Shafter City Council (2024-08-20)

336 Pacific Avenue, Shafter, CA 93263 Meeting Held In-Person and Via Zoom and Livestream on YouTube. AGENDA REGULAR MEETING SHAFTER CITY COUNCIL TUESDAY, AUGUST 20, 2024 NOTICE TO THE PUBLIC: Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com. CALL TO ORDER: 6:00 PM ROLL CALL: Mayor Givens Mayor Pro Tem Prout Council Member Alvarado Council Member Espinoza Council Member Olvera PLEDGE OF ALLEGIANCE: Council Member Espinoza INVOCATION: Mayor Givens APPROVAL OF AGENDA: PUBLIC COMMENT: Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation. RECESS: CLOSED SESSION: 1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.

Shafter City Council Agenda August 20, 2024 Page 2 2. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager. 3. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco Martinez, City Attorney Unrepresented Employee Title: City Manager Candidate 4. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Gabriel A. Gonzalez, City Manager. Employee Organization: Shafter Police Officers Association. COUNCIL ANNOUNCEMENTS AND REPORTS: On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda. CONSENT CALENDAR: All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken. 1. Approve General Checks: August 8, 2024, August 9, 2024, August 12, 2024, August 15, 2024. 2. Approve Payroll: August 9, 2024, August 14, 2024. 3. Approve Minutes: July 30, 2024. 4. Approve Special Event Permit: First Fridays Downtown Event, City of Shafter, Downtown Shafter, September 6, 2024. 5. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for July 2024. 6. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve renewal of the annual subscription contract for Arctic Wolf Security services in an amount of $50,920 7. Council find that the approval of the final map is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and approve the final map for Tract No. 6490, Phase 2. 8. Council find that the action is exempt from the California Environmental Quality Act; introduce for second reading, by title only, and waive reading; and adopt Ordinance No. 755, an Ordinance of the City Council of the City of Shafter, California adopting Zone Code Amendment No. 24-18 amending Title 17 of the Shafter Municipal Code (Zoning Ordinance) to increase the maximum building height requirement from 45 feet to 150 feet for an approximately 541-acre portion of the Agricultural zone district as shown in Exhibit "A".

Shafter City Council Agenda August 20, 2024 Page 3 9. Council find the action is not defined as a "project" per Section 15378 (b)(4) of the CEQA Guidelines; approve the Agreement for the Completion of Public Improvements with Balfanz Homes, Inc. for Tract 6490-2, including performance and payment bonds; and authorize the City Manager to execute said agreement. 10. Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and authorize the City Manager to execute the California Commercial Lease Agreement with Meyer Properties, LLC for the City Hall Annex located at 337 State Avenue. MANAGEMENT REPORT: 1. APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT WITH LANCE LIPPINCOTT: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve an Employment Agreement retaining Lance Lippincott as the next City Manager of the City of Shafter. (City Manager Gabriel A. Gonzalez) ROLL CALL 2. APPROVAL OF GENERAL PLAN UPDATE AD HOC COMMITTEE: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 2980, a Resolution of the City Council of the City of Shafter approving the formation of a general plan update ad hoc committee consisting of two Councilmembers. (City Manager Gabriel A. Gonzalez) ROLL CALL 3. AWARD CITY HALL AND COUNCIL CHAMBERS RENOVATION PROJECT TO PATTERSON AND SONS CONSTRUCTION, INC. IN THE AMOUNT OF $34,500: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; accept bids received for repairs and upgrades at the Council Chambers and City Managers Hallway; approve one bid submitted by Patterson and Sons Construction, Inc. valued at $25,811 for the base bid plus the additive alternate item for prep & painting of the remainder of the council chambers and entryway valued at $8,640.00 for a total cost of $34,451; and authorize the Public Works Director to award a construction contract to Patterson and Sons Construction, Inc. for completing said project with budget authority up to $50,000. (City Manager Gabriel A. Gonzalez) ROLL CALL 4. AWARD LEARNING CENTER OFFICE RENOVATION (#LC00001) TO CALIFORNIA CUSTOM BUILDERS IN AN AMOUNT UP TO $175,000.00: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize a reallocation of $85,972 in ARPA funding from the Santa Fe Way Resurfacing project (#ST00035) to Capital Improvement Program Project #LC00001; accept bids received for the Shafter Learning Center Remodel Project; approve one (1) bid submitted by California Custom Builders for said project for $146,220; authorize the Deputy Public Works Director to issue a notice of award and notice to proceed; and authorize expenditures for said project up to $175,972. (City Manager Gabriel A. Gonzalez) ROLL CALL

Shafter City Council Agenda August 20, 2024 Page 4 5. APPROVAL OF ANIMAL CONTROL FACILITY IMPROVEMENTS PROJECT: Council find the requested action is exempt from the California Environmental Quality Act; authorize bid procedures for constructing parking lot repairs and improvements at the Shafter Animal Control Facility; and authorize a General Fund budget appropriation of $125,000 for said repairs and improvements. (City Manager Gabriel A. Gonzalez) ROLL CALL 6. DISCUSSION AND DIRECTION ON PROPOSED SKATEPARK CONCEPTUAL SITE LAYOUT AND IMPROVEMENTS: Council find that the item does not trigger CEQA review; discuss the skatepark site and potential future improvements. (City Manager Gabriel A. Gonzalez) ROLL CALL CITY MANAGER COMMENTS AND REPORTS: DEPARTMENT DIRECTOR COMMENTS AND REPORTS: ADJOURNMENT: Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., August 15, 2024. Yazmina Pallares, S/S, City Clerk REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS. 1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/ 2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on August 20, 2024 to the City Clerk at CityClerk@shafter.com 3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263. 4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address. 5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters

Shafter City Council Agenda August 20, 2024 Page 5 listed on the agenda and are incorporated into the official record of the City Council meeting.