4. SPECIAL MEETING immediately following Workshop in the Board Room

0 Wednesday, September 6, 2023 4. SPECIAL MEETING immediately following Workshop in the Board Room This meeting is open to the public. Agenda Topic Speakers are heard at this meeting. Please call the Board Office at 561-434-8136 to sign up by noon the day of the meeting, send written comments to boardoffice@palmbeachschools.org, or turn in a blue card to the Board Clerk prior to this meeting being called to order. 1. Call To Order Subject Chairman Opens Meeting - Board Clerk Takes Attendance Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes Subject MIN1 August 16, 2023 A/C Session re: Diana Fedderman Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the August 16, 2023 Attorney/Client Session regarding Diana Fedderman v. School Board of Palm Beach County. Minutes View Minutes for Aug 16, 2023 - 1. ATTORNEY/CLIENT SESSION (CLOSED) re: Diana Fedd DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the August 16, 2023 Attorney/Client Session regarding Diana Fedderman v. School Board of Palm Beach County. Motion by Alexandria Ayala, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN2 August 16, 2023 Risk Management Session (Closed) Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the August 16, 2023 Risk Management Session (closed). Minutes View Minutes for Aug 16, 2023 - 2. RISK MANAGEMENT SESSION (CLOSED) immediately fo DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the August 16, 2023 Risk Management Session (closed). Motion by Alexandria Ayala, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN3 August 16, 2023 Executive Session (Closed) Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the August 16, 2023 Executive Session (closed). DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting Subject MIN4 August 16, 2023 Workshop Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the August 16, 2023 Workshop. DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting Subject MIN5 August 16, 2023 Regular Board Meeting Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the August 16, 2023 Regular Board Meeting. Minutes View Minutes for Aug 16, 2023 - 5. REGULAR BOARD MEETING at 5 p.m. in the Board Ro DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the August 16, 2023 Regular Board Meeting. Motion by Alexandria Ayala, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 3. Chairman Adds Items for Good Cause Subject Items Added: Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 3. Chairman Adds Items for Good Cause Type Procedural File Attachments 4. Superintendent Withdraws Items Subject Items Withdrawn: Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 4. Superintendent Withdraws Items Type Information File Attachments 5. Board Pulls Items from Consent Agenda Subject Items Pulled: POL-CAO2 Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 5. Board Pulls Items from Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Alexandria Ayala, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments 9. Speakers - Agenda Topics Only Subject Agenda Item Speakers Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 9. Speakers - Agenda Topics Only Type Information File Attachments 10. Consent Agenda Subject B1 Budget Amendments - Final FY 2023 Amendments Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the final budget amendments for FY 2023. DESCRIPTION: These amendments reflect the final budget adjustments for FY 2023. General Fund Debt Service Fund Capital Projects Fund Special Revenue Fund – Food Service Special Revenue Fund – Other Federal Programs Special Revenue Fund - Elementary and Secondary School Emergency Relief Internal Service Fund CONTACT: Heather Frederick, CPA, Chief Financial Officer (Heather.Frederick@palmbeachschools.org) FINANCIAL IMPACT: The final General Fund Budget is $2,631,122,011, the final Debt Service Fund budget is $336,097,671, the final Capital Projects Fund budget is $1,797,052,297, the final Special Revenue Fund - Food Service budget is $168,613,852, the final Special Revenue Fund - Other Federal Programs budget is $209,667,547, Special Revenue Fund – Elementary and Secondary School Emergency Relief Fund budget is $364,942,829 and the final Internal Service Fund budget is $517,681,692. These amendments reflect the final budget adjustments for FY 2023. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Year-End 2023 Budget Amendments.pdf (772 KB) Subject BRD1 Ratify Membership Lists of Board Advisory Committees Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board ratify and approve the appointment of the Committee members as shown on the membership list of the Board Advisory Committee as submitted. DESCRIPTION: Academic Advisory Committee District Equity & Diversity Committee CONTACT: Shawntoyia Bernard, Esq., General Counsel ( Shawntoyia.Bernard@palmbeachschools.org ) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture x C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments Academic Advisory Committee List 8.14.2023_Redacted.pdf (1,522 KB) Diversity & Equity Cmte Updated on 8.15.2023_Redacted.pdf (782 KB) Subject CEW1 Amendment #1 to the Memorandum of Agreement between the School Board of Palm Beach County, Prime Time Palm Beach County, Inc. and the Children's Services Council of Palm Beach County effective August 30, 2023 through June 30, 2024. Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Amendment 1 to the Memorandum of Agreement between the School Board, Prime Time Palm Beach County, and the Children's Services Council of PBC, and authorize the Board Chair and Superintendent or designee to sign all related documents. DESCRIPTION: This amendment provides for a no-cost extension to the existing contract with Prime Time Palm Beach County, and the Children's Services Council of PBC. This agreement provides educational enhancement and exposes students to certain after-school, community, and summer programs. CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools,org) FINANCIAL IMPACT: The financial impact to the District is an additional $150,000 bringing the total to $350,000 utilizing ESSER funds. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate  Affirm Inspire File Attachments Prime Time Agreement w 2220 signed 03.23.22.pdf (1,537 KB) Prime Time Student Addemdum signed 081623.pdf (293 KB) PrimetimeAmendmentChecklist signed by Legal.pdf (915 KB) Prime Time Amendment 1 signed 082823 legal approved.pdf (92 KB) Subject CS1 Gulfstream Goodwill Industries d.b.a Career Academy of the Palm Beaches - Renewal Charter Contract Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend that the Board approve the Renewal Charter Contract of 15 years for Career Academy of the Palm Beaches, and authorize the Superintendent and/or his designee to sign all related contracts and documents. DESCRIPTION: On July 1, 2013 Career Academy of the Palm Beaches (formerly known as Gulfstream Goodwill Transition to Life) was granted a fifteen (15) year Charter Renewal Contract to serve ESE students aged 14-22. Pursuant to F.S. 1002.33(7)(b)1, Career Academy of the Palm Beaches meets the criteria for renewal and does not fall under any grounds for termination. The School is in compliance with its current charter. The Renewal Charter was reviewed and agreed upon by the appropriate District staff. The renewal charter will become effective upon signing by both parties and shall cover a term of fifteen (15) years, commencing on July 1, 2023, and ending on June 30, 2038, except as provided in the charter. CONTACT: Edward Tierney, Deputy Superintendent/Chief of School ( edward.tierney@palmbeachschools.org ) PJ D'Aoust, Director of the Department of Charter Schools FINANCIAL IMPACT: There is an estimated projected financial impact to the District as follows: First year = $ 696,161.68 Second year = $ 696,161.68 Third year = $ 696,161.68 Fourth year = $ 696,161.68 Fifth year = $ 696,161.68 Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Contract Review Checklist - Career Academy of the Palm Beachesv2.pdf (74 KB) Career Academy Charter Renewal Contract.pdf (2,932 KB) Application - Gulfstream Goodwill.pdf (6,428 KB) Subject CS2 Somerset Academy JFK Charter School proposed name change to Somerset Academy, The Bernard Kimmel Campus Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the proposed name from Somerset Academy JFK to Somerset Academy, The Bernard Kimmel Campus, and authorize the Superintendent and/or his designee to sign all related contracts and documents. DESCRIPTION: On July 1, 2022, Somerset JFK was granted a 10 year renewal charter. They have changed their name to Somerset Academy, The Bernard Kimmel Campus. CONTACT: Edward Tierney, Deputy Superintendent/Chief of School (edward.tierney@palmbeachschools.org) PJ D'Aoust, Director of the Department of Charter Schools FINANCIAL IMPACT: There is no financial impact to the District Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments First Amendment Somerset JFK - JFk and OGC Executed.pdf (6,117 KB) Contract Review Checklist - Somerset JFK First Amendment - Executed.pdf (998 KB) Subject FMA1 Superintendent's Annual Financial Report (SAFR) for Fiscal Year 2023 Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Department of Education Superintendent's Annual Financial Report for Fiscal Year 2023. DESCRIPTION: The Florida Department of Education requires that school districts submit an Annual Financial Report each year. CONTACT: Heather Frederick, C.P.A., Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy Samuels, C.P.A., Director of Fiscal Accountability (nancy.samuels@palmbeachschools.org) Annette Pinnock, Director of Accounting (annette.pinnock@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments 2023 SAFR Palm Beach County School District.pdf (1,556 KB) Subject FMT1 FY 2024 - 2033 Capital Plan Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve and adopt the FY 2024 - 2033 Capital Plan DESCRIPTION: The School Board is required to adopt a five-year capital plan prior to the adoption of the budget each year. The District expanded the plan to ten years in 2017 so that all the sales tax referendum projects could be included. The practice has continued since that time to allow for long-term planning. The first year of the capital plan is the FY 2024 capital budget, which is included in the budget that will be presented for approval later today. As required by law, the capital plan is balanced and financially feasible. The School Board last reviewed the capital plan on August 2, 2023. Since that meeting, the budget for FY 2024 has been updated to reflect final FY 2023 expenditures and the roll forward of remaining budgets for ongoing projects. Other changes include the addition of Roosevelt Full Service Phase 2 and Delray Full Service Phase 2, with a corresponding reduction of sales tax reserves. The W Acreage Area ES (15-E) was moved up by one year and the EPIC Intercoms project was increased by $500,000, with a corresponding decrease of capital contingency. The projects planned for FY 2025 through FY 2033 (years 2 through 10) can and will be amended as needed during the budget process each year. Any future changes that impact projects on the referendum project list will be reviewed by the Independent Sales Surtax Oversight Committee. The Tentative District Education Facilities Plan, which is the state version of the capital plan, will be brought to the School Board for approval at a future meeting once the template is available from FLDOE. CONTACT: Heather Frederick, Chief Financial Officer ( Heather.Frederick@palmbeachschools.org ) Joseph Sanches, Chief Operating Officer ( Joseph.Sanches@palmbeachschools.org ) Leanne Evans, Treasurer ( Leanne.Evans@palmbeachschools.org ) David Dolan, Chief of Facilities ( David.Dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact for FY 2024 is $1,890,762,092 Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments FY24 - 33 Capital Plan final.pdf (108 KB) Subject IG1 Term Extension of Audit Committee Chair Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive the Audit Committee request to approve the Term Extension of the Audit Committee Chair. DESCRIPTION: At the August 18, 2023, Audit Committee Meeting, the Audit Committee members unanimously recommended that the current committee chair's term be extended. CONTACT: Teresa Michael, Inspector General (Teresa.Michael@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Audit Committee Chair Term Extension.pdf (262 KB) Subject P1 Personnel Agenda Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Personnel Agenda as submitted. DESCRIPTION: Personnel Agenda for September 6, 2023. CONTACT: Tim Kubrick, Chief of Human Resources (timothy.kubrick@palmbeachschools.org) Mark Mitchell, Director, Compensation and Employee Information Services (mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact since terminations/leaves result in budget positions being vacant and appointments/promotions result in budgeted positions being filled. However, the net financial impact for the attached list of 26 transactions is $445,027. Detailed information is on file in the Department of Compensation and Employee Information Services. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments September 6 Special Meeting.pdf (179 KB) Resume September 6 Special Meeting.pdf (3,153 KB) Subject PA1- Agreement with ACT, Inc District Testing Program Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the Contract Terms and Conditions with ACT, NCR District Testing between The School Board of Palm Beach County, Florida, and ACT, Inc. to provide a variety of products and services to help individual students achieve education and career success, and authorize the Superintendent or designee to sign all related documents required for implementation. DESCRIPTION: As part of a district-wide initiative to increase high school graduation, this contract would provide a school-day ACT non-reportable test for seniors who have not yet passed the FSA Grade 10 ELA or FSA Algebra 1, giving them the opportunity to achieve a concordant score for graduation purposes. As an additional benefit, because this test is held in the fall, it allows ample opportunity for seniors to receive their scores in time to either achieve graduation status or to prepare for the SAT School Day in early spring for one more opportunity to earn a concordant score. The ACT NCR District Testing Contract will be effective through June 30, 2024. CONTACT: Jamie Wyatt, Chief of Staff (Jamie.wyatt@palmbeachschools.org) Adam Miller, Chief of Performance Accountability (adam.miller@palmbeachschools.org) FINANCIAL IMPACT: The financial impact is $205,000. The amount is an estimate based on number of students currently enrolled. Funding for the Agreement will come from the Operating Budget of Research and Evaluation. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Palm Beach County - FY24 District Testing Agreement - Updated Form 2220 - signed by ACT 8-11-2023 (1).pdf (546 KB) ACTChecklist (2).pdf (931 KB) Subject PA2 Amendment #2 of the Memorandum of Understanding between Roots and Wings Inc. and the School Board of Palm Beach County, Florida Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Amendment #2 to the Memorandum of Understanding with Roots and Wings Inc. and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: Roots & Wing’s Project UpLift anticipates funding after-school tutoring in reading in several District elementary schools; and wishes to improve the reading skills of participating students over time in comparison to the improvement, if any, over the same time in the reading skills of students who do not participate in Project UpLift. Roots and Wings will expand support services through conversations about individual students with teaching staff. This amendment will allow Roots and Wings to receive identifiable student information with the permission of the parents. The term of this Agreement commenced on October 19, 2022, and shall expire on October 18, 2025. This item represents an Amendment to the initial agreement. The Agreement may be extended for up to three (3) additional one (1) year terms if agreed to by both Parties in writing. CONTACT: Jamie Wyatt, Chief of Staff ( jamie.wyatt@palmbeachschools.org ) Adam Miller, Chief of Performance Accountability ( adam.miller@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture Priority Outcomes (choose all that apply):  Educate  File Attachments RootsChecklist.pdf (914 KB) Roots & Wings MOU 10_19_22.pdf (6,716 KB) Approved Roots & Wings Amendment.pdf (723 KB) Root & Wings Amendment 2 MOU Documents with updated Permissions v2 (1).pdf (3,528 KB) Subject POL-CAO1 Policy 8.01 Promotion, Placement, Graduation - Student Progression Plans - Development Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 8.01 Promotion, Placement, Graduation - Student Progression Plans. DESCRIPTION: Policy 8.01 Promotion, Placement, Graduation - Student Progression Plans - Development CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools ( edward.tierney@palmbeachschools.org ) Dr. Glenda Sheffield, Chief Academic Officer (glenda.sheffield@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness   D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Policy 8.01 Progression Plans - Develop 9.6.23.pdf (399 KB) _ FY24 Policy 8.01 Summary of Changes(Development).docx.pdf (160 KB) 0636 Student Registration Form (1).pdf (1,608 KB) RedLineSPPDocumentSY23-24(Development).pdf (2,259 KB) Subject POL-CAO4 Policy 8.122 Textbooks and Related Instructional Materials - Development Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 8.122 Textbooks and Related Instructional Materials. DESCRIPTION: Policy 8.122 Textbooks and Related Instructional Materials - Development CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Dr. Glenda Sheffield, Chief Academic Officer (glenda.sheffield@palmbeachschools.org) Dr. Eva Cwynar, Director of Secondary Education FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Policy 8.122 Textbooks and Related Inst. Mat. - Develop 9.6.23.pdf (513 KB) MS TEST 2569 draft 7192023 REV A (3) (1) (1) (2).pdf (916 KB) Subject POL-CEW1 Policy 5.1814 Zero Tolerance Policy - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 5.1814 Zero Tolerance Policy. DESCRIPTION: Policy 5.1814 Zero Tolerance Policy - Adoption CONTACT: Keith Oswald, Chief of Equity and Wellness ( keith.oswald@palmbeachschools.org ) Diane Wyatt, Director, Safe Schools FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Policy 5.1814 Zero Tolerance Policy - adopt 9.6.23.pdf (680 KB) Subject POL-CEW2 Policy 5.1815 Threat Assessment and Management - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 5.1815 Threat Assessment and Management. DESCRIPTION: Policy 5.1815 Threat Assessment and Management - Adoption CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) Dr. Ruthe Francis, Manager, Threat Assessment FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments 5.1815 Threat Assessment and Management - adopt 9.6.23.pdf (668 KB) Subject POL-CEW3 Policy 5.1817 Severe Incident Assignment - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 5.1817 Severe Incident Assignment. DESCRIPTION: Policy 5.1817 Severe Incident Assignment - Adoption CONTACT: Keith Oswald, Chief of Equity and Wellness ( keith.oswald@palmbeachschools.org ) Diane Wyatt, Director, Safe Schools FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Policy 5.1817 - Severe Incident Assignment - adopt 9.6.23.pdf (327 KB) Subject POL-CEW4 Policy 5.20 Student Mental Health Crisis Response Policy - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 5.20 Student Mental Health Crisis Response Policy. DESCRIPTION: Policy 5.20 Student Mental Health Crisis Response Policy - Adoption CONTACT: Keith Oswald, Chief of Equity and Wellness ( keith.oswald@palmbeachschools.org ) Dr. Mary Claire Mucenic, Director, Behavioral and Mental Health FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Policy 5.20 Student Mental Health..adopt 9.6.23.pdf (387 KB) Subject POL-CEW5 Policy 8.13 Dropout Prevention/Alternative Education/Juvenile Justice/Youth Services Program - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 8.13 Dropout Prevention/Alternative Education/Juvenile Justice/Youth Services Program. DESCRIPTION: Policy 8.13 Dropout Prevention/Alternative Education/Juvenile Justice/Youth Services Program - Adoption CONTACT: Keith Oswald, Chief of Equity and Wellness ( keith.oswald@palmbeachschools.org ) Dr. Kim Joseph, Manager, Support Services FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments policy 8.13 Alt Ed.djj.ys. - adopt 9.6.23.pdf (433 KB) Alt Ed, DJJ YS-Program Manual_adopt 9.6.23.pdf (1,072 KB) Subject POL-HR1 Policy 3.20 Resignation and Termination of Employment - Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 3.20 Resignation and Termination of Employment. DESCRIPTION: Policy 3.20 Resignation and Termination of Employment - Adoption CONTACT: Tim Kubrick, Chief of Human Resources ( timothy.kubrick@palmbeachschools.org ) Mark Mitchell, Director, Compensation and Employee Information Services FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Policy 3.20 resignation and term - adopt 9.6.23.pdf (259 KB) 11. Approve Consent Agenda Subject Approve Consent Agenda Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 11. Approve Consent Agenda Type Action Recommended Action Motion to approve the Consent Agenda as presented or amended. File Attachments Motion & Voting Motion to approve the Consent Agenda as presented or amended. Motion by Marcia Andrews, second by Alexandria Ayala. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 12. New Business Subject BRD2 General Counsel's Annual Evaluation Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board accept and approve the General Counsel's Evaluation. DESCRIPTION: The Board will present and take appropriate action on the General Counsel's Annual Evaluation. CONTACT: Shawntoyia Bernard, Esq., General Counsel (shawntoyia.bernard@palmbeachschools.org) Dr. Adam Miller, Chief of Performance Accountability (adam.miller@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): xEducate x Affirm x Inspire File Attachments FY23 General Counsel Evaluation Instrument PDF.pdf (349 KB) Motion & Voting I recommend the Board accept and approve the General Counsel's Evaluation. Motion by Marcia Andrews, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject POL-CAO2 Policy 8.12 Selection of Library Media Materials, Classroom Library Materials, and Reading List Materials - Development Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board approve development of proposed, revised Policy 8.12 Selection of Library Media Materials, Classroom Library Materials, and Reading List Materials. DESCRIPTION: Policy 8.12 Selection of Library Media Materials, Classroom Library Materials, and Reading List Materials - Development CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Dr. Glenda Sheffield, Chief Academic Officer (glenda.sheffield@palmbeachschools.org) Dr. Eva Cwynar, Director of Secondary Education FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture   C. Mental Health and Wellness    D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Policy 8.12 Sel of Library Media..Develop 9.6.23.pdf (458 KB) Procedures for Developing Library Media Center Collections (2) (1) (1).pdf (232 KB) Motion & Voting I recommend the Board approve development of proposed, revised Policy 8.12 Selection of Library Media Materials, Classroom Library Materials, and Reading List Materials as amended. Motion by Erica Whitfield, second by Alexandria Ayala. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield I recommend the Board amend the language to the policy as recommended Motion by Erica Whitfield, second by Karen Brill. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject POL-CAO3 Policy 8.1205 Objection Procedures for Library Media Center, Classroom Library, Reading List, Supplemental or Instructional Materials Where Objections are Filed More Than 30 Days After Adoption - Development Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board approve development of proposed, revised Policy 8.1205 Objection Procedures for Library Media Center, Classroom Library, Reading List, Supplemental or Instructional Materials Where Objections are Filed More Than 30 Days After Adoption. DESCRIPTION: Policy 8.1205 Objection Procedures for Library Media Center, Classroom Library, Reading List, Supplemental or Instructional Materials Where Objections are Filed More Than 30 Days After Adoption - Development CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools ( edward.tierney@palmbeachschools.org ) Dr. Glenda Sheffield, Chief Academic Officer (glenda.sheffield@palmbeachschools.org) Dr. Eva Cwynar, Director of Secondary Education FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness   D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X  Affirm X Inspire File Attachments Policy 8.1205 Challenge Proc. for Inst. Mat. Develop 9.6.23.pdf (427 KB) MS TEST 1113 draft 7192023 REV B (3) (1) (1).pdf (900 KB) Motion & Voting I recommend the Board approve development of proposed, revised Policy 8.1205 Objection Procedures for Library Media Center, Classroom Library, Reading List, Supplemental or Instructional Materials Where Objections are Filed More Than 30 Days After Adoption. Motion by Erica Whitfield, second by Alexandria Ayala. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject POL-CFO1 Policy 8.1235 - Internet Safety Policy for Students - Emergency Adoption Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board adopt the proposed Emergency Policy 8.1235, entitled Internet Safety Policy for Students, due to the imminent danger to the public health, safety, and welfare posed to students by internet practices that are not allowed by recent Florida Statute and SBE Rule. The Board is taking only the action necessary to protect the public interest for the students. This emergency action is needed based on SBE Rule 6A-1.0957 requiring a policy be in place now and the procedure for the adoption of this emergency policy is fair under the circumstances for the reasons stated below. DESCRIPTION: The Board is taking only the action necessary to protect the public interest for the students. This emergency action is needed due to HB 379 (2023) and the requirement in SBE Rule 6A-1.0957 (effective August 22, 2023) that school boards adopt an internet safety policy for student internet use by September 1 and reviewed annually. The District currently has policies containing some of the requirements in this SBE Rule, but not all of the requirements are covered in existing policy. Policy 8.1235 Internet Safety Policy for Students is being proposed for adoption and a new Emergency Policy. As stated in the Board Report, the Board is taking only the action necessary to protect students. CONTACT: Heather Frederick, CPA, Chief Financial Officer ( heather.frederick@palmbeachschools.org ) Deepak Agarwal, Chief Information Officer (deepak.agarwal@palmbeachschools.org) Raymond Usler, Director, IT Security FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Internet Safety Policy for Students - adopt 9.6.23.pdf (333 KB) Motion & Voting I recommend the Board adopt the proposed Emergency Policy 8.1235, entitled Internet Safety Policy for Students, due to the imminent danger to the public health, safety, and welfare posed to students by internet practices that are not allowed by recent Florida Statute and SBE Rule. The Board is taking only the action necessary to protect the public interest for the students. This emergency action is needed based on SBE Rule 6A-1.0957 requiring a policy be in place now and the procedure for the adoption of this emergency policy is fair under the circumstances for the reasons stated below. Motion by Marcia Andrews, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 13. Adjourn Subject END TIME Meeting Sep 6, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 13. Adjourn Type Action Recommended Action Motion to adjourn the meeting. File Attachments Motion & Voting Motion to adjourn the meeting. Motion by Marcia Andrews, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield