City Council

LIVE OAK C ,\ I I I O ll N I A CALL TO ORDER LIVE OAK CITY COUNCIL MINUTES JANUARY 15, 2020 6:00 PM LIVE OAK CITY COUNCIL MINUTES-JANUARY 15, 2020 Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:01 pm. ROLL CALL Present: Councilmembers Thiara, Ghag, Tica, Vice Mayor Hernandez, and Mayor Woten PLEDGE OF ALLEGIANCE AND INVOCATION Lieutenant Hungrige led the Pledge of Allegiance. Mayor Woten delivered the invocation. PUBLIC COMMENT Public Comment was opened and closed without any speakers. CORRECTIONS AND/OR CHANGES TO THE AGENDA (None) CONSENT ITEMS MOTION: APPROVE THE CONSENT AGENDA, WITH THE EXCEPTION OF ITEM 1, ITEM 4, ITEM 5, AND ITEM 6 WHICH WERE PULLED FOR FURTHER DISCUSSION. (MOTION: GHAG; SECOND: TICA) VOTE: MOTION PASSED UNANIMOUSLY 1. City Council Meeting Minutes This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. 2. Appointment to the Feather River Air Quality Management District Council action: Appointment of City of Yuba City Councilwoman Grace Espindola to the Feather River Air Quality Management District as the Alternate Member as required by Health and Safety Code section 40152(b) approved. (Clarissa Menchaca, City Clerk) Page 1

3. 4. 5. Live OAK CITY COUNCIL MINUTES-JANUARY 15, 2020 Reappointment to the Regional Housing Authority Board of Commissioners Clarissa Menchaca, City Clerk Council action: Reappointment of Suzanne Gallaty to the Regional Housing Authority Board of Commissioners as Tenant Commissioner approved. Write-Off of Past Due Water and Sewer Accounts Collections This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. Establish a New Salary Range for the Parks and Recreation Director Position This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. 6. Agreement with lnterwest Consulting Group for Engineering Services This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. DISCUSSION ITEMS 7. Annual Audited Financial Statements June 30, 2019 Joe Aguilar, Finance Director Joe Aguilar, Finance Director, and Brandon Young, partner with LSL CPAs, provided a report to the Council. Public Comment was opened and closed without any speakers. Council action: Verbal comment from the City's audit firm received and annual audited financial statements accepted. 8. Update of Well 7A Project Aaron Palmer, City Manager Aaron Palmer, City Manager, introduced the item. Scott Rolls, City Engineer, and Jeff Nelson, engineer with lnterwest Consulting Group, provided a report to the Council. Joe Aguilar, Finance Director, addressed the Council. The following member of the public addressed the Council: Rick Dais . Council action: City Council given an update as to the status of the Well 7A Project. Page 2

LIVE OAK CITY COUNCIL MINUTES-JANUARY 15, 2020 ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION 1. City Council Meeting Minutes Clarissa Menchaca, City Clerk Aaron Palmer, City Manager, addressed the Council. Alison Schmidt, Management Analyst, addressed the Council. MOTION: VOTE: APPROVE THE DECEMBER 18, 2019 CITY COUNCIL REGULAR MEETING MINUTES. (MOTION: HERNANDEZ; SECOND: TICA) MOTION PASSED UNANIMOUSLY 4. Write-Off of Past Due Water and Sewer Accounts Collections Joe Aguilar, Finance Director 5. Joe Aguilar, Finance Director, addressed the Council. Ron Walker, Public Works Director, addressed the Council. MOTION: VOTE: ADOPT RESOLUTION AUTHORIZING THE WRITE-OFF OF PAST DUE WATER AND SEWER ACCOUNTS COLLECTIONS IN THE AMOUNT OF $5,022.18. (MOTION: TICA; SECOND: GHAG) MOTION PASSED UNANIMOUSLY Reference Resolution No. 01 -2020. Establish a New Salary Range for the Parks and Recreation Director Position Aaron Palmer, City Manager Aaron Palmer, City Manager, addressed the Council. MOTION: VOTE: AYES: NOES: ADOPT RESOLUTION ESTABLISHING A NEW SALARY RANGE FOR THE PARKS AND RECREATION DIRECTOR POSITION. (MOTION: TICE; SECOND: HERNANDEZ) MOTION PASSED 4-1 COUNCILMEMBERS GHAG, TICA, VICE MAYOR HERNANDEZ, AND MAYOR WOTEN COUNCILMEMBER THIARA Reference Resolution No. 02-2020. Page 3

6. LIVE OAK CITY COUNCIL MINUTES-JANUARY 15, 2020 Agreement with lnterwest Consulting Group for Engineering Services Aaron Palmer, City Manager Joe Aguilar, Finance Director, addressed the Council. MOTION: VOTE: AYES: NOES: MOTION: VOTE: AYES: NOES: AUTHORIZE THE CITY MANAGER AND CITY ATTORNEY TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP IN THE AMOUNT OF $240,000 FOR FISCAL YEAR (FY) 2019-20 AND $360,000 FOR FY 2020-21, WITH AMOUNTS FOR PLAN CHECK SERVICES BEING CONTINGENT UPON THE RECEIPT AND PROSPECTIVE BUILDING FEES TO BE COLLECTED BY THE CITY. (MOTION: TICA; SECOND: HERNANDEZ) MOTION PASSED 3-2 COUNCILMEMBER TICA, VICE MAYOR HERNANDEZ, AND MAYOR WOTEN COUNCILMEMBERS THIARA AND GHAG AMEND THE MOTION TO AUTHORIZE THE CITY MANAGER AND CITY ATTORNEY TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP IN THE AMOUNT OF $240,000 FOR FISCAL YEAR (FY) 2019-20 AND STAFF TO PROVIDE A SPREADSHEET OF WHERE MONEY IS ESTIMATED TO GO TO. (MOTION: THIARA; SECOND: GHAG) MOTION FAILED COUNCILMEMBERS THIARA AND GHAG COUNCILMEMBER TICA, VICE MAYOR HERNANDEZ, AND MAYOR WOTEN UPDATES AND ANNOUNCEMENTS FROM CITY ATTORNEY AND CITY MANAGER Aaron Palmer, City Manager, discussed complaints received regarding the roadwork on Highway 99, the undergrounding, and poor conditions of the roads. COUNCILMEMBER REPORTS/COMMENTS/REQUESTS Vice Mayor Hernandez highlighted his attendance at the Sutter County Local Area Formation Commission meeting and tomorrow's Regional Waste Management Authority meeting. Mr. Hernandez inquired if the City has done a traffic study on Pennington Road and requested a copy if a study has been done. Councilmember Tica informed he will be attending tomorrow's Sacramento Area Council of Governments meeting and the Yuba Sutter Economic. Development meeting. Councilmember Ghag highlighted his attendance at the Sutter-Yuba Mosquito Vector Control Board meeting. Additionally, Mr. Ghag discussed the unimproved road conditions in the City. Page 4

LIVE OAK CITY COUNCIL MINUTES-JANUARY 15, 2020 Councilmember Thiara provided pictures of the road conditions of Pennington Road east as well as the Water Main Project. Mr. Thiara highlighted his attendance at a debate for the Sutter County Board of Supervisors and announced that on January 24 th there will be a debate between Ron Sullenger and Nick Micheli who are both running for District 1 Supervisor. Additionally, Mr. Thiara discussed that the Executive Director of Sutter County Local Area Formation Commission, Jon Benoit, was never informed Mr. Thiara was no longer in the position of Alternate and Bob Woten would be filling in. Mr. Thiara requested Mr. Palmer look into the notifications provided to the Boards, Committees, and Commissions {BCCs) regarding Mr. Thiara no longer serving on the BCCs. Furthermore, Mr. Thiara inquired about details of the costs of the Memorial Park lot line adjustments as well as details of the Rolls, Anderson, & Rolls Engineering bill. Mr. Thiara requested an update on the solar panel project. Lastly, Mr. Thiara discussed the Public Comment script read at the commencement of Council meetings and the Public Comment statement displayed on the screen during Council meetings. MOTION: VOTE: AYES: NOES: ADJOURNMENT ADJOURN THE MEETING. (MOTION: TICA; SECOND: HERNANDEZ) MOTION PASSED 4-1 COUNCILMEMBERS GHAG, TICA, VICE MAYOR HERNANDEZ, AND MAYOR WOTEN COUNCILMEMBER THIARA Adjourned the meeting at 9:06 pm. ATTEST: Page 5

LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA January 15, 2020 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR LUIS HERNANDEZ, VICE MAYOR J.R. THIARA, COUNCILMEMBER ALEKSANDER TICA, COUNCILMEMBER LAKHVIR GHAG, COUNCILMEMBER AARON PALMER, CITY MANAGER BRANT BORDSEN, CITY ATTORNEY The Council may take up any agenda item at any me, regardless of the order listed. Acon may be taken on any item on this agenda. Materials related to an item on this Agenda submied to the Council aer distribuon of the agenda packet are available for public inspecon at City Hall, 9955 Live Oak Blvd., Live Oak, during normal business hours. Such documents are also available on the City of Live Oak's website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. If you wish to speak before council at the meeng on any item, please complete a speaker card and submit to the meeting clerk before the item is discussed. In compliance with the Americans with Disabilies Act, the meeng room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modificaons or accommodaons to parcipate in this meeng, please contact the City Clerk's office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. Call to Order Roll Call Pledge of Allegiance and Invocation Public Comment Any person wishing to address the City Council on general jurisdiction matters or consent calendar items may do so at this time. Please complete a Speaker Request Form available on the service counter, and submit the completed form to the Clerk prior to speaking before the City Council. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. Consent Items Consent Calendar is passed by one motion with exceptions and separate votes as noted.

1. City Council Meeting Minutes Recommendation: Approve the December 18, 2019 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 121819 Minutes 2. Appointment to the Feather River Air Quality Management District Recommendation: Approve the appointment of City of Yuba City Councilwoman Grace Espindola to the Feather River Air Quality Management District as the Alternate Member as required by Health and Safety Code section 40152(b). (Clarissa Menchaca, City Clerk) Letter 3. Reappointment to the Regional Housing Authority (RHA) Board of Commissioners Recommendation: Reappoint Suzanne Gallaty to the Regional Housing Authority Board of Commissioners as Tenant Commissioner. (Clarissa Menchaca, City Clerk) Letter 4. Write-Off of Past Due Water and Sewer Accounts Collections Recommendation: Adopt resolution authorizing the write-off of past due water and sewer accounts collections in the amount of $5,022.18. (Joe Aguilar, Finance Director) Resolution Exhibit A 5. Establish a New Salary Range for the Parks and Recreation Director Position Recommendation: Adopt resolution establishing a new salary range for the Parks and Recreation Director position. (Aaron Palmer, City Manager) Resolution 6. Agreement with Interwest Consulting Group for Engineering Services Recommendation: Authorize the City Manager and City Attorney to execute a professional services agreement with Interwest Consulting Group in the amount of $240,000 for fiscal year (FY) 2019-20 and $360,000 for FY 2020-21, with amounts for plan check services being contingent upon the receipt and prospective building fees to be collected by the City. (Aaron Palmer, City Manager) Interwest Consulting Proposal Interwest Billing Rates

Discussion Items 7. Annual Audited Financial Statements June 30, 2019 Recommendation: Receive verbal comment from the City's audit firm and accept annual audited financial statements. (Joe Aguilar, Finance Director) Audit CAFR Audit Communication Letter Audit Report Internal Control 8. Update of Well 7A Project Recommendation: Give the City Council an update as to the status of the Well 7A Project. No action is required by the City Council. (Aaron Palmer, City Manager) PowerPoint Presentation Baseline Items Removed from the Consent Agenda for Council Consideration and Action Updates and Announcements from City Attorney and City Manager Councilmember Reports/Comments/Requests Adjournment

LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA January 15, 2020 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR LUIS HERNANDEZ, VICE MAYOR J.R. THIARA, COUNCILMEMBER ALEKSANDER TICA, COUNCILMEMBER LAKHVIR GHAG, COUNCILMEMBER AARON PALMER, CITY MANAGER BRANT BORDSEN, CITY ATTORNEY The Council may take up any agenda item at any me, regardless of the order listed. Acon may be taken on any item on this agenda. Materials related to an item on this Agenda submied to the Council aer distribuon of the agenda packet are available for public inspecon at City Hall, 9955 Live Oak Blvd., Live Oak, during normal business hours. Such documents are also available on the City of Live Oak's website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. If you wish to speak before council at the meeng on any item, please complete a speaker card and submit to the meeting clerk before the item is discussed. In compliance with the Americans with Disabilies Act, the meeng room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modificaons or accommodaons to parcipate in this meeng, please contact the City Clerk's office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. Call to Order Roll Call Pledge of Allegiance and Invocation Public Comment Any person wishing to address the City Council on general jurisdiction matters or consent calendar items may do so at this time. Please complete a Speaker Request Form available on the service counter, and submit the completed form to the Clerk prior to speaking before the City Council. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. Consent Items Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1

1. City Council Meeting Minutes Recommendation: Approve the December 18, 2019 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 121819 Minutes 2. Appointment to the Feather River Air Quality Management District Recommendation: Approve the appointment of City of Yuba City Councilwoman Grace Espindola to the Feather River Air Quality Management District as the Alternate Member as required by Health and Safety Code section 40152(b). (Clarissa Menchaca, City Clerk) Letter 3. Reappointment to the Regional Housing Authority (RHA) Board of Commissioners Recommendation: Reappoint Suzanne Gallaty to the Regional Housing Authority Board of Commissioners as Tenant Commissioner. (Clarissa Menchaca, City Clerk) Letter 4. Write-Off of Past Due Water and Sewer Accounts Collections Recommendation: Adopt resolution authorizing the write-off of past due water and sewer accounts collections in the amount of $5,022.18. (Joe Aguilar, Finance Director) Resolution Exhibit A 5. Establish a New Salary Range for the Parks and Recreation Director Position Recommendation: Adopt resolution establishing a new salary range for the Parks and Recreation Director position. (Aaron Palmer, City Manager) Resolution 6. Agreement with Interwest Consulting Group for Engineering Services Recommendation: Authorize the City Manager and City Attorney to execute a professional services agreement with Interwest Consulting Group in the amount of $240,000 for fiscal year (FY) 2019-20 and $360,000 for FY 2020-21, with amounts for plan check services being contingent upon the receipt and prospective building fees to be collected by the City. (Aaron Palmer, City Manager) Interwest Consulting Proposal Interwest Billing Rates 2

Discussion Items 7. Annual Audited Financial Statements June 30, 2019 Recommendation: Receive verbal comment from the City's audit firm and accept annual audited financial statements. (Joe Aguilar, Finance Director) Audit CAFR Audit Communication Letter Audit Report Internal Control 8. Update of Well 7A Project Recommendation: Give the City Council an update as to the status of the Well 7A Project. No action is required by the City Council. (Aaron Palmer, City Manager) PowerPoint Presentation Baseline Items Removed from the Consent Agenda for Council Consideration and Action Updates and Announcements from City Attorney and City Manager Councilmember Reports/Comments/Requests Adjournment 3

City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: City Council Meeting Minutes Contact Information: (Clarissa Menchaca, City Clerk) Location: Citywide Fiscal Impacts: None. Recommendation: Approve the December 18, 2019 City Council Regular Meeting minutes. Attachments: 121819 Minutes 4

Live Oak City Council Regular Meeting Minutes December 18, 2019 6:00 PM Call to Order Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:08 pm. Roll Call Present: Councilmembers Thiara, Ghag, Tica, Vice Mayor Hernandez, and Mayor Woten Pledge of Allegiance and Invocation Councilmember Tica led the Pledge of Allegiance. Pastor Rick Howeth from The Father’s House delivered the invocation. Presentations Mayor Woten recognized Cooper Cabrera for his service to the City of Live Oak. Public Comment The following member of the public addressed the Council: Rick Dais. Corrections and/or Changes to the Agenda The City Manager requested that Item 6 entitled “Reappointment of Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board” be added to the agenda. MOTION: ADD ITEM 6 TO THE AGENDA . (MOTION: THIARA; SECOND : TICA ) VOTE : MOTION PASSED UNANIMOUSLY 5

LIVE OAK CITY COUNCIL M INUTES – DECEMBER 18, 2019 Page 2 Consent Items MOTION: APPROVE THE CONSENT AGENDA , WITH THE EXCEPTION OF ITEM 2 AND ITEM 3 WHICH WERE PULLED FOR FURTHER DISCUSSION. (MOTION: TICA ; SECOND : GHAG) VOTE : MOTION PASSED UNANIMOUSLY 1. City Council Meeting Minutes Council action: Approved the December 4, 2019 City Council Regular Meeting minutes. Contact: Clarissa Menchaca, City Clerk 2. AB 1600 Development Fee Annual Reporting This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. 3. Quarterly City Projects Report This item was pulled from the Consent Agenda for further discussion at the request of Councilmember Thiara. 4. Resolution Authorizing the County of Yuba to Submit to the California Department of Resources Recycling and Recover (CalRecycle) a Collaborative Application for Waste Tire Enforcement Grant, FY 2019-20 on Its Behalf Council action: Adopted resolution authorizing the County of Yuba to submit to CalRecycle a collaborative application for Waste Tire Enforcement Grant, FY 2019-20 on its behalf. Contact: Alison Schmidt, Management Analyst Items Removed from the Consent Agenda for Council Consideration and Action 2. AB 1600 Development Fee Annual Reporting Contact: Joe Aguilar, Finance Director Joe Aguilar, Finance Director, addressed questions from the Council. MOTION: 1) MAKE FINDINGS THAT FUNDS HELD IN VARIOUS FUNDS OLDER THAN FIVE YEARS ARE NOT SUFFICIENT TO BEGIN PROJECTS; AND 2) ACCEPT AND FILE THE FY 2018-19 ANNUAL REPORT. (MOTION: GHAG; SECOND : TICA ) VOTE : MOTION PASSED UNANIMOUSLY 6

LIVE OAK CITY COUNCIL M INUTES – DECEMBER 18, 2019 Page 3 3. Quarterly City Projects Report Contact: Alison Schmidt, Management Analyst Aaron Palmer, City Manager, addressed questions from the Council. Council action: Tabled this item to a future meeting. Business Items 5. Leasing of the Depot Building to the Lion’s Club Contact: Aaron Palmer, City Manager Aaron Palmer, City Manager, provided a report to the Council. The following member of the public addressed the Council: Noel Grove. MOTION: APPROVE THE PROPOSED FIVE - YEAR LEASE AGREEMENT WITH A FIVE YEAR EXTENSION BUILT INTO IT, 90 DAYS NOTICE FOR TERMINATION OF LEASE , AND ALL MATERIAL FOR THE REBUILT OF THE DECK BE PAID BY THE CITY . (MOTION: GHAG; SECOND : HERNANDEZ ) VOTE : MOTION PASSED UNANIMOUSLY MOTION: ADD CLAUSE TO THE LEASE AGREEMENT THAT THE COST TO THE LION’ S CLUB FOR THE TIME OF IMPROVEMENT THEY SPEND INTERNALLY WITHIN THE FIRST 6 MONTHS OF WORK DONE THAT THE TOTAL AMOUNT BE PROVIDED TO THE CITY AS A RECORD OF COST AND THE CITY AMORTIZE THAT COST OVER THE FIVE - YEAR PERIOD OF THE LEASE AND SUCH THAT SHOULD THE LEASE GET TERMINATED EARLY THE LION ’ S CLUB GET REIMBURSED THE DECLINING BALANCE . (MOTION: THIARA; SECOND : TICA ) VOTE : MOTION PASSED UNANIMOUSLY 6. Reappointment of Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board Contact: Aaron Palmer, City Manager Aaron Palmer, City Manager, provided a report to the Council. MOTION: REAPPOINT COUNCIL MEMBER GHAG TO THE SUTTER- YUBA MOSQUITO & VECTOR CONTROL DISTRICT BOARD , WITH A TERM ENDING DECEMBER 31, 2023. (MOTION: HERNANDEZ ; SECOND : THIARA) VOTE : MOTION PASSED UNANIMOUSLY 7

LIVE OAK CITY COUNCIL M INUTES – DECEMBER 18, 2019 Page 4 Updates and Announcements (City Attorney, City Manager) Aaron Palmer, City Manager, announced that City Hall will be closed for the holidays from December 23, 2019 through January 1, 2020. Mr. Palmer highlighted his attendance at the Small Town Holiday Celebration and Breakfast with Santa. Lastly, Mr. Palmer announced that the Water Main Project is complete. Councilmember Reports / Comments / Requests Vice Mayor Hernandez highlighted his attendance at the Small Town Holiday Celebration. Mr. Hernandez requested the City Attorney, Brant Bordsen, create a memo for the Council regarding social media and the Brown Act. Additionally, Mr. Hernandez discussed his concern with the trenches on Highway 99. Lastly, Mr. Hernandez inquired about the outcome of the Board of Supervisors meeting regarding the Live Oak water main expansion. Councilmember Tica discussed his attendance at the Sutter Yuba Homeless Consortium meeting and the Sacramento Area Council of Governments meeting. Mr. Tica further highlighted his attendance at the Small Town Holiday Celebration, Breakfast with Santa, and Wreaths Across America. Councilmember Thiara highlighted his attendance at the Small Town Holiday Celebration. Mayor Woten reported on his attendance at the Small Town Holiday Celebration and Breakfast with Santa. Mr. Woten discussed his attendance at the Regional Housing Authority Board of Commissioners meeting. Councilmember Ghag highlighted his attendance at the Sutter Butte Flood Control Agency meeting, the Feather River Air Quality Management District meeting, and the Sutter-Yuba Mosquito & Vector Control District Board meeting. Furthermore, Mr. Ghag highlighted his attendance at the following: Breakfast with Santa at the Yuba City Fairgrounds, Breakfast with Santa at the Veteran’s Memorial Hall, Breakfast with Santa in Live Oak, and the Small Town Holiday Celebration. Adjournment Adjourned the meeting at 7:20 pm. Bob Woten, Mayor ATTEST: Clarissa Menchaca, City Clerk 8

City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: Appointment to the Feather River Air Quality Management District Contact Information: (Clarissa Menchaca, City Clerk) Location: Citywide Background: In accordance with the Agreement for Composition of the Feather River Air Quality Management District Board of Directors, the City of Marysville City Council and the City of Yuba City Council have appointed City of Yuba City Councilwoman Grace Espindola as the Alternate Member. The Health and Safety Code section 40152(b) states the members and their composition shall be determined jointly by the counties and cities within the district. These appointments require the approval of the Live Oak City Council. Fiscal Impacts: None. Recommendation: Approve the appointment of City of Yuba City Councilwoman Grace Espindola to the Feather River Air Quality Management District as the Alternate Member as required by Health and Safety Code section 40152(b). Attachments: Letter 9

541 Washington Ave Yuba City, CA 95991 (530) 634-7659 FAX (530) 634-7660 www.fraqmd.org Christopher D. Brown, AICP Air Pollution Control Officer January 6, 2020 Clarissa Menchaca – City Clerk City of Live Oak 9955 Live Oak Blvd. Live Oak, CA 95953 RE: Approval of City Council appointment Dear Ms. Menchaca; In accordance with the Agreement for Composition of the Feather River AQMD Board of Directors, the City of Marysville City Council and the City of Yuba City Council have made the following new appointments listed below. The Health and Safety Code section 40152 (b) states the members and their composition shall be determined jointly by the counties and cities within the district. These appointments require the approval of the Live Oak City Council. Directors: Councilwoman Grace Espindola – Alternate (City of Yuba City) Please approve the appointment at your earliest convenience and notify the District when the action is taken. If you have any questions, please contact me at (530) 634-7659 x204. Sincerely, Lu Ann McKenzie Administrative Services Officer 10

City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: Reappointment to the Regional Housing Authority (RHA) Board of Commissioners Contact Information: (Clarissa Menchaca, City Clerk) Location: Citywide Background: Pursuant to the RHA bylaws, one tenant commissioner of the RHA shall be appointed jointly by the governing bodies of the Cities of Live Oak, Colusa, and Yuba City and the Board of Supervisors of the Counties of Sutter, Yuba, Colusa, and Nevada upon the recommendation of the RHA Board of Commissioner. At the December 18, 2019 meeting of the RHA Board of Commissioners, it was approved to recommend Suzanne Gallaty for reappointment as the Tenant Commissioner. The RHA requests the Live Oak City Council reappoint Suzanne Gallaty as the Tenant Commissioner. Fiscal Impacts: None. Recommendation: Reappoint Suzanne Gallaty to the Regional Housing Authority Board of Commissioners as Tenant Commissioner. Attachments: Letter 11

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City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: Write-Off of Past Due Water and Sewer Accounts Collections Contact Information: (Joe Aguilar, Finance Director) Location: Citywide Fiscal Impacts: Possible future collection of this loss write-off via the lien list for FY 2020- 21. Recommendation: Adopt resolution authorizing the write-off of past due water and sewer accounts collections in the amount of $5,022.18. Attachments: Resolution Exhibit A 13

RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVE OAK AUTHORIZING PAST DUE ACCOUNT COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $5,022.18. WHEREAS, the City of Live Oak furnishes a water and sewer system for obtaining, conserving and disposing of water for public and private uses; and WHEREAS, providing utility services for citizens includes the collection of monthly utility billing; and WHEREAS, the City of Live Oak makes every attempt to collect outstanding balances; and WHEREAS, Exhibit A provides a list of uncollectible accounts for the period ending December 31, 2019 and is made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Live Oak authorizes the Finance Director to write off as collection losses the account receivables listed on Exhibit A totaling $5,022.18. ADOPTED, SIGNED AND ORDERED this 15 th day of January, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED: Bob Woten, Mayor I, the undersigned City Clerk, do hereby certify that the foregoing resolution was duly and regularly adopted by the City Council of the City of Live Oak at a regular meeting thereof held on January 15, 2020 by the vote set forth above, a majority of the members of the City Council being present. ATTEST: Clarissa Menchaca, City Clerk 14

EXHIBIT A ACCOUNT NAME SERVICE ADDRESS TOTAL 01-0630-00 GABRIELLE BROTHERS 2473 DATE STREET 367.23 01-0690-13 MICHAEL HILL 2471 ARCHER AVENUE 177.34 01-1960-00 GERALD TAYLOR 2262 FIR STREET 366.68 01-2540-06 MUHAMMAD CHAUDHARY 9581 K STREET 160.24 01-2840-05 NICOLE BREWSTER 2425 GUM STREEET 92.23 01-3180-10 VIRGIL GEMMELI 2435 BIRCH STREET 361.61 02-1160-05 MARIA RAMIREZ 10377 ORCHARD WAY 129.71 02-1390-00 JULIA GROOM 10331 ORCHARD WAY 356.15 03-2680-00 JASWINDER & SURINDER PHAGURA 10243 MKI CIRCLE 95.86 03-2910-06 MARIBEL MERCADO 2915 KOLA STREET 230.41 04-2920-12 ENRIQUE FLORES 9959 O STREET 1,576.30 04-3180-18 CATHLEEN BARRY SASAKI 3148 PENNINGTON ROAD 171.71 04-3580-01 MARTINA RANGEL 9825 P STREET 88.21 04-4710-06 HUNTER LAYTON 9649 POPLAR COURT 43.07 04-5700-02 LISA SLATTERY 9924 ELLIS WAY 86.35 04-7060-05 WENDI RADOSTA 9271 DEON COURT 298.23 04-8676-08 DILLON HOVDA 3463 CROFT WAY 205.51 04-8883-01 SUSAN & RANDALL HART 3366 APRICOT STREET 92.77 04-9540-03 JASON KAILIHIWA 9750 RICHMOND WAY 34.02 04-9654-02 MICHAEL & LORALYN HANSEN 9787 SAVOY WAY 88.55 TOTAL $5,022.18 15

City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: Establish a New Salary Range for the Parks and Recreation Director Position Contact Information: (Aaron Palmer, City Manager) Location: Citywide Background: As the new City Manager reviewed the City's current, approved Classification and Compensation it was discovered that the Parks and Recreation Director's salary is not on par with the other approved Department Head salary range. Analysis: For recruitment and retention of employees, it is important to have an updated Classification and Compensation plan. After reviewing the currently adopted salary schedule, there is some inequality between the Department Head salaries. While two positions have the same salary range, the Parks and Recreation Director position has a salary range that is 61% below that of the other two established Department Head salary ranges. Currently, the Parks and Recreation Director salary range is $41,644.39 to $63,332.01 per year. The other two, approved, Department Head positions (Public Works Director and Community Development Director) have a salary range of $66,971.22 to $101,854.85 per year. In order to keep parity between Department Heads, it is necessary to adjust the salary range for the Parks and Recreation Director to $66,971.22 to $101,854.85 per year. The City Manager is recommending this change to ensure that equality and parity exist so that employees can be retained. Fiscal Impacts: None at this time. If a future salary adjustment is made, a budget adjustment will be presented to the City Council for approval. Recommendation: Adopt resolution establishing a new salary range for the Parks and Recreation Director position. Attachments: Resolution 16

Resolution No. RESOLUTION OF THE CITY OF LIVE OAK, CALIFORNIA AUTHORIZING THE ESTABLISH OF A NEW SALARY RANGE FOR THE POSITION OF PARKS AND RECREATION DIRECTOR WHEREAS, the City of Live Oak has an established classification and compensation system; and WHEREAS, within the classification and compensation system the Parks and Recreation Director salary range is not equal with the other Department Head salary range; and WHEREAS, in order to establish parity and equality among all Department Head positions; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Live Oak hereby establishes the salary range of the Parks and Recreation Director equal to the other approved Department Head salary range. That salary range being a minimum of $66,971.22 per year to a maximum of $101,854.85 per year. PASSED AND ADOPTED by the City Council of the City of Live Oak this 15th day of January 2020, by the following vote: AYES: NOES: ABSENT: NOT VOTING: APPROVED: Bob Woten, Mayor ATTEST: Clarissa Menchaca, City Clerk 17

City of Live Oak Report to City Council Meeting Date: January 15, 2020 Title: Agreement with Interwest Consulting Group for Engineering Services Contact Information: (Aaron Palmer, City Manager) Location: Citywide Background: For the past several years the City has utilized Interwest Consulting Group for plan check and building plan services. At this time, the City needs to update this service arrangement to process prospective plan check and building plan review services. With the expectation of permits to be pulled by the Garden Glen housing subdivision, the volume of services will be increasing significantly. Furthermore, the City has significant need for additional engineering services surrounding pending capital project and street maintenance. The existing City Engineer will continue to oversee the Highway 99 project and related street improvement affecting the highway. The services provided by Rolls and Rolls Engineering will continue in its current focus and new services from Interwest Consulting Group will augment current hours provided by the City Engineer's firm. We do not expect any reduction in hours provided by Rolls and Rolls Engineering over the next three years. The City needs engineering guidance and management services over several capital projects including the completion of Well 7, the P Street lift station, start-up and completion of Well 8, start-up and completion of the east-side water storage tank, major street maintenance projects, and other City capital projects. Funding for the notes items are in place from existing resources and approved grants. Other than plan check services, there is no need to increase the budget for these services at this time. Fiscal Impacts: General engineering expenses will come from existing budget appropriations for capital projects and existing operating budgets in the General Fund, Streets and Road, Water ans Sewer Funds. Plan check and building plan services will be contingent upon receiving building fees from prospective development including the Garden Glen housing subdivision. 18

Recommendation: Authorize the City Manager and City Attorney to execute a professional services agreement with Interwest Consulting Group in the amount of $240,000 for fiscal year (FY) 2019-20 and $360,000 for FY 2020-21, with amounts for plan check services being contingent upon the receipt and prospective building fees to be collected by the City. Attachments: Interwest Consulting Proposal Interwest Billing Rates 19

9300 W. STOCKTON B LVD ., SUITE 105 ● E LK GROVE , CA 95758 ● TEL. 916.683.3340 ● www.interwestgrp.com September 25, 2019 Aaron Palmer Interim City Manager City of Live Oak 9955 Live Oak Blvd. Live Oak, CA 95953 Re: Statement of Qualifications for General Services Hi Aaron, Based on a recent discussion with Joe Aguilar, we are pleased to present this Statement of Qualifications for variety of support in the engineering and related services area. In the following pages, we have provided a high-level overview of the primary service areas in which we can assist the City. We look forward to the opportunity to discuss with you in more detail how we can best serve your needs. Interwest is large enough – over 400 employees – to serve your Engineering needs, yet small enough to ensure that we maintain focus and are responsive to the needs of the City. We serve more than 200 cities, counties and state agencies throughout California, and our proposed staff have experience serving cities in this area. Our goal is to provide resources and expertise during times of increased workload, and then fade into the background as workload recedes. We possess the depth of experience and skills necessary to work with the existing City staff to successfully achieve established goals and we realize that the City has several capital improvement projects that require immediate attention. Our approach will be to: • Provide all services in a coordinated, timely, cost-effectiv