Special School Board Meeting

2 Tuesday, May 21, 2024 Special School Board Meeting An Equal Opportunity School District MEETING TIME AND LOCATION: 9:00 A.M. - 1614 E Fort King Street, Ocala, Florida 34471 ADA ASSISTANCE: Anyone needing special assistance at the meeting of the Marion County School Board due to a disability should contact Ms. Elena Martinez, Executive Assistant 352-671-7707, at least 72 hours prior to the meeting. Student and public speakers do not reflect the endorsement, sponsorship, position, or expression of the Marion County School District. 1. Call to Order Subject 1.1 Call to Order - Special Meeting Meeting May 21, 2024 - Special School Board Meeting Type Procedural Rationale and Methodology: Record of attendance. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Verbal attendance is taken by Recording Secretary. Effect of Action/Results: Determines if quorum is present in order to proceed with the meeting and provides a record of who is present for discussion and voting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0162 Section 1001.372, Fla. Stats. (2023) File Attachments 2. Pledge Subject 2.1 Pledge Meeting May 21, 2024 - Special School Board Meeting Type Procedural Rationale and Methodology: Inspiration and leading the Pledge Prior Board Action Date (s): N/A Financial History and Term/Time Frame: Individuals desiring to provide the inspiration and lead the Pledge of Allegiance to arrange to do so through the appropriate administrators and Recording Secretary at least two (2) weeks in advance of the Board meeting. Effect of Action/Results: Commencement of the meeting through an inspiration and Pledge of Allegiance is provided by a variety of departments and showcases positive actions occurring within Marion County Public Schools. Board Policy, Florida Statutes, Admin. Code: Board Policies 2105 and 8810 File Attachments 3. Proof of Publication Subject 3.1 Proof of Publication Meeting May 21, 2024 - Special School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments Proof of Publication 240521.pdf (85 KB) 4. Persons Requesting to Address the Board (Televised) Subject 4.1 Request to Address the School Board Meeting May 21, 2024 - Special School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments 5. Discussion (Regular Agenda Items) Subject 5.1 D5.1 Amendment No. 2 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “W” – Project 24-101 Meeting May 21, 2024 - Special School Board Meeting Type Action Fiscal Impact Yes Dollar Amount $30,950,242.81 Budgeted Yes Budget Source Capital Projects Fund Recommended Action Approve Amendment No. 2 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “W” – Project 24-101. Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Marion County Public School District is in the process of constructing a new elementary school in the southwest corridor of the county to relieve localized overcrowding. This is the second phase of the project and represents the construction of interior walls, finishes, mechanical, electrical, and plumbing systems, and the remaining final exterior and site work. Funds appropriated for this second phase, if unused for this phase, would be used on succeeding phases of work for the project. Prior Board Action Date(s): Board Meeting: 11/27/2023 Approved Board Meeting: 09/21/2023 Approved Financial History and Term/Time Frame: The cost for the work for this second phase is $30,950,242.81 . The first phase of work consisted of ordering long lead equipment such as mechanical and electrical equipment, the elevator, the doors and windows, all underground utility work, all concrete foundations and slabs, the entire steel structural package, and all temporary roadways, totaled $13,719,068.48. The construction cost of work in phases one and two added together plus the pre-construction services for a total cost of $44,819,311.29. The time frame for this second phase of the project is to achieve substantial completion on or before June 30, 2025, and final completion on or before July 31, 2025. Effect of Action/Results: Approval of the GMP amendment will allow the Facilities Department to direct the contractor to proceed with the work. Board Policy, Florida Statutes, Admin. Code: Board Policy 6330; Section 1013.45 Fla. Statutes (2023); State Requirements for Educational Facilities (2014) Section 4.2. File Attachments 24-101 6B GMP Binder Amendment #2 - 05.10.24.pdf (20,237 KB) Signed D5.1 Amendment No. 2 to the Construction Manager Contract, GMP for Labor and Materials New Elememtary School W Project 24 101.pdf (8,442 KB) Motion & Voting Approve Amendment No. 2 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “W” – Project 24-101. Motion by Allison Campbell, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 5. Discussion (Regular Agenda Items) Subject 5.2 D5.2 Amendment No. 3 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “X” – Project 24-102 Meeting May 21, 2024 - Special School Board Meeting Type Action Fiscal Impact Yes Dollar Amount $30,729,187.64 Budgeted Yes Budget Source Capital Projects Fund Recommended Action Approve Amendment No. 3 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “X” – Project 24-102. Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Marion County Public School District is in the process of constructing a new elementary school in the southwest corridor of the county to relieve localized overcrowding. This is the third phase of the project and represents the construction of interior walls, finishes, mechanical, electrical, and plumbing systems, and the remaining final exterior and site work. Funds appropriated for this third phase, if unused for this phase, would be used on succeeding phases of work for the project. Prior Board Action Date(s): Board Meeting: 02/14/2024 Approved Board Meeting: 11/27/2023 Approved Board Meeting: 09/21/2023 Approved Financial History and Term/Time Frame: The cost for the work for this third phase is $30,729,187.64. The first phase of work which consisted of ordering long lead equipment such as mechanical and electrical equipment, totaled $6,033,400.00. The second phase of work which consisted of material and labor to construct the foundations and underground utilities, concrete block materials, and exterior door frames, totaled $11,205,466.93. The construction cost of work is phases one through three added together plus the pre-construction services for a total cost of $48,118,054.57. The time frame for this third phase of the project is to achieve substantial completion on or before June 27, 2025, and final completion on or before July 27, 2025. Effect of Action/Results: Approval of the GMP amendment will allow the Facilities Department to direct the contractor to proceed with the work. Board Policy, Florida Statutes, Admin. Code: Board Policy 6330; Section 1013.45 Fla. Statutes (2023); State Requirements for Educational Facilities (2014) Section 4.2. File Attachments 24-102 6B School X Exhibit D Amendment 3 - Ausley.pdf (13,015 KB) Signed D5.2 Amendment No. 3 Construction Manager Contract GMP for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School X Project 24 102.pdf (3,655 KB) Motion & Voting Approve Amendment No. 3 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Labor and Materials Consisting of Interior Construction Related to Construction of New Elementary School “X” – Project 24-102. Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 6. Board Comments, Reports and Concern Subject 6.1 Board and Superintendent Comments Meeting May 21, 2024 - Special School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments 7. Adjournment of Meeting Subject 7.1 Closure of Meeting Meeting May 21, 2024 - Special School Board Meeting Type Action Fiscal Impact No Budgeted No Recommended Action Adjourn the meeting. Rationale and Methodology: Formal closure of the meeting through a motion, second, and vote by Board members. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The chair requests a motion for adjournment. Effect of Action/Results: Obtain approval for adjournment of the meeting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0165.5 Section 1001.372, Fla. Stats. (2023) File Attachments Motion & Voting Adjourn the meeting. Motion by Eric Cummings, second by Allison Campbell. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James