out, costs, quantitative metrics, automated responses to typical questions, and overview of child’s profile. There was no Public Comment on the matter.

Piedmont Recreation Commission November 20, 2024 3 Halloween and Upcoming Recreation Department Special Events Update Recreation Supervisor Morris provided an update on Halloween and upcoming Recreation Department special events. • The Halloween Spooktacular was held on October 27 th at Community Hall. Including a tot parade, a sensory circle, a decorated spooky walkway, spooky stories, movies, and snacks • Lights Up Piedmont will be held on December 4 th at Community Hall. • Santa’s Workshop will be held on December 14 th at Community Hall. • Donuts and Dreidels will be held on December 15 th at Community Hall. • Noon Years Eve event will be held on December 31 st at noon Commissioners asked questions and provided comments which included: events a go rain or shine. There was no Public Comment on the matter. November Pool Advisory Committee Meeting Update Recreation Supervisor Cooper-Tipton provided an update on the Pool Advisory Committee. • The Pool Advisory Committee (PAC) meeting was held on November 14 th • PAC last met in 2022 • Review of meeting details included the start of the project, history of the pool, previous studies, how the decision was made for PAC, and the decision for the new pool • Director of Public Works Gonzales gave an update on the construction of the pool • The consultants from Isaac Sports Group provided an analysis and budget presentation Commissioners asked questions and provided comments which included: allocation and funding, curiosity of the pool, should Piedmont residents have free use of pool, , time of use for the community vs. organized activities, inclusivity, time allocation, age blocks, city vs. school, event prioritization,, other community pools resident fees, activity perception for use of a facility, swim meets, and opportunities to bring people together. There was no Public Comment on the matter. Piedmont Adult Recreation Expo Update Commissioner Carter provided updates on the Adult Expo. • The Piedmont Adult Recreation Expo was successfully held on November 17 th . • The event was covered in The Post and The Exedra • There was 159 attendees and 26 different organizations • A survey was distributed, and good feedback was received so far • There was no fee for any group to participate or attend. • The City provided the venue and support staff • There are many opportunities for older adults • There is a desire to learn more about recreational activities

Piedmont Recreation Commission November 20, 2024 4 • The Adult Recreation Expo should become an annual event Commissioners asked questions and provided comments. There was no Public Comment on the matter. ANNOUNCEMENTS Will Adams passed away, may he rest in peace. FUTURE AGENDA ITEMS There were no future agenda items. NEXT MEETING Wednesday, December 18, 2024 ADJOURNMENT There being no further business, Chair Feinberg adjourned the meeting at 9:37 p.m.

PIEDMONT RECREATION COMMISSION Regular Meeting Minutes for Wednesday, January 15, 2025 - DRAFT A Regular Session of the Piedmont Recreation Commission was held on January 15, 2025, in the City Hall Council Chambers at 120 Vista Avenue. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on January 10, 2025. CALL TO ORDER Chair Jenny Feinberg called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Jenny Feinberg, Lisa Gardner, Chris Hart, Sara Ironside, Rebecca Posamentier and Aamir Virani Staff: Recreation Director Chelle Putzer, Supervisor Eva Phalen, Communications Program Manager Echa Schneider, Parks and Project Manager Nancy Kent PUBLIC FORUM There was no Public Comment on the matter. REGULAR AGENDA The Commission considered the following items of regular business: Approval of Minutes The November 20, 2024, Recreation Commission meeting minutes will be reviewed at the February meeting. Note: A revision of the sentence in paragraph two on page 2 needs to state as follows: the theme should consider that Beach School was named to honor a World War I Veteran. Also, correct any spelling, grammar, and punctuation issues. Chair’s Report Chair Feinberg thanked the Recreation Commission for everything that has done to make the holidays special in Piedmont. Director’s Report Recreation Director Putzer discussed the following: • Recognized and thanked Councilmember Tom Ramsey who served as the Council Liaison • Acknowledged the new Council Liaison is Councilmember Jen Long • Winter events were well attended. Recognized and thanked KCOM for taking beautiful photos and videos. All videos are posted to the City’s YouTube channel • Recreation basketball has begun • The 2026 rental calendar for halls is open • Preschool open houses were held. The resident enrollment opens on January 21 st • Winter break camps were offered including Schoolmates Day camps • The old batting cage at Coaches Field was removed • Kid Night Out will be held on January 24 th • Adaptive interactive football playday will be held on February 1 st • The Volunteer Appreciation Event is scheduled on April 22 nd , and the Betty C. Howard Award will be presented

Piedmont Recreation Commission January 15, 2025 2 Commissioners asked questions and provided comments: batting cages, equipment, usage of spaces, pool updates, basketball, shooting hoops before games, hoop heights, and Liam’s presentation at parent orientation night was great. There was no Public Comment on the matter. Linda Beach Tot Lot Equipment and Replacement Project Update Communications Program Manager Echa Schneider discussed the Linda Beach Tot Lot Equipment and Replacement project. • Two on site public engagements will be held on January 30 th and February 1 st • A mailing will be distributed over the next week • Signage at the tot lot will be in both English and Spanish, and bilingual staff at the workshops • Reviewed a range of equipment options, preference for matting, themes, active vs. quiet play, parents/caregivers needs, gathering space • Commissioners are welcome to attend as observers • There will be an online survey to provide feedback Commissioners asked questions and provided comments which included: local artist, public art engagement, present and survey preschoolers, sustainability and nature. There was no Public Comment on the matter. Piedmont Park Bridge Update Parks and Project Manager Nancy Kent provided an update on the Piedmont Park Bridge. • The City received a Prop 68 grant which was split between two projects. The renovation of the hard courts at Piedmont Middle School and the Piedmont Park Bridge • The bridge will be fabricated off site and craned in • The bridge is a new design and will be larger than the previous one and code compliant • The bridge drop in should be in February or early March Commissioners asked questions and provided comments which included: trail closures, location, drinking fountain, and dog waste cleanup. There was no Public Comment on the matter. Adaptive Programming Update Recreation Supervisor Eva Phalen discussed adaptive programming. • Fall Sidekicks had 12 different programs • Offering one day events to try out an adaptive program • Winter/spring there are 13 different programs • Programs are held on Monday, Wednesday, and Thursday afternoons. A Saturday morning program was added • Over summer, there will be seven adaptive camps including three weeks of 1-on-1 matchings (weeks 2, 4, and 9) • There will be full day program options with the art and Lego camp

Piedmont Recreation Commission January 15, 2025 3 • Last year we had 61 teen Sidekick volunteers. This year they expect approximately 40 teen volunteers • Applications are due by March 17 th . In-person training will be held on May 7 th The PRB magazine did an article on the Sidekick’s program. The article was published in the January issue. Piedmont Inclusive Education (PIE) families are a huge supporter of the Sidekick’s program and want to host a fundraiser for Sidekicks in March. Commissioners asked questions and provided comments which included: returning campers, inclusion programs, and Piedmonters vs. non-Piedmonters. There was no Public Comment on the matter. Summer Programming Update Supervisor Phalen provided an update on summer programming. • PUSD summer is nine weeks • OUSD (Oakland) is out for summer two weeks before Piedmont • Week Zero is something new that will include two full-day camps and one half-day camp, which should assist with OUSD • Offering 300 camps this upcoming summer • Camp Everything is available for 7 weeks this summer. Each week will have either a mystery field trip or a swim • The Summer Guide will be available online February 5 th . Residents’ registration opens February 12 th . Nonresidents registration opens February 19 th • Working with contractors to keep prices reasonable 801nce/Month in winter/spring will host a variety of programs including whiskey tasting, chocolatier presentation, 16-year-old record breaking swim presentation (all proceeds go to her nonprofit), wine and cheese pairing, and a professional flamenco performance for peace with a paella dinner. 801nce/Month in summer will host a variety of programs including Lego builder’s showdown for adults, nerd nights, and improv night. Commissioners asked questions and provided comments which included: summer hiring CIT timeline for teens to apply, printed version of Activity Guide, kids’ version of Activity Guide, planning guide link, and summer pool programming (if open by summer). There was no Public Comment on the matter. ANNOUNCEMENTS There are new participants for the walking, reading, and move groups that stemmed from the Adult Expo. The clay class instructor is thankful for the wait list for the art class. The League of Women’s Voters will participate in the speaker’s series and other events. FUTURE AGENDA ITEMS Middle-aged activities groups/classes, Betty C. Howard award nominations, Moraga Specific Plan, fire safety free classes, and a new chair nomination at the April Commission meeting.

Piedmont Recreation Commission January 15, 2025 4 NEXT MEETING Wednesday, March 19, 2025 ADJOURNMENT There being no further business, Chair Feinberg adjourned the meeting at 9:03 p.m.