Regular School Board Meeting - 10 a.m.

2 Tuesday, July 12, 2022 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Joyce Stone, Christ The Cornerstone Church, 5545 62nd Avenue North, Pinellas Park, FL 33781 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Exploring Ladders to Literacy at New Heights Elementary School Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Meeting of June 28, 2022 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of June 28, 2022. File Attachments DRAFT Minutes Board Meeting 06282022.pdf (176 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations - Instructional and Supporting Services Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Instructional and Supporting Services - July 12, 2022. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all person recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments July 12, 2022 Instructional Set A Final combined.pdf (139 KB) July 12, 2022 Supporting Services Set B Final combined.pdf (116 KB) 7. Consent Subject 7.4 Request Approval of the Personnel Recommendations - Instructional Appointments 2022-2023 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Instructional Appointments 2022-2023 - July 12, 2022. BACKGROUND : Florida Law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations for Instructional Appointments to Annual Contract. RATIONALE : Human Resources Services strives to recruit, support, and retain a highly effective and diverse workforce. Approval of the administrative and instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments July 12, 2022 Instructional Set C Final combined.pdf (102 KB) July 12, 2022 Annual Appointment Instructional Set F Final combined.pdf (105 KB) 7. Consent Subject 7.5 Request Approval of the Administrative Appointment of the Principal, Seventy-Fourth Street Elementary School Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Christen M. Ku to Principal, Seventy-Fourth Street Elementary School, effective July 13, 2022. Goals BACKGROUND : The Principal, Seventy-Fourth Street Elementary School position is available due to the resignation of Jessley A. Hathaway, effective July 7, 2022. This position was advertised for one week and nine applicants applied for the position. Superintendent’s staff interviewed three applicants on June 30, 2022. RATIONALE : Christen Ku began her career in Pinellas County Schools in 2000. She currently serves as an Assistant Principal at Gulfport Elementary School (2020 to present). Her background includes serving as an Assistant Principal at Eisenhower Elementary School (2017-2000), an Instructional Staff Developer and Classroom Teacher at Ponce de Leon Elementary School (2008-2017) and a Classroom Teacher at Pinellas Park Elementary School (2000-2008). Ms. Ku earned a master’s degree in Educational Leadership from the University of West Florida, a master's degree in Curriculum and Instruction from the University of Florida and a bachelor’s degree in Elementary Education from the University of South Florida. DATA SOURCES : Dywayne Hinds, Ed.D., Area Superintendent, Area 3 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.6 Request Approval to Create/Revise Job Descriptions Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the changes in job descriptions fall within the operating budget Recommended Action Approve the creation/revision of job descriptions. BACKGROUND : Human Resources Services continuously engages in reviewing current employee job descriptions and, as appropriate, proposes new/revised job descriptions, being mindful of best practices to accomplish the district’s mission and goals. These new/revised job descriptions accurately reflect the minimum qualifications and/or better aligns the essential responsibilities with the major function of the positions. This results in a more comprehensively trained staff. The following new/revised job descriptions supports a more effective or efficient operation within various departments: Executive Director, School Climate and Behavior Lead Behavior Analyst Manager, Educational Alternative Services (EAS) School Coordinator, College and Career Readiness Lead Driver Bus Driver Relief Bus Driver Truck Driver III Truck Driver II Truck Driver I RATIONALE : The Compensation team in the Human Resources Services division reviews, updates and revises all job classifications. This assures that Pinellas County School Board job descriptions reflect updated titles, major functions, essential responsibilities, qualifications, pay grades, and reporting structures in order to eliminate the duplication of efforts, and define and delineate position roles and responsibilities. DATA SOURCES : William P. Corbett, Ed.D., Deputy Superintendent Stephanie Woodford, Area Superintendent, Area 2 Lori Matway, Associate Superintendent, Student and Community Supporting Services Clinton Herbic, Associate Superintendent, Operational Services Evelyn Mowatt, Executive Director, Exceptional Student Education Thomas Mark Hagewood, Director, Transportation Michael Hewett, Director, Maintenance SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments July 12 2022 DRAFT combined job descriptions.pdf (440 KB) 7. Consent Subject 7.7 Request Approval to Apply for the Education Innovation and Research Grant, January 1, 2023 - December 31, 2028 - $4,901,226 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide funding to help increase middle school math proficiency rates for students with high needs (students who are economically disadvantaged, students with disabilities and English Language Learners). Recommended Action Approve to apply for the Education Innovation and Research grant, January 1, 2023, through December 31, 2028, requesting funding in the amount of $4,901,226 and authorize district administration to finalize, implement and amend the grant as needed. Goals BACKGROUND : This project is designed to increase the middle school math proficiency rates of students with high needs (students who are economically disadvantaged, students with disabilities and English Language Learners) by increasing the effectiveness and retention rates of early career middle school math teachers (ECT). To achieve this goal, ECT will receive scaffolded, comprehensive and practice-based professional learning on evidence and research-based planning, instruction and assessment practices. Most of the professional development will occur during the summer with ECT practicing skills to mastery with students during Summer Bridge. ECT will not be the primary teachers in the Summer Bridge classes, but they will partner with experienced teachers to provide instruction. Ongoing support throughout the school year will be provided through coaching and regularly scheduled communities of practice. The district and school leaders of participating teachers will be provided with professional learning and coaching opportunities focused on program components. Treatment participants will be provided with targeted supports for two years with an optional third year. Implemented frameworks and procedures will include the SMARTER Instructional Cycle, content enhancement routines, high-leverage practices and the mathematics teaching practices. Anticipated outcomes include: (a) 80 percent of participants score 80 percent or higher on measures of knowledge, practices, and skills after professional learning sessions; (b) 80 percent of participants improve in their overall instructional practice score on the Marzano Focused Instructional Model during each full year of participation; and (c) the Florida Department of Education Progress Monitoring tools (in development) demonstrate expected learning gains in math for middle school students with high needs enrolled in the classes of participating teachers. This project will also increase school and district leaders’ use of supportive leadership behaviors through high-quality professional learning and coaching opportunities. Anticipated outcomes include: (a) 80 percent of school leaders report that they are adequately prepared to support early career math educators; (b) 80 percent of participating teachers agree that school and district leaders support their professional growth and value the work they do; and (c) 70 percent of participating teachers indicate that they are more likely to stay in the profession due to the support they received. BUDGET (5-year grant period): Personnel $ 3,289,193 ESE Specialist (1) $ 617,481 Administrative Assistant (1) $ 218,030 Instructional Staff Developer (1) $ 517,380 Extended Duty for Instructional Staff $ 417,062 Math Coaches (Part-time) (.25 per school) $1,281,805 Supplements for Coaches $ 29,115 Reimbursements for Certification $ 63,000 Contracted Services Employee $ 145,320 Consultants $ 42,900 Evaluator $ 320,000 Stipends for Professional Development $ 730,678 Materials and Supplies $ 72,000 Travel and Registrations $ 118,255 Technology $ 127,900 Indirect Costs $ 200,300 TOTAL : $ 4,901,226 RATIONALE : This project will increase the middle school math proficiency rates of high-need students and decrease middle school math teacher attrition rates by increasing early career middle school math teachers’ use of evidence and research-based planning, instructional and assessment processes through high-quality professional learning opportunities and implementation support. DATA SOURCES : Evelyn Mowatt, Executive Director, Exceptional Student Education Linda Burris, Executive Director, Middle School Education Teresa Price, Director, Federal Projects Cindy Medici, ESE Specialist, Florida Educational Consortium Matthew Rothenberger, 6-8 Mathematics Specialist Khalila Hansen, Senior, Grant Coordinator, Special Projects SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.8 Request Approval of Budget Amendment No. 7 (March 2022) to the district's 2021-2022 School Year Budget Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 7 (March 2022) to the district's 2021-2022 school year budget. Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CARES Act Relief Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund II Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CRRSA Act Relief - GEER II (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. American Rescue Plan - ESSER III (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund No change. Permanent Fund No change. Miscellaneous Special Revenue Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. This fund is reported on a quarterly basis and is currently updated with March 31, 2022 financial data. The 2021-2022 Budget was approved by the School Board at the Public Hearing on September 14, 2021. The financial impact to the Operating Fund follows: Gifts, grants and bequests increased $3,182 due to $2,182 for United Way MYON, $500 Florida Photo Studio Grant and a $500 donation to Dunedin Elementary. Transfers decreased $70,448 due to charter capital outlay funding. Total estimated revenue and transfers decreased $67,266. Appropriations increased $1,642,327. Non-spendable and assigned fund balance remain unchanged. Restricted fund balance decreased $381,608. Unassigned fund balance decreased $1,327,985. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Samantha Chastain, Manager, Budget, FTE and Cost Reporting Stacy Pitt, Senior. Financial Reporting Analyst - Program Cost Report SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 7 March 22.pdf (211 KB) 7. Consent Subject 7.9 Request Approval of the Financial Statements for the Month Ending March 31, 2022 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending March 31, 2022. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Amy Lockhart, CPA, Director, Accounting Stacy Pitt, Senior Financial Reporting Analyst - Program Cost Report SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement March 2022.pdf (73 KB) 7. Consent Subject 7.10 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve Purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PURCHASING AGENDA SUMMARY 7-12-22.pdf (32,917 KB) 7. Consent Subject 7.11 Request Approval of Change Order No. 3 With Charles Perry Partners, Inc. This change order will decrease the Guaranteed Maximum Price (GMP) by $2,777,203.32 resulting in a revised GMP of $11,415,222.53 with a seventy-two (72) day time extension at Orange Grove Elementary School, Project No. 9149. Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total cost of this project is $14,844,838.65. The net result of this change order is $467,474.14 being returned to the district in the form of buyout savings, tax savings, unused contingency, general conditions, fees, bonds and insurance. Recommended Action Approve Change Order No. 3 With Charles Perry Partners, Inc. This change order will decrease the Guaranteed Maximum Price (GMP) by $2,777,203.32 resulting in a revised GMP of $11,415,222.53 with a seventy-two (72) day time extension at Orange Grove Elementary School, Project No. 9149. Goals BACKGROUND : On September 11, 2018, the board approved an agreement with Charles Perry Partners, Inc. to furnish Construction Management (CM) services, including preconstruction services, for the twelve (12) classroom addition at Orange Grove Elementary School in the amount of $11,857.74. On October 23, 2018, the board approved Amendment to Agreement No. 1 with Charles Perry Partners, Inc. to provide a construction allocation for the CM to provide contracts for primary subcontractors to purchase materials and equipment resulting in a Guaranteed Maximum Price (GMP) of $5,169,437, which included preconstruction services. On April 9, 2019, the board approved Change Order No. 1 with Charles Perry Partners, Inc. which consisted of an additional scope of work for the excavation of an underground anomaly and the foundation revision at Building 10 utilizing helical piles and grade beams to mitigate unsuitable soils. This change order in the amount of $530,730.87 resulted in a revised GMP of $5,892,899.87 and a one hundred twenty-two (122) day time extension. On October 8, 2019, the board approved Amendment to Agreement No. 2 with Charles Perry Partners, Inc. for preconstruction services and construction administration services for the new administration building (Building 1), the renovation of the classroom building (Building 2) and the renovation of the cafeteria (Building 3). This amendment increased the CM fee by $745,907.98. On February 11, 2020, the board approved Amendment to Agreement No. 3 with Charles Perry Partners, Inc. for the final construction allocation of $6,325,502.02 which resulted in a Guaranteed Maximum Price of $7,071,410 for work in Building 1 and the renovation of Buildings 2 and 3. This increased the total project cost to $ 13,991,323.60. On April 28, 2020, the board approved Change Order No. 2 with Charles Perry Partners, Inc. which consisted of additional scope for temporary shoring to make Building 2 safe for the necessary structural remediation of the roof diaphragm at Building 2, as well as the foundation and concrete tie beams at Buildings 2 and 3 due to underground abnormalities. This change order in the amount of $1,420,847.98 resulted in a revised GMP of $14,192,425.85. Change Order No. 3 will reconcile the Guaranteed Maximum Price (GMP) for the project by the following amounts: Unspent General Conditions: $117,704.98 Construction Cost of Work: $116,935.47 Buyout Savings: $71,412.21 Unspent Construction Contingency: $25,748.14 CM Fee, Bonds and Insurances: $41,971.68 Direct Purchase Orders (DPOs): $2,309,729.26 Tax Savings: $93,701.58 This adjustment will decrease the total GMP of $14,192,425.85 by $2,777,203.32 resulting in a final GMP of $11,415,222.53 and will increase the contract by seventy-two (72) calendar days due to changes from the Owner, which includes landscape, irrigation, new walking track, window tinting of clerestory windows, acoustical wall panels at lobby, aluminum at lobby pass through window and added bottle filling station with a concrete pad at Building 5. A copy of the change order is attached. RATIONALE : It is necessary to delete the owner-purchased items, sales tax savings and balance of the contingency from the GMP to reconcile the accounts. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Harmon H. Haley Jr, Principal, Renker Eich Parks Architects, Inc. Randy Fitkin, Vice-President, Charles Perry Partners, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-07-12 #9149 Change Order No. 3.pdf (252 KB) 7. Consent Subject 7.12 Request Approval of the Substantial Completion for Building 1 as of May 25, 2022, at Clearwater High School, Project No. 9251 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for Building 1 as of May 25, 2022, at Clearwater High School, Project No. 9251. Goals BACKGROUND : The project architect has certified this project is substantially complete as of May 25, 2022. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Richard Gauvey, Senior Coordinator John S. Kidwell, A.I.A, Hepner Architects, Inc. Eric Delisle, Project Manager, JE Dunn Construction SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-07-12 #9251 Substantial Completion.pdf (593 KB) 7. Consent Subject 7.13 Request Approval of the Substantial Completion for the New Switchboard for the Chiller as of May 20, 2022, at Cypress Woods Elementary School, Project No. 9376 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the new switchboard for the chiller as of May 20, 2022, at Cypress Woods Elementary School, Project No. 9376. Goals BACKGROUND : The project architect has certified this project is substantially complete as of May 20, 2022. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Douglas Schoel, Mechanical Engineer Paul Carastro, PE, Electrical Engineer, Carastro and Associates, Inc. Gus Garza, Area Manager, Air Mechanical and Service Corporation SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-07-12 #9376 Substantial Completion.pdf (526 KB) 7. Consent Subject 7.14 Request Renewal of the Agreement With Clearview Baptist Church for the Use of the Church Parking Lot Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the renewal agreement with Clearview Baptist Church for the use of the church parking lot. Goals BACKGROUND : The Clearview Adult Education Center (Center) opened in 2017 on the former Clearview Avenue Elementary School site. The reopening of the facility has established the Center as a central point in the community for educational and family support services. This agreement gives the Center access to the Clearview Baptist Church parking lot to accommodate the students, staff and visitors of the Center. Section 4 of the original agreement required the district to make certain improvements. All of those improvements have been completed and Section 4 of the renewal has been amended to reflect those improvements. Section 9 of the original agreement provided the district the right to remove the gates and restore the fencing to the original condition if the Church terminated the agreement within the first two (2) years of the original agreement. The Church did not terminate the agreement within the two (2) year period and the renewal has been amended. RATIONALE : Clearview Adult Center is situated on a little over four acres of land with limited parking for staff and students. This renewal agreement allows for much needed parking for the Center to help alleviate the issues with parking and traffic congestion during times when the Center is open. DATA SOURCES : David Koperski, School Board Attorney Brenda Vlach, Administrator, Clearview Adult Education Center Lutricia Johnson, Real Estate Analyst SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Clearview Parking Lot Agreement 2022 (002).pdf (90 KB) 7. Consent Subject 7.15 Request Approval of the Memorandum of Understanding (MOU) With Pinellas County for Building Improvements at Clearwater High School For Use as an Emergency Hurricane Shelter in the Amount of $2,780,000 Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the MOU with Pinellas County for the building improvements at Clearwater High School for use as an emergency hurricane shelter in the amount of $2,780,000. Goals BACKGROUND : Pinellas County will provide funds to the school district for improvements and hardening of the building envelope at Clearwater High School which has been identified as an emergency hurricane shelter. E nhancements to be made include upgrading the base generator to a 650-kw generator and ensuring the generator includes a fuel tank sized to accommodate a continuous 24-hour run time and the installation of impact resistant windows in the gymnasium. Pinellas County Emergency Management will use this facility for emergency hurricane shelter space for the public and agrees to provide funding not to exceed $2,780,000 for the improvements specified within the attached Scope of Work. The district will not incur any costs for this project. RATIONALE : Approval of the MOU is necessary for the building improvements at Clearwater High School for use as an emergency hurricane shelter which will allow the public to use both the gymnasium and cafeteria before, during and following a natural disaster. DATA SOURCES : David Koperski, School Board Attorney Scott Livernois, Manager, Facilities Design Cathie Perkins, Director, Emergency Management SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-07-12 #9251 MOU Agreement Pinellas County Emergency Management.pdf (124 KB) 7. Consent Subject 7.16 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Procedural Fiscal Impact No Budgeted No Budget Source Selling of the district's surplus equipment by Public Surplus.com Internet Auction Site or Royal Auction Group generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by Public Surplus. com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 7-12-22 Board List Sell Items.pdf (77 KB) 7. Consent Subject 7.17 Request Approval to Recycle, Cannibalize or Scrap District Surplus and Obsolete Fixed Assets Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district surplus and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize or scrap district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 7-12-22 Board List Recycled Items.pdf (145 KB) 7-12-22 Board List Scrap-Cann Items.pdf (86 KB) 8. Nonconsent Subject 8.1 Setting a Public Hearing and Authorizing the Advertisement of the Public Hearing to Consider the Amendment to Policies 1430.02: Sick Leave (Administration), 1430.04: Personal Leave with Pay (Administration), 3430.02: Sick Leave (Instructional Staff), 3430.04: Personal Leave with Pay (Instructional Staff), 4430.02: Sick Leave (Support Staff), 4430.04: Personal Leave with Pay (Support Staff). This is the first reading. Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the public hearing and authorization of the advertisement of the public hearing to consider the amendment to Policies 1430.02: Sick Leave (Administration), 1430.04: Personal Leave with Pay (Administration), 3430.02: Sick Leave (Instructional Staff), 3430.04: Personal Leave with Pay (Instructional Staff), 4430.02: Sick Leave (Support Staff), 4430.04: Personal Leave with Pay (Support Staff) Goals BACKGROUND : As collective bargaining agreements are approved, applicable policies are reviewed for clarity and consistency. The recent agreements with the Pinellas Educational Support Professionals Association (PESPA) and Pinellas Classroom Teachers Association (PCTA) update the benefits related to terminal pay and personal leave with pay. Specifically, a djustments were made to the percentages of unused accrued sick leave that are paid out upon retirement or death. Employees will now be paid 100% of unused sick leave beginning at year 25, upon retirement or death. Other percentage adjustments were updated for alignment with statutory guidelines. Additionally, the personal leave with pay benefit has increased from four days to five days. RATIONALE : The district is proposing to amend the policies for all staff categories (administrative, instructional and support) for consistency with the two bargaining units mentioned above, while continuing the process of negotiating the same changes with the remaining two bargaining units. DATA SOURCES : David Koperski, School Board Attorney Laurie Dart, Staff Attorney Paula Texel, Associate Superintendent, Human Resource Services Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 1430.02_SickLeave_Administration_First Reading.pdf (59 KB) Policy 1430.04_Personal Leave with Pay_Administration_First Reading.pdf (41 KB) Policy 3430.02_SickLeave_Instructional_First Reading.pdf (104 KB) Policy 3430.04_Personal Leave with Pay_Instructional_First Reading.pdf (40 KB) Policy 4430.02_SickLeave_SupportStaff_First Reading.pdf (105 KB) Policy 4430.04_Personal Leave with Pay_SupportStaff_First Reading.pdf (40 KB) 8. Nonconsent Subject 8.2 Request Approval of COVID Sick Leave Pay Memorandums of Understanding (MOUs) With Pinellas County Teachers Association (PCTA) and Pinellas Educational Support Professionals Association (PESPA), and COVID Sick Leave Pay for Professional/Technical/Supervisory, Non-Represented Support Staff and Administrators Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source Funding will be provided through ESSER funds. Recommended Action Approve the negotiated COVID Sick Leave Pay Memorandums of Understanding (MOUs) With Pinellas County Teachers Association (PCTA) and Pinellas Educational Support Professionals Association (PESPA), and COVID Sick Leave Pay for Professional/Technical/Supervisory, Non-Represented Support Staff and Administrators. BACKGROUND : Since the start of the pandemic, employees have been paid when required to quarantine due to COVID and the last MOU agreed upon was extended through March 31, 2022. However, the district and the PCTA and PESPA bargaining teams agree that payment for those employees who had to quarantine would continue through the balance of the 2021-2022 fiscal year, which was June 30, 2022. As with other previous agreements reached with the bargaining units, non-represented employees will follow the same terms and conditions. The agreements with SEIU/Florida Public Services Union (FPSU) and Fraternal Order of Police (FOP) have not yet been fully approved, but will be presented to the Board once completed. RATIONALE : The respective bargaining teams worked collaboratively on these agreements and believe these agreements provide employees with the ability to get paid when they were required to quarantine. In remaining consistent with the other bargaining groups who worked with the district, this agreement also provides non-represented employees with the same ability to get paid when they are required to quarantine. DATA SOURCES : Laurie Dart, Staff Attorney Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments PCTA MOU COVID 06.23.22.pdf (337 KB) PESPA MOU COVID 06.23.22.pdf (401 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.5 School Board Meeting Evaluation Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Discussion File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of July 12, 2022. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Jul 12, 2022 - Regular School Board Meeting - 10 a.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments