Measure AA Oversight Advisory Committee

CITY OF WILDOMAR

MEASURE AA OVERSIGHT ADVISORY COMMITTEE

ADJOURNED REGULAR MEETING MINUTES

SEPTEMBER 02, 2021

SWEAR IN COMMITTEE MEMBER KOVICH

City Clerk Morales swore in Committee Member Kovich.

CALL TO ORDER - ADJOURNED REGULAR SESSION - 7:00 P.M.

or immediately following the Measure Z Oversight Advisory

Committee Meeting

The Adjourned Regular session of the September 02, 2021 Measure AA

Oversight Advisory Committee was conducted electronically pursuant to the

provisions of Governor's Executive Orders N-08-21 and was called to order by

Chair Regalado at 7:00 p.m.

Committee Member Roll Call showed the following:

Members in attendance: Herrera, Kovich, Chair Regalado

Members absent: Urlaub, Vice Chair Hitchcock

Staff in attendance: City Manager Nordquist, Assistant City Manager York, City

Clerk Morales, Project Consultant Riley, Administrative Services Director Howell

and Associate Engineer Luna.

The flag salute was led by Chair Regalado.

PUBLIC COMMENTS

Monty Goddard, resident, provided public comment.

APPROVAL OF THE AGENDA AS PRESENTED

A MOTION was made by Member Herrera, seconded by Member Kovich, to

approve the agenda as presented.

MOTION carried, 3-0:

AYES:

NOES:

ABSTAIN:

ABSENT:

Herrera, Kovich, Chair Regalado

None

None

Urlaub, Vice Chair Hitchcock

CITY OF WILDOMAR MEASURE AA OVERSIGHT ADVISORY COMMITTEE AGENDA SEPTEMBER 02, 2021 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting – ADJOURNED REGULAR MEETING Council Chambers | 23873 Clinton Keith Road Ste 106 Wildomar, CA 92595 OR Join Zoom Meeting: https://us02web.zoom.us/j/81995415586 OR Dial in: 1 (669) 900 6833 | Webinar ID: 819 9541 5586 Pursuant to Governor Newsom’s Executive Orders N-08-21, the Measure AA Oversight Advisory Committee will be conducted in person and electronically via video and teleconferencing. Steve Regalado, Chair Shelley Hitchcock, Vice Chair Charles Herrera, Committee Member Kathleen Kovich, Committee Member Sheila Urlaub, Committee Member Gary Nordquist Janet Morales City Manager City Clerk

The City of Wildomar encourages your participation in the meeting; however, to minimize the spread of the COVID-19 virus, this meeting is being conducted in person and via video and teleconferencing with the following options available for participating: 1. You may participate via the ZOOM Webinar Telephone and Videoconferencing. 2. You may participate in person; however, masks are recommended for all individuals, and seating may be limited as the City is still participating in the 6-foot social distancing seating procedure. Instructions for Electronic Participation Please Note: During the meeting all participants videos will be turned off during the entire meeting and you will be placed on Mute by the host. You will not be able to mute or unmute your lines manually. The host will unmute your line when you are called to speak. 1. Log in or call into ZOOM via desktop/laptop, smartphone or telephone. You must download the ZOOM app to access the link from an Apple smartphone or IPAD. 2. During Public Comment not on the agenda and after each Agenda Item, the Chair will announce Public Comment. If you would like to speak, please raise your hand virtually to be placed in the queue. 3. When your name or the last 3 digits of your phone number are called, the host will unmute you. Public Comments will be limited to 3 minutes or such other time as the Council may provide. Directions to virtually raise hand on a DESKTOP/LAPTOP: • At the bottom of the list, please click on the grey “Raise Hand” button. Directions to virtually raise hand on a SMARTPHONE: • Look for the “Raise Hand” button on the screen and click the button. Directions to virtually raise hand on a TELEPHONE line only: • Dial *9 on your keypad to signal that you would like to comment. When the Host unmutes you, Dial *6 to unmute. Instructions for In Person Participation During Public Comment not on the agenda and after each Agenda Item, the Chair will announce Public Comment. If you would like to speak on that item, please line up on the marked spaces in the center of the Chambers. When it is your turn to speak, please state your name for the record. Public Comments are limited to 3 minutes or such other time as the Council may provide. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at 951- 677-7751 x210. The City of Wildomar thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus. NOTICE: Meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.

City of Wildomar Measure AA Oversight Advisory Committee Agenda September 02, 2021 3 SWEAR IN COMMITTEE MEMBER KOVICH CALL TO ORDER – ADJOURNED REGULAR SESSION - 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting ROLL CALL FLAG SALUTE PUBLIC COMMENTS This is the time when the Committee receives general public comments regarding any items or matters within the jurisdiction of the Committee that do not appear on the agenda. APPROVAL OF THE AGENDA AS PRESENTED The Committee to approve the agenda as it is herein presented, or, if it the desire of the Committee, the agenda can be reordered at this time. 1.0 CONSENT CALENDAR Consent Calendar items will be acted on by one roll call vote unless Committee Members, Staff, or the public request the item be discussed and/or removed from the Consent Calendar for separate action. 1.1 Minutes – May 27, 2021 Regular Meeting RECOMMENDATION: Staff recommends that the Committee approve the Minutes as submitted. 2.0 GENERAL BUSINESS 2.1 FY 2020-21 4th Quarter Financial Report for Measure AA RECOMMENDATION: Staff recommends that the Committee receive and file the FY 2020-21 4th Quarter Financial Report.

City of Wildomar Measure AA Oversight Advisory Committee Agenda September 02, 2021 4 2.2 Establishment of a Measure AA 20/21 Annual Report Subcommittee RECOMMENDATION: Staff recommends that the Committee select and approve two Measure AA Oversight Advisory Committee members to serve on a temporary subcommittee for the purpose of providing guidance to staff in drafting a Measure AA Annual Report for fiscal year 2020/21. FUTURE AGENDA ITEMS ADJOURNMENT REPORTS: All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org/government/agendas___minutes. Any writings or documents provided to a majority of the Committee regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours. If requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751. I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org. ______________________________ Janet Morales City Clerk Dated: August 26, 2021

CITY OF WILDOMAR MEASURE AA OVERSIGHT ADVISORY COMMITTEE REGULAR MEETING MINUTES MAY 27, 2021 SWEAR IN COMMITTEE MEMBER HERRERA City Clerk Morales swore in Committee Member Herrera. CALL TO ORDER – REGULAR SESSION - 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting The Regular session of the May 27, 2021 Measure AA Oversight Advisory Committee was conducted electronically pursuant to the provisions of Governor’s Executive Orders N-25-20 and N-29-20 and was called to order by Chair Regalado at 7:00 p.m. Committee Member Roll Call showed the following: Members in attendance: Herrera, Hitchcock, Urlaub, Chair Regalado Members absent: None. Staff in attendance: Assistant City Manager York, City Clerk Morales, Project Consultant Riley, Administrative Services Director Howell, Associate Engineer Luna and Community and Emergency Services Specialist Chapman. The flag salute was led by Chair Regalado. APPOINTMENT OF CHAIR AND VICE CHAIR A MOTION was made by Member Hitchcock, seconded by Member Urlaub, to appoint Chair Regalado as the Chair to serve through August 2022. MOTION carried, 4-0: AYES: Herrera, Hitchcock, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: None A MOTION was made by Member Urlaub, seconded by Chair Regalado, to appoint Member Hitchcock as the Vice Chair to serve through August 2022.

City of Wildomar Measure AA Oversight Advisory Committee Minutes May 27, 2021 2 MOTION carried, 4-0: AYES: Herrera, Hitchcock, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: None PUBLIC COMMENTS There were no public comments. APPROVAL OF THE AGENDA AS PRESENTED A MOTION was made by Vice Chair Hitchcock, seconded by Member Urlaub, to approve the agenda as presented. MOTION carried, 4-0: AYES: Herrera, Urlaub, Vice Chair Hitchcock, Chair Regalado NOES: None ABSTAIN: None ABSENT: None 1.0 CONSENT CALENDAR A MOTION was made by Member Urlaub, seconded by Vice Chair Hitchcock, to approve the consent calendar. MOTION carried, 4-0: AYES: Herrera, Urlaub, Vice Chair Hitchcock, Chair Regalado NOES: None ABSTAIN: None ABSENT: None 1.1 Minutes – February 25, 2021 Regular Meeting Approved the Minutes as submitted.

City of Wildomar Measure AA Oversight Advisory Committee Minutes May 27, 2021 3 2.0 GENERAL BUSINESS 2.1 FY 2020-21 3rd Quarter Financial Report for Measure AA Chair Regalado read the title. Project Consultant Riley presented the staff report. It was the consensus of the Committee to receive and file the FY 2020-21 3rd Quarter Financial Report. FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT There being no further business, Chair Regalado declared the meeting adjourned at 7:16 p.m. Submitted by: Approved by: ______________________________ ______________________________ Janet Morales Steve Regalado City Clerk Chair

Measure AA Oversight Advisory Committee Agenda Item #2.1 GENERAL BUSINESS Meeting Date: September 2, 2021 ______________________________________________________________________ TO: Chairperson and Committee Members FROM: Robert (Bob) Howell, Administrative Services Director SUBJECT: FY 2020-21 4th Quarter Financial Report for Measure AA STAFF REPORT RECOMMENDATION: Staff recommends that the Committee receive and file the FY 2020-21 4th Quarter Financial Report. DISCUSSION: In accordance with the reporting requirements of Measure AA, staff is pleased to present the FY 2020-21 4th Quarter Financial Report (April 1, 2021 through June 30, 2021). The annual revenues from the sales and use tax for FY 2020-21 was budgeted at $3,600,000. The City received $4,299,828 in sales and use tax revenues through June 2021 (119%). The actual expenditures for the twelve months ended June 30, 2021 are $2,587,738, or 79% of the FY 2020-21 budget that totals $3,259,400. The breakdown of the expenditures per department are included in the attached financial report. A summary of the activities by department are as follows: Homeless Services SWAG (Social Work Action Group): Staff made 171 Contacts with homeless clients during the 3-month period of April 1, 2021 to June 30, 2021. 21 clients accepted housing referral/assistance and 28 accepted Medical/Mental Health services. Public Works-Road Maintenance The public works crews completed a wide variety of maintenance and clean up within the public right of way. The following key items for the 4th Quarter (April-June 2021) include: repaired 5,284 sq ft of potholes, posts installed: 10, hours spent removing illegal dump: 32 hours, trimmed trees: 143, and signs installed: 66.

Police Services Motor Traffic Officer (1.0 officer): Budgeted at 160 hours/month: April 2021 actual hours: 160 hours; May 2021 actual hours: 160 hours +3 OT hours; June 2021 actual hours: 160 hours. (April 2021 to June 2021 Activity): Citations Written: 566 DUI’s: 25 Traffic Collisions: 43 Community Patrol Officers (1.0 officer): Budgeted at 160 hours/month: April 2021 actual hours: 160 hours; May 2021 actual hours: 160 hours +11.5 OT hours; June 2021 actual hours: 160 hours. (April 2021 to June 2021 Activity): Involved in Quality-of-Life Issues in the City Works with SWAG in monitoring the Homeless Activity in the City. 9 Search warrants 7 Surveillance Operations Extra Patrol by Community Service Officer (CSO) Budgeted at not to exceed 10 overtime hours per week, (estimated at 43 hours per month): April 2021 Actual 31.0hrs/month; May 2021 Actual: 20hrs/month; June 2021 Actual: 10 hours. Addresses parking violations throughout the City. Fire Services Medic Squad Responses (April 2021 to June 2021): Responses: 455 Weed Abatement Inspections (April 2021 to June 2021): 1,000 inspections done in June 2021. FISCAL IMPACT: None. Submitted by Approved by: Robert (Bob) Howell Gary Nordquist Administrative Services Director City Manager ATTACHMENTS: FY 2020-21 4th Quarter Financial Reports: 04/01/2021 to 6/30/2021

Attachment Measure AA FY 2020-21 4th Quarter Financial Reports 04/1/2021-6/30/2021

Audited Unaudited June 30, 2020 June 30, 2021 Cash -$ 2,838,420$ Due from Other Govt 755,638 977,603 Due from Other City Funds 1,575,206 - Total Assets 2,330,844$ 3,816,023$ Accounts Payable 419,266$ 192,355$ Total Liabilities 419,266 192,355 Year-to-date Revenues - 4,299,828 Year-to-date Expenditures (2,587,738) - 1,712,090 Audited/Estimated Restricted Fund Balance 1,911,578 3,623,668 Total Fund Balance 1,911,578 3,623,668 2,330,844$ 3,816,023$ Assets City of Wildomar Balance Sheet For the Period Ended June 30, 2021 Fund 120 - Measure AA Total Liabilities, Operations, and Fund Balance Liabilities Operating Excess (Deficiency) of Revenues over Expenditures Fund Balance Page 1 of 5

Budget 4th Quarter Actuals Fiscal Year to Date Actuals Variance Favorable/ (Unfavorable) Actuals as a % of Budget Revenues: Sales & Use Tax 3,600,000$ 1,762,242$ 4,299,828$ 699,828$ * 119% Total Revenues 3,600,000 1,762,242 4,299,828 699,828 119% Expenditures: Homeless Services 252,600 47,696 199,785 52,815 79% Public Works-Road Maintenance 574,500 247,917 495,104 79,396 86% Police Services 748,600 219,263 592,740 155,860 79% Fire Services 1,678,600 388,102 1,297,557 381,043 77% Administration 5,100 52 2,552 2,548 50% Total Expenditures 3,259,400 903,030 2,587,738 671,662 79% Net Change in Fund Balances 340,600 859,212 1,712,090 3,623,668 * Note: This is an unfavorable variance from budget as we have not achieved the total budgeted revenue. City of Wildomar Statement of Revenues, Expenditures, and Changes in Fund Balance Adopted Budget and Actual For the Twelve Months Ended June 30, 2021 Fund Balance at July 1, 2020 1,911,578 Fund 120 - Measure AA For the Twelve Months Ended June 30, 2021 Fund Balance, June 30, 2021 Page 2 of 5

3rd Quarter Expenditures Year-to-date Expenditures 88,900 2,689 28,566 Vendor: 001222 FOBRO CONSULTING LLC 2,667 15,125 Vendor: 000072 INTERWEST CONSULTING GROUP 22 990 Vendor: 001479 DISCOUNT HAULING AND CLEANUP SERVICES - 12,451 Total Detailed Expenditures 2,689 28,566 102,000 29,249 Vendor: 001306 SOCIAL WORK ACTION GROUP 29,249 104,080 Total Detailed Expenditures 29,249 61,400 15,758 66,906 Vendor: 000080 BURKE WILLIAMS SORENSON LLP 15,758 66,906 Total Detailed Expenditures 15,758 66,906 300 - 233 Vendor: 001300 DELL MARKETING L.P. - 233 Total Detailed Expenditures - 233 252,600 47,696 199,785 120-450-4500-52115 Contractual Services (Public Works Maintenance Crew) 381,000 114,234 Vendor: 000042 PV MAINTENANCE, INC 97,658 281,200 Vendor: 001241 SIEMENS MOBILITY, INC. 16,576 16,576 Total Detailed Expenditures 114,234 297,776 120-903-4500-52115 Contractual Services (Slurry Seal) - 120-909-4500-52115 Contractual Services (Bundy Canyon Widening) 133,683 Vendor: 001640 JAMES MCMINN INC 133,683 197,328 Total Detailed Expenditures 133,683 197,328 574,500 247,917 495,104 Budget 102% 32%60,334 -2,080120-410-4610-52116 Professional Services 104,080 104,080 120-410-4610-58110 Hardware/Software 120-410-4610-52117 Legal Services 78% City of Wildomar Fiscal Year 2020-2021 4th Quarter Detailed Expenditure Report April 1, 2021 to June 30, 2021 Fund 120 - Measure AA Total Public Works-Road Maintenance 79,396 86% 197,328 (33,828) 121% Balance Percentage Used Homeless Services Account Number 163,500 Total Homeless Services 79% Public Works-Road Maintenance 297,776 83,224 78% 109%-5,506 52,815 67 120-410-4610-52115 Contractual Services 30,000 - 30,000 0% Page 3 of 5

3rd Quarter Expenditures Year-to-date ExpendituresBudget City of Wildomar Fiscal Year 2020-2021 4th Quarter Detailed Expenditure Report April 1, 2021 to June 30, 2021 Fund 120 - Measure AA Balance Percentage UsedAccount Number Police Services 5,043 Vendor: 001651 SHI INTERNATIONAL CORP 5,043 5,043 Total Detailed Expenditures 10,086 5,043 381 Vendor: 001464 PVP COMMUNICATIONS- MOTOR DEPUTY SUPPLIES/ EQUIP. - 1,687 Vendor: 001465 MOTOPORT-MOTOR DEPUTY SUPPLIES/ EQUIP. - 730 Vendor: 001330 BMW MOTORCYCLES OF RIVERSIDE 381 381 Total Detailed Expenditures 381 2,798 405 Vendor: 001485 WEX BANK (FUEL) 405 1,484 Total Detailed Expenditures 405.00 1,484 120-460-4700-52115 Contractual Services 209,800 Vendor: 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENT 209,800 576,340 Total Detailed Expenditures 209,800 576,340 2,500 2,369 2,369 Vendor: 000080 BURKE WILLIAMS SORENSON LLP 2,369 2,369 Total Detailed Expenditures 2,369 2,369 1,265 Vendor: 001330 BMW MOTORCYCLES OF RIVERSIDE 1,265 4,706 Total Detailed Expenditures 1,265 4,706 - 748,600 219,263 592,740 Fire Services 378,359 Vendor: 000072 INTERWEST CONSULTING GROUP 2,571 12,267 Vendor: 000068 COUNTY OF RIVERSIDE, FIRE DEPARTMENT 375,788 1,120,728 Total Detailed Expenditures 378,359 1,132,995 1,500 1,223 1,223 Vendor: 000080 BURKE WILLIAMS SORENSON LLP 1,223 1,223 Total Detailed Expenditures 1,223 1,223 - Vendor: 001641 WEATHERTECH DIRECT LLC 0 574 Total Detailed Expenditures 0 574 8,520 Vendor: 001571 THE OFFICE FURNITURE EXPERT (FURNITURE MEDIC SQUAD) - 4,506 Vendor: 001646 MUNICIPAL EMERGENCY SERVICES (FIRE SEEK REVEAL EQUIPMENT) 3,478 3,478 Vendor: 001651 SHI INTERNATIONAL CORP (SECURITY CAMERAS) 5,042 5,042 Total Detailed Expenditures 8,520 13,026 - Vendor: 000068 COUNTY OF RIVERSIDE, FIRE DEPARTMENT (MEDIC SQUAD) - 149,739 Total Detailed Expenditures - 149,739 388,102 1,297,557 120-460-4700-52117 Legal Services 131 95% 120-460-4710-52117 Legal Services 277 82% 120-410-4800-58100 Furniture & Equipment (Security Cameras) 7,500 5,043 2,457 67% 102 120-460-4710-52115 Contractual Services 1,500,000 1,132,995 Total Police Services 155,860 79% 367,005 76% 120-460-4700-58130 Furniture & Equipment (Automatic Lic. Plate Cameras) 40,000 - 40,000 0% 186%120-460-4700-52112 Fuel 691,100 576,340 1,484 (684) 114,760 800 120-460-4710-58130 Vehicles 149,800 149,739 61 100% Total Fire Services 381,043 77% 83% 120-460-4700-56010 Equipment Maint/Repair 3,800 120-460-4710-58100 Furniture & Equipment 13,026 1,674 120-460-4710-56103 Maintenance/Repair 12,600 574 12,026 89%14,700 1,678,600 5% 4,706 (906) 124% 96%120-460-4700-52012 Departmental Supplies 2,900 2,798 Page 4 of 5

3rd Quarter Expenditures Year-to-date ExpendituresBudget City of Wildomar Fiscal Year 2020-2021 4th Quarter Detailed Expenditure Report April 1, 2021 to June 30, 2021 Fund 120 - Measure AA Balance Percentage UsedAccount Number Administration - 2,500 Vendor: 000987 TEAMAN, RAMIREZ & SMITH (AUDIT) - 2,500 Total Detailed Expenditures - 2,500 52 52 Vendor: 001627 AMERICAN EAGLE TROPHIES 52 52 Total Detailed Expenditures 52 52 52 2,552 Total Measure AA Fund 79% 120-410-4200-52115 Contractual Services Total Administration 120-410-4610-52010 Office Supplies 100 48 $903,030 $2,587,738 5,000 2,500 50% 5,100 2,548 50% $671,662$3,259,400 52% Page 5 of 5

Measure Z Oversight Advisory Committee Agenda Item #2.2 GENERAL BUSINESS Meeting Date: September 2, 2021 ______________________________________________________________________ TO: Chairman and Committee Members FROM: Robert (Bob) Howell, Administrative Services Director SUBJECT: Establishment of a Measure AA 20/21 Annual Report Subcommittee STAFF REPORT RECOMMENDATION: Staff recommends that the Committee select and approve two Measure AA Oversight Advisory Committee members to serve on a temporary subcommittee for the purpose of providing guidance to staff in drafting a Measure AA Annual Report for fiscal year 2020/21. DISCUSSION: As required in Ordinance 161 an annual report is to be prepared and filed with the City Council. Nominating and appointing two Committee members will assist staff in the development of an Annual Report. The data will be compiled and provided to the subcommittee for editing. It is estimated that the draft version of the Annual Report could be presented to the Committee for review at the regularly scheduled Committee meeting in December 2021. The draft version in December would not include the Measure AA audited financial report, as the auditors will not have it finalized in time for the Committee meeting. Final approval of the annual report would be requested at the February 2022 meeting and would include the audited financial report. Once approved by the Committee, the Annual Report would be submittal to the City Council for their regularly scheduled meeting in March 2022. Submitted by Approved by: Robert Howell Gary Nordquist Administrative Services Director City Manager