Village Community Development District No. 8

The monthly meeting of community development district dates hereby call to order. I see we have, uh, all five supervisors present for a forum. One who's having difficulty seeing, but all five are here. Uh, let's stand please for the pledge allegiance, followed by a brief moment for, uh, a moment of silence. For all those past and present who vulnerably served our nation and city. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, Invis with liberty and justice for all. Thank you very much. Uh, welcome to our meeting attendees. Uh, if you have something you'd like to talk to the board about that's not on the agenda, please step up to the lectern and let us know who you are and what you want to talk about. All right, uh, law enforcement. Good to see you, sir. And You as well. Good afternoon. My name is Sergeant Adam Dodge with the Sumter County Sheriff's Office, and I'm here to provide you with you a quarterly law enforcement update, typically with a quarterly law enforcement update. I provides you with statistics about traffic crashes, traffic citations issued here within the villages. However, some of you may be aware, the sheriff's office was involved with a ransomware attack, which impacted our, uh, digital infrastructure, our network. And while there hasn't been any impact to services provided to the citizens, if the citizen dials 9 1 1, they'll reach a dispatcher. If they request a deputy, a deputy will be sent to their residence and they'll investigate their crime all the time. It's not impacting the services provided. What it is impacting is the way that we, uh, transmit information within our organization and we're able to gather statistics. So unable to provide you a statistics for traffic crashes and traffic citations at this point. However, I'm, I believe that, that the next quarterly update, I'll be able to provide you with that information. Uh, they're diligently working to get us back online, and, but we tell people it's, uh, like we're going back to policing in the 1990s. Uh, some people had never dis, have never, uh, worked in a patrol car without a laptop before. It's a different skill set, but our deputies are working through that, and we're glad to, glad to ensure the citizens that there's no impact to the services that are provided to them. Did you have to call in a professional output to help you clean up your servers? Absolutely. Uh, we utilize, uh, assistance through, uh, state law enforcement agencies like the Department of Law Enforcement and an organization called Florida Digital, uh, who've assisted us. Um, and our, our IT department has been working around the clock to, to get this, uh, issue remedied. And we're in the process now of replacing and cleansing or scrubbing our hardware, uh, our laptop computers to get them back on the network. Oh, yeah. It's awful. Absolutely. I'd like to, uh, give you some information. Hurricane Milton brought to light, uh, some of the county's response to, uh, hurricanes and other natural disasters. Sumter County operates what we call an EOC or an emergency operation center, and counties all across the nation operate e ooc. Our EOC was, was activated for Hurricane Milton, and it's an opportunity for stakeholders from across the community to be in one room together and share information and work collaboratively. Uh, pre-storm during the storm, and then post-storm in that recovery phase. The sheriff's office was at shelters, uh, across the county. We had several hundred individuals seek, uh, refuge in the shelters, and they brought almost a hundred pets with them, birds, cats, and dogs. Uh, while the villages has, uh, you know, site built homes that are, that meet with modern code, uh, compliance elsewhere in the county, there are more residents who reside in mobile homes or campers or reside in, in flood, pro flood prone areas. Uh, currently we have one shelter still, uh, being, uh, occupied. And down at the very south end of the county, there's a green swamp, and that funnels rainwater into the, with Lache River. And that river level is rising. We have, uh, several residents who are being impacted by flood and the sheriff's offices working, uh, to assist those who are in danger of being cut off and are now they're impacted directly by that rising water and the, and the flooding in that area. So, that's all the information I have for you today, gentlemen. If there's anything that you'd ask of me, is there anything I can answer for you? Do you know what the, uh, where the, which reusing gonna, the, the maximum flood elevation, do you know if it's receded or starts to, Several estimates about the peak, uh, flood height, and there's, uh, several estimates which, which believe that this is gonna, uh, surpass any recorded flood height on the wood. I Give you a direct, uh, number of feet. Um, but that water level is currently still rising. Still rising, yes. Huh. Okay. Do you have a question, sir? Any Yes, sir. Come up to You Gotta come up to, yeah. You gotta come up and tell us Who you are. Uh, I'm Bob Evans. I'm in the Village of Budwood. My first meeting that I've attended been there about three and a half years. I just wondered about the statistics you mentioned about traffic, and I wondered if there's similar numbers for violent crime, if there is anything. I haven't seen any. I can, I can shed some light on that. Um, our violent crime here in the villages is almost through the floor. Uh, we have a very low amount of violent crime special here in this, this area. Uh, all counties in the state collect statistical information on their crime. 67 counties in the, in the state of Florida. And we don't, typically, we don't rank number one, we'd love to rank number one, and we usually say we, we rank somewhere around six, seven, or eight for the, for a county in the state of Florida. The counties that beat us statistically for crime are those, uh, jurisdictions that have a flashing light at Dollar General. And less than 50,000 people we're doing really well in our, in our crime statistics. And the types of crimes that impact us here are crimes of opportunity and scams. Yeah. And crimes of opportunity are easily avoidable by small, smart decisions and scams. There's just about getting information out. We always encourage people, if you encounter a scam, share it with your friends and family. So if they encounter that same situation, they're aware it's potentially a scam. Thank you. Yeah. Thank you, Sergeant. Appreciate it. Thank you, gentlemen. I, I did have one question. Uh, going back to the scams, do you have a unit that looks at scams? Uh, uh, in particular, you know, or is it just kind of spread out? And The reason I'm asking is kind of personal. I was hit with a $26,000 scam. Oh. That, uh, you know, fortunately I knew enough about it. I knew it was a scam. And your folks, I have to give 'em a hand. They got out within I think, three minutes. Uh, unfortunately the perpetrators had just taken, taken off. But anyway, my question is, do you have anyone focusing on that? Absolutely. We have two detectives assigned to our criminal investigation division that are tasked purely with what we call white collar crimes, those financial crimes. And these are detectives that receive a specific training on dealing with those financial matters. So many people think of a financial crime is just something that involves a bank. But financial crimes are involved almost every major case. And say we were working a, uh, a significant case that far more egregious than just a property crime. There's almost always a white collar crime element, whether we're utilizing financial, uh, documentation to track down an individual or a stolen car, a card is swiped somewhere. Those financial crimes detectives are great at what they do. Uh, and they specialize on that. And, you know, now that all of our information has been released, and I'm pretty sure that's what happened to me, uh, in that area, I understand the white collar, but as far as the online, the internet scams turned out this was a Russian gang. Those same two detectives, uh, handled those for, to crime those scams. Uh, and, and scams have been difficult to prosecute in the United States. So often they're, they're occurring, they're being perpetrated from outside jurisdiction, not only with the county or state, but outside the United States. Yes, that's true. But we had two perpetrators show up at the door that were part of the scam. They wanted the merchandise. So it, it is on both sides of the pond. If, if I can, I'd caution you in making an assumption about the persons who show up at your door. Uh, several years ago, we had a, a victim of a scam. Someone showed up at their door that they, they were told they were gonna send a courier and, uh, an Uber driver showed up to pick up a package, and an Uber driver got punched square in the nose. That Uber driver had nothing to do with that type of situation. Mm-hmm. Uh, so sometimes, and there have been instances elsewhere with around the country where mm-hmm. Uh, a courier has been sent who's not directly associated with the scam. Uh, and that has led to issues. Right. Yeah. Our UPS driver was smart enough, she got accosted and, but she was smart enough not to give the merchandise up. Super. Fantastic. Yeah, gentlemen. Alright. We'll try it again. Thank you, Sergeant. Thank you very much. You bet. Next items are consent agenda. A motion to approve the consent agenda is a motion to approve all recommended actions. Two items, uh, approval of the minutes, and an RFP 10 P dash zero 15. Any questions on either of those? Mr. Chair? I would recommend approval of the consent agenda items three A and three B. All right. We have a motion to approve. Do we have a second? I'll second. Second from Ray. All in favor? Aye. Aye. Unanimous carried. New business? Yes, sir. Good afternoon. Board, uh, Melissa Shar, purchasing. I'm here to present the next two items for you. First, I'm requesting approval of awards to four contractors for request for proposal four P, excuse me, 24 p dash zero three eight on-call services for geological anomalies and stormwater systems. Uh, the intent of this ROP was to establish agreements with multiple contractors to provide on demand as needed projects and repairs, such as complete ground depression and erosion, including excavating, uh, filling and compacting, a depression and eroded area, and remediating naturally occurring geological anomalies, commonly known as a sinkhole. Um, on August 15th, staff issued the RFP for responsive and responsible proposals were received and presented to the selection committee for review. The selection committee met on September 30th to score off respondents, according to the RP during evaluation, keep cutting out during valuation process. The selection committee considers each respondent's experience, references, qualifications of manpower, machinery, and exhibit cost, um, and overall or cost in the overall proposals. The RFP allowed for multiple contractors to be awarded agreements based on the selection committee's, scores and rankings, as well as the district's need of having multiple contractors. Staff is requesting approval of awards for RFP 24 p dash zero three eight on-call services for geological anomalies in stormwater systems to hardscape Florida a SG Solutions, Dale Beasley Construction Company, and a SP Underground Solutions for as needed services at the unit. Pricing shown in Exhibit A to their respective agreements if approved. The initial term of each agreement shall be effective today through September 30th, 2026. With the option to renew for one two year period, prices will remain fixed and firm for the initial term with no increase exceeding 5%. And I'm here if you have any questions on these agreements or services. Any questions from the board? I, I am, um, I, I understand that the budget impact, you don't have a, you don't have a budget number. And I, I think I understand that, uh, the PEW Act side of this thing we did. So we did look, allocate $500,000. So hopefully we won't have a problem within our district. But in that event, uh, who, who knows how much it can cost, right? I mean, I understand there's some sort of a situation brewing outside of our door here. Um, is there a collapsed pipe? Are you familiar with that Mr. Wiley? I have Mr. Wiley come. Yeah, it happens. Yeah, this storm. Good afternoon. Herschel Wiley, district Property Management. So far the discovery on that for the inspection has been a depression there. And there's a joint there where two pipes are put together. All the surrounding field dirt and everything has been removed with the depression and the, the joint has separated. So they are getting, uh, price quotes now for repair and getting that scheduled, that that's what occurred over here. You're talking about, it's over here by the Greenfield Outdoor Fitness equipment, right? Right. Yes sir. So would that fall under this Contract? That would fall under this contract? Absolutely. So are you gonna bring back to us the re that mean is that, is that ours or is that P wax? That should be ours. It's on the recreation center property. In the, in the landscaping? Yeah, That is ours. It it is project wide. Project wide. Yes, sir. Okay. That's gotcha. Yeah. Good thing we clarified that. Yeah. Yeah. Okay. You don't want that bill. That's, that's, thank you. I wanted to hear Not all by ourselves. Yeah. Alright. Any other questions? Nope. Uh, do we need to address these individually? I guess? Yes. No? Yes, yes. Yes. Okay. If there are no more questions, uh, uh, do I have a motion to approve, uh, RFP 24 P tax 0 3 8. Mr. Chair, I would move that we, uh, we approved the awards, uh, for RFP 24 P oh 38 on call services for geological anomalies and stormwater systems through number one ranked contractors, LA Hardscapes of Central Florida. Uh, number two, ranked contractor, SASG solutions, LLC. Third is rank contractor Dale Beasley, construction, LLC four A A SP, underground Solutions, Inc. For needed for as needed services as shown in Exhibit A. Prices will remain firmed and fixed for the initial term with no increase 5% and authorized the chair vice assignment. Alright, we have a motion. Do we have a second? Second. I have a second from Phil. All in favor? Aye. Aye. Okay. Motions carried. Sounded unanimous, right. Alright. Uh, RFP uh, 24 Q 0 2 8. Yes. Actually, this one is going to be an RFQ. So a request for qualifications, but same. Did it say RFQ? Or did I, I think it said RFP, I think. But RFQI apologize. RFQ. All right. Um, next in requesting approvals for awards for multiple contractors for request for qualifications 24 Q dash 0 2 8 For general maintenance service agreements of the r, maybe it's just me. The intent of the RFQ was to establish multiple contractors to provide on demand as needed, repair and rehab work for small to medium sized projects. The contractors would have the ability to provide services or via contractor, um, award. The contractors shall furnish all materials permitting, labor provision equipment, supplies, fees, expertise, and services on an as needed basis. On May 23rd, staff issued the RFQ an 11 responsive and responsible proposals were received and presented to the selection committee for review. The selection committee met on July 15th to score all respondents according to the criteria set forth in the RFQ, based on the selection committee scores, the district and the district's needs of having multiple, uh, contractors to provide these on demand services. Staff is requesting approval of awards to 10 contractors for RFQ 24 Q dash 0 2 8 for general maintenance services on an as needed basis for an initial term of today through September 30th, 2027, with the option to renew for two one year periods. And again, pricing will remain fixed and firm for the initial term with no increase exceeding 5%. And I'm here if you have questions, these agreements. Alright. Any questions from the board, Mr. Chair? Dwayne, uh, Melissa, how come we see a, um, a breakdown for golf course, um, maintenance, I'll use that term, and for the exercise equipment in these requests for our district? Yep. So with these services in the past, we've had to reach out and get quotes 'cause they were not under contract. So we needed to put out an RFQ for multiple types of services, handyman services, if you will, um, to get all of these contractors under an agreement where we could easily, uh, call them, give them a scope of the services needed, and have them go out and do them. You're thinking this is under the purview of project line. We don't have anything to do with golf courses at the district. A level. Ah, okay. Nor that's nor the exercise equipment. That's true. Yeah, That is true. Um, and again, I'm not quite sure if that that's their expertise. They may be able to do other services as well. So it, it would be good to just have 'em in your toolbox. Well, that's fine. I just want to be on record that it, it's really irrelevant to District eight. But those, that portion of these, uh, uh, requests are, um, in, in this not our expenses. We're, we're gonna approve this as as written. Uh mm-hmm. But I'll, I, I'd put that caveat in there. I guess do we need to discuss that? I mean, if, are we talking about taking on some expenses that aren't properly ours? That's as needed Again, is as needed. If needed, we would call them and you would have them readily available and you'd have a contract with them. Again, my question, I have another question is then do we, do we review a proposal at that time? In other words, we're gonna have a budget set up for this per se? No, you would not. District property management would again, uh, determine what service was needed, reach out to one of these contractors, get a quote from them. Okay. And these are only for small to medium sized projects. So a larger scale project, anything a hundred thousand and over would have to come back to the board for pre-approval before executing that contract. And most likely we'd be putting out a bid for that type of work. Does this fall into that 99,000 that you, Correct. Yes. Anything between 50 and 99, a district manager can approve and you would see that. Again, these are for smaller scale. You would see it in the individual ITB coming for you for award with projects like that. Okay. Uh, am I okay? Yeah, I'm okay. I just wanted to make sure that, you know, we have some accounting going on Yeah. When something does occur, so we're aware of it. That's all. Yeah, that's what I'm saying. Okay. That's, And yes, yes. Funding is in place for all of these projects. Yes. Okay. Thank you. Mm-hmm. Alright. So this was you going, you won to award to 10 of the 11. Correct. Alright. Right. Any, any further questions? Mac, you look like you're looking around. No, I'm just, I'm, I'm looking at different distances is all that's, Oh, okay. A little quiet this morning, but, Alright. Uh, uh, do I have a motion? Phil? Mr. Chairman? Yes. Motion to approve. Uh, award for the RFQ 24 Q 0, 28 general maintenance services to above mentioned 10 contractors for as needed service as shown in Exhibit A for an initial term on October 18th, 2024 through September 30th, 2027. With the option to renew for two one year period, prices will remain firm and fixed for the initial term with no increase exceeding 5% and authorize the chair and the vice chair to sign such agreement. Alright, we have a motion. Do we have a second? I'll Second. That was Ray. Yeah, we have a second. All in favor? Aye. Aye. Motions carried. Sounded unanimous. Thank you. Thank you. Alright, and a resolution on travel expense reimbursement policy. Good afternoon Board, Shannon Boyd, community Standards. Today I have, um, resolution 20 25 0 dash zero one travel expense reimbursement policy for the architectural review committee member. So at the July 19th, 2024 Village Community Development District number eight, board meeting the board directed staff to implement the policy for the reimbursement of travel expenses for the district eight a RC volunteers. After reviewing the IRS requirements for reimbursing volunteers, the community standards department coordinated with the finance department, budget department, district administration, and district legal counsel to establish a uniform process for reimbursing allowable travel expenses. So the policy applies to volunteer members of the architectural review committee for District eight. The reimbursable expenses is the mileages calculated by district staff for driving personal vehicles to attend official monthly or special a RC meetings For District eight, the mileage reimbursement will be calculated by staff based on the shortest route from the volunteers' residence to the meeting location. The reimbursement rates and limits the mileage reimbursement rate of 0.44 cents per mile as established by Florida statute with a maximum annual reimbursement limit of $575. The impact on the budget will be based on the miles from the volunteer's primary residence to the meeting location 4 52 weeks. Staff recommends that, uh, the District eight board of supervisors approve the reimbursement of travel expenses for the District eight architect architectural review committee volunteer. And I'm here to answer any questions that you may have. Any questions from the board? Dwayne, do we have an alternate? You do not have an alternate at this time. We never got a we never got any, uh, people stepping forward on that? No, sir. We need anybody interested. Many of the districts are without an all, There are some that are without. So my question is, if we do get an alternate, would the, that would also pay for that person's mileage as well? It would only be who is representing District eight at that meeting. So if it was the alternate that was there that day and not the primary, then it would be the alternate or it'd be the primary. It'd be one or the other. Okay. Thank you. Okay. Is there a, uh, is there a time limit for submittal of these? I mean, these are likely to be modest amounts. I mean, they Correct. They'll be submitted monthly. These for six, 12 months and just give you a list? Or you expect them to do it each time? Monthly we're gonna do it. Okay. It'll be turned in monthly. They'll Meet weekly, right? Yes. They meet weekly. So it'll be calculated weekly and then every month at the end of every month, they'll be turned in for reimbursement. It's a lot of paper. Yeah. Yeah. Well, I would make a motion to approve this resolution for the reimbursement of travel expenses for the VCDD number eight a RC Volunteer. We have a motion. Do we have a second? Got a second and a second. All in favor? Aye. Aye. Motion carried. Thank you. Thank you. Board. Thank you. Uh, old business, but I don't think we have any, do we? You Do not have any Old, we do not have any Mr. Wiley, maybe for DPM monthly. So the informational items are the DPM monthly report, the financial statements, and an update on your public hearing. Uh oh. Okay. Staff is here and ready to address any of them if you have any questions. Alright. Financial statements, public hearing update. Any questions for Brittany? I went to Brittany. Are there Alright. Uh, district manager reports? Yes. Just a few items this afternoon. Uh, the first is your post storm review. Um, so we, we initially put this on for Hurricane Helene, um, which we didn't shut down operations for that and anticipation of any type of inclement weather. Um, we were fortunate with that, but then Hurricane Milton came shortly thereafter. Um, so we do hope that, um, you know, we did send out a significant amount of emails from the surrounding jurisdictions and, uh, updates for district operations as well. So we do hope you found those beneficial and were able to share those out with, you know, all of your email distribution groups. Um, we did, um, immediately following Hurricane Milton, uh, district property management was, um, out and right after the storm passed to perform the assessment. Uh, prior to the storm we did put your debris haulers and or your hauler and your monitor on notice. Um, and we did proceed with activating them, following the storm just based on the amount of debris that was spread out throughout the community. Um, those were competitively solicited contracts through, uh, with series and volkert. Um, and they will be eligible for FEMA reimbursement. So we will be re uh, submitting, um, for that once the cleanup has occurred. Um, you will notice throughout the community, we are performing what's called the first push right now. So we are putting all of that debris into the right of way in anticipation of collection. And residents have the same opportunity to do that. If they have, um, bulky downed tree limbs, fence pieces, shingles, you put that in your right of way and the debris haulers will come through and, uh, collect that. Um, we are requesting that to be complete by October 20th, um, because we will have some trucks, um, starting next week to do the, the collection. And we'll be putting out additional information on that. Um, we are asking for patients, um, unfortunately this was a widespread event between the two storms, um, the west coast of Florida, Georgia, North Carolina. So the resources are spread out across multiple states with a significant amount of damage that it varies throughout those areas. Um, so if any of you were here for Irma, we're certainly, um, pushing for that. This to be more expeditious. Um, and we have been successful to date and the contractors have been responsive. Um, but we intend on beginning next week. Um, and we'll provide an update on when we, uh, think that will be complete. Uh, help me remember, was that number back with Irma? Was it a $70,000 number? Do you happen to remember offhand how much we, how much FEMA gave us? 80. So there were, yeah, 80, 80 million, 80,000 rather. Okay. Somewhere up in that neighborhood. If you remember with Irma, unfortunately, the, uh, jurisdictions got into a bidding war on their callers. Alright. So that they were drawn out of the area very quickly down to South Florida because they were paying more than contract amounts. Yeah. Um, so the board did authorize paying a, an additional, uh, supplement, which was not reimbursable. So we, everyone to date is adhering to the contractual amount. So we we're not seeing that this time. No. So our, our, uh, site manager with the hauler and our site manager with the monitoring company have been on site since a couple days after the storm. And they have been mobilizing all of the equipment for the debris disposal. And again, we will have trucks beginning on the major through affairs, um, possibly even by this weekend. But then beginning home sites and major thorough affairs next week. So this is pretty much according to what was anticipated. Well, I, I mean, I understand you. We need to use patients. I understand that. Um, is it because we fortunately did not have the kind of damage we see on the coast, does that have, does that set a priority? Um, so it is timing as well. I mean, not just, you have to wait until after a storm has passed to do your assessment and activate fully activate the haulers. Yep. Um, so what we've seen is in the Tri-County area, it seems like next week almost everybody is starting. Um, anyone that had started prior to that was from damage from Helene, which I mean, unfortunately we had such a tight turnaround with two storm events that impacted, uh, surrounding areas. So Were we mobilized for No, we did not because we didn't have any debris. Yeah. We had to mobilize after Milton. Right. Okay. Okay. Glad to hear that. Yeah, good morning. Thank you. That's a good point. Government day, maybe? Yes. Uh, just as a save the date Saturday, November 2nd. And for the benefit of the audience, um, government day is open to the public. Um, it's a great event with all of the local, state and federal agencies that serve the villages. Um, so we are certainly looking forward to that. You will note that we did shorten it by an hour, um, just based on an attendance drop off at noon. It was pretty significant. Um, but there is a signup sheet going around. Mm-hmm. If, if you can take your spot accordingly. Mm-hmm. Sounds like you've already done it. Great. Thank you. Uh, the next item is an update, um, from cco. So at your seat was a letter, uh, providing an update to our district management team. Um, they also mailed a copy as well to each of you, which it's the same information, both letters. It's it's identical information. Um, but essentially as you're aware, you're, you know, you were faced with, um, a significant increase that you're only paying 50% of that increase this current year. The other 50% to be a hundred percent was going to be October 1st, 2025. Um, CCO did advise that they have received a grant, um, which is, it's a 25% grant, 75% of low interest loan. Um, that totals a hundred million dollars. Um, what they are seeking to do, there's no commitment right now on a cost reduction, but they are looking to do a cost of service study and the first quarter of 2025 to determine if that, what of that grant money can be used to offset the LED upgrade program. 'cause it would be applied to a new, um, new infrastructure, essentially. Mm-hmm. Um, so they, we expect to be, to hear information back between April and May from them, um, on what that, what that will look like. Um, so right now we're, we're in a holding pattern on that front. Um, with that said, there were some boards that expressed interest in, uh, firing polls. Um, so the CA board of trustees adopted a resolution that essentially states that, you know, they will work with district management and the respective boards. If they do want to pursue that, they're not gonna stand in the way. Um, there's some criteria that has to be met. Um, they would have to approve of the valuation consultant that the board would use to value the pole. Um, it is more than just the pole itself. It's the underground conductor, the existing pole, the existing light fixture, um, the metering system and the electricity would be metered by cco. Um, so it still doesn't negate needing electricity if you're just gonna acquire the pole. Um, and then of course, they would need to determine if they thought the valuation was fair, the price. Um, so district two has directed, um, Mr. Brianis to, um, pursue that option, uh, to see what infor, you know, how that plays out and what information is provided. And then District seven, um, has moved forward with requesting staff develop an RFP, um, or, or scope for an RFP for an alternative lighting solution for solar lighting. Which would, they would, if, if they went that route, they would not utilize any electricity or the existing poles. Um, so they're, they're going to be looking at that. Um, we expect that that scope would be provided to them in November. They'll provide feedback, um, once it's firmed up. They would like to share that with all of the other boards in January timeframe to determine if there's any interest in, um, joining with them in that venture. Um, so right now there's a, there's a whole what we would recommend being a, a holding period, um, to determine what happens with District two, district seven and, um, the first quarter of 2025, what C Eco provides back from their cost of service study. Okay. I I, I got to tell you notionally, it sounds nuts. I mean, they're gonna have to buy, they're gonna have to have their own trucks or own wineman. I mean Yeah. They'll have to be a power company. Yeah. Even if it is solar power. How, how many poles in District two are, are they talking about? I think there were 30 or 30. 30. Yeah. Somewhere Around there. Significantly lower than the Southern district Because we're what, over 600? Yeah, 600. Yeah. Yeah. Some District six I think has a thousand. You have over 600. District seven has over 700. Yeah. Yeah. They can always have a, you know, buy 30 candles for backup. Sure. Um, so, you know, it's not like us where we have it, but, uh, quick question, does District two and seven and their efforts is that it all gonna impact the other districts going forward? I mean that's, I I heard, you know, we will know about the CCO and the grant in, I think you said January, but there's nothing else on hold because of two and seven. Uh, no CCO and the grant would be April May timeframe. April May, that they'll, that they'll communicate back on their cost of service study district two. It's, they've provided direction to Mr. Brianne from, uh, the legal aspect of acquiring those. Uh, district seven is developing the scope for an RFP. They're, at this point, they are more interested in what the, the price is of any type of solution. Sure. So they're not set to move forward with any anything. Right now it's, it's getting us an RFP out there to find out what the pricing looks like. So bottom line, there's no impact to the other districts. Whatever they No. Other than the existing impact of your, you right now you're experiencing 50% of that increase, right. From cco, But costs are expenses because of what two and seven are doing. Yeah. We want to avoid those here, I hope. Yeah, yeah, yeah. I sent you that meeting. Yeah. When the guy presented the District seven and I thought it was gonna be a workshop. It was more of a sale, you know, pitch. You know, I would imagine that's the company they're looking at. No, they had, they had done a request for information. So they had different providers that submitted for that. If, if they go out on RFP, any company that is interested would submit their proposal through that solicitation process. Okay. I can't imagine. Might be in their business, but No, I just notionally it's a non-starter. Well, I think that's, you know, it's an indication how frustrating this issue is. That's right. I mean, it is a no win, no win. I don't care how you look at it. Yep. Here they go ahead. 'cause they're a utility and jack the prices up hundreds of percent. It was a factor six, I think. Yeah. Mm-hmm. So we have nothing and there's nothing that we can do. I, I frankly applauded these two districts for least attempting to look into alternatives. And I, I appreciate that. On the other hand, I wish them success, but I doubt we'll see it. Maybe I'll be wrong. And we'll keep you up to date as that progresses. All right. Thank you. Uh, deep compliance, I think Shannon Boyd community standards. So I will be going over with you, your deed compliance and architectural review statistics for fiscal year 2324. So for fiscal year twenty three, twenty four, a hundred and ninety six concerns we received for District eight. Out of those 196 concerns, 30 of them, uh, led to a written violation. And out of those 30 written violations, two of them ended up at a public hearing. Um, below you'll see multiple concerns by one person. So there were two individuals that submitted between two and five concerns, and there was one individual that submitted over six concerns. This is, uh, then we have the graph view of it that just kind of shows you the trend over the past three years. Here it is monthly concerns. So you, it's broken down monthly for the number of concerns, the verified concerns, and the unverified concerns. Um, you have over 75% of verified concerns. The unverified concerns could be, um, an incorrect address. It could be trash that was put out too early by the time staff gets out there, the trash company had already come by and picked it up. It could be an RV that's been in the driveway, staff goes by the rv, isn't there? So that's what some of the non-verifiable ones are. Uh, and here are the types of concerns received. Um, the number one concern between your district and all throughout all the districts is the appearance of home and or lot. So you'll see 147 of your concerns were based on that. The appearance of home and or lot that tends to be your overgrown grass, your weeds, mold on the home tends to be those complaints. Um, your second one was, uh, a RC, um, which a RC, that would be someone making a modification to their property without first receiving architectural approval. Um, and also miscellaneous, that could be, um, a number of items. And then we have your a RC applications process. So this year, the A RC committee, um, reviewed 763 applications from District eight. So those are your fiscal year, 2324 statistics. And I'm here to answer any questions that you may have. I've got a couple. Okay. Uh, I, I take it, uh, and I haven't looked online. Does each district now have the same layout? Same information, yes, sir. Okay. And also, I did look on this and wasn't able to find it. Um, as you imagine the position I'm in right now, I get a lot of questions on this that actually I can't answer. And it's because, uh, people want to see like a flow chart or something. Like when, when a, when a complaint comes in and they're in knowing the terms, like concerns, written violations, public hearing, most people, and I'll, and I agree with this, this is probably the number one most, uh, misinformation, uh, i item we have in the villages. So my question to you, my direct question is, do we have, uh, a, a sheet with the definitions and a flow chart, like when something comes in, when someone complains, what happens with that? Here we've got the numbers, but we don't have the process. Um, online, under the adopted rule is appendix B, which does step by step, um, go from once a concern is received and go step by step in the process. Okay. So it's under the district adopted Rules, our adopted rule is appendix B. Correct. Okay. Probably the only place I didn't look. Okay. So, okay. Thank you. That's Where they're located for all the districts. Yeah. In, in the world of government program management, uh, process charts are key. You have to manage processes. Yeah. Yeah. Yep. Okay. I'll take a look at that and thank you very much. Okay. You're very welcome. Alright, any more questions on the compliance? That, thank you. I I did, I did have one. And where do we stand? I know it had come up earlier about internal violations that appeared and then was pulling away. I, I understand that is still the purview of the developer and that's due to a law or That's due to the Florida statute that only allows CDs to address the external appearances of Properties. Okay. So we're just Xed out of that. We can't do that. Correct. Okay. No, I understand that There's some, there's some movement to change that There hasn't been movement in a while. We had initial meetings with the developer, but nothing, um, came of that just again, because there's concerns with statutory language. Mm-hmm. Okay. Mm-hmm. Yep. Thank you. Okay. Alright. Anything else from the district manager? I have a question. Dwayne. Um, Brittany, I've been following this, uh, idea of staff moving to Brownwood. Mm-hmm. And you, you've been involved in that? Yes. Uh, from what I can gather, um, that, and I'm, I, I'm not passing judgment on that at all. I, you know, you've gotta do what you gotta do. But the, the number that I see, the, the lease number, pretty significant over a million bucks a year, uh, million and a half, I think. Who pays that? Where does that money come from? So that's paid out of general fund through Village Center. Um, and so the contributions from general fund are varied from, from every district that is receiving management services, utility districts, all of that is, is supporting what's going into general fund, the amenity division. How does that impact us directly? It doesn't. So your management fees are a percentage of your operating budget and there is no direct impact to you for this move. Now, I, I know you, you saw the number, there were two leases combined in there. Okay. So it wasn't just, there were, there were two leases. It's for a, um, the ones coming online are the, um, annex office that will be in Lake Sumter landing for customer service, and then the office lease in Brownwood. So they, the board combined both of them together, but we're also canceling three leases in Lake Sumter Landing. So we're, we're canceling our office at 9 84 Old Mill run, 10 71 Canal Street, and, um, the nine 40 Lake Shore Drive building Coggins. So we're eliminating three and we're adding two. So you have to, you do have to deduct out the Well, I, and I appreciate that and because really what I've read so far does not explain it just as you have here. Mm-hmm. I mean, okay. We, we dropped three different, or four different locations in favor of the new one is what you're saying. Right. Through a consolidation process. Yes. Now I, I will tell you that overall, even when you deduct it out, it is still an increase over what we're currently paying. Right. But we're also gaining almost 7,000 square feet at the Brownwood location, Which obviously you need, We need. Yeah. And that doesn't, that also doesn't include all of the, of the service contracts. You know, right now we're spread out amongst all those facilities for janitorial, um, pest electricity, all, you know, all of those ancillary costs have not been deducted out either to combine into that one new location. So when we go through our budget process again and look at our district management budget number, it's going to reflect all of the things that, uh, go into the paying for the rent or lease and that sort of thing. So you pay Village Center for Management services across the board. Right. That includes, you know, your district management team, um, finance, budget, purchasing, community standards, um, DPM, although I'm not missing anybody, it, it covers all of those services within there. And then everything that it takes to support you with that overhead, which would be, you know, uh, buildings and such. But your fee isn't based on that lease. It's based on the percentage of your operating budget for us to help manage you, You know, off the top of your head what that percentage is. Hmm. It's 10%. Okay. Thanks. That's right. That's our number. Mm-hmm. Yes. That's our, that's your number management. Alright. Thank you very much. You're Welcome. Alright. Um, let's adjust the schedule a bit here to go to, uh, project wide advisory. Yes. Yes. That's a good idea. Let me get to it. Project wide meeting, um, this past Monday, and, uh, much of what we talked about here is what we had in front of us, including the geological anomaly, uh, re requests. So that was also approved at the PEW Act level. And we did set aside a half a million dollars budget it to be used as needed. So, uh, uh, let's see, old business, uh, provide five year, year over year projections and revenues and expenditures the budget director will provide as part of the upcoming budget review process. Little more information with regard to that along with, uh, uh, percentage of amenity fees that the community fund community fund watch, uh, is using. Uh, we'll be looking at that. Provide an update on long range, uh, card reader project. The district is testing a new model, um, after testing two models that did not meet the needs once successful completion of the evaluation period. This will be fun. The readers will be offered to the members of PA. We'll see how that goes. Well, the idea is to stay dry right in the room. Right. I hope you ask for the alternates to get one too. I'll do that. Uh, non PA items, uh, we had a discussion about registration of golf carts and I don't think that's going to go anywhere. I might be wrong. Uh, I just, uh, Mr. Said, you know, statute one 90, the district, the ability to require residents register their carts or, or enforcement authority. Right. Law enforcement, huh. Yeah. So it's like, it's like a lot of things here. We don't have a police power within the villages other than the Sheriff's department. Okay. Uh, presented provide, presented of gate breaks that were not well here again, um, you can see the numbers. I think where they were going with this. The golf cart incident, uh, they had, uh, 392, uh, with a good 98,000, but collected 7,200. In other words, they, they can't tell whose cart that is or it is what it is. Okay. Uh, then the, the slag fund pretty much the same thing. Okay. Um, um, okay, let me talk about this. Uh, under new business, uh, we reviewed and approved a request to establish a blanket drawdown purchase of reporter for Harold's from the dis dis direct purchase of fertilizer, chemical and seed inputs for all the district owned executive golf courses, lawn bowling and putting courses. Now, as you recall, uh, there was a, a three, uh, $7 million spent on golf course, uh, rehabilitation this year, of which 2.3 million is to be spent on this direct drop down for the necessary chemicals and fertilizer and seed. Um, it just also, it's important to note that it's been a lot of, I'm gonna say a paradigm shift because of the way the, the district is now treating, uh, contractors, if you will, and to maintain these courses once they're, once they're playable. And what I mean by that is they're, they're taking 'em to school. They're telling them how these courses need to be maintained and it's gonna be appropriate oversight once everything is in place. And there better be. So $7 million investment of which 2.3 million is going into seed, fertilizer and, and, uh, chemical. So that was approved and that was in our budget. Uh, executive golf courses under district manager. The quarterly executive course maintenance report was presented to the committee. Um, you can probably pick that up online if you want. Post storm review. Uh, again, pretty much what Brittany's talked about in terms of the debris cleaning up and the right of way signs within the right of way. I'm sorry. Yeah, same, same thing. And let's see, under, um, supervisor comments, uh, once supervisor requested a timeframe for the storm water repair being completed by Sumter County staff advised they would request a status update. I'm not sure what that was about, but, um, that was it. You adjourned 9 47. Do you have any questions? Any questions for Dwayne? Somehow, somehow we need to, well, I don't know. You know, I online you see comments about golfers on the courses when they shouldn't be and likely doing damage because of the way they behave out there. I, I just don't know how we, how we do anything about that. You mean that car, the guy was out there with the car? Yeah, well just, I mean, just residents presumably that are out there when they shouldn't be and then when they should be not behaving like they should be. And I would agree. Yeah. And there's a lot of expenses associated with maintaining those courses for people. Well part of, you know, part of the fencing is to, to to significantly reduce access to these courses if you're not authorized to be there. Yeah. But then I break the board when I stand on the fence to go get my ball. Yeah. Yeah. Uh, thank you. Appreciate it. Alright, well we're gonna have to go to closed session. So at this time If you'd like, I could take us into that. Um, I do have two reports, actually. We can go from the first one before the closed session. Okay, good. The first report is just a reminder that, uh, the supervisor only training in public records ethics and Sunshine Law scheduled for October 22nd. That's next Tuesday at 9:00 AM It will be held at Colony Cottage. If any of you still need hours, you can sign up to attend through the clerk's office. Now, if there are no questions regarding that, um, we are in the process now where we will, um, the board will go into closed session to discuss pending litigation strategy with regard to Sumter County case number 2020 ca one 11 Village Community Development District number eight versus Wayne and Bonnie Anderson. The closed session will last approximately 30 to 45 minutes. The individuals that will be present at the closed session are Chairman Larry McMurray, vice Chairman Phil Walker, supervisor Kevin McGovern, supervisor Ray LAIs, supervisor Dwayne Johnson, assistant direct dis district Manager, Brittany Wilson. Uh, myself as district counsel, mark Brianna and the court reporters you see will be present. Uh, all others. Will you please, uh, exit the room. Now, Uh, is there any more discussion before we entertain a, uh, motion to adjourn, Mr. Chairman? Yes. I, uh, reached to Brittany. Uh, we have elections coming up and we talked a little bit earlier. Uh, what's the process, um, and what's the date that we need to elect new, uh, position Representatives Coming up? You, you an appointment? Appointment? Yeah. Yeah. Yes. So the way the statute reads is that you take the oath of office, I think it is the second Tuesday after election day. So what that means is that you can't do it in November. You would need to do it after your November meeting, the way that your meeting falls. Um, if you elect not to meet in December, it's no issue to put, put that on the January agenda for any new officers. Whether you're, you know, running on opposed or if it's an, you know. Okay. So Talk about chair, vice chair project wide Y. Yes. So we would put that on your, we would put that on the same agenda that the oath of office was taken for all board members. Then leading to the next one, as I mentioned, and it's not relevant in the close, is there any conflict of interest if an individual was elected that uh, uh, uh, So yes. I mean, I think the answer to that is yes, there's gonna be some conflict of interest, um, when it comes to certain things in front of the board, especially when it has anything to do with the litigation. Mm-hmm. Um, anything that has to do with changing of rules that may benefit, um, that individual. Um, so we will need to, if that happens, we will need to address it, um, as it comes along. Um, I don't think it'll go over very well. We likely will need to get, um, attorney general opinions and things like that to satisfy, um, the individual if that happens. So, um, yeah, there is that potential. Um, just kind of a poll, the elections and how the board looks at individuals and what position they would hold. I'd like to have some input, some thoughts, um, possibly, you know, with Larry serving one more term or one of us you that are interested in the position, the responsible people, Elaine and PA Ray and investments are physicians that are important. And, uh, if Elaine would like to be president, uh, going with Pvac, PWA would be added a responsibility that you would maybe look at and still continue to do so. Any thoughts? I'd like to open it up and have some thoughts and go from there. You may want to talk about it Now. Yeah. Not, not gonna take a vote. No. Yeah. Input. I mean, if you're willing to serve, mention that, uh, so that, uh, we've got an idea going into, and if not, say no, I'm not interested. Well, first of all, Larry is the, you know, he's, he's the chair. You're the vice chair. Correct. So, um, traditionally at least we don't have to call a tradition, but traditionally, if there's a change in the chair, it's usually given or the, the vice chair has a lot of influence on taking over the chair. Correct. Yeah. But if Larry is willing to have another chair and not shake things up amongst everyone and is that acceptable or that first Larry's gonna have to voice his own opinion. I'm not talking for, Um, anyway, yeah. Being one of the newer members. Um, I would think, you know, and again, it's up to, to Larry, I we're used to the fleet up where you would take the position because you've been sitting there and then appoint a new person to take your seat to get that fleet up that way and mm-hmm. And I would be in favor of that. Now, I asked me on November the sixth, they may have some more input, uh, but you know, if, if sitting here today as a member, I would, I would think your experience and if Larry were, you know, open to that, that's what he wants to do to, to move your position up. Uh, only because you sit there in the position and put a new understand person down. Yeah. But, uh, just trying to anticipate the relief. Well, I think it Was a new Person coming in. It gives, it gives you and Larry some thought processes. And I personally serving on PAI thoroughly enjoy that and I hope I am doing an adequate job for the rest of you. Yeah. I'd like to continue that if I may. Yeah. And, and I'll second that. I try and intend all that I can. I couldn't this week 'cause I can't see that. Other than that I'm always in attendance and, uh, it helps me to be the alternate and be able to fill in when, uh, supervisor Johnson's not here. I can't think of a better, uh, person on the higher investment side than, than Ray. Yeah. It's been doing an outstanding job. Yeah, yeah. I understand. I just need to invest my money the same way. Yeah, yeah. And I agree. And I, and I look at that. Um, so that's, that's my input. Well, I think the Keith, Larry, I mean, you're gonna have to make the decision between the two of them. I mean Yeah. Then if you move up and then we'll have to figure out who would be the vice chairman after that. Mm-hmm. With, um, uh, max not maybe not being here in November, who is all here or not here. I will not be here in November. So we're down to You'll not be four months. I'll not be, Yeah, yeah. And I don't, I was talking to Brittany. My, no matter what happens, I'll still be here. I think that change happens in January, you said? No, Uh, well, you'll be here in November. Correct. If you meet in December, any change would happen in December. Okay. If you elect to cancel the meeting, it would be January. Yeah. So, so it'd be the four of us, I guess. Okay. And then December I will not be here. I Okay. That brings, I don't want to belabor, but that brings the question because if, if there's a change in, in his seat, it isn't he done immediately as of the end of that day of the election, the new person has to be sworn in. Right. Which can't happen in November. So, yeah. Well, let me just give you my experience. I was defeated the first time and the next day I had no district of, I had no access to anything. They told me I was done that the next day. Okay. Ouch. I'm a little bit worried because I have, I've been having trouble with District G already, So I will tell you we did receive clarification on that probably two election cycles ago. Oh, okay. That the ti the timing and the way the statute reads with, you know, sort of how the, the president doesn't take the oath of office and transition until January. Right. That's the, it's sort of this, it's a timing issue for how soon you can take an oath of office following the election and when your meeting is. Yeah. Okay. So you're stuck with me for at least in that moment, clarification. In November max will still be sitting on the board. Currently I am going to triple check the, the date of your meeting and the date that, how the statute reads, and we will directly communicate with anyone that it has a contested fee and, and let them know what to expect. Yeah. I can tell you with certainty the, the lower number districts don't meet that criteria. They meet too early in the month. I'm going to double check yours. We meet the 15 number significance to us and probably some up board. Yeah. Okay. Okay. We're the 15th in November. Right. And the elect, it's 10 days after the election. So, and, and, and traditionally if there's no urgent business in December, we don't meet in December. Exactly. Yeah. If there's no urgent business in December, we, we don't meet in December. That's correct. I mean, if, if we, we don't anticipate you having any new business. Alright. I, It wouldn't happen until January. Be swearing in. Thank you for your thoughts. And mud. The water? Somewhat, but uh, that's good. Yeah, that's good Mr. Chairman. Alright. Uh, if there's no further discussion, I'll entertain a motion. So moved. Second. Motion to adjourn. We have a motion. A second. All in favor? Aye. Aye. Meeting's adjourned.