The School Board of Nassau County, Florida

3 Thursday, January 11, 2024 The School Board of Nassau County, Florida “Empowering Others Through A Commitment to Excellence” 1201 Atlantic Avenue Fernandina Bch., Florida 32034 (904) 491-9900 6:30 p.m. A. Meeting Opening Subject 1. Call to Order, Invocation and Pledge of Allegiance Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category A. Meeting Opening Type Information, Procedural Invocation - Pledge - File Attachments B. Agenda Subject 1. Adoption of the Agenda Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category B. Agenda Type Action Recommended Action Adopt the agenda. File Attachments Motion & Voting Adopt the agenda. Motion by Gail Cook, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus C. Superintendent Spotlight Subject 1. Superintendent Spotlight Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category C. Superintendent Spotlight Type Recognition File Attachments D. Presenters or Special Order Subject 1. Presenters or Special Order Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category D. Presenters or Special Order Type Recognition File Attachments E. Consent Agenda Subject 1. Minutes - Regular Meeting 12/14/2023 Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular Meeting held on December 14, 2023. Minutes View Minutes for Dec 14, 2023 - The School Board of Nassau County, Florida File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 2. Minutes - Special Meeting 12/20/2023 Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent), Minutes Recommended Action Approve the minutes of the Special Meeting held on December 20, 2023. Minutes View Minutes for Dec 20, 2023 - Special Board Meeting - Interlocal Agreement File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 3. Minutes - Workshop Meeting 12/20/2023 Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent), Minutes Recommended Action Approve the minutes of the Workshop Meeting held on December 20, 2023. Minutes View Minutes for Dec 20, 2023 - School Board Workshop - Interlocal Agreement File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 4. Personnel Agenda and Addendum Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve Personnel Agenda and Addendum. Goals Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. File Attachments 20240111-Hodges-Personnel Agenda.pdf (17 KB) 20240111-Hodges-Personnel Adendum.pdf (23 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 5. Student Transfers Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approval requested for student transfers received. File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 6. Donations Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve the following donations. File Attachments CIS_Donations_20240111.pdf (34 KB) CIS2_Donations_20240111.pdf (52 KB) FIT Donation for December 2023 letter 2.pdf (258 KB) HMSH_Donations_January.pdf (51 KB) WES_Donations_20230111.pdf (127 KB) YMS_Donations_20240111.pdf (43 KB) YMS2_Donations_20240111.pdf (117 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 7. Out of State FieldTrip - Safety Patrol Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Request approval for Safety Patrol Students to travel to Washington, DC on 3/4/24 - 3/8/24. File Attachments HES_Fieldtrip_Washington.pdf (336 KB) YES_Fieldtrip_Washington.pdf (184 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 8. Consent Vote Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Curtis Gaus, second by Shannon Hogue. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus F. Action Items Subject 1. Callahan Elementary Stacking Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Approval for Thomas May Construction Company to construct stacking lanes and drainage at Callahan Elementary School and drainage at WNHS. Goals Community Relations - Strategy 2 - Increase business and community partnerships. AGENDA STATEMENT: Requesting approval for Thomas May Construction Company to construct stacking lanes and drainage at Callahan Elementary School and drainage at WNHS. ISSUE: Parent stacking is an issue with the current set-up utilizing Mickler Street as the stacking lane, this project will move stacking onto District property and also includes drainage, new sidewalks and additional parking for WNHS. ALTERNATIVES: Reject and re-bid RECOMMENDATIONS: Approval RATIONALE: This project will relieve the majority of stacking on surrounding streets and provide better drainage for both of the schools. IMPACT STATEMENT: $2,658,634.00 DATA SOURCE: Bid Tabulation SUBMITTED BY: Jeffrey L. Bunch/Director of Facilities File Attachments C1.1 Part 'A' Overall Site Plan.pdf (346 KB) Bid Tabulation - CES Parent Stacking.pdf (299 KB) Motion & Voting Approval for Thomas May Construction Company to construct stacking lanes and drainage at Callahan Elementary School and drainage at WNHS. Motion by Gail Cook, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 2. Deductive Change Order #16 for Yulee Middle School classroom addition Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Approval of deductive change order #16 for Yulee Middle School classroom addition. Goals Community Relations - Strategy 2 - Increase business and community partnerships. AGENDA STATEMENT: Credit for the re-use of lime rock at Yulee Middle School ISSUE: Lime rock was needed for the addition to the bus loop, the contractor removed lime rock from areas that were getting demo, stock piled it, tested and reused. ALTERNATIVES: None RECOMMENDATIONS: Approval RATIONALE: Reuse of the existing lime rock saved time and money for the district. IMPACT STATEMENT: Credit of $1,920.00 DATA SOURCE: R. Dean Scott Architects, Inc SUBMITTED BY: Jeffrey L. Bunch/Director of Facilities File Attachments YMS - CBA - CO16 - Arch and GC Signed.pdf (1,292 KB) Motion & Voting Approval of deductive change order #16 for Yulee Middle School classroom addition. Motion by Lissa Braddock, second by Gail Cook. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 3. Emma Love Hardee Elementary Emergency Window Replacement Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Approval of Thomas May Construction Company as the contractor for the Emma Love Hardee egress window replacement. Goals Community Relations - Strategy 2 - Increase business and community partnerships. AGENDA STATEMENT: Seeking approval for Thomas May Construction Company to be approved for the egress window replacement. ISSUE: Of the seven (7) pre-qualified contractors, two showed for the mandatory pre-bid meeting, and only one (1) company submitted bids, Thomas May Construction was the only bidder. ALTERNATIVES: Reject and re-bid RECOMMENDATIONS: Approval of Thomas May Construction Company as the contractor for the replacement. RATIONALE: The existing egress windows are original (1965) and have major issues with leaking and ease of opening. IMPACT STATEMENT: $418,613.00 Funds are budgeted in capital for this project. DATA SOURCE: Bid Tabulation SUBMITTED BY: Jeffrey L. Bunch/Director of Facilities File Attachments Copy of Emma Love_BidTab_202253 RE-BID.xlsx (24 KB) Motion & Voting Approval of Thomas May Construction Company as the contractor for the Emma Love Hardee egress window replacement. Motion by Shannon Hogue, second by Gail Cook. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Cynthia Grooms, Shannon Hogue, Curtis Gaus Subject 4. Leasing Corporation Resolution Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Approval of Leasing Corporation Creation Goals Community Relations - Strategy 2 - Increase business and community partnerships. AGENDA STATEMENT: Creation of Leasing Corporation to enable construction of new schools as needed in Nassau County. ISSUE: Using Certification of Participation financing for new schools in Nassau County is necessary to be able afford the cost. ALTERNATIVES: Approval - able to use financing through Leasing Corporation to construction new schools. Disapproval - need to find other methods to finance new school construction RECOMMENDATIONS: Approval RATIONALE: Used by most Florida school districts and offers the best solution IMPACT STATEMENT: The ability to construct the new schools required for a growing county. DATA SOURCE: Jason Breth at BMO SUBMITTED BY: Ellen Harper, Director of Business Services File Attachments Corporation Formation Resolution 1368.pdf (123 KB) Articles of Incorporation January 11 2024.pdf (182 KB) G. Discussion Items Subject 1. School Board Agenda Workshop Calendar Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion File Attachments Subject 2. Schedule Joint Meetings Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion File Attachments Subject 3. Millage Workshop Schedule Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion File Attachments H. Staff Reports Subject 1. Staff Report Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category H. Staff Reports Type Information File Attachments I. Old Business Subject 1. Old Business Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category I. Old Business Type Information File Attachments J. Public Presentations Subject 1. Public Presentations Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category J. Public Presentations Type Information (The School Board cannot take action on input/request(s), but may place an item on the agenda of a subsequent meeting for action). Presentations to the Board are limited to three (3) minutes. ADDRESSING THE BOARD: Individuals or groups may address comments to the School Board at any Regular Meeting by following established procedures. The maximum allotted time for a presentation is three (3) minutes per person. A speaker's time may not be allocated to others. The Board will permit individuals' comments on agenda items at the time the item is under consideration. Individuals must complete a form located on a table near the rear wall of the Board Room. Thirty minutes will be set aside at the end of the meeting for public discussion on non-agenda items. File Attachments K. Superintendent Comments Subject 1. Superintendent Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category K. Superintendent Comments Type Information File Attachments L. Board Comments Subject 1. Ms. Cook Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 2. Mr. Gaus Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 3. Ms. Hogue Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 4. Ms. Braddock Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 5. Dr. Grooms Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments M. Attorney Comments Subject 1. Attorney Comments Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category M. Attorney Comments Type Information File Attachments N. Adjournment Subject 1. Adjournment Meeting Jan 11, 2024 - The School Board of Nassau County, Florida Category N. Adjournment Type Information Time adjourned - File Attachments