Folsom City Council Regular Meeting

>>> we'll call to order regular meeting for tuesday, JULY 25th. Please call roll. >> council member rohrbough? >> here. >> cham cham? >> here. >> rodriguez and kozlowski is absent, let us stand for the pledge of allegiance. [Reciting the pledge of allegiance]. >> are there any agenda updates? >> yes, good evening. There is a revised staff report and additional information transmittal for item 12. A copy has been provided to you and available on the table hshgs had the back. >> okay. Thank you. >> will the clerk call next item? >> business from the floor. >> public's opportunity to address city council concerning item within the city council jurisdiction that is not on the agenda. Please keep in mind the city council generally row hibitting from discussing or taking action on my item not on the agenda there is a speaker timer on the podium that will display time have you remaining and color will change to yellow when you have 30 seconds and turn to red had lee minutes are up. We ask everyone respect the limit to ensure all speakers have an opportunity to address city council. Are there requests to speak? >> yes. You have one request to speak this evening from robert dresser dresser. >> good evening, robert. >> good evening. Good to see everyone. Thank you for your courtesy whenever I have called you. I appreciate your courtesy. I made a public act request in months ago asking for the amount of money was pend in defending the lawsuits about the district elections and I did receive a response, it doesn't have the amounts and I really would appreciate if the city would respond, and n.Detail, to how much has been pent and how much they anticipate tend spending. So, it seems to me, this is my guess and I could be wrong. Over a million dollars of city money has been spent on the two appeals. With no end in sight that. Not spending money on plaintiff's attorney. As you remember, it candidate the city to go to deflections city didn't do it. Lawsuit filed and city did it which is fine. Today's rulings this superior court denying motion to dismiss 2022 lawsuit and dough anying the demurrer an putting in a decide at this point is enhancing plaintiff's chances of prevailing in that ruling the court said if plaintiff's appeals unsuccessful they hay be able to establish violation for california voting rights act and fair maps act as alleged in 2022 complaint. So. Having said that, I would respectfully request that in light of the ninth circuit court of appeals granting hearing this OCTOBER on the plaintiff's appeal, which might mean they're going to overturn the federal district court judge which dismissed the first lawsuit in 2020 bottom line is given the rulings today, which I think are permanent now. I could be wrong maybe hail be appealed tomorrow in court I'd respectfully request the city council show prudence and common sense in trying to come to a settlement. For a million dollars city money has been spent pursuing two appeals, after the city removed the case to ped cal court and looks to me there at the city MAY lose and if that is the case, the city is going to have to pay attorney fees which could amount to a lot of money so I just respectfully ask you consider that and have the city give me a specific response to how much has been spent both on city staff, any attorney, private firms and how much money is spent pursuing two appeals not one, but two. >> okay. Okay. Thank you, bob. >> thank you for listening and have a good day. >> no further requests to speak. >> next is scheduled presentation item one, folsom water detailing city water rights, contracts, supplies and demands for current and future water customers. >> thank you, crista. Good evening, mayor and members of the council. Marcus yasutaki, environmental water resources director. I have hopefully a short presentation on water supplies contracts use current water use and hopefully, all things related to city water. and this is a brief outline of what I plan to cover this evening. Water supply, and folsom rose res voir being the prime source of reservoir. Water rights and assets. And water use, challenges we face, whether infrastructure, regulatory or legislative. Or even, hydro logical. Opportunities we see for folsom and within the region. What the rest of 2023 looks like. State, city actions that have taken place in the past. Recently during drought period of 2020 to part of 2022 and then, city messaging and outreach that went along with this work, thanks to our communications team. So why do we have it? Had one. Public health, and safety. Would, meet water demands of the current and future city water customers. It does help with economic development. In order to bring a customer base here, you need a water supply to serve customers. And environmental enhancement. There are reasons whether in folsom reservoir, water supplies do provide an environmental enhancement an then, recreational opportunities and I can't speak on behalf of state parks but I imagine years like this are better than past years in snow pack almost through the 4th of JULY. Folsom reservoir. This is a picture, a nice full reservoir here, you can see folsom lake crossing here. New spill way on this side. and this is the city primary water source and location. Folsom dam and reservoir, people might not know this, it's a multi purpose reservoir operated by bureau of reclamation and part of the central valley project. So, owned operated and maintained by the federal government. And there are requirements for water releases. It is a blood control facility first and water supply second. So not many people know that. In case people don't know this, is not a facility operated by folsom, the city so, we don't have knobs or controls on that reservoir. But. The requirements for releases from the reservoir, flood control which we saw plenty of earlier this year. And environmental flows for the lower american river. There is during times in the spring and summer and then nshg the fall there are certain release requirements that are monitored and required by bureau of reclamation, delta water quality. There are challenges of sailinity control in the delta, meaning there MAY be a tide pushing salt water into the delta. Fresh water released from state or federal systems and reservoir happens to be the closest which is about a day to get water from the reservoir to delta. Shasta and orville can be 3 to 4 days so there are times folsom water reservoir is called upon and there are other uses whether it's municipal or agricultural in the delta or south of the delta. This is just a cut away of folsom reservoir operations it's just identifying how reclamation operates when delivering water to the city, city of roseville and folsom state prison. Around elevation 330 or less than three hub,000 acre feat in volume that is when it has to, would have to begin using any emergency operations and I'llo what that looks leak and what that means for reclamation and the city. This is a picture of the water treatment plant there. Is a pipeline running through folsom prison in this direction here, and into randall drive and into the treatment plant. I'll offer if you haven't had a chance just let me know. We'll be sure to show you around. So. Water rights and contracts. City has two primary contracts. One is for what we call pre-1914 water or appropriate yated water rights based on acquisitions before 1914 and other is a central valley project repayment contract these are known as post 1914 water rights, one for 2200 feet and other 5,000 acre feet and central valley contract is 7,000 acre so in total city has 34,000 acre feet of water rights and contracts. For purposes of the audience these date back to 1851. So contract language. Each contract has the following included that is a place of use. Where can you, as an agency put water to use? Point of tie version. Where can you physically take water? city has two different points of diverse, one at folsom reservoir and mother along south canal. Those are the two points city could divert water and deliver to customers. The quantity of water so the roll, an the rate of delivery. How much can be delivered in had a maximum plow rate. Shortage pro veryings if already any in the contracts. Two pre-1914 do not have a shortage pro vision in them. 7,000 acre feet central valley project contract does follow a municipal and industrial water shortage policy the bureau of reclamation puts together. The way they work that into their operations is identify allocations each water year so that is usually in FEBRUARY reclamation will announce here is an initial allocation from 0 percent to 100 percent and as water year go as long, APRIL, MAY, MAY, they make a final allocation identify okay. You get 100 amount of the amount this year or 75% it hasn't impacted news terms of shorting any water to customers or having a shortage and then, already payment terms. >> the shortage description in MAY happens only on that 7,000 acre feet. >> that is correct. >> not on the 27,000 acre feet where we have already, should be getting if we have a need of using all 27,000 acres. >> correct. And that is in our contracts. Now, the state or governor if demanding a certain reduction for water agencies across the state then we'd have to sofrply with that. something the governor did a couple years ago saying all agencies need to implement stage two water shortage plan so there are times we'd not indicate that the city of folsom would have a shortage that we cannot meet our customer demands and the state can come in saying I give water resources board authority to make certain provisions and then, we, as the city, and another agency would have to implement that within our district, city, or county. >> got it. >> thank you. >> it's similar to what we have had to do the last five years when the state had restrictions on water. >> correct. So similarly, 2020, to 2022. >> thank you. >> we're on the same subject to you don't mind. Can, for audience purpose, also, we're 1851 year kind of water rate. We have about give or take, 30 agencies are drying the water from folsom lake. So what does that mean? >> there is a priority system and when there are physical shortages or control board will identify as a shortage within a river system, so american river basin will come in and identity, okay. X. Basin is short by, let's say, 100,000 units and they'll if through their system and say your contract was developed in 1980. Have you to go to public health and safety and they'll go to the next set and then, they could get to pre-1914 water rights but the stale state will do a curtailment you can hot divert x water from the system except for public health and safety and that is human consumption and then, a certain percentage for businesses and retail establishments but it would take a while to get to 1851. Water year would are to be difficult. It's several water years before getting into pre-1914. >> if you don't have the answer, fine. How many agencies in that pre-1914? >> I could find out. I don't want to venture to guess. I can find out. >> thank you. >> city date back to 1851 ridge hated with natomas water agency and these were sold to other agencies and then purchased water from the ma tomorrowas water and mining company, southern california water company, now golden state water company purchased those. The city purchased 22 thu in 167 and 1994 entered into an agreement with so cal water now goalen state water to reallocate so that is how we get to 27,000 acre feet of pre-1914 water. Sen value tral valley project water authorized between sacramento county and united states department of interior and there is a section that allowed sacramento county water agency to enter into the agency. We then split from the contract and had our own and then, in 2019 that cvp contract converted into what is called a repayment contract and what that does is that provides that in perpetuity as well. Before, every 20, 25 years the city would have had to work with reclamation to renew that contract and what other water agencies that converted to what called repayment contract had shorter time lines so this allowed not to have to do contract renewals depending on the cycle they're on so the city was able to join had group under federal law and design the sacramento. So, place of use, the pre-1914 this dashed green line is the water service area. There is arrow jet property that is within the city's water service area and the red line is folsom city limits. Apologize there is a section that is not on there and this identifies where water can be used until I want to say 2017, 2018 could only be used in this area that was highlighted as yellow, which is empire ranch parts of broad stone but we're able to work with reclamation to with used within city limits. So anywhere else, we can deliver water and had this portion it's within the city limits, this water supplied to american canyon river north and south so if you live there you're a san juan water district customer and they, in this area which we denote as ashland there is about % probably, a little less than 1100 customers in that area between residential and in residential. Wholesaleed to the city and we resell to summers but that does not count against city contracts that we have with reclamation. So just water use trends. this shows what's happening for the last, you know 14, 15, years within the city. You can see just how much water has been used, you can see the spike in 2008 we've denoted how much is treated water and then, water and green which raw water that we deliver to arrow jet and that is up to 2700 acre feet now. You can see just over years with their facilities closing that water use dropping down and our population increasing and we see that city and region. >> is that people conserving water? >> it's just behavioral changes from droughts. You might take advantage of rebate programs and change out toilets, washing machines and put irrigation equipment had. Better controllers in 2013, the city did go to full metered billing so only monday residential sector was billed and then, 2013 that included PRESIDENT Den shall usage so you probably weren't as concerned there is investment for leak and loss detection to go and find and fix leaks so it's a handful that brought that down and now there is focus to drive water use down and make efficiency what they call a california way of life. So. >> in or where they completed?. >> we completed meter installs in 2009, 2010 time frame and just I don't want to call fake bills but we had information from 2011 and 2012 saying here is what you would be paying for water you're using and in JANUARY, 2013 is when the billing was implemented. this is shoiing monthly water use. You can see how we were in 2013 but what is is they do follow a patter in precipitation. So you have years an months that are higher precipitation, water use down and you can correlate those dry winters and springs with higher peaks in the winter and spring. This isn't showing something people won't guess but it's nice to see we're just dropping down volume an from even though we have more customers and population growing. So supplies, demands, what does that look like? Where are we going? That is the city that san juan wholesale sael folsom to arrow jet is included and we do have water losses and raw water delivery you can see at build out we're about at about 25,500 acre feet so that is. >> that is a big question. What is going on with water? Will we have enough water? I can quote you and tell people we have water so that prior just shows that we're within the means of the water that we have. >> and then, I'll get into further in the presentation just discussions on some of the challenges that you know might prevent us from maybe having full access because sometimes, it's not just contractual but there might be physical or climate challenges. >> when you are predicting 2030, or follow build out are you considering commercial properties? >> these are customers yes. Yes. >> water losses? Can you explain one more time? >> the way they can be calculated. One. It can be physical. Leaks and losses you though we just offer between 8% and 12% based on water audits we're required to submit to the state. Meter inaccuracys that could be 1% 203% so there some air in there. It's not going to be 100% all the time. So we've combined to say here is how much that is lost but we've put together calculations to show, okay there is an audit to prepare and this is forecasting and build out would be less than the 2400 and 2200 and 2700 but we're showing with what actored this we're less than when you factor that in with everything we're less than what our contractual amounts have. >> thank you. >> so this, is just information to show you know numbers in contexts just to identify how much we're using by percentage of. You can see most recently we're kind of in the 52 to 54, 55% range. And if you look at just the total volume of the reservoir if it was just a stand alone bucket and if taking a look at just average plow that comes into the reservoir and out of the reservoir which is calculated about 2.7 million we're less than a percent of that amount and look at build out and two and a half percent and less than 1% of water moving through reservoir owe there is narratives if you use less water about the city of folsom doesn't exist, it's a small drop in the bucket and so we strike to provide this the city is not a significant user of water from folsom res require. Ground water doesn't exist in the city. That is something we don't have access to, building and infrastructure redundancy. So we've seen it here back in 2009 the main pipeline to the treat line collapsed during shut down. And it was raining and planned outage. We want to plan for the plan but also for the unplanned so that is something that I'll get into. Drought opportunities are a challenge. Climate change and protections and basin study just show there is going to be more precipitation less snow so that presents challenges how it's delivered and impact our agencies. And the regulatory environment. So there is always challenges at the state with the state water resources control board and long term regulations passed. And operations of the central are valley project and then, water quality control plan. He's are things that we're working through not only at the city but with partners through the regional water authority. These are just different impacts to the city water supplies and they might impact knit different ways. But each one is something that is necessary to plan for. These show a nice condition in 2017 you can see 1977, 2015. 2007. And 2017 I don't have a picture of 2023. I imagine it will look like 2017, there. >> this is at the same time of the year? >> I don't believe they were. And would have to what they do is on the upstream side of the dam they do place ten floating pumps p and over the pipeline and he did operate these in 2015 and again in 2020 but never had to use these to meet the city deman we never got to a point loading up but reclamation these are items purchased and they keep it at their facility in folsom. >> prison has it's own water rights and treatment plant? Correct? >> that correct they do have their own opportunities? >> we have a project with san juan water district and their agencies citrus heights and orangevale do have access to drowned water so there MAY be opportunities to pump more ground water through a connection on rainbow bridge. Regional ground water bank is a number of agencies within the region trying to identify ways in which you can take water from the surpass and put it into the ground. There is two different ways you can do that. You can take it and pump someone can deliver surface water to you and that is in the recharge so we're working with the region and hopefully, the environmental work will be complete and region will have a federally recognized ground water bank allowing contractors to put water in the ground and that can be done for the city and to liver to the city, or, something that MAY be more I guess realistic would be an agency like golden state water company access to ground water they'd pump ground water we'd put into the ground during wet years and leave surface water for the city to use. Arrow jet. There is ground water that arrow jet has to treat every year and I don't know how many years that is going to go. 50 to 100. One opportunity there is take that water and use it for landscape irrigation within that arrow jet property when that develops. One thing we're working on with parter agencies is the deliver analysis. What are some options that we'd have outside of the emergency operations as an opportunity for folsom, san juan and prison and roseville to coordinate. Folsom water vision that is to look at reliability and redoned redundancy to the city. We want to start developing of fairly solid plan dh we can then share with you as council and identify, okay here is what it might cost. What would you would you like to us do? Folsom dam operations there are long term operations reclamation hassing to through every 4 to 6 years and they look at physical operations of facilities and improvements that could be made that would help benefit not only water supplies but ecosystem. We're looking at flow management standard and that tied to folsom reservoir and that looks at flows, temperatures and planning minimum so we're doing that work with reclamation through water form. Not surprisingly outlook looks good for 2023 no concerns really now. And one challenge because they follow a curve with the army corpse of religions because it is a load control, think do have to have a certain amount of pace and room in case they get a big storm event. How much is at the end of the summer so just the challenge of maintaining that so when that potential first rain event hits there enough blood control. >> this is good information to have. >> in terms of state actions owe what has happened is AUGUST, 2021 there was an emergency drought regulation where they had to implement their contingency plan we'd switch to allowing only two days of watering and then there, was a requirement in that prohibiting non-functional turf irrigation with potable water and one thing with this is that has continued currently and there are legislative spots so there impacts to not only certain operations but the look within the city. >> so last year one question I to the from people is how can you be building south of 50 when we have these restrictions to only water our yard twice a week or something. If we'd stopped building south of 50 these still would have applied. >> that correct. The drought regulation originated at governor's office handing over to state water resources control board we'd still have to comply anymore they'd expired. >> follow on question to was there any scenario folsom put had controls or imposed some rules outside state regulations because we don't have enough water? >> no. The city does not have to impose any extraordinary measures. >> this is where residents are are or most of the residents this is the question we get and want to send residents to see this presentation, and that is why we're asking those questions south of 50 and regulations on top. So it's folsom city did not put any controls on our residents we're just passing down from state tshgs county to city. >> correct. >> in APRIL that they did include things helpful for the state because of how much water is out there. Is stream lining process for ground water recharge so there are areas within the state where their ground water basins are in bad condition this did allow those areas to recharge and it didn't impact our region, but that is something beneficial during that time and during that when restrictions were rescinded. But like I mentioned there was still that prohibition of irrigating non-functional turf with potable water. So what did the city do during this time? We did implement our level two in which is equivalent to a stage three and this is something we're working on updating to make sure numbers match with new state numbers two days a week watering in place on owed, odd, even schedule and we did provide additional funding into our rebate funding for 23 an 24 in this budget to continue those that had been successful during JUNE or AUGUST, JUNE 2023 so messaging and out reach I'll admit this is not my strongest suit. And so the team in terms of helping develop messaging and materials, that were presented and a logo was developed folsom saves. It goes along with the city current logo. And saying for the city of folsom. We did provide a citywide mailer to all customers so not just residential but not residential as well. There are freeway signs so palario had information and auto mall and numbers about 300,000 a day now and bimonthly news letters weekly articles and tips so e news letter included and weekly adds in folsom telegraph and we have had a dedicated folsom saves web page and water wise work shops and in terms of communications and outreach, our team used every outlet possible that they could an thankful for work they did and this is not something I would have liked to accomplish but something easy to understand and he latable to someone picking up article, insert or mailer itself. So it was helpful to have messaging points from the city. >> if you start those pod casts they'll be highly listened to, and watched. >> someone told me I had a face for radio. so these are just snippets of things developed as part of the campaign. So whether it was in the outlets or freeway signs or social media posts these are different things just to try to get the customers attention as best we could and we have proem yoelted our rebate program not only is that going to help short term but also helps city long term so when you implement awe chief over the life span of that infrastructure sur so that very important for us to is promote those programs that we had. And before I get to questions I have slides regarding ortho pose fate and why we have that in our system. And we'll come back to this and so this is a food grade additive in the form of phosphorus forming a coating on the pipes an doesn't dissolve in water and this is approved for use in drinking water by epa and not classified environmentally hazardous. So what does adding ortho phosphate do? Decreases likelihood of copper pitting adding ortho phosphate in the treatment process. You want to strive to have about eight and a half and did start with 0.1 parts per million and increased these were all on recommendation for the team and have left that and maintain the 0.3 parts per million an this is a recommendation in order to minimize as best as we could copper pin hole throughout the city. We did see a significant change and recently this can have some impacts on people that have pools. it's phosphorus is something that can be used by algae for food. And so is something that does feed with algae and what I have learned in reading is that you will find it in pools because it comes from leaves and soil and different things that can fall and land. And there is a balance in terms of being able too treat without having any significant maybe chemical impacts. That usually 500 parts per billion. What we're adding is 300 so it, they MAY get to some pools that are greater than that 500 parts per billion it's manageable an in had means something that cannot be treated and this not one thing we knew about so working and at some point we'll be talking to the pool company that brought this to our attention I don't dispute what they're having to do. I don't know what that means we do know you MAY have to use more chlorine which is a cost for customers and to you have to add algaeside those are costs that we didn't know about and I'm glad it's brought to our attention so we might not be able to do anything about it. I would be concerned if we decided not to have ortho phosphate anymore but maybe this is an opportunity to work with some pool suppliers or pool companies and upkeep maybe to develop a form that just helps maybe guide some residents if that is kering. With that I'll take questions. >> I want to say I'm going to reply back to that economy pool maintenance owner. and tell him he got his own slide today. That is fantastic and it was a lot of good information I know one of his concerns is you know he works throughout the region and folsom was different just seeing more green pools. But that could be filters thank you and you know I was pushing for this and this is a huge concern. You've alleviated and answered questions ready to ask one of the things that I, this is more of a marketing thing. You know what is it, folsom saves? I love marketing done and that is a great message. It makes people wonder are we in a drought? Are we in trouble? Maybe just think through I'm in the a marketing expert it's something you guys can think and maybe will be a way to appease or inform people that we want to be water wise and folsom is doing great and it could alleviate every campaign. People are talking about water as we get more and more you houses so I just appreciate you taking time putting this altogether and really just warming the whole council and city about what is going on. >> thank you. >> we're working with the south of 50 builders and planners and everybody water consumption there is lower than construction. Good, old homes on this side. We're taking some precautionary measures when our planning commission and city council approving building permits. >> there is california green plumbing code updates there is a lot of water efficient landscape ordinance and regular efficient items in general and water use is lower and at least 20%, 30% lower than it MAY be comparable house is on the north side of highway 50 and that is water that can be used and it's a lot of homes that I shouldn't say a lot a majority of the planned homes don't are all landscaping done in the backyard so there will be time that in terms of size they MAY be los than what you might find in highway 50 laws how efficient a new home can be built now. Or energy side as well. >> so, I lost my train of thought. I can thank folsom residents, every time you know our town reacted positively on 2015, 2020 when that went out. I want hank every resident slow down base state of water and using more they're coming from the state. Thank you. It's a great presentation I wassing can before many questions to marcus when I joined on council. I know early 2001 and because it is concerned in our community. It. Because not many people know two days consumption of watering your lawns only two days they think it is a deal so we just want to emphasize that one and other wonderful thing going to come into another month or so is folsom water vision that going to help the city of folsom despite whatever going on in our region. How to we prepare more? Water tolerant city? what are the challenges we're going to face and those and I'm looking forward for water plan. >> I just wanted to add you can find a page that devoted to water as it relates to development. So. >> when people have questions I refer them to that. Any comments? Questions? >> you give us your presentation on water it's one of the most interesting, ones that most of us get the most questions on so there are slides here that I will use to be able to share with residents when it comes to the concern of why building when we can continue to have these shortages and this gives us the confidence and our residence confidence that we have water for the complete build out. Thank you for your presentation again. >> okay. >> okay. Next item is consent calendar. You have a request from public to pul item eight. >> I'd like to pull six. >> I'm going to pull item nine. >> I can move adoptions of 2, 3, 4, 5, 7. >> second. >> clerk, please call roll. >> council member rohrbough? >> yes. >> aqueen kwooeno? >> yes. >> chalamcherla? >> yes. >> rodriguez? >> yes. >> first pulled is item six, resolution 11079 authorizing city manager to construction agreement with golden bay fence and folsom zoo pens project and appropriation of funds. >> I'll just pull this. There has been a bit of commentary on social media so I don't know if they want to take this. >> brad is going to come on. >> it okay. I have been pleased with staff's efforts on this and this is we set aside arpa money feels like you jumped on it and did a good job and maybe mod bying design or whatever to bring it down into funds. Thank you. Just for clarity so, the zoo is inspected every year by united states department of agriculture. Is that correct? >> correct. >> have we ever not passed an inspection? >> there MAY have been minor things to fix. But nothing related to the fence. >> okay. >> so fence requirement came into play in 2000. The zoo is opened in 196 about v three. And that carry over that rest of the fence will you tell the years some MAY have been eight feet smchlt MAY are been six feet and what was eight feet at one time with just the dirt an leaves from trees and everything piling up that. Finish grade raises and then no longer eight feet. Barbed wire had trees fall on it and there have been trespassers and that is why it doesn't meet the requirement. >> we just learned it doesn't meet it last year? >> so we'd never been, there is never a perimeter inspection that evaluated our fence. So we'd never been notified our fence was. >> we hue it requirement was make it eight pete. >> my house the projects far outweigh the available funds. So I imagine it's the same with the zoo. Right? Okay. So joycelyn. Have we ever had an animal escape? No? I thought what is the problem? We're getting a new fence and in animals are going to be ejected from the zoo as someone asserted and zoo is not going to close. We're taking care of this and so, I don't have any further questions. >> I'll move adoption 1179 and thank you, brad, kelly joycelyn. And lorraine. Thank you for jumping on this. >> thank you. >> I second that one. >> would clerk please call roll? >> council member rohrbough? >> yes. >> aquino? >> yes. >> chalamcherla? >> yes. >> rodriguez. >> okay. Second item is item eight resolution 11081 accepting grant award from the regional active transportation program for gap closure and appropriation of funds. This is to pull that one, too. I do think this warrants a little bit of scrutiny because of the time line f I'm reading correctly. First grant we received for this rail trail was a a.Warded in DECEMBER of 2015. And in far, 2016 we accept the grant a year later only for 30% of the design only opposed to 100% this is eight years I am wondering what happened that this has taken so long to get off of the ground? >> good evening. >> good evening. >> I'll give you just kind of a high level time line of everything. . >> I was pulling information, our current planner isn't available tonight so the original trail project started at the hum bug will yes creek trail behind mercy hospital and extended to scholar way. So that is about a mile. And DECEMBER, 2015 approving a grand application over a million dollars and MARCH, 2016 city council approved the grant award and in DECEMBER, 2016, rfp issued for preliminary engineering and design which is 30% design. Up to for design for the trail up to scholar way. So intent to determine the project. So. In MARCH, 2017 project was awarded and so between 2017 and 2022 just an aside there is a lot of, we only have one senior trails planner and a lot of fairly high profile projects he was work being on so there was johnny cash trail, lake nat coma water crossing and also, the folsom placerville rail trail also changed. So it changed in scope. it doubled in size so trail extended from scholar way to iron point road and there and cultural resources and biological resources. Those were not originally anticipated to the depth of study required and then, with those change there's is a contract amendment for kimly horn to accommodate changes so agenda item tonight is to take it from 30% to 100% and including highway five under crossing. So that extending down into folsom plan area which we feel is a important question. The brant funding will fund construction for the project down to iron point road and once gien sdooin is finished we'll have an understanding whether or not the funding you will cover that as well including under crossing and we'll have construction for the trail from hum bug willow creek to iron point road. >> thank you. I appreciate and I don't want to shoot the messenger. I know wheels of government tend to work slower but this is moving at fwlashal pace if we can just make sure, please, to really keep our eye on this? Let's get this done. This is important and it's just like let's hammer this out and get it done. Eight years is too long. >> understood. Thank you. >> you do have one request to speak from max hoffston. Come on down. >> good evening, max. >> good evening. The mic on? >> yes. >> good evening I'm an active bike commuter and in support of this trail and bidwell is inhospitable. I me had is a commuter because a void this royed rood going to sutter street. I prefer to take iron point and trail that parallels folsom boulevard and unfortunately it shows there aren't any good alternatives. I did take bidwell and confirm a trail necessary. And would not be surprised if we see a fatality given lack of a rail. Proposed connection is a link along with improvements that are under placerville road. I cross regularly and it needless barrier an operate trail and we have a small stretch of unpaved tirt and gravel which isolates residents from the rest of folsom. And on behalf of friends of folsom I encourage support for this trail segment and urge your support for item eight. >> thank you. >> can I commend you and being a voice of youth in ensuring we put priority on bike paths important to our residents. >> thank you. >> thank you. >> I second that. >> we do. Encourage your unfriends to come and share thoughts. >> okay. I'll move adoption of 11081. >> second. >> all right. Clerk, please call roll. >> council member rohrbough? >> yes. >> aquino? >> yes. >> chalamcherla? >> yes. >> rodriguez so yes. >> moving along next consent item to be pulled is item nine this, is resolution 11083 authorizing city manager to execute an agreement for design consulting services with emil's engineering for electric vehicle charging system at the courtyard. >> thank you. I know we're just adopting the procurement process and enhanced procurement process I'll see this might have are started earlier. I wanted to request we need more details I'm in the going to oppose this one but we have to set time. What is the cost proposal cost? We don't know. The scope is very low, only 35 points out of a hundred, I believe. And so new process is coming and elaine is going to try that one and bring us more meat that way, it is helpful. Not only for us, but anyone reading this one. It is more meaningful than we're making resolutions and approving. It's just a comment. It's not anything else. Are SEPTEMBER to see whether or not we can title this one. Otherwise we get we're running out of time, all of those things help to us help you. That is all I can say. So come with more details. With that if there are no questions on that I'm going to make a resolution, 1108 to pass. >> second. >> will the clerk please call roll? >> council member rohrbough? >> yes. >> aquino? >> yes. >> chalamcherla? >> yes. >> rodriguez? >> yes >> that takes to you your first public hearing of the night. Item ten resolution 11078 aprooufing and confirming delinquent you filt tilts charges and requesting sacramento county to collect such charges on the tax roll. >> good evening. >> good evening. Before you resolution 11078 approving and confirming the report of charges and so I'll give you a brief overview. City provides services to approximately 26,000 properties throughout the city, and including water sewer and garbage services collecting $45.5 million in utility charges. Vast majority of our accounts throughout the city are current there are accounts more than 60 days delinquent with balances of $500 or greater and are appropriate or cancer for collection so the report you're approving tonight lists 136 active accounts for $336,250.36. These are more than 60 days he link kwent each receives monthly bills and monthly delinquent notices intent to lien was mailed JULY 22nd including a deadline to dispute charges and public hearing notices published on JULY 6th and 13th. With this I am recommending you request the county auditor to transfer to property tax roll for collection with property taxes. I rb -- will be removing parcel in the amount of 2137.13 $ setting up a $500 a in payment plan just prior to this meeting. So happy to answer questions. >> once you transfer this their balance resets to 0 with the city? >> not 0 but usually will be about whatever 2, 3 months bills so we noticed them and there will be a small balance left. >> got it. Okay. Thank you >> liz, I forgot to ask this one. If a resident has a $2000 property tax wire adding $200 to that tax is the resident has an option only pay $2,000? >> it will split to be dmu SEPTEMBER and APRIL. A hundred will go into DECEMBER an in APRIL. >> got it. >> an maybe down the road so we're going to collect whatever that is. >> the county pays in two installments. It's MARCH, APRIL, then JUNE, following anything uncollected goes to teeter plan and we get DECEMBER group. >> yes. Yes. >> and thank you for answering that. 45 million is a lot of work on you and your team. And to make sure the service we're providing to attract more people more businesses. That is an awesome thing. Thank you for picking up. I did ask how to remind them. i want to call to you and your leadership and team members for doing outstanding job. Thank you. >> okay are there public comments? >> we'll close public hearing are there questions or comments? >> I'll move adoption of resolution 11078. >> second. >> clerk please call roll. >> council members rohrbough? >> aquino? >> yes. >> chalamcherla? >> yes. >> rodriguez. >> yes. >> clerk please call next item. >> this evening is item 11 resolution 11082 resolution approving final engineer report for l and l districts on the agenda. I'm in the going to read them. >> good evening. I'm here to present to you resolution 11 # 82 improving final engineer report for following districts year 2023, 2024 american river canyon north, two, american canyon river two and cobbler ridge, two. Remreks two, folsom heights, folsom heights two. Hahn yiford cross, lake natomas cross and valley, and prairie oaks ranch, ranch two, cross pro suspect ridge and residents at two willow creek estates east and east number two and. >> so similar to previous years reports we have 30 landscaping districts in the city of folsom and no so all accounted for no significant changes between re repreliminary so assessments are the same and notable projects we're going to do oneo vacations and so we're going to be converting turf there and some work there is pursuant to funding established in the neighborhood and that is any summary for the report. >> thank you. I want to thank you and you're extremely responsive. Thank you. >> I'll open public hearing are there comments? >> in requests to speak. >> okay. We can now close, are there any additional comments? Questions? >> it's a comment only. I know for the purpose I'm just going to repeat this one. South of 50 is keep growing and we, this l and l covering this site because of the various funding mechanism. And I know. I requested city manager just to take a look at how residents can involve and involve the work. You can be eyes and ears of the city team. So very soon we're going to think about something. Which is going to work the same way on this side it now. I just want to make that comment. Thank you. And thank you elaine for going to look into that one. >> so without formal rep nation there is an issue and resident contacted my about some weeds in opposite side and I contacted back he let me know that that will be built out and landscaped when prospector park is done and another resident reached out about trash so they're reaching out. so we've got eyes and ears there available for sure. >> thank you, again. And putting these wraps and more eyes and ears all. >> I'll move adoption. >> I second that. >> council member rohrbough? >> yes. >> aquino? >> yes. >> chalamcherla? >> yes. >> rodriguez. >> yes. >> clerk next item. >> last discussion item is item 12 consideration of establishment of a community priorities advisory committee and direction to staff. >> thank you. This item is a follow up actually from mayor rodriguez made a request from your standing item on agenda for future agenda items to talk about establishment of an advisory committee and whether or not that something you want to establish and if so, what parameters will be. I'm just bringing that back. The reason you'd have a community priorities advise yi committee is me, stacey and team made multiple pren dayings to city council over the last couple years about expected structural deficits in the future that have been at regular city council meetings, special workers, planning discussions and budget presentations and we've shown you over and over again, projected deficits over next five fiscal years beginning 24-25 and just clarity for members of the public talking about the general fund major kind of outward facing departments that are funded by the general fund are community development department, fire department, the library department, police department, parks and recreations department and public works department. There are other departments that receive their funds from general fund but they're internally focused. Thank you, marcus. I wanted to add we did a lot of work to conduct both qualitative and quantitative outreach and surveying throughout stoit help inform residents about those deficits and gauge priorities and share that had data back to the city council. We is a also shared with the city council and community those projected structural deficits are due to a change in the predictable historical pattern we have had of our sales tax revenue. Our rate of growth has declined and kind of bounced off it's trajectory in the wrong direction. And that, paired with rising costs including employee compensation and benefits makes for a quite a big challenge for us, fiscally. As I said the mayor did ask we bring this item back to discuss if the council interested in having a community committee to help provide meaningful input as city council moves forward to try to close those fund gaps. So purpose of the committee and this is just me, providing suggested struck if it's something you want to do is provide recommendations related to major general fund programs and services in the context of rising costs and projected structural deficits. And more specifically, this committee would work to identify priorities for services that are primarily funded by general fund and recommend reductions, referrals or elimination of general fund services. And would if they had need provide recommendations for new potential general fund revenue sources. And as I kind of envisioned it could be whatever council thinks it would include 15 members because that feels like a manageable size for a group like this. About half at large members would be representing focus area stake holder groups and we'd ask those organizations to name who on their group they'd like to serve. I was envisioning those that working areas and serving areas that are most impacted by the general fund and I list a few examples here. And this is by no means an exclusive list. Next slide, please. The in terms of serving on the committee at large member we'd have a correlateing process we'd advertise our communications platforms and then, just similarly to how you handled the river district matter plan committee or ad hocs you'll have a transparent public process here where you'll receive applications of the packet and vote to who you want to be serving on the committee. Once the committee established those meetings would be open to the public. i was envisioned they'd meet twice a month for ten meetings could be early in the morning to help people who are working day jobs and maybe 7:30 A.M. To 9:00 A.M. And a couple days each month. The committee should select a chair, a vice chair and secretary at the first meeting and agree to ground rules. I'd work with the chair to help bring meeting aagendas and provide correlating the materials and speakers. In general terms it's expected that the beginning the group needs to do a deep dive as you have done already into the city finances and get a down load to situation and what next five years look like. From there, they'll hear from the department heads of the major general fund departments that are affected and those department heads can speak from experience about operations and concerns that are related to funding. I would recommend that the committee be safetied by professional facilitator this, has been at approach in other cities and I'd recommend the committee have access to smart technology and there are apps and other software programs that allow realtime voting and budget prioritization and recommend the committee would emerge with a final report with recommendations after meeting for those five months within six months of establishment and transport a report to me transported to the city council at regular city council meeting. As far as financial impact I want to point out current adoptive year 2324 budget does not contemplate for balancing platforms at platforms. We have seen other cities with similar committees have dedicated up to $150,000 for efforts like this one and if does desire to put funds forward I will have to work to rig out a funding source and I recommend city council provide direction to me as to the possible formation of a community priorities advisory committee to assess services and programs funded by general fund and recommend prioritization as to what folsom fall vals most. >> could we go back one slide? >> yes. >> 150,000 $ for what would be eight meetings? Ten? >> seems excessive. >> you're only reporting what other cities have done. It you can say it's excessive and fair an cities have spent 50,000 and 75,000 on just the consultant alone. And this is someone guiding a group of people and they're putting money toward smart technology ranging from a variety of options. It's up to 150,000 we've budget nod cost and I'll add that this will be time consuming for the staff involved. And this is fine and would be something I'd be working on probably near daily. Cfo as well making sure this committee has the right information. >> we have had several presentations and some recent ones why do we need to create new presentations? We have many of those slides already that were incorporated into the, I think the in JANUARY, the mid year budget? That had a wealth of information. Going into JANUARY, FEBRUARY, we looked at budget presentations that, that information is already ready, for us to be able to utilize if we create this. >> yes that. Is frankly the easy part and we've worked hard to educate and you know if that update that it does take time to make sure we're current on information and yes. We can repeat that. The hard part gets into the charge of the group is what do we want to prioritize. Given that, what is the math that makes the budget balanced? We can't have a budget in deficit. It has to be value baled and you've seen those gaps so hard part doing the work, okay. This is the gap. And the committee will say what will it look like? If we did more of this and less of that? That is a a lot of work on the part of the finance director and department heads in terms of those cal cue layings saying this is what it would look like this, is how this is heard. That is the process. The down load is just educating what we've been doing with council and community. >> I imagine we'll use pulse we have obtained that show what our community considers. >> our community value, parks and trails implement safety at the top and our community prioritizes the balance and magic formula at the top. So public safety parks and trails so they don't have to spend a lot of time dwelling on that. When you start geting down to realistically okay. Those are the priorities so what does that mean for everything else? Those are real dollars, real services and real people. Real calculations and that takes thought full time. >> the past few years we have had a couple ad hoc committees. One on the historic district. >> ad hoc parking. >> okay. >> how much money was spent on that particular ad hoc? That met 12 months and that is a facilitator. >> I don't know but we can get that for you I can grab it for you tonight. >> okay. Thank you. >> I didn't mean. >> sorry. >> we did have a professional facilitator. I'm in the saying that is 100% necessary. I'm just trying to point out other cities that have done this have used smart technology and have professional facilitators. >> just the sake off, this is a program that we both purchase at a cost of 15,000? >> 5,000, 10,000. I don't know if christine wants to comment. There are these a. P based platforms where realtime you can look at general fund and say I don't want to start calling out examples. Everyone worries. but if the committee starts saying well, gosh, we see this gap we'd like you is to stop doing this we can say we're taking that away and they see rebalancing and how close they get to that gap being closed. They can say. No. What happens if we only offered on tuesday and thursdays? So we're recalculating information and they can just see how close they're getting to the goal of closing the gap. >> so. This is going to look at projected short falls that are coming. A lot of things we've looked at. I just don't, one conversation I are with people and it seems like so much in the last month, has been at in point if we end up where we can. If we continue to see this projected short falling if to come through, is going come through and we're going to encounter this, questions are going to be what do we say no to at that point? Is that what the chee will be looking at? In the event we don't do anything and in 24, 25 began to see our budget is we have more expenses than revenue hard decisions will need to be made this committee will look at those hard decisions that need to be made and MAY not. >> these are just recommendations and you're the policy setting body but the way other jurisdictions have utilized this one yes. They've said we see the gaps. We represent your community and your stake holder groups and we have thought fully looked at this and we think it should be here. So, it they'll say this hard but we'll look at the things to close that gap or say I don't think anyone looked at this potential source that will be consis accidents to the general fund and want to include in our report we recommend you pursue that so that to me would be the charge of it. That why I'm bringing this to your request. >> 15,000 way excessive we're bringing community members together and going to be looking at our budget and state. And we're going to look at the future state. And we're going to look at potentially in the event we are short falls what are you recommending that we cut? You know? Is it going to come in the form of parks and rec? Going to come in the form of public safety? Those are things that they'll look at and make we can men tagss I just think 150,000 is -- . >> I'm not saying that it would, I'm saying other cities have spent up to 150,000. >> what the least a to city has spent? Had looked and provided a form of recommendation at the end of that. >> they've all seemed to have asked so I don't know if you name a thumb we'd stay within that budget and no. I won't recommend spending spending 150 thu an we're so, so those are tools that we seem to offer. >> I did find a number for parking solutions this historic strict we spent 59,000 for kerns and west and they facilitated 12 meetings and helpeded that group and summarized and brought information together working with city after and then create that had report at the end. So that what they did for that amount. >> so I tended those I would think that is the paul park in a period of pour, give months? Why. >> that parking solutions prudent person was a couple months ago. So somewhere in in that ballpark an you decide to decide if to you want to have smart technology you're using to help the committee do their work so this is. >> is this something we'll be able to use? >> this is work the council going to have to do so yes. We'd be purchasing some kind of app but probably an annual cost. >> okay. >> and just based on 75,000 is within the budget of betting ten meetings if we decide to purchase this app. That sounds like reasonable and important to be able to really understand what it is that we're going to encounter and those conversations are going to probably come sooner and having residents tally critical. I just think 75,000 is probably the max. It would take to do this. And I don't know. If there is a desire to spend money on it obviously good so. Just push other priorities. >> so MADAM Mayor you correctly pointed out we have had pretty comprehensive presentations about the budget and did pay a consultant to do a community survey and got back at least a few maybe several hundred responses I'm not sure. And do we need to spend whatever it is and staff time to learn what we know? >> I believe we're in a, public feed back. At this point is critical to get engagement from the public. Because -- . >> is that the point of the survey? And not to discount the groups suggested there. Why prioritize those? >> we already, those, it wasn't a you are price to us. People feel safe an want to us protect that. People love their parks and you know, I think that this is critical and at some point in the next six months the question is going to be if we don't have enough money and revenue coming in for expenses what is, what are they, what are the alternatives? >> we just cut whatever is will heest priority in the poll? >> or council. That is what we're elected to do. >> yeah. Yeah. >> and. >> to me it's like we're going to learn what we know. So. >> I think that has been important to ensure that feed back and to ensure that residents are engaged. I think we all talk about our constituents and what important to them. I think is an incredible part of the process. At some point down the road question is going to be city of follows yam what are we going to do? Yes. We're policy makeers and answering questions but to be able to get the feed back and spend money to have this presented to residents is going to be a part of the -- . >> that is my point. We've already spent money to get feed back from residents. Why do we need to do it again? What are we going to learn that we don't already know? >> the outcome is going to be what are we going to do learn term? We created this strategic plan and we have five very important goals that pd needs to expand and we have these and don't have we're in the going to have money to do that and so in my opinion, are we going to implement sales tax? Not do anything? Then nshg about a year and a half decide okay. We've got cuts to do? Those cuts are going to come where? And are you saying polls taken as far as community importance are going to come from whatever fell at the bottom end of the poll? >> I think so. Public safety is priority one. That wou