Board Meeting - Nov 18 2025

Board Meeting - Nov 18 2025. Location: Landings Administrative Complex 1980 Landings Blvd.. Time: 10:00 AM. Agenda: Board Meeting - Nov 18 2025 - Agenda - Html THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Boulevard Regular Board Meeting November 18, 2025 10:00 AM 1. Call Meeting to Order 2. Pledge of Allegiance 3. Approval of Agenda 3.1 APPROVAL OF AGENDA Board - November 18, 2025 (Addendum).pdf That the Sarasota County School Board approve the November 18, 2025 agenda as submitted on November 11, 2025 with the following changes: Addition of the Human Resources Personnel Report Addendum 4. Superintendent's Report 5. Public Comment - Agenda Items 6. Board Reorganization 6.1 APPROVAL OF THE 2026 REGULAR SCHOOL BOARD MEETING DATES That the Sarasota County School Board approve the 2026 Regular School Board Meeting dates. 6.2 SUSPENSION OF THE REORGANIZATIONAL MEETING AND CONVENING OF THE ANNUAL MEETING OF THE FINANCING CORPORATION FOR THE SCHOOL BOARD OF SARASOTA COUNTY That the Reorganizational Meeting be suspended, and the Annual Meeting of the Financing Corporation for the School Board of Sarasota County be convened. 6.3 ELECTION OF OFFICERS That the Board elect (New Chair) as president of the Corporation and Terry Connor as the Secretary and Treasurer of the Corporation. 6.4 ADJOURNMENT OF THE ANNUAL FINANCING CORPORATION MEETING TO RECONVENE THE REORGANIZATIONAL MEETING That the Annual Meeting of the Financing Corporation of the School Board of Sarasota County be adjourned. 6.5 ADJOURNMENT OF THE REORGANIZATIONAL MEETING That the Reorganizational Meeting of the School Board of Sarasota County be adjourned. 7. Approval of Minutes 7.1 APPROVAL OF MINUTES Board Meeting - Sep 16 2025 - Minutes - Members.docx Public Hearing to Adopt Final Millage and Budget - Sep 16 2025 - Minutes - Public.docx Monthly Work Session - Oct 07 2025 - Minutes - Public.docx Board Meeting - Oct 21 2025 - Minutes - Public.docx Monthly Work Session - Nov 04 2025 - Minutes - Public.docx Special Board Meeting - Nov 07 2025 - Minutes - Public.docx That the Sarasota County School Board approve the meeting minutes. 8. Approval of Consent Agenda 8.1 APPROVAL OF CONSENT AGENDA That the Sarasota County School Board approve the Consent Agenda. 9. Consent Agenda Academic Services 9.1 APPROVAL OF VOCATIONAL INSTRUCTIONAL PROGRAM AGREEMENT BETWEEN SKILLETS RESTAURANT, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL 38319374v3 - Skillets LLC Vocational Instructional Program Agreement 2025 MRM clean.docx That the Sarasota County School Board approve the Vocational Instructional Program Agreement between Skillets Restaurant, LLC and the School Board of Sarasota County, FL. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.2 APPROVAL OF HIGH SCHOOL FIELD TRIPS RHS 6-22 thru 6-26-26 TSA WashingtonD.C. (Justin Martin).pdf PVS 11-22 thru 11-24-26 S&D Skokie, IL (Jym Froelich).pdf PVS 2-13 thru 2-16-26 S&D Cambridge, MA (Jym Froelich).pdf PVS 1-23 thru 1-25-26 S&D Atlanta, GA (Jym Froelich).pdf PVS 12-05 thru 12-07-25 S&D Princeton, NJ (Jym Froelich).pdf That the Sarasota County School Board approve the High School Field Trips. 9.3 APPROVAL OF THE MEMORANDUM OF UNDERSTANDING (MOU) AND DATA PRIVACY AGREEMENT (DPA) BETWEEN SARASOTA COUNTY SCHOOLS AND XQ FOR THE PURPOSES OF AN EDUCATIONAL OUTCOMES AUDIT AND ANALYSIS (EOAA) XQ Institute MOU Final 11.7.25.pdf That the Sarasota County School Board approve the Memorandum of Understanding and Data Privacy Agreement between XQ Institute and the Sarasota County Schools. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. Human Resources: Staffing and Professional Standards 9.4 APPROVAL OF THE HUMAN RESOURCES INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT Board - November 18, 2025 (Regular).pdf That the Sarasota County School Board approve the Human Resources Instructional/Classified Personnel Report. 9.5 APPROVAL OF THE REVISED JOB DESCRIPTION FOR ASSISTANT DIRECTOR OF CAREER TECHNICAL EDUCATION K-12 CTE_K12_AD_Job Description.docx That the Sarasota County School Board approve the revised job description for Assistant Director of Career Technical Education K-12. Business Services: Budget, Grants, and Financials 9.6 APPROVAL OF THE SUPERINTENDENT'S QUARTERLY FINANCE REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2025 September 25-26 Supers.pdf That the Sarasota County School Board approve the Superintendent’s Quarterly Financial Reports ending September 30, 2025. Business Services: Purchasing and Material Management 9.7 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER PIGGYBACK CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR MUSIC INSTRUMENTS, SHEET MUSIC, SUPPLIES AND REPAIRS Bertrand REC.pdf That the Sarasota County School Board approve the piggyback cooperative contract awarded to Bertrand Music Florida Inc., for the anticipated purchase of materials and/or services. 9.8 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR APPAREL, UNIFORMS, ACCESSORIES, PRODUCTS, AND SERVICES Servicewear REC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to ServiceWear Apparel for the anticipated purchase of materials and/or services. 9.9 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER PIGGYBACK CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR LARGE FOOD SERVICE EQUIPMENT Brevard REC.pdf That the Sarasota County School Board approve the piggyback cooperative contract awarded to Douglas Food Stores, Inc., International Restaurant Distributors, Inc., Strategic Equipment, and Sam Tell and Son, Inc., for the anticipated purchase of materials and/or services. 9.10 APPROVAL OF CLASSIFICATION OF INOPERABLE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED 11.18.25 Board Deletion REC.pdf That the Sarasota County School Board approve the classification of equipment and furniture, as property to be deleted, in an amount of ($4,574.47). 9.11 APPROVAL TO AWARD BID #26-0288 FOR THEATRICAL STAGE EQUIPMENT, RIGGING, SMOKE HATCH, LIGHTING & SOUND SYSTEMS, & RELATED STAGE ELECTRICAL EQUIPMENT – INSPECTION SERVICES BID #26-0288 FOR THEATRICAL STAGE EQUIPMENT REC.pdf That the Sarasota County School Board approve the bid of TomKat Rigging LLC, for ‘Theatrical Stage Equipment, Rigging, Smoke Hatch, Lighting & Sound Systems, & Related Stage Electrical Equipment – Inspection Services’ in an amount not to exceed $100,000.00. 9.12 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER PIGGYBACK CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR CLASSROOM INSTRUCTIONAL MATERIAL, SUPPLIES, & EQUIPMENT Hernando Classroom REC!.pdf That the Sarasota County School Board approve the piggyback cooperative contract awarded to Holmquist Educational Consultants Inc., Glow Forge, Inc., Pitsco Education, LLC, and STEMfinity, LLC, for the anticipated purchase of materials and/or services. 9.13 APPROVAL TO RENEW SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR TECHNOLOGY PRODUCTS, SOLUTIONS, AND RELATED SERVICES Procore REC1.pdf That the Sarasota County School Board approve the renewal of the cooperative contract awarded to Procore Technologies for the anticipated purchase of technology products, solutions, and related services. 9.14 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR FIRE APPARATUS Fire Truck REC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to South Florida Emergency Vehicles for the anticipated purchase of materials and/or services. 9.15 APPROVAL TO PURCHASE MATERIALS OR SERVICES THAT ARE EXEMPT FROM THE BIDDING FOR PROFESSIONAL ARCHIVE SOFTWARE Smarsh REC.pdf That the Sarasota County School Board approve the purchase from Smarsh, Inc., for the purchase of materials and/or services. 9.16 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER PIGGYBACK CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR MOTOR VEHICLE PARTS: TRUCKS & BUS OEM Southport Truck REC.pdf That the Sarasota County School Board approve the piggyback cooperative contract awarded to Southport Truck Group, for the anticipated purchase of materials and/or services. 9.17 APPROVAL TO AWARD BID #26-0113 FOR HVAC VARIABLE FREQUENCY DRIVE, MATERIALS & REPAIR SERVICES HVAC Variable REC.pdf That the Sarasota County School Board approve the bid of Commercial Air Management for ‘HVAC Variable Frequency Drive, Materials & Repair Services’ in an amount not to exceed $200,000.00. Operations: Planning, Construction, Facilities, and Maintenance 9.18 ACCEPTANCE OF CONSTRUCTION SERVICES’ PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION - PHASE II (EAST WEST BIKE PEDESTRIAN PATH IMPROVEMENTS) CONSTRUCTION CONTRACT SHS East-West Campus - Draw _81 - FINAL Full Pkg.pdf G704 SHS_Ped Path Certificate of Substantial Completion.pdf email from JD-Ref-CloseOutsRecd.pdf That the Sarasota County School Board accepts the project as complete, and the final payment and certificate of substantial completion be approved as presented. 9.19 ACCEPTANCE OF CONSTRUCTION SERVICES’ PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE 2024 NEW PORTABLES INSTALLATIONS (LAKEVIEW ELEMENTARY SCHOOL, LAMARQUE ELEMENTARY SCHOOL AND NORTH PORT HIGH SCHOOL) DB CONTRACT 2024 Portables_Magnum_Final Pay App_CertSC_Email_11.18.25.pdf That the Sarasota County School Board accepts the project as complete, and the final payment and certificate of substantial completion be approved as presented. 9.20 ACCEPTANCE OF CONSTRUCTION SERVICES’ PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE DISTRICT-WIDE PORTABLES 2023 (ENGLEWOOD, GLENALLEN, NORTH PORT HIGH & VENICE HIGH SCHOOLS) DB CONTRACT 2023 Portables_Tandem_Final Pay App_CertSC_Email_11.18.25.pdf That the Sarasota County School Board accepts the project as complete, and the final payment and certificate of substantial completion be approved as presented. 9.21 ACCEPTANCE OF CONSTRUCTION SERVICES’ PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE FRUITVILLE ELEMENTARY SCHOOL & TAYLOR RANCH ELEMENTARY SCHOOL DISTRICT-WIDE CANOPY/COVERED WALKWAYS 2024 DESIGN BUILD CONTRACT DW Canopy Covered Walkways-10_2025-22501769-08-FINAL-Sub_Closeouts.pdf That the Sarasota County School Board accepts the project as complete, and the final payment and certificate of substantial completion be approved as presented. 9.22 ACCEPTANCE OF FACILITIES SERVICES’ PROJECT COMPLETION AND APPROVAL FOR FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY WALKIN COOLER REPLACEMENT All work has been completed and all required closeout documents have been received from the contractor. The final project costs have been internally audited, and the final payment application and backup #9999-25-7 are enclosed. The Director of Facilities Services has determined that the project is complete in accordance with state statutes. Glenallen Walkin Cooler- Final.pdf That the Sarasota County School Board accept the project as complete and approve the final payment and certificate of substantial completion. 9.23 APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES’ CHANGE ORDER Facilities Services’ change order is summarized on the enclosure for ease of review. This change order reflects a decrease ($38,454.43) in gross contract dollars. Nov 18 2025 FSD CO.pdf Glenallen Walkin Cooler- CO1.pdf That the Sarasota County School Board approve and/or ratify the Facilities Services’ change order. 9.24 APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES’ CHANGE ORDERS The Construction Services' change orders are summarized on the enclosure for ease of review. Included in these change orders is a $2,165,176.55 increase for Direct Material Purchases and the corresponding ($129,193.85) deduct for sales tax savings and a deduct of ($2,414,295.05) for project close outs and return of unspent funds. These change orders result in an overall contract decrease of ($4,708,665.45). Nov 18-2025_CSD-CO.pdf Nov 18-2025 CSD CO Backup.pdf That the Sarasota County School Board approve and/or ratify the Construction Services’ change orders. Operations: Logistics 9.25 APPROVAL OF AMENDMENT 1 TO THE AGREEMENT FOR THE PROVISION OF ALTERNATIVE TRANSPORTATION SOLUTIONS BETWEEN EVERDRIVEN TECHNOLOGIES, LLC AND THE SARASOTA COUNTY SCHOOL BOARD Amendment 1 - Sarasota County Schools.pdf That the Sarasota County School Board approve the Amendment 1 to the agreement for the provision of alternative transportation solutions between Everdriven Technologies LLC and The Sarasota County School Board. General 9.26 APPROVAL OF THE SCHOOL ADVISORY COUNCIL (SAC) ROSTERS, BYLAWS AND SCHOOLWIDE IMPROVEMENT PLANS That the Sarasota County School Board approve the School Advisory Council (SAC) Rosters, Bylaws and Schoolwide Improvement Plans. School Board 9.27 APPROVAL OF THE SETTLEMENT AND RELEASE AGREEMENT BETWEEN THE PARTIES, CASE NO. 2022-CA-004924-NC 2025-10-24 Settlement Agreement - Fully Executed_Redacted.pdf That the Sarasota County School Board approve the Settlement and Release Agreement between the parties, Case No. 2022-CA-004924-NC. Superintendent 9.28 APPROVAL OF THE PRIORITY ACCESS TO HOUSING AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE VENICE AVENUE APARTMENTS, LLC AND THE SRQ STATION APARTMENTS, LLC SRQ Station - SRQ County School District Priority Agreement.pdf Venice Ave Apts - SRQ County School District Priority Agreement.pdf That the Sarasota County School Board approve the Priority Access to Housing Agreement between the School Board of Sarasota County, Florida and The SRQ Station Apartments, LLC as presented. 10. Discussion Agenda School Board 10.1 APPROVAL OF REVISED SCHOOL BOARD POLICIES CHAPTER 8: AUXILIARY SERVICES Policy 8.10 Safety.pdf Policy 8.17 Emergency Disaster.pdf Policy 8.19 Security Plan.pdf Policy 8.23 Use of Unmanned Aerial Systems.pdf Policy 8.24 Use of School District Security Cameras and Security Footage.pdf Policy 8.52 Construction Change Orders.pdf Policy 8.80 Records Retention and Disposal.pdf That the Sarasota County School Board approve the revised policies from Chapter 8: Auxiliary Services, Policies 8.10, 8.17, 8.19, 8.23, 8.24, 8.52, and 8.80. 10.2 APPROVAL OF REVISED SCHOOL BOARD POLICIES CHAPTER 4: CURRICULUM AND INSTRUCTION Policy 4.22 Library Media Center Management.pdf Policy 4.24 Artificial Intelligence Acceptable Use.pdf Policy 4.40 Extracurricular Program.pdf Policy 4.51 Student Publications.pdf Policy 4.65 Virtual Instruction.pdf Policy 4.115 Grade Forgiveness.pdf That the Sarasota County School Board approve the revised policies from Chapter 4: Curriculum and Instruction, Policies 4.22, 4.24, 4.40, 4.51, 4.65, and 4.115. 10.3 APPROVAL OF NEW SCHOOL BOARD POLICY CHAPTER 2: SCHOOL BOARD ORGANIZATION AND GOVERNANCE Policy 2.223 Religious Expression at School Board Meetings.pdf That the Sarasota County School Board approve the new policy from Chapter 2: School Board Organization and Governance, Policy 2.223. 11. Public Comment - General 12. For the Record 13. Adjournment Document: 68925