Public Safety Commission Special Meeting

New Agenda Template 11.12.25

AGENDA

PUBLIC SAFETY COMMISSION SPECIAL MEETING

MONDAY, AUGUST 3, 2026, 1:00 PM

CITY HALL COUNCIL CHAMBERS - 401 S VENTURA ST, OJAI CA 93023

VIEWING & ACCESS

Public participation is encouraged! The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the "hand-raise" function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , and on Spectrum Channel 10. See "Public Comment Options" below for further instruction.

ZOOM LINK - August 3, 2026 - Special Meeting

ROLL CALL

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

City Clerk Steve Quilici will administer oath of office to all commissioners.

APPROVAL OF AGENDA

PUBLIC COMMUNICATIONS

Public Communications is the time set aside during the meeting for members of the public to address the Commission on items of business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Commission and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.

DISCUSSION ITEMS

1.

Election of Public Safety Commission Chair, Vice Chair, and Secretary

RECOMMENDATION:

Nominate and vote to elect a Public Safety Commission Chair, Vice Chair, and Secretary.

Agenda Report - Election of Public Safety Commission Seats

Attachment A - Ordinance No. 972 - Establishing the Public Safety Commission

2.

Brown Act Training

RECOMMENDATION:

Receive information and a presentation from the City Attorney's Office regarding the Brown Act.

Agenda Report - Brown Act Training

Attachment A - Ojai Boards and Commissions Handbook

Attachment B - Brown Act Law

3.

Establishment of Regular Meeting Day, Time, and Location for the Public Safety Commission

RECOMMENDATION:

Discuss and determine the day, time, and location for the Commission's regular monthly meeting.

Agenda Report - Schedule for Regular Meetings

4.

Draft Speed Hump Policy

RECOMMENDATION:

Review the draft Speed Hump Policy and provide feedback to staff for further refinement.

Agenda Report - Draft Speed Hump Policy

Attachment A - County of Ventura Modified Policy for City of Ojai

1. Election of Public Safety Commission Chair, Vice Chair, and Secretary AGENDA PUBLIC SAFETY COMMISSION SPECIAL MEETING MONDAY, AUGUST 3, 2026, 1:00 PM CITY HALL COUNCIL CHAMBERS - 401 S VENTURA ST, OJAI CA 93023 VIEWING & ACCESS Public participation is encouraged! The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the “hand- raise” function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, and on Spectrum Channel 10. See “Public Comment Options” below for further instruction. ZOOM LINK - August 3, 2026 - Special Meeting ROLL CALL PLEDGE OF ALLEGIANCE OATH OF OFFICE City Clerk Steve Quilici will administer oath of office to all commissioners. APPROVAL OF AGENDA PUBLIC COMMUNICATIONS Public Communications is the time set aside during the meeting for members of the public to address the Commission on items of business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Commission and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken. DISCUSSION ITEMS RECOMMENDATION: Nominate and vote to elect a Public Safety Commission Monday, August 3, 2026 Public Safety Commission Agenda 1

2. Brown Act Training 3. Establishment of Regular Meeting Day, Time, and Location for the Public Safety Commission 4. Draft Speed Hump Policy 5. Report of Traffic Calming Requests Chair, Vice Chair, and Secretary. Agenda Report - Election of Public Safety Commission Seats Attachment A - Ordinance No. 972 - Establishing the Public Safety Commission RECOMMENDATION: Receive information and a presentation from the City Attorney’s Office regarding the Brown Act. Agenda Report - Brown Act Training Attachment A - Ojai Boards and Commissions Handbook Attachment B - Brown Act Law RECOMMENDATION: Discuss and determine the day, time, and location for the Commission's regular monthly meeting. Agenda Report - Schedule for Regular Meetings RECOMMENDATION: Review the draft Speed Hump Policy and provide feedback to staff for further refinement. Agenda Report - Draft Speed Hump Policy Attachment A - County of Ventura Modified Policy for City of Ojai Attachment B - Comparison of Speed Hump Policies RECOMMENDATION: Receive and file the report detailing the traffic calming requests submitted to staff, which are scheduled for evaluation. Agenda Report - Report of Traffic Calming Requests Attachment A - List of Pending Traffic Calming Requests FUTURE AGENDA ITEMS COMMISSIONER, COUNCIL LIAISON, AND STAFF COMMENTS ADJOURNMENT Posted July 29, 2026, at 11:00 a.m. Jacquelyn Rojas, Public Works Administrative Analyst II jackie.rojas@ojai.ca.gov WRITTEN PUBLIC COMMENTS All written public comments will be published here for public access. Please see "Public Comment Options" below for detailed instructions on how to submit. Written Public Comments for August 3, 2026, Special Meeting ACCOMMODATIONS In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this Monday, August 3, 2026 Public Safety Commission Agenda 2

meeting. If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting. Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación/comprensión de esta reunión del Concejo Municipal. Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a cityclerk@ojai.ca.gov. PUBLIC PARTICIPATION Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings and at City Hall located at 401 S. Ventura Street, Ojai, California, during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. PUBLIC COMMENT OPTIONS Written Comments: In order for staff to provide written public comments timely to the legislative body, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting. You may always submit written comments to the City via mail, in person at City Hall, or via email to the email address listed above (under Adjournment). If your written comment is received by 3:00 p.m. on the day before the meeting date, your comments will be distributed to the legislative body and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed or recorded on the City website until after the meeting. Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item. IMPORTANT NOTES: All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov. As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home Monday, August 3, 2026 Public Safety Commission Agenda 3

address in your correspondence to the City, including, but not limited to, public comment. If you challenge the actions of this Commission/Committee in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the Commission/Committee at, or prior to, the public hearing (California Government Code Section 65009). Any legal action by an applicant seeking to obtain a judicial review of the Commission/Committee's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6. LEVINE ACT WARNING Applicants and their agents before this Commission/Committee are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Commissioner/Committee member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding, which includes both applicants and agents, shall disclose on the record of the proceeding any contribution of more than $500 made to any Commissioner/Committee member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Commissioner/Committee member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Commissioner/Committee member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Commissioner/Committee member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Commissioner/Committee member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Commissioner/Committee member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application. Monday, August 3, 2026 Public Safety Commission Agenda 4

Page 1 of 3 Administrative Report TO: Public Safety Commission FROM: Lindy Palmer, Public Works Director MEETING DATE: August 3, 2026 SUBJECT: Election of Public Safety Commission Chair, Vice Chair, and Secretary RECOMMENDATION Nominate and vote to elect a Public Safety Commission Chair, Vice Chair, and Secretary. DISCUSSION The Public Safety Commission elects its chairperson, vice-chairperson, and secretary from among its membership. Such officers are elected annually by the Commission. The vote for the current Chair, Vice Chair, and Secretary positions will be held during the inaugural meeting (OMC § 3-9.02). Chair, Vice Chair, and Secretary Responsibilities The Chair is responsible for presiding at Public Safety Commission meetings and representing the Commission on occasion at City Council meetings to give an update on the Commission’s activities, as well as ceremonial and civic events. The Chair (or presiding officer in their absence) may not direct City Staff to perform work on behalf of the Commission but may consult with the City Manager and Staff Liaison regarding Commission requests for staff work (OMC § 3-9.09). The Vice Chair assumes the Chair’s duties in their absence and shall succeed the Chair if the Chair vacates office before the term is completed and shall serve the unexpired term. Subsequently, a new Vice Chair is elected at the next regular meeting or as soon as is practical. In the absence or disability of either the Chair or Vice Chair, the Commission may designate a Chair Pro Tempore (OMC § 3-9.05). The Secretary is responsible for keeping meeting minutes at all Commission meetings. Copies of minutes must be delivered through the Commission Liaison to the Commission Clerk for filing and distribution to City Council members. Minutes must be delivered within 15 days after the Commission's approval of those minutes (OMC § 3-9.06). Minutes use the same format as the meeting agenda and use the “action minutes” format, recording only the motions and actions of the Committee. This is consistent with Council minutes format. Minutes are not to be narrative or verbatim in format or style, and do not attempt to interpret intent of individual discussion. The video archives of all recorded 5

Page 2 of 3 meetings are provided for that purpose and record. Officer Election Procedures Commission members may nominate themselves or any other member; no second is required. Once nominations are complete, a vote on the nominees in the order of nomination is taken. Each voting member of the Commission shall have one vote. The nominee receiving votes from a majority of the members in attendance shall be declared the winner. If no member receives a majority, the process shall be repeated, except in the event of a tie between the top two vote‐getters, in which case a run‐off shall be held. The member nominated as Chair assumes the office of Chair immediately. Using the same procedure, the Chair conducts nominations and voting for a Vice Chair. If the Commission decides to appoint a Secretary, then the Chair shall conduct nominations and voting for a Secretary. Terms of Commissioners The Public Safety Commission consists of five members whose terms are structured as follows: For the inaugural Commission, the first three members appointed shall serve an initial term of up to four years, while the remaining two members shall serve an initial term of up to two years. All inaugural Commissioners are eligible for reappointment, and all subsequent Commission appointments shall be for a standard term of four years. The terms of all members expire at the second regular City Council meeting of May each year. Members shall hold office upon the expiration of their terms until their successors have been nominated and confirmed, ensuring no gap in Commission membership. Any person appointed to fill a mid-term vacancy shall hold office only for the remainder of the unexpired term (OMC§ 3-9.02). The table below shows the current terms for each commissioner: PUBLIC SAFETY COMMISSION Appointee Appointed Term Expires Larry Steingold 05/12/2026 5/2030 Jim McEachen 05/26/2026 5/2030 Randy Coggan 06/09/2026 5/2030 Raymond Sims 06/23/2026 5/2028 Brenna Furness 06/23/2026 5/2028 Additional details related to the Chair, Vice Chair, and Secretary are included in the Boards, Committees and Commissions Handbook, last revised on March 11, 2025. Handbooks were previously provided to each Commissioner. Additional copies may be made available through a request to the Commission liaison. 6

Page 3 of 3 FISCAL IMPACT None Prepared by: Lindy Palmer, Public Works Director ATTACHMENT(S) A. City of Ojai Ordinance No. 972 – Establishing the Public Safety Commission 7

ATTACHMENT A 8

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Page 1 of 1 Administrative Report TO: Public Safety Commission FROM: Lindy Palmer, Public Works Director MEETING DATE: August 3, 2026 SUBJECT: Brown Act Training RECOMMENDATION Receive information and a presentation from the City Attorney’s Office regarding the Brown Act. DISCUSSION At this Public Safety Commission meeting, the City Attorney will be providing Brown Act Training. The Commissioners will have an opportunity to ask questions. FISCAL IMPACT None Prepared by: Lindy Palmer, Public Works Director ATTACHMENT(S) A. Ojai Boards and Commissions Handbook B. Brown Act Law 15

374565.6 CITY OF OJAI BOARDS, COMMITTEES AND COMMISSIONS HANDBOOK Presented March 11, 2025Attachment A Page 1 of 39 ATTACHMENT A 16

Ojai Boards and Commissions Handbook 2 of 39 Contents 1. Introduction ................................................................................................................................................. 3 2. Committees ................................................................................................................................................. 3 3. Committee Membership ............................................................................................................................. 3 4. Role of Committees ..................................................................................................................................... 6 5. Individual Roles............................................................................................................................................ 7 6. Committee Meetings ................................................................................................................................. 10 7. Actions taken by Committees .................................................................................................................... 16 8. Compliance with Federal, State and Municipal Laws ................................................................................. 19 9. Copyrighted Works at Public Meetings ...................................................................................................... 20 10. Reference Materials............................................................................................................................. 21 Appendix A – Meeting Attendance by Teleconference .................................................................................. 22 Appendix B – Motions ................................................................................................................................... 28 Appendix C– Voting ....................................................................................................................................... 31 Appendix D – Training.................................................................................................................................... 33 Appendix E – Powers and Duties ................................................................................................................... 34Attachment A Page 2 of 39 17

Ojai Boards and Commissions Handbook 3 of 39 1. Introduction The City of Ojai’s (City) boards, committees, and commissions (Committees) serve vital roles in support of a well‐functioning city government alongside City Council, Management and Staff. The better committees function, the better city government can serve the needs of its residents and businesses. It is towards this end that this handbook was prepared. The scope of Committee responsibilities, procedures, and applicable laws is wide. It would be impractical to include all relevant material in one document. Therefore, this document is intended to provide: (1) a brief overview of key subject areas and (2) reference more in‐depth materials on specific subjects. 2. Committees Committees established by the Ojai Municipal Code (OMC) are:  Planning Commission  Parks and Recreation Commission  Historic Preservation Commission  Arts Commission  Building Appeals Board An ordinance approved by a majority of the City Council is required to change the OMC. The City Council may appoint members of the public to other committees in the County that are subject to rules and regulations of the governing body or law that created them. To simplify this handbook, rules and processes specific to those Committees are not included herein. 3. Committee Membership Committee Member Selection Process Committee members are appointed by a three‐member nominating committee composed of the Mayor, a rotating City Council Member (as determined by the City Clerk), and the Chair (or Vice‐Chair if a Chair vacancy is under consideration). The nominating committee must reach a unanimous decision for each nominee to be confirmed by the City Council. If a majority of the full City Council declines to accept nominees proposed by a unanimous vote of the nominating committee, the nominating committee begins the process again to interview candidates from the existing applicant pool and select a new nominee until the City Council confirms the nominating committee’s choice. Vacancies created mid‐term are filled in the same manner.Attachment A Page 3 of 39 18

Ojai Boards and Commissions Handbook 4 of 39 Committee Member Qualifications Member qualifications, including residency requirements, for appointed committee members are described in their respective ordinances.  Planning Commission – OMC Title 10 Ch. 1  Preferred members reside in the City.  At least two members shall be chosen from persons having distinctly separate training and experience from the fields of architecture, art, building construction, civil engineering, land use planning, land use law, urban planning, or landscape design.  A maximum of two members may reside outside the City, if determined necessary by the City Council to appoint Commissioners with specialized expertise in one or more of the fields identified above.  All members must live within the Ojai Area of Interest, as defined by the Ventura County Local Agency Formation Commission.  Arts Commission ‐ OMC Ch. 4‐16 Art. 1  Members not required to reside in the City.  Must be selected from the community who have a special knowledge of and a demonstrated interest in the arts and who are interested in promoting the arts.  Parks and Recreation Commission ‐ OMC Ch. 2‐4 Art. 1  Preferred members reside in the City.  A maximum of three members may reside outside the City.  All members must live within the Ojai Area of Interest, as defined by the Ventura County Local Agency Formation Commission.  One “Youth Commissioner” ‐ This is a non‐voting and high school‐aged seat appointed by the Mayor.  Historic Preservation Commission ‐ OMC § 4‐8.03  Preferred members reside in the City.  A maximum of three members may reside outside the City.  All members must live within the Ojai Area of Interest, as defined by the Ventura County Local Agency Formation Commission.  Building Appeals Board – OMC § 9‐1.214  Must be a resident of the City. How to Apply Application forms for Committee appointments are available from the City Clerk and can be obtained from the City website. Applicants contact information is not made public, but all other information including qualifications is disclosable. Upon Joining the CommitteeAttachment A Page 4 of 39 19

Ojai Boards and Commissions Handbook 5 of 39 New Committee members, before assuming their responsibilities, must take an oath of office as described in the California State Constitution Article XX, Sec. 3. (See also Govt. Code § 1360). Oaths are administered by the City Clerk, or designee. Select Committee members, designated in the City’s Conflict of Interest Code, are required to submit a Statement of Economic Interests (FPPC Form 700) to the City Clerk within 30 days after assuming office, annually and upon leaving office. The City’s Conflict of Interest Code is adopted by Resolution of the City Council. A copy of the current Conflict of Interest Code may be requested from the City Clerk. New Committee members must participate in Government Code § 53235 (AB 1234) ethics training, within 12 months of appointment and every two years thereafter. New members must complete sexual harassment prevention training (AB 1825) within six months of appointment, and every two years thereafter. This training is available from many sources, and compliance sessions are also provided by the City Attorney. Term of Office Per each Committee’s establishing ordinance, Committee members serve for 4‐year terms and there are no term limits. The only exception is the “Youth Commissioner” of the Parks and Recreation Commission who is limited to one 2‐year term. (see OMC § 2‐4.103). All Committee members also serve until their successor is appointed and qualified. Removal from Office Committee members serve "at will" and may be removed for any reason. Committee appointments are non‐political appointments. The process for the removal of a Committee member is as follows:  Two City Councilmembers must advise the City Manager of their intent to place an item on an upcoming City Council agenda to consider the removal of a Committee member.  The City Manager must then contact the Committee member to advise them of the request, and to provide the Committee member with at least seven days advance notice of any agendized City Council discussion regarding the possible member removal.  The Committee member may choose to resign or object to the proposed action.  The Committee member shall be given an opportunity to speak to the full City Council at the agendized public meeting if they wish to do so, before consideration of their removal.  After completing this process, any Committee member may be removed by majority City Council vote at a regular City Council meeting. Examples of reasons Committee members may be removed include, but are not limited to: excessive absences, verbally or physically abusive behavior, violations of ethics, violations of City policies, conflicts of interest.Attachment A Page 5 of 39 20

Ojai Boar