Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, MAY 7, 2025, AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Janet Braun ROLL CALL ROLL CALL: Mayor Janet Braun Mayor Pro Tem Sheila Rossi Councilmember Michael A. Cacciotti Councilmember Jon Primuth Councilmember Omari Ferguson PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Councilmember Jon Primuth 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. A PROCLAMATION DECLARING MAY 4 - MAY 10, 2025 AS "MUNICIPAL CLERKS WEEK" IN THE CITY OF SOUTH PASADENA 4. A PROCLAMATION DECLARING MAY AS "ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH" IN THE CITY OF SOUTH PASADENA 5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $93,756.99; GENERAL CITY WARRANTS IN THE AMOUNT OF $621,607.23; ONLINE PAYMENTS IN THE AMOUNT OF $117,978.80; VOIDS IN THE AMOUNT OF ($2,197.13); PAYROLL IN THE AMOUNT OF $1,077,453.65. 7. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING MINUTES FOR APRIL 28, 2025 AND MARCH 26, 2025 8. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE XI (PURCHASING) AND ARTICLE XIII (AWARDING PUBLIC WORKS CONTRACTS) OF CHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO UPDATE PROCUREMENT PROVISIONS, INCLUDING REMOVING INCONSISTENCIES AND ADOPTING PROVISIONS FOR EMERGENCY SITUATIONS AND MAINTENANCE WORK 9. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 34 (TREES AND SHRUBS) RELATED TO THE PROCESS FOR OBTAINING TREE REMOVAL PERMITS FOR DEAD OR DYING TREES AND THE TREE REPLACEMENT REQUIREMENT CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council consider the approval of the minutes for the Special City Council Meeting for April 28, 2025 and March 26, 2025. Recommendation It is recommended that the City Council introduce by title only and waive full reading of an Ordinance amending Article XI (Purchasing) and Article XIII (Awarding Public Works Contracts) of Chapter 2 of the South Pasadena Municipal Code updating the procurement provisions, removing inconsistencies and adopting provisions for contracting in emergencies and maintenance work. Recommendation It is recommended that the City Council introduce for first reading and waive full reading of the Ordinance amending Chapter 34 (Trees and Shrubs) related to the process for tree removal permits and the replacement requirement for trees that are no longer viable, such as dead or dying trees. 3

10. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR SERVICES RELATED TO THE HOUSING ELEMENT, IN THE AMOUNT OF $49,873 11. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE CITY CODE OF THE CITY OF SOUTH PASADENA TO ADD SECTION 36.250.060 ADOPTING A CAMINO DEL CIELO OVERLAY ZONING DISTRICT, MAKING FINDINGS TO SUPPORT THE ZONING CODE AND MAP AMENDMENT, AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT 12. CONSIDERATION TO PARTNER WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE DELIVERY AND USE OF A THRONE LABS RESTROOM FACILITY AS PART OF METRO'S INITIATIVES FOR THE 2026 WORLD CUP AND 2028 OLYMPIC AND PARALYMPIC GAMES 13. CONSIDERATION OF A RESOLUTION ESTABLISHING THREE NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY RANGES; APPROVING SALARY RANGE ADJUSTMENTS FOR FOUR CURRENT POSITIONS; AND APPROVING THE ALLOCATION OF FUNDS FROM MULTIPLE FUNDS AND VACANT POSITIONS TO SUPPORT THE PERSONNEL REQUESTS Recommendation It is recommended that the City Council consider approval of an amendment to the professional services agreement with the Arroyo Group, for services related to the Housing Element, in the amount of $49, 873, for a new total contract amount not to exceed of $189,043. PUBLIC HEARING Recommendation Staff recommends that the City Council introduce the ordinance amending Chapter 36 (Zoning) of the South Pasadena Municipal Code to add Section 36.250.060 adopting the Camino del Cielo Overlay Zoning District by title only and waive full reading and find that the ordinance is exempt from the California Environmental Quality Act as set forth in the staff report. ACTION/DISCUSSION Recommendation It is recommended that the City Council consider partnering with the Los Angeles County Metropolitan Transportation Authority for the delivery and use of a Throne Labs restroom facility as part of an initiative for the 2026 World Cup and 2028 Olympic and Paralympic Games and authorize the City Manager to execute any documents or agreements related thereto. Recommendation 4

14. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 15. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 16. CITY MANAGER COMMUNICATIONS It is recommended that the City Council consider adoption of the proposed Resolution to: 1. Approve and establish the job classification and salary range for the CIP Program Manager; 2. Approve and establish the job classification and salary range for the CIP Project Manager; 3. Approve and establish the job classification and salary range for the CIP Analyst; 4. Approve the salary adjustment and updated salary range for the Principal Engineer position; 5. Approve the salary adjustment and updated salary range for the Accounting Manager-Controller position; 6. Approve the salary adjustment and updated salary range for the Community Development Director position; 7. Approve the salary adjustment and updated salary range for the Planning Manager; 8. Approve the salary adjustment and updated salary range for the Public Affairs Manager position; 9. Approve the salary adjustment and updated salary range for the Public Works Director position; 10. Approve the allocation of funds from the Public Works Inspector position to the CIP Project Manager; and 11. Approve the allocation of funds from the Special/Enterprise Funds and General Fund support the changes. PUBLIC COMMENT - CONTINUED COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS May 21, 2025 Regular City Council Meeting 7:00 PM June 4, 2025 Regular City Council Meeting 7:00 PM June 18, 2025 Regular City Council Meeting 7:00 PM July 2, 2025 Regular City Council Meeting (Cancelled) 7:00 PM 5

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on May 7, 2025, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 05/01/2025 /S/ Date Mark Perez, Deputy City Clerk 6

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, MAY 7, 2025, AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Janet Braun ROLL CALL ROLL CALL: Mayor Janet Braun Mayor Pro Tem Sheila Rossi Councilmember Michael A. Cacciotti Councilmember Jon Primuth Councilmember Omari Ferguson PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Councilmember Jon Primuth 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. A PROCLAMATION DECLARING MAY 4 - MAY 10, 2025 AS "MUNICIPAL CLERKS WEEK" IN THE CITY OF SOUTH PASADENA 4. A PROCLAMATION DECLARING MAY AS "ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH" IN THE CITY OF SOUTH PASADENA 5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $93,756.99; GENERAL CITY WARRANTS IN THE AMOUNT OF $621,607.23; ONLINE PAYMENTS IN THE AMOUNT OF $117,978.80; VOIDS IN THE AMOUNT OF ($2,197.13); PAYROLL IN THE AMOUNT OF $1,077,453.65. 7. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING MINUTES FOR APRIL 28, 2025 AND MARCH 26, 2025 8. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE XI (PURCHASING) AND ARTICLE XIII (AWARDING PUBLIC WORKS CONTRACTS) OF CHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO UPDATE PROCUREMENT PROVISIONS, INCLUDING REMOVING INCONSISTENCIES AND ADOPTING PROVISIONS FOR EMERGENCY SITUATIONS AND MAINTENANCE WORK 9. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 34 (TREES AND SHRUBS) RELATED TO THE PROCESS FOR OBTAINING TREE REMOVAL PERMITS FOR DEAD OR DYING TREES AND THE TREE REPLACEMENT REQUIREMENT CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council consider the approval of the minutes for the Special City Council Meeting for April 28, 2025 and March 26, 2025. Recommendation It is recommended that the City Council introduce by title only and waive full reading of an Ordinance amending Article XI (Purchasing) and Article XIII (Awarding Public Works Contracts) of Chapter 2 of the South Pasadena Municipal Code updating the procurement provisions, removing inconsistencies and adopting provisions for contracting in emergencies and maintenance work. Recommendation It is recommended that the City Council introduce for first reading and waive full reading of the Ordinance amending Chapter 34 (Trees and Shrubs) related to the process for tree removal permits and the replacement requirement for trees that are no longer viable, such as dead or dying trees. 3

10. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR SERVICES RELATED TO THE HOUSING ELEMENT, IN THE AMOUNT OF $49,873 11. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE CITY CODE OF THE CITY OF SOUTH PASADENA TO ADD SECTION 36.250.060 ADOPTING A CAMINO DEL CIELO OVERLAY ZONING DISTRICT, MAKING FINDINGS TO SUPPORT THE ZONING CODE AND MAP AMENDMENT, AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT 12. CONSIDERATION TO PARTNER WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE DELIVERY AND USE OF A THRONE LABS RESTROOM FACILITY AS PART OF METRO'S INITIATIVES FOR THE 2026 WORLD CUP AND 2028 OLYMPIC AND PARALYMPIC GAMES 13. CONSIDERATION OF A RESOLUTION ESTABLISHING THREE NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY RANGES; APPROVING SALARY RANGE ADJUSTMENTS FOR FOUR CURRENT POSITIONS; AND APPROVING THE ALLOCATION OF FUNDS FROM MULTIPLE FUNDS AND VACANT POSITIONS TO SUPPORT THE PERSONNEL REQUESTS Recommendation It is recommended that the City Council consider approval of an amendment to the professional services agreement with the Arroyo Group, for services related to the Housing Element, in the amount of $49, 873, for a new total contract amount not to exceed of $189,043. PUBLIC HEARING Recommendation Staff recommends that the City Council introduce the ordinance amending Chapter 36 (Zoning) of the South Pasadena Municipal Code to add Section 36.250.060 adopting the Camino del Cielo Overlay Zoning District by title only and waive full reading and find that the ordinance is exempt from the California Environmental Quality Act as set forth in the staff report. ACTION/DISCUSSION Recommendation It is recommended that the City Council consider partnering with the Los Angeles County Metropolitan Transportation Authority for the delivery and use of a Throne Labs restroom facility as part of an initiative for the 2026 World Cup and 2028 Olympic and Paralympic Games and authorize the City Manager to execute any documents or agreements related thereto. Recommendation 4

14. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 15. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 16. CITY MANAGER COMMUNICATIONS It is recommended that the City Council consider adoption of the proposed Resolution to: 1. Approve and establish the job classification and salary range for the CIP Program Manager; 2. Approve and establish the job classification and salary range for the CIP Project Manager; 3. Approve and establish the job classification and salary range for the CIP Analyst; 4. Approve the salary adjustment and updated salary range for the Principal Engineer position; 5. Approve the salary adjustment and updated salary range for the Accounting Manager-Controller position; 6. Approve the salary adjustment and updated salary range for the Community Development Director position; 7. Approve the salary adjustment and updated salary range for the Planning Manager; 8. Approve the salary adjustment and updated salary range for the Public Affairs Manager position; 9. Approve the salary adjustment and updated salary range for the Public Works Director position; 10. Approve the allocation of funds from the Public Works Inspector position to the CIP Project Manager; and 11. Approve the allocation of funds from the Special/Enterprise Funds and General Fund support the changes. PUBLIC COMMENT - CONTINUED COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS May 21, 2025 Regular City Council Meeting 7:00 PM June 4, 2025 Regular City Council Meeting 7:00 PM June 18, 2025 Regular City Council Meeting 7:00 PM July 2, 2025 Regular City Council Meeting (Cancelled) 7:00 PM 5

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on May 7, 2025, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 05/01/2025 /S/ Date Mark Perez, Deputy City Clerk 6

City Council Agenda Report ITEM NO. 3 DATE: May 7, 2025 FROM: Todd Hileman, City Manager PREPARED BY: Mark Perez, Deputy City Clerk SUBJECT: A PROCLAMATION DECLARING MAY 4 - MAY 10, 2025 AS "MUNICIPAL CLERKS WEEK" IN THE CITY OF SOUTH PASADENA Attachment: Attachment No. 1 - Municipal Clerks Week Proclamation 7

Declaring May 4 - May 10, 2025 as “Municipal Clerks Week” in the City of South Pasadena WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the City Clerk. NOW, THEREFORE, I, Janet Braun, on behalf of the City Council of the City of South Pasadena, hereby declare May 4 – May 10, 2025, as “Municipal Clerks Week” in the City of South Pasadena and further extend appreciation to our City Clerk team and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they serve. . _________________________ _May 7, 2025 Janet Braun, Mayor Date Attachment No. 1 8

City Council Agenda Report ITEM NO. 4 DATE: May 7, 2025 FROM: Todd Hileman, City Manager PREPARED BY: Mark Perez, Deputy City Clerk SUBJECT: A PROCLAMATION DECLARING MAY AS "ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH" IN THE CITY OF SOUTH PASADENA Attachment: Attachment No. 1 - AAPI Heritage Month Proclamation 9

AAAtt Declaring May as “Asian American and Pacific Islander Heritage Month” in the City of South Pasadena WHEREAS, Asian American and Pacific Islander (AAPI) Heritage in the United States has been celebrated since 1978 and was made into a month-long event in 1992; and WHEREAS, Asian American and Pacific Islander Heritage month seeks to honor and recognize the contributions of residents from Asia, India, and the Pacific Islands; and WHEREAS, today more than 20 million Asian American and Pacific Islanders live in the United States and through their action, make the United States of America a more vibrant, prosperous, and secure Nation; and WHEREAS, Asian American and Pacific Islanders have distinguished themselves as leading researchers in science, medicine, and technology, as innovative farmers and ranchers, as distinguished lawyers, judges, and government leaders, as prominent contributors in the arts, literature, and sports; and WHEREAS, as we celebrate AAPI Heritage Month, we must remain vigilant to prevent anti-Asian hate crimes in our community and must be a welcoming and safe place for AAPI citizens. South Pasadena is a City where all have an opportunity to thrive; and WHEREAS, the members of the South Pasadena City Council recognize the month of May 2025 as “Asian American and Pacific Islander Heritage Month” NOW, THEREFORE, BE IT RESOLVED I, Janet Braun, Mayor of the City of South Pasadena, on behalf of the City Council of the City of South Pasadena, hereby declare May 2025, as “Asian American and Pacific Islander Heritage Month” in the City of South Pasadena. _________________________ ___May 7,2025__ Janet Braun, Mayor Date Attachment No. 1 10

City Council Agenda Report ITEM NO. 6 DATE: May 7, 2025 FROM: Todd Hileman, City Manager PREPARED BY: William Castrillon, Budget and Purchasing Manager Tatiana Fernandez, Management Analyst SUBJECT: CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $93,756.99; GENERAL CITY WARRANTS IN THE AMOUNT OF $621,607.23; ONLINE PAYMENTS IN THE AMOUNT OF $117,978.80; VOIDS IN THE AMOUNT OF ($2,197.13); PAYROLL IN THE AMOUNT OF $1,077,453.65. Recommendation It is recommended that the City Council approve the Warrants as presented. Fiscal Impact Executive Summary Prepaid Warrants: Warrant # 321057-321077: $69,970.87 ACH: $23,786.12 Voids: $0 General City Warrants Warrant # 321078-321180: $375,887.47 ACH: $245,719.76 Voids:(2,197.13) Payroll Period Ending 04/25/2025: $1,077,453.65 Online Payments: $117,978.80 Total: $1,908,599.54 Key Performance Indicators and Strategic Plan This item is in line with the City Council's Priorities to work toward accurate financial reporting and budgeting. The Accounts Payable process is completely digital and routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used. Explanation of Terms Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval. Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The 11

beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval. Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame. General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.). Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc. Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council. Commission Review and Recommendation This matter was not reviewed by a Commission Attachment: Attachment No. 1 - Warrant Summary Attachment No. 2 - Prepayment Warrant Summary Attachment No. 3 - General Warrant Summary Attachment No. 4 - Online Payment Report Attachment No. 5 - Payroll Report Attachment No. 6 - Void 12

City of South Pasadena Demand/Warrant Register Date 5/7/2025 Recap by fund Fund No. Prepaid Written General Fund 101 81,182.65 355,989.93 Insurance Fund 103 - 7,628.88 Street Improvement Program 104 - - Technology Surcharge Fund 106 - 245.30 Facilities & Equip.Cap. Fund 105 - 25,513.73 Programs and Projects 107 - - Special Projects Fund 116 11,318.53 Local Transit Return "A" 205 - 121.84 SLFRF Fund 206 - - Local Transit Return "C" 207 - - TEA/Metro 208 - - Sewer Fund 210 - 4,057.00 CTC Traffic Improvement 211 - - SB2 Planning Grant 213 - - Rogan HR5294 Grant 214 - - Street Lighting Fund 215 - 7,723.57 Public, Education & Govt Fund 217 - - Clean Air Act Fund 218 - - Business Improvement Tax 220 - - Gold Line Mitigation Fund 223 - - Mission Meridian Public Garage 226 - - Housing Authority Fund 228 - - State Gas Tax 230 - 5,648.52 County Park Bond Fund 232 - 1,479.48 Measure R 233 - - Measure M 236 - - Road Maint & Rehab (SB1) 237 - - MSRC Grant Fund 238 - - Measure W 239 - - Measure H 241 - - Prop C Exchange Fund 242 - - Bike & Pedestrian Paths 245 - - BTA Grants 248 - - Golden Street Grant 249 - - Capital Growth Fund 255 - - CDBG 260 - - OTS Grant 269 - - Asset Forfeiture 270 - - Police Grants - State 272 - - Homeland Security Grant 274 - - Park Impact Fees 275 - - Historic Preservation Grant 276 - - HSIP Grant 277 - - Arroyo Seco Golf Course 295 - - Sewer Capital Projects Fund 310 - - 400 Capital Improvement Program 400 - 102,956.25 Water Fund 500 - 91,952.52 Water Efficiency Fund 503 - 6,971.68 2016 Water Revenue Bonds Fund 505 - - SRF Loan - Water 506 - - Water & Sewer Impact Fee 510 - - Public Financing Authority 550 - - Payroll Clearing Fund 700 12,574.34 - - Column Totals: 93,756.99 621,607.23 City Report Totals: 715,364.22 Payroll Period Ending: 4/25/2025 1,077,453.65 Online Payments 117,978.80 Voids - General Warrant (2,197.13) Grand Report Total: 1,908,599.54 Amounts Janet Braun, Mayor Hector Gomez, Chief City Clerk William Castrillon, Budget and Purchasing ManagerAttachment No. 1 13

Accounts Payable Check Detail User: tfernandez Printed: 04/28/2025 - 1:25PM Check Number Check Date Amount DAVPRTYR - David's Party Rentals 321057 04/10/2025 Inv O13130 - A 2,218.00 321057 Total: 2,218.00 2,218.00DAVPRTYR - David's Party Rentals Total: 2,218.00Total: Page 1AP-Check Detail (4/28/2025 - 1:25 PM)Attachment No. 2 14

Accounts Payable Check Detail User: tfernandez Printed: 04/28/2025 - 1:29PM Check Number Check Date Amount AIDENLEE - Lee, Aiden 321071 04/22/2025 Inv 04152025C 50.00 321071 Total: 50.00 50.00AIDENLEE - Lee, Aiden Total: AT&T5011 - AT&T 321058 04/22/2025 Inv 24813461002105 7.72 Inv 33184107563432 31.57 Inv 33184108023436 31.57 321058 Total: 70.86 70.86AT&T5011 - AT&T Total: ATCN9011 - AT&T 321059 04/22/2025 Inv 000023234612 299.55 Inv 000023236269 2,527.19 Inv 0023364920 28,593.53 Inv 0023365246 90.61 321059 Total: 31,510.88 31,510.88ATCN9011 - AT&T Total: BLU7777 - California Physicians Service 321064 04/22/2025 Inv 250900005026 885.51 321064 Total: 885.51 885.51BLU7777 - California Physicians Service Total: BSTEVENS - Stevens, Bono 321074 04/22/2025 Inv 04152025B 50.00 321074 Total: 50.00 Page 1AP-Check Detail (4/28/2025 - 1:29 PM) 15

Check Number Check Date Amount 50.00BSTEVENS - Stevens, Bono Total: CDTF3010 - California Department of Tax & Fee Administration 321063 04/22/2025 Inv 6634524 374.43 321063 Total: 374.43 374.43CDTF3010 - California Department of Tax & Fee Administration Total: CEAP7000 - S.P. Public Service Employees Association-PT 700-0000-0000-2249-000 0 04/22/2025 Inv PR 04.11.2025 136.00 0 Total: 136.00 136.00CEAP7000 - S.P. Public Service Employees Association-PT Total: CHMA4011 - Chung Marketing Inc 321066 04/22/2025 Inv 5270 2,500.00 321066 Total: 2,500.00 2,500.00CHMA4011 - Chung Marketing Inc Total: CIN4011 - AT&T Mobility 321060 04/22/2025 Inv 287288006612 3,397.54 Inv 287351491376 69.98 321060 Total: 3,467.52 3,467.52CIN4011 - AT&T Mobility Total: CSD3014 - Ca. State Disbursement Unit 321061 04/22/2025 Inv PR 04.11.2025 903.69 321061 Total: 903.69 903.69CSD3014 - Ca. State Disbursement Unit Total: ELLCAINE - Caine, Elleina 321062 04/22/2025 Inv 04152025A 50.00 321062 Total: 50.00 Page 2AP-Check Detail (4/28/2025 - 1:29 PM) 16

Check Number Check Date Amount 50.00ELLCAINE - Caine, Elleina Total: ETHANWU - Wu, Ethan 321076 04/22/2025 Inv 04152025D 50.00 321076 Total: 50.00 50.00ETHANWU - Wu, Ethan Total: HEYHIHEL - HEY HI HELLO LLC 321070 04/22/2025 Inv B381A3A8-001 735.00 321070 Total: 735.00 735.00HEYHIHEL - HEY HI HELLO LLC Total: MARIACHI - Chavez, Eucario 321065 04/22/2025 Inv 001 550.00 321065 Total: 550.00 550.00MARIACHI - Chavez, Eucario Total: NEF1111 - Neff,