City Council

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 1 of 6 MINUTES WEDNESDAY, JUNE 1, 2022 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with the Santa Clara County Sheriff's Office and Santa Clara County Fire Department via teleconferencing through Zoom. Joint Session with Santa Clara County Sheriff's Office and Santa Clara County Fire Department Recommended Action: Receive presentations and updates from Santa Clara County Sheriff's Office and Santa Clara County Fire Department. Sheriff Laurie Smith, Undersheriff Kenneth Binder, Assistant Sheriff David Sepulveda, Assistant Sheriff David Lera, Assistant Sheriff Dalia Rodriguez, Assistant Sheriff Michael Doty, Captain Rich Urena, and Lieutenant Jason Brown provided an update regarding the services provided by the Santa Clara County’s Sheriff’s Office over the last year. Chief Suwanna Kerdkaew and Chief Jason Falarski provided an update regarding the services provided by the Santa Clara County’s Fire Department over the last year. Mayor Walia invited public comment. No one requested to speak. Mayor Walia called the Regular Session to order at 7:05 p.m. via teleconferencing through Zoom in memory of Ray Cosyn and the victims of the shooting at Robb Elementary in Uvalde, Texas. The City Clerk explained the City Council meeting was conducted pursuant to State law as recently amended by Assembly Bill 361, which allows the meeting to be conducted entirely by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members Mary-Lynne Bernald, Rishi Kumar, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio Assistant City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk John Cherbone, Public Works Director Debbie Pedro, Community Development Director Nick Pegueros, Administrative Services Director Kayla Nakamoto, Administrative Analyst Ann Xu, Accountant II REPORT ON POSTING OF THE AGENDA

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 2 of 6 The City Clerk reported the agenda for this meeting was properly posted on May 26, 2022. REPORT ON JOINT SESSION Mayor Walia provided a report of the City Council Joint Session with the Santa Clara County Sheriff's Office and Santa Clara County Fire Department. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Walia invited public comment. The following individuals spoke at this time: Marshall representing Neighbors for Intelligent Development discussed the El Paseo de Saratoga project. ANNOUNCEMENTS Mayor Walia shared information about Summer Movie Nights, Youth in Government and Commission Recruitments. CEREMONIAL ITEMS Proclamation Declaring June 4, 2022 as Tourette Syndrome Awareness Day Recommended Action: Present proclamation declaring June 4, 2022 as Tourette Syndrome Awareness Day in the City of Saratoga. The City Council proclaimed June 4, 2022 as Tourette Syndrome Awareness Day in the City of Saratoga. Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2021/22 school year and present commendations to outgoing Commissioners Aria Jain, Cameron Hicks, Jacob Huang, Linnea Bradley, Nicole Lu, and Timothy Leung recognizing their service on the Saratoga Youth Commission. The City Council received a presentation on efforts of the Youth Commission during the 2021/22 school year and presented commendations to outgoing Commissioners Aria Jain, Cameron Hicks, Jacob Huang, Linnea Bradley, Nicole Lu, and Timothy Leung recognizing their service on the Saratoga Youth Commission. Appointment of Youth Commissioners Recommended Action: Adopt the Resolution appointing Justin Chao, Ovee Dharwadkar, Lisa Jing, Arjun Krishna, Maggie McCormick, and Bryan Zhao to the Youth Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 22-019

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 3 of 6 BERNALD/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION APPOINTING JUSTIN CHAO, OVEE DHARWADKAR, LISA JING, ARJUN KRISHNA, MAGGIE MCCORMICK, AND BRYAN ZHAO TO THE YOUTH COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. The City Clerk administered the Oath of Office to the incoming Youth Commissioners at this time. SPECIAL PRESENTATION Presentation from West Valley Community Services Recommended Action: Receive presentation from West Valley Community Services. Josh Selo, West Valley Community Services Executive Director provided a presentation of the services available to residents. Mayor Walia requested a recess at this time. Mayor Walia reconvened the meeting at 8:40 p.m. 1. CONSENT CALENDAR Mayor Walia invited public comment on the Consent Calendar. The following individuals spoke at this time: Bill Dalton 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the May 17, 2022 City Council Special Meeting and the May 18, 2022 City Council Regular Meeting. BERNALD/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE MAY 17, 2022 CITY COUNCIL SPECIAL MEETING AND THE MAY 18, 2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/12/22 Period 11; 5/12/2022 Period 11 (Special Run); 5/19/22 Period 11. BERNALD/FITZSIMMONS MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 4 of 6 CYCLES: 5/12/22 PERIOD 11; 5/12/2022 PERIOD 11 (SPECIAL RUN); 5/19/22 PERIOD 11. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Treasurer’s Report for the Month Ended April 30, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2022. BERNALD/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED APRIL 30, 2022. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act meetings by teleconference. BERNALD/FITZSIMMONS MOVED TO RECONSIDER AND CONFIRM FINDINGS PURSUANT TO ASSEMBLY BILL 361 OF THE CONTINUED PUBLIC HEALTH OFFICIALS’ RECOMMENDATION TO SOCIAL DISTANCE AND TO THEREFORE HOLD CITY OF SARATOGA BROWN ACT MEETINGS BY TELECONFERENCE. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2022-23 Recommended Action: Adopt Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2022-23. RESOLUTION 22-020 BERNALD/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION TO ESTABLISH A LIST OF PROJECTS TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2022-23. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. PUBLIC HEARING

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 5 of 6 2.1. Fiscal Year 2022-23 Budget Public Hearing Recommended Action: Conduct public hearing on the proposed Fiscal Year 2022-23 budget and provide direction on edits for final consideration at the June 15 City Council meeting. Nick Pegueros, Administrative Services Director, presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Bill Dalton Council Member Bernald discussed two minor changes in the proposed budget regarding the name of the Public Art Commission and the number of Commissioners for the Traffic Safety Commission. No vote needed; direction provided to staff. COUNCIL ASSIGNMENTS Mayor Tina Walia West Valley Mayors & Managers Association – stated attendees discussed ARPA and budgets for each of the cities. Council Finance Committee – stated the Committee discussed FY 2023 Enabling Resolutions for Appropriations Limit, Arrowhead Community Facility District Tax Levy, General Obligation Bond Tax Levy and Investment Policy which will be presented to the City Council on June 15, 2022. KSAR Community Access TV Board – stated Stephen Guruwaiya joined the Board and the Board discussed new equipment. Vice Mayor Kookie Fitzsimmons Nothing to report. Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors – stated the Board discussed the groundbreaking for the Blacksmith Shop, fundraising options, a point of interest driving tour, and school docent program presentations. Council Member Rishi Kumar Nothing to report. Council Member Yan Zhao Saratoga Ministerial Association – Council Member Zhao read the statement issued by the Association in the aftermath of the shooting in Uvalde, Texas. CITY COUNCIL ITEMS None

Saratoga City Council Minutes ~ June 1, 2022 ~ Page 6 of 6 COUNCIL COMMUNICATIONS Council Member Kumar discussed Measure A which is on the June 7, 2022 Ballot. CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT BERNALD/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 9:44 P.M. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: KUMAR. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda June 1, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 1, 2022 AMENDED AGENDA • 05/31/2022 CEREMONIAL ITEM #2, ATTACHMENT ‘G’ UPDATED • 06/01/2022 ITEM 2.1 PRESENTATION SLIDES ADDED • 06/01/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 06/02/2022 JOINT SESSION PRESENTATION MATERIALS ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Joint Session by: • Using the Zoom website https://us02web.zoom.us/j/81140371397; Webinar ID 811 4037 1397 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/82375015006; Webinar ID 823 7501 5006 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council.

Saratoga City Council Agenda June 1, 2022 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION Joint Session with Santa Clara County Sheriff's Office and Santa Clara County Fire Department Recommended Action: Receive presentations and updates from Santa Clara County Sheriff's Office and Santa Clara County Fire Department. Presentation Slides (added 06-02-2022) SCC Sheriff's Office Presentation Information (added 06-02-2022) SCC Fire 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 26, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring June 4, 2022 as Tourette Syndrome Awareness Day Recommended Action: Present proclamation declaring June 4, 2022 as Tourette Syndrome Awareness Day in the City of Saratoga. Staff Report Attachment A: Proclamation Declaring June 4, 2022 as Tourette Syndrome Awareness Day Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2021/22 school year and present commendations to outgoing Commissioners Aria Jain, Cameron Hicks, Jacob Huang, Linnea Bradley, Nicole Lu, and Timothy Leung recognizing their service on the Saratoga Youth Commission. Staff Report Attachment A - Aria Jain Attachment B - Cameron Hicks Attachment C - Jacob Huang Attachment D - Linnea Bradley Attachment E - Nicole Lu

Saratoga City Council Agenda June 1, 2022 – Page 3 of 5 Attachment F - Timothy Leung Attachment G - Presentation Slides Appointment of Youth Commissioners Recommended Action: Adopt the Resolution appointing Justin Chao, Ovee Dharwadkar, Lisa Jing, Arjun Krishna, Maggie McCormick, and Bryan Zhao to the Youth Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Youth Commission Appointments SPECIAL PRESENTATION Presentation from West Valley Community Services Recommended Action: Receive presentation from West Valley Community Services. Staff Report Attachment A – West Valley Community Services Presentation Slides 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the May 17, 2022 City Council Special Meeting and the May 18, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the May 17, 2022 City Council Special Meeting Attachment B - Minutes for the May 18 2022 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/12/22 Period 11; 5/12/2022 Period 11 (Special Run); 5/19/22 Period 11. Staff Report Attachment A - Check Register 05-12-2022 Period 11 Attachment B - Check Register 05-12-2022 Period 11 Attachment C - Check Register 05-19-2022 Period 11 1.3. Treasurer’s Report for the Month Ended April 30, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2022. Staff Report

Saratoga City Council Agenda June 1, 2022 – Page 4 of 5 1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action: Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act meetings by teleconference. Staff Report Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs Pursuant to AB 361 Attachment B – Santa Clara County Health Officer Recommendation regarding public meetings 1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2022-23 Recommended Action: Adopt Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2022-23. Staff Report Attachment A – Resolution 2. PUBLIC HEARING Items placed under this section of the agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Fiscal Year 2022-23 Budget Public Hearing Recommended Action: Conduct public hearing on the proposed Fiscal Year 2022-23 budget and provide direction on edits for final consideration at the June 15 City Council meeting. Staff Report Attachment A FY 23 Proposed Budget Presentation Slides (added 06-01-2022) Supplemental Memo 06-01-2022, Item 2.1 Written Communications COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison

Saratoga City Council Agenda June 1, 2022 – Page 5 of 5 Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 26, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 26th day of May 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]