Public Hearing & School Board Meeting 4:45 PM

1 Tuesday, January 11, 2022 Public Hearing & School Board Meeting 4:45 PM Orange County Public Schools Ronald Blocker Educational Leadership Center 445 West Amelia Street Orlando, FL 32801 1. Meeting Notes Subject 1.01 School Board Meeting General Information Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information The School Board of Orange County welcomes and encourages input from the community. Please consult with each meeting’s protocol for the methods by which the public is provided the opportunity to participate. Below are some guidelines that the School Board has implemented. Public comment on matters subject to any quasi-judicial process or any pending litigation should not be presented to the Board. This includes any issues related to pending investigations or employee or student discipline matters. Any public comments on the collective bargaining process or other workplace labor concerns are not permitted. There is a collective bargaining process and system in which bargained issues and labor complaints may be brought to the table between the parties. If you seek to comment on matters which are on the school board meeting agenda you will be required to wait until that agenda item is before the board. Prospective or current vendors are not permitted to comment during the bidding black-out period. If you need any assistance or adaptive devices to ensure your participation, contact the following: If you are hearing impaired, call 407-317-3409. For spoken language translation services, call 407-317-3410. For the visually impaired, call 407-317-3913. Please make your request three (3) days in advance of the school board meeting to allow for scheduling. OCPS EEO Non-Discrimination Statement The School Board of Orange County, Florida, does not discriminate in admission or access to, or treatment or employment in its programs and activities, on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information, sexual orientation, gender identity or expression, or any other reason prohibited by law. The following individuals at the Ronald Blocker Educational Leadership Center, 445 West Amelia Street, Orlando, Florida 32801, attend to compliance matters: Equal Employment Opportunity (EEO) Officer & Title IX Coordinator: Keshara Cowans; ADA Coordinator: Jay Cardinali; Section 504 Coordinator: Tajuana Lee-Wenze. (407.317.3200) File Attachments 2022-0111 School Board Meeting Protocol.pdf (228 KB) 2022-01-11 School Board Meeting Pre-Agenda Public Comment Protocol.pdf (249 KB) 1. Meeting Notes Subject 1.02 Changes to the Board Book Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 1. Meeting Notes Subject 1.03 Chairman's Agenda Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 1. Meeting Notes Subject 1.04 Introduction Information Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.01 Call to Order Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.02 Recognitions Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.03 Proclaim Jan. 24-28, 2022, as Celebrate Literacy Week, Florida! in Orange County Public Schools Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information BACKGROUND: The Florida Department of Education, Orange County Public Schools and numerous other organizations and agencies have planned a “Celebrate Literacy Week, Florida!” the week of Jan. 24 - 28, 2022. The purpose of this observance is to showcase the district’s commitment to promoting literacy and the enjoyment of reading throughout the district to ensure students can read challenging material and use printed and digital matter to solve problems independently. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Proclaim Jan. 24-28, 2022, as Celebrate Literacy Week, Florida! in Orange County Public Schools SUBMITTED AND PREPARED BY: Maria Vazquez, Deputy Superintendent Kathryn Shuler, Chief Academic Officer Robert Bixler, Associate Superintendent, Curriculum and Digital Learning File Attachments 2022 Celebrate Literacy Week - Proclamation (01-11-22 bd mtg).pdf (109 KB) 2022 Celebrate Literacy Week - Proclamation (01-11-22 bd mtg) SIGNED.pdf (131 KB) 2. Opening Subject 2.04 Strategic Plan Update: NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Report File Attachments 3. Public Hearings Subject 3.01 Request Approval of All Instructional Materials Used to Teach Reproductive Health or Any Disease including HIV/AIDS Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of All Instructional Materials Used to Teach Reproductive Health or Any Disease Including HIV/AIDS Goals 1. High Expectations for Student Learning BACKGROUND: The CS/CS/HB545 passed the House on April 23, 2021, and subsequently passed the Senate on April 26, 2021. The bill requires district school boards to annually approve all instructional materials used to teach reproductive health or any disease, including HIV/AIDS, in an open, noticed public meeting. School districts are required to provide process for the public review of and comment on the adoption of such instructional materials. All materials are available for public review on ocps.net through the Health and Disease Education link. The bill was approved by the Governor June 4, 2021, ch. 2021-69, L.O.F. and became effective July 1, 2021. Materials: OCPS Sexual Education Curriculum for Grades 6, 7, 8 and high school. Materials that are available for parent review on the OCPS.NET page that is mentioned within the resolution. ( SHE) Resource FAQ- December 2021 6 th Grade Sexual Health Education Resource List 7 th Grade Sexual Health Education Resources List 8 th Grade Sexual Health Education Resources List 9-12 HOPE Sexual Health Education Resources List FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of All Instructional Materials Used to Teach Reproductive Health or Any Disease Including HIV/AIDS SUBMITTED AND PREPARED BY: Maria Vazquez, Deputy Superintendent Kathryn Shuler, Chief Academic Officer Robert Bixler, Associate Superintendent, Curriculum, and Digital Learning James Russo, Senior Director, Curriculum and Instruction File Attachments Motion & Voting Approval of All Instructional Materials Used to Teach Reproductive Health or Any Disease Including HIV/AIDS Motion by Johanna Lopez, second by Angela Gallo. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 3. Public Hearings Subject 3.02 Request Approval of the Adoption of the English Language Arts 6-12 Textbook Instructional Resources and Materials Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of the Adoption of the English Language Arts 6-12 Textbook Instructional Resources and Materials Goals 6. Engaged and Invested Community 3. Dedicated and High-Quality Team 1. High Expectations for Student Learning BACKGROUND: Following School Board Policy IJ governing the adoption of Instructional Resources and Materials, this is the “Public Hearing” at which the public may provide comments on the recommended materials prior to adoption. This “Public Hearing” will be followed by the “Public Meeting'' February 08, 2022 at which the public may provide comments prior to the School Board’s approval of the instructional materials plan identifying the instructional materials that will be purchased. This adoption cycle includes English Language Arts 6-12. The committee for English Language Arts 6-12 has made the selection to recommend adoption of the titles listed below. The 5-year purchase of K-5 in 2021 and the 4-year purchase of 6-12 in 2022 is in accordance with the FLDOE implementation schedule and revised adoption schedule that followed Executive Order 19-32. Course Name Publisher Product M/J Language Arts 1 Amplify Amplify ELA Florida Grade 6 Student Blended (4 Year) M/J Language Arts 2 Amplify Amplify ELA Florida Grade 7 Student Blended (4 Year) M/J Language Arts 3 Amplify Amplify ELA Florida Grade 8 Student Blended (4 Year) English 1 McGraw-Hill Florida StudySync Comprehensive Digital Student Bundle (4 Year) English 2 McGraw-Hill Florida StudySync Comprehensive Digital Student Bundle (4 Year) English 3 McGraw-Hill Florida StudySync Comprehensive Digital Student Bundle (4 Year) English 4 McGraw-Hill Florida StudySync Comprehensive Digital Student Bundle (4 Year) Advanced Placement English Language and Composition Bedford, Freeman & Worth The Language of Composition 3e & LaunchPad for The Language of Composition 3e (One-Use Online) Advanced Placement English Literature and Composition Bedford, Freeman & Worth Literature + Composition 2e & LaunchPad for Literature +Composition (One-Use Online) FISCAL IMPACT STATEMENT: The funding request of $9,245,101.04 are the allotted funds needed under the Instructional Materials Budget for the 4-year adoption of 6-12 English Language Arts Materials. RECOMMENDED RESOLUTION: Approval of the Adoption of the English Language Arts 6-12 Textbook Instructional Resources and Materials SUBMITTED AND PREPARED BY: Maria Vazquez, Deputy Superintendent Kathryn Shuler, Chief Academic Officer Robert Bixler, Associate Superintendent, Curriculum, and Digital Learning Maurice Draggon, Senior Director, Curriculum and Digital Learning File Attachments Motion & Voting Approval of All Instructional Materials Used to Teach Reproductive Health or Any Disease Including HIV/AIDS Motion by Pamela Gould, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 4. Consent - Communications & Governmental Relations Subject 4.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 5. Consent - Approve Human Resources Issues Subject 5.01 Request Approval of the Personnel Agenda Dated January 11, 2022 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Personnel Agenda Dated January 11, 2022 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Goals BACKGROUND : Chapter 1012.22 of the Florida Statutes authorizes the School Board to act on personnel actions. These January 11, 2022, personnel actions are requested in order to maintain continuity and enhance educational services delivered to students. These actions will become effective on the specified dates. Attached hereto and incorporated herein is the personnel agenda with the applicable data contained therein. The Employment Services Department has conducted, and the persons recommended for appointment by the Superintendent have passed, the background screenings as required by s. 1012.32, s. 1012.465 and s. 1012.56, Fl. Stat. as appropriate. The Employment Services Department also has determined that all persons recommended for appointment by the Superintendent are at least minimally qualified to perform the job pursuant to the job description for the position to which the employee has been nominated. The hiring of all individuals would comply with applicable state and federal equal employment opportunity laws, including veteran preference and anti-discrimination laws. FISCAL IMPACT STATEMENT : Cost of the personnel actions fall within the approved 2021 – 2022 budget. RECOMMENDED RESOLUTION : Approval of the Personnel Agenda Dated January 11, 2022 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) SUBMITTED AND PREPARED BY: James Preusser, Senior Executive Director, Human Resources Division File Attachments Admin Addendum Final.pdf (116 KB) In Memoriam.pdf (49 KB) Instruc Class Agenda 20220111.pdf (198 KB) PS Personnel Actions.pdf (63 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 6. Consent - Approve Student Expulsions Subject 6.01 INFORMATION - Code of Student Conduct Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments Code of Conduct.pdf (3,817 KB) 6. Consent - Approve Student Expulsions Subject 6.02 Request Approval of the Expulsion of a Student for the Remainder of the 2021-2020 School Year, Including Summer School, and through September 16, 2022 of the 2022-2023 School Year DW/Jones High School Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2021-2020 School Year, Including Summer School, and through September 16, 2022 of the 2022-2023 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2021-2020 School Year, Including Summer School, and through September 16, 2022 of the 2022-2023 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and his parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2021-2020 School Year, Including Summer School, and through September 16, 2022 of the 2022-2023 School Year. SUBMITTED AND PREPARED BY: Harold Border, Chief of High Schools DW/Jones High School File Attachments Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 6. Consent - Approve Student Expulsions Subject 6.03 Request Approval of the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approve the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Goals 4. Positive Climate and Safe Environment BACKGROUND: The principals have requested expulsion of students in accordance with School Board policy defining the Waivers of Out-of-School Student Expulsion and District Behavior Contracts. These requests have been investigated, and we join with the principals in recommending the expulsions as provided by Florida Statute 1006.09. These students have committed Level 4 offenses of the Code of Student Conduct and the students and their parent(s)/guardian(s) were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approve the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts SUBMITTED AND PREPARED BY: Harold Border, Chief of High Schools William Bohn, Area Superintendent, Southeast Learning Community Tashanda Brown-Cannon, Associate Superintendent, School Transformation Office Jennifer Cupid-McCoy, Area Superintendent, West Learning Community Rahim Jones, Area Superintendent, North Learning Community James Larsen, Area Superintendent, Southwest Learning Community Jose Martinez, Area Superintendent, East Learning Community Gregory Moody, Associate Superintendent, School Choice Services John Wright, Associate Superintendent, Innovation Schools File Attachments Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 7. Consent - Approve Grant Applications Subject 7.01 Request Approval of Grant-Related Documents Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Grant-Related Documents Goals 2. Support of Student Resiliency 6. Engaged and Invested Community 3. Dedicated and High-Quality Team 1. High Expectations for Student Learning BACKGROUND : The grant-related documents summarized in the attached chart are being processed in accordance with district, state and federal regulations. FISCAL IMPACT STATEMENT : These documents represent a positive fiscal impact to the district. RECOMMENDED RESOLUTION : Approval of Grant-Related Documents SUBMITTED AND PREPARED BY : Jennifer Sasser, Associate Superintendent, Research, Accountability and Grants Illatawie Showalter, Senior Director, Research, Accountability and Grants File Attachments Board Resolutions January 11, 2022.pdf (57 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 8. Consent - Approve Education Services Related Items Subject 8.01 Request Approval of the Interagency Agreement between Orange County Youth and Family Services Division and OCPS Teen Parenting Program Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Interagency Agreement between Orange County Youth and Family Services Division and OCPS Teen Parenting Program Goals 4. Positive Climate and Safe Environment 2. Support of Student Resiliency BACKGROUND: Orange County Government, through its Youth and Family Services Division, is a provider of social services to Central Florida’s vulnerable populations, and the families of members of those vulnerable populations through programs including the following: Parenting Support Squad Family Counseling, Family Preservation and Stabilization, Youth Shelter, Great Oaks Village, and Juvenile Assessment Center. OCPS operates a voluntary program to meet the needs of pregnant and parenting teens known as the OCPS Teen Parenting Program. Both organizations will benefit from referring eligible families to the other organization’s programs. FISCAL IMPACT STATEMENT: There is no cost to this agreement. RECOMMENDED RESOLUTION: Approve the Interagency Agreement between Orange County Youth and Family Services Division and OCPS Teen Parenting Program SUBMITTED AND PREPARED BY: Maria Vazquez, Deputy Superintendent Gregory Moody, Associate Superintendent, School Choice Services William Tovine, Principal, Alternative Education File Attachments Teen Parent Program Interagency Referral Agreement Between OC Govenment and OCPS FINAL 2022 VERSION (OCPS Legal 12-12-21).pdf (3,282 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 9. Consent - Approve Career and Technical Education Issues Subject 9.01 Request Approval of the Affiliation Agreement with Medlife Pharmacy LLC d/b/a Winter Garden Pharmacy to Provide Training for Health Occupation Students at Orange Technical College Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Affiliation Agreement with Medlife Pharmacy LLC d/b/a Winter Garden Pharmacy to Provide Training for Health Occupation Students at Orange Technical College Goals 1. High Expectations for Student Learning 5. Efficient Operations 6. Engaged and Invested Community BACKGROUND : The OCPS Career and Technical Education Department offers a variety of health occupations training programs at various high schools and technical centers across the district. A requirement of the health occupation curriculum is that students participate in clinical experiences in health care facilities. Clinical experiences are aligned to the occupational field and take place in public and private hospitals, doctor’s offices, nursing homes, ambulance services and public safety organizations. The Career and Technical Education Department requests approval to enter into a clinical training relationship with Medlife Pharmacy LLC d/b/a Winter Garden Pharmacy and develop an affiliation agreement for a term of three (3) years . This agreement will provide students an exposure to real-time health care services that cannot be replicated in the school classroom or lab. FISCAL IMPACT STATEMENT : There is no financial impact to the district resulting from this agreement. RECOMMENDED RESOLUTION : Approval of the Affiliation Agreement with Medlife Pharmacy LLC d/b/a Winter Garden Pharmacy to Provide Training Experiences for Health Occupations Students from High School and Orange Technical College Campus SUBMITTED AND PREPARED BY : Melanie Stefanowicz, Associate Superintendent, Career and Technical Education Rosa Grant, Senior Director, Career and Technical Education File Attachments Medlife Pharmacy LLC dba Winter Garden Pharmacy Agreement (OCPS Legal 11-8-21).pdf (121 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 10. Consent - Approve ESE and Multilingual Services Issues Subject 10.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 11. Consent - Approve Operations Issues Subject 11.01 Request Approval of Procurement Recommendations to be Awarded – January 11, 2022 Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Procurement Recommendations to be Awarded – January 11, 2022 Goals 5. Efficient Operations BACKGROUND : The bid documents and proposals on the following pages have been processed in compliance with the applicable purchasing policies of Orange County Public Schools. Each contract award is to the lowest responsive and responsible bidder meeting specifications and each solicitation is to be awarded to the recommended suppliers as provided on the attached pages for the items and amounts as specified. The purchases are necessary to provide a quality education for all students. FISCAL IMPACT STATEMENT : Procurement Recommendations are for various departments, expending funds as approved in the annual budget. RECOMMENDED RESOLUTION : Approval of Procurement Recommendations to be Awarded SUBMITTED AND PREPARED BY : Roberto Pacheco, Chief Operations Officer Robert Waremburg, Senior Director, Procurement Services File Attachments Procurement Recommendations 1.11.2022.pdf (480 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 12. Consent - Approve Business and Finance Issues Subject 12.01 Request Approval of the Monthly Financial Statements for Year to Date Ending September 30, 2021 Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Monthly Financial Statements for Year to Date Ending September 30, 2021 Goals 5. Efficient Operations BACKGROUND: In accordance with State Board of Education Administrative Rule 6A-1.008, a monthly financial statement shall be submitted to the School Board. The prescribed format per Board Policy DIC is to provide a narrative for the General Fund and Special Revenue – Food Service Fund. Included are key fiscal indicators including cash balances, year to date expenditures and projected results for the remainder of the fiscal year. GENERAL FUND The General Fund consists of two parts. Part A includes the day-to-day operations of the District. Part B includes miscellaneous state and local grants and miscellaneous collections for such things as facility use agreements. Part A: The monthly statement in narrative form as of September 30, 2021 for the Part A portion of the General Fund reflects the following: Revenues: Actual revenues and transfers in through September 30, 2021 are $231.1 million. The current revenue forecast through June 30 is in line with the adopted budget. Expenditures: Actual expenditures through September 30, 2021 are $387.3 million. The current expenditure forecast through June 30 is in line with the adopted budget. As a result of the revenue and expenditure forecasts described above, Part A of the General Fund is expected to decline as budgeted. Additional details for the Part A portion of the General Fund are available on file in the Office of Management and Budget. Part B: Part B of the budget is currently $27.5 million based on revenue received to date and prior year balances. The current expenditure forecast through June 30 is in line with budget. Contingency and Other Unassigned Fund Balance: As a result of the revenue and expenditure forecasts described above, the projected total (Part A and Part B) General Fund contingency is $54.4 million. Cash Balance: The total cash and investment balance for the General Fund on September 30, 2021 was $376.0 million. SPECIAL REVENUE - FOOD SERVICE FUND Revenues: Actual revenues collected through September 30, 2021 are $7.4 million. The current revenue forecast through June 30 is expected to be $131.2 million. Expenditures: Actual expenditures through September 30, 2021 are $25.7 million. The current expenditure forecast through June 30 is expected to be $129.8 million. Projection: As a result of the revenue and expenditure forecasts described above, the food services program is expected to have revenues exceed expenditures by $1.4 million. Cash Balance: The total cash and investment balance for the Food Service Fund on September 30, 2021 was $34.2 million. FISCAL IMPACT STATEMENT: There is no additional fiscal impact in accepting the reports submitted to the Board. RECOMMENDED RESOLUTION: Approval of the Monthly Financial Statements for Year to Date Ending September 30, 2021 SUBMITTED AND PREPARED BY: Doreen Concolino, Interim Chief Financial Officer Catherine Nguyen Schuessler, Senior Director, Finance File Attachments Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 14. Consent - Approve Changes, Amendments and Addendums Subject 14.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 15. Consent - Approve Legal/Audit Issues Subject 15.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 16. Consent - Approve Minutes - School Board Meetings Subject 16.01 Request Approval of Minutes - December 7, 2021 - Work Session Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approve Minutes for the December 7, 2021 Work Session Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 12.7.21 WS Minutes.pdf (142 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 16. Consent - Approve Minutes - School Board Meetings Subject 16.02 Request Approval of Minutes - Preagenda Public Comment Period - December 14, 2021 Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approve Minutes for the December 14, 2021 Preagenda Public Comment Period Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 12-14-21 Preagenda Public Comment Period.pdf (82 KB) Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 16. Consent - Approve Minutes - School Board Meetings Subject 16.03 Request Approval of Minutes - School Board Meeting - December 14, 2021 Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent), Minutes Recommended Action Approve Minutes for the December 14, 2021 School Board Meeting Minutes View Minutes for Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments Motion & Voting Approval of the Consent Agenda Motion by Linda Kobert, second by Johanna Lopez. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 17. Non Consent/Non Consent Emergency Items Subject 17.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 18. Information - Superintendent Subject 18.01 NONE Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 19. Report by School District General Counsel Subject 19.01 Report by School District General Counsel Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Report File Attachments 19. Report by School District General Counsel Subject 19.02 Report from School Board Internal Auditor Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Information, Report BACKGROUND: Comprehensive Annual Financial Report The district’s Finance department has prepared the district’s Comprehensive Annual Financial Report for the year ended June 30, 2021. The financial statements in the CAFR were audited by Cherry Bekaert LLP and they have issued their opinion on those financial statements and a number of other reports and a management letter in relation to their audit. The Comprehensive Annual Financial Report is located at the Finance Department’s internet page: Comprehensive Annual Financial Report, Year ended June 30, 2021 . The management letter is attached. Sales Tax and Capital Renewal Funds Audit Cherry Bekaert LLP has completed an audit of the district’s Sales Tax and Capital Renewal Capital Projects Funds as of and for the year ended June 30, 2021. This audit is conducted annually at the request of the COVE committee. Cherry Bekaert expressed an unqualified or “clean” opinion on the financial statements. There were no management letter comments associated with this audit. The audited financial statements are attached. Schools’ Internal Funds Annual Audit The annual audit of the financial statements of the Internal Funds of as and for the year ended June 30, 2021 is complete. The independent auditor for these financial statements is CRI and their report, the financial statements, supplemental schedule and exhibit, and the auditor’s related reports on internal control over financial reporting and on compliance and other matters as well as certain required communications are in the attached files. Each school has responded to its audit findings on an Audit Response Matrix form submitted to the Internal Audit Department through the applicable Area Superintendent. To better understand the audit results, we have prepared the following charts that indicate how many findings were repeated from the previous year or were new in the current year. We have also provided a chart that shows the number of findings in the schools and a breakdown by category of the most common findings. The reports and the schools’ responses are attached. FISCAL IMPACT STATEMENT: No significant financial impact. SUBMITTED AND PREPARED BY : Linda J. Lindsey, CPA, CGAP, School Board Internal Auditor File Attachments 6-30-21 Financial Statements - OCPS Internal Accounts.pdf (1,490 KB) 6-30-21 Required Communications - OCPS Internal Accounts.pdf (469 KB) Combined ARMS FY 2020 2021.pdf (17,992 KB) Management Letter 2021.pdf (289 KB) 2021 Sales Tax & Capital Renewal Funds FS.pdf (536 KB) 20. Reports (Non Actions Items) by School Board and/or Superintendent Subject 20.01 Reports Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Report File Attachments 21. Statement of Policy Level Issues the Board Would Like to Agenda for Subsequent Meetings or Work Sessions Subject 21.01 Discussion by School Board Members Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type Discussion File Attachments 22. Adjournment Subject 22.01 Meeting Adjourned Meeting Jan 11, 2022 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments