Regular School Board Meeting - 10 a.m.

2 Tuesday, March 23, 2021 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. School Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Lois Lehman, Lakeview Presbyterian Church, 1310 22nd Avenue South, St. Petersburg, FL 33705 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Say Something Program Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Richard O. Jacobson High School at Seminole Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Recognition of National School Breakfast Week, March 8-12, 2021 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Recognition Goals BACKGROUND : Pinellas County Schools Food and Nutrition Department joined other Florida districts and states across the country to observe National School Breakfast Week, March 8-12, 2021. The national theme was "Score Big with School Breakfast." This year's theme reminded parents and stakeholders that a healthy school breakfast helps ensure students’ academic success in school, so they can "score big" and reach their goals. Since 1975, school breakfast has been a permanent fixture in school districts participating in the National School Lunch Program. Breakfast, being the most important meal of the day, was made available in all schools to provide adequate nutrition and the energy for education needed for 100% student success. In these uncertain times, busy weekday mornings make it even more of a challenge for families to find time for a healthy breakfast. School breakfast is the solution. For our online students, breakfast is available through the weekly distribution service. In Pinellas County Schools our dedicated Child Nutrition Professionals provide a universally-free breakfast to all our students. National School Breakfast Week is an annual week-long celebration of the breakfast program. Sports-related activities were provided as well as contests and giveaways that continued with basketball's March Madness. We can all "score big" by ensuring adequate access and time to eat for our students with school breakfast. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Designating March as Youth Art Month Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Proclamation BACKGROUND : Each March the National Association of Art Educators supports National Youth Art Month. This year’s national theme is “Art Connects Us.” During the month of March, we celebrate the strong, equitable, and world-class art programs and opportunities provided to K-12 students in Pinellas County Schools. Visual Arts provides students ways to solve visual problems through skillful manipulation of art mediums, a means to express what words cannot say and share a student’s personal voice through their artwork. Pinellas County Schools supports and promotes March as Youth Art Month in many ways, including: The Clearwater Arts Alliance’s K-8 Student Art Exhibition is on display at Creative Pinellas from March 1 to April 25. A student virtual awards ceremony was held Sunday, March 21. Word and Image Elementary Schools (with N-W names) Exhibition is being showcased at the Morean Arts Center from February 26-April 4. A student virtual awards ceremony will be held on Saturday, March 27. The Taking Shape Middle School Exhibition is on display at the Dunedin Fine Art Center from March 6-April 9. A student virtual awards ceremony will be held on Sunday, March 28. The Pinellas Art Education Association (PAEA) promotes Youth Art Month annually by encouraging Visual Arts teachers to promote Youth Art Month at their school through activities celebrating art in March. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Proclamation Youth Art Month 2021.pdf (220 KB) 4. Special Order Agenda Subject 4.3 Presentation of the Proclamation Designating March as Music in Our Schools Month Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Proclamation BACKGROUND : Each March the National Association for Music Education (NAfME) supports the National Music in Our Schools Month celebration. This year’s national theme is “Music Changes Lives.” During the month of March, we are celebrating the strong music programs that are thriving in all Pinellas County Schools. All Pinellas County students have access to quality music education. Music shapes the way our students understand themselves and the world around them. It allows for deep engagement with learning. It nurtures creativity, curiosity and personal motivation. Studies have shown consistent links between active participation in music classes and achievement in other academic areas. Pinellas County Schools supports and promotes Music in Our Schools Month in many ways, including: High School Band programs will be featured in March during Florida Bandmasters Association’s District Virtual Music Performance Assessments. Orchestra programs will be featured in March at the Florida Orchestra Association’s Virtual Solo and Ensemble Assessment. As a result of referendum funding, Pinellas County has grown strong orchestra programs in our secondary schools. The district has also partnered with The Florida Orchestra to hire two teaching artists to work with our orchestra programs. Choral programs will prepare during March for their April feature in the Florida Vocal Association’s Virtual Music Performance Assessment. In partnership with the Pinellas County Music Educators Association, Pinellas County Schools will feature music programs throughout the district on weekly social media posts. The Performing Arts department, for its own part to celebrate Music in Our Schools Month, rededicates itself to the maintenance of a music education program that will be relevant to the needs of the children to reach and positively influence each child. SUBMITTED BY : Kevin Hendrick Associate Superintendent, Teaching and Learning Services File Attachments Proclamation Music in Education Month 2021.pdf (236 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider the Amendment to Policy 2140 - Independent Citizens Referendum Oversight Committee (ICROC) (This is the second reading and there are no changes from the first reading.) Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the amendment to Policy 2140 - Independent Citizens Referendum Oversight Committee (ICROC). Goals BACKGROUND : On November 2, 2004, January 29, 2008, November 6, 2012, November 8, 2016, and again on November 3, 2020, the citizens of Pinellas County voted to increase the ad valorem millage one-half mill for necessary operating expenses including funds to recruit and retain quality teachers, supplement reading programs, enhance music and art programs and provide up-to-date materials and technology in Pinellas County schools. The School Board established specific target areas for the expenditure of these funds and a process for allocating the referendum dollars, outlining clear parameters for both monitoring and reporting expenditures to the public. Concurrent with the initial referendum, the School Board created the Independent Citizens Referendum Oversight Committee (ICROC) to function as an advisory body to the School Board. The committee’s purpose is to monitor the expenditure of referendum dollars over the four-year implementation period. The committee reviews quarterly expenditure reports that detail the items purchased by the specific program areas of teacher compensation, reading, visual arts, performing arts and technology. In addition, the committee further examines the detailed narratives specifying the use of the items in each program area and emphasizes how schools benefit from the expenditure of these funds. The ICROC chair presents an annual report to the Board and the community each year. The Board established seven community organizations to serve on ICROC. Policy 2140 - Independent Citizens Referendum Oversight Committee (ICROC), outlines the committee membership and oversight noted above. The proposed amendment updates the composition of the community organizations that serve on ICROC to include Arts for Complete Education (ACE). ACE has been an active advocacy organization supporting arts education within Pinellas County Schools for more than two decades and is committed to the spirit and implementation of the School Board policy for referendum oversight. With this amendment, ACE will replace Pinellas County SAC Association, Inc., which is no longer an active organization. RATIONALE : The proposed change to Policy 2140 - Independent Citizens Referendum Oversight Committee (ICROC) ensures membership of current, active community organizations. The amendment recommends that Arts for Complete Education (ACE) replace the Pinellas County SAC Association, Inc for membership within ICROC. DATA SOURCES : David Koperski, Board Attorney Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments 2140 - Independent Citizens Referendum Oversight Committee (ICROC).pdf (108 KB) 6. Unfinished Business Subject 6.2 Public Hearing to Receive Public Comment on the Recommended Instructional Materials Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the public hearing to receive public comment on the recommended instructional materials for 2021-2022. Goals BACKGROUND : It is the responsibility of the Pinellas County School Board to adopt and provide adequate Instructional Materials to all students in the district. As required by Florida Statute 1006.28 and 1006.283, a hearing to receive public comment on the recommended Instructional Materials for the 2021-2022 school year is required. Public access to the recommended materials must be provided 20 days before consideration by the School Board. Upon completion of the review period, the School Board shall conduct a public hearing to receive any comments on the recommended materials for adoption. Online access was made available to the public from March 1, 2021, to March 21, 2021, on the Pinellas County Schools webpage. This hearing is to allow parent(s) of a Pinellas County School student and/or resident(s) of Pinellas County, to bring forward comments on the posted Instructional Materials that have been selected by the adoption committee following their review. The Instructional Materials that have been posted on the district website for the public review period are as follows: English Language Arts (ELA) – Grades 6-12 M/J Language Arts 1, Course Code 1001010 M/J Language Arts 1 Advanced, Course Code 1001020 M/J Language Arts 2, Course Code 1001040 M/J Language Arts 2 Advanced, Course Code 1001050 M/J Language Arts 3, Course Code 1001070 M/J Language Arts 3 Advanced, Course Code 1001080 English 1, Course Code 1001310 English 1 Honors, Course Code 1001320 English 2, Course Code 1001340 English 2 Honors, Course Code 1001350 English 3, Course Code 1001370 English 3 Honors, Course Code 1001380 English 4, Course Code 1001400 English 4 Honors, Course Code 1001410 McGraw-Hill School Education, Florida StudySync, Grades 6-12 Intensive Reading- Grades 6-8 M/J Intensive Reading 1, Course Code 1000010 M/J Intensive Reading 2, Course Code 1000012 M/J Intensive Reading 3, Course Code 1000014 Curriculum Associates, Ready Florida English Language Arts and iReady Diagnostic & Instruction Intensive Reading- Grades 9-12 Intensive Reading 1, Course Code 1000412 Intensive Reading 2, Course Code 1000414 Intensive Reading 3, Course Code 1000416 Intensive Reading 4, Course Code 1000418 Educational Learning Systems, Inc., Reading Plus Advanced Placement English Literature and Composition, Course Code 1001430 Bedford, Freeman & Worth’s Literature and Composition, 2 nd Edition English Language and Composition, Course Code 1001420 Perfection Learning’s AMSCO Advanced Placement English Language and Composition RATIONALE : The Public Hearing is in accordance with the review, adoption and subsequent purchasing practices of new materials within district Policy 2510- Instructional Materials, Including Textbooks . DATA SOURCES : David Koperski, School Board Attorney Jennifer Dull, Chief Strategy and Impact Officer Connie Kolosey, Ed.D., Director, Media, Text and Digital Learning Meghan Frye, Program Coordinator, Instructional Materials SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Workshop of February 16, 2021 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Workshop of February 16, 2021. File Attachments Draft Minutes School Board Workshop February 16 2021.pdf (141 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the Regular School Board Meeting of February 23, 2021 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular School Board Meeting of February 23, 2021. File Attachments Draft Minutes Regular School Board Meeting February 23 2021.pdf (173 KB) 7. Consent Subject 7.4 Request Approval of the Minutes of the School Board Workshop of March 9, 2021 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Workshop of March 9, 2021. File Attachments Draft Minutes School Board Workshop - March 9 2021.pdf (68 KB) 7. Consent Subject 7.5 Request Approval of the Personnel Recommendations – Administrative Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, March 23, 2021. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of administrative personnel actions reflects recommendations in various areas including Change in Contract Status, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the administrative personnel actions is requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments March 23, 2021 FINAL Administrative.pdf (422 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Instructional Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional, March 23, 2021. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of instructional personnel actions reflects recommendations in various areas, including Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes, and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes). RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments March 23, 2021 FINAL Instructional.pdf (726 KB) 7. Consent Subject 7.7 Request Approval of the Personnel Recommendations – Supporting Services Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of these personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Supporting Services, March 23, 2021. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of supporting services personnel actions reflects recommendations in various areas including Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contain in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments March 23, 2021 FINAL Support.pdf (667 KB) 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of Human Resources Partner, Human Resources Services Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Lisa G. Austin to Human Resources Partner effective March 24, 2021. Goals BACKGROUND : The Human Resources Partner position is available due to the change in the staffing model effective February 24, 2021. This position was advertised for one week and eight applicants applied for the position. Superintendent’s staff interviewed three applicants on March 10, 2021. RATIONALE : Lisa Austin began her career in Pinellas County Schools in 1992. She currently serves as the Principal at New Heights Elementary School (2013 to present). Her background also includes serving as the Assistant Principal at New Heights Elementary School (2010-2013); as an Instructional Staff Developer at Douglas Jamerson Elementary School (2009-2010); as a Classroom Teacher at Safety Harbor Elementary School (2002-2009 and 1992-1995), at Plumb Elementary School (2000-2001) and at Robinson Challenge School (2000). Ms. Austin’s background also includes serving as a Classroom Teacher in Virginia (1998–2000), in Tennessee (1997–1998) and in Kentucky (1996–1997). Ms. Austin earned her bachelor’s degree in Elementary Education from Florida Agricultural and Mechanical University and her master’s degree in Educational Leadership from the University of South Florida. DATA SOURCE : Interview Panel Screening Committee SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.9 Request Approval of the Administrative Appointment of the Principal, Largo Middle School Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Alec C. Liem, Jr., to Principal, Largo Middle School effective March 24, 2021. Goals BACKGROUND : The Principal, Largo Middle School position is available due to the change in assignment of Linda D. Burris effective February 24, 2021. This position was advertised for one week and twenty-six applicants applied for the position. Superintendent’s staff interviewed four applicants on March 10, 2021. RATIONALE : Alec Liem began his career in Pinellas County Schools in 2007. He currently serves as the Assistant Principal, IB Program at Largo High School (2015 to present). His background also includes serving as an Assistant Principal at Clearwater High School (2014-2015); an Administrative Intern (2013-2014), a Teacher on Special Assignment (2012-2013) and an Instructional Staff Developer (2011-2012) at Clearwater High School; and a Classroom Teacher at Belcher Elementary School (2007-2011). Mr. Liem earned a bachelor’s degree in Elementary Education from the University of Central Florida and a master’s degree in Educational Leadership from Saint Leo University. DATA SOURCE : Barbara Hires, Ed.D., Area Superintendent, Area 2 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.10 Request Approval of the Administrative Appointment of the Assistant Principal, Seminole High School Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Alana L. Lawson to Assistant Principal, Seminole High School, effective March 24, 2021. Goals BACKGROUND : The Assistant Principal, Seminole High School position is available due to the change in assignment of Teresa L. Patterson, effective February 24, 2021. This position was advertised for one week and twenty-seven applicants applied for the position. Superintendent’s staff interviewed three applicants on March 10, 2021. RATIONALE : Alana Lawson began her career in Education in 2006. She currently serves as an Assistant Principal at McLane Middle School in Hillsborough County Public Schools (2019 to present). Her background in Hillsborough County Public Schools also includes serving as an ESE Specialist (2015-2016 and 2018-2019), a Staffing Specialist (2016-2018) and a High School Classroom Teacher (2006-2015). Ms. Lawson earned a bachelor’s degree in Psychology at Florida State University, a master’s degree in Psychology at Walden University and a Specialist degree in Educational Leadership from National Louis University. DATA SOURCES : Dywayne Hinds, Ed.D., Area Superintendent, Area 3 Mary Jane Lucas, Principal, Seminole High School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.11 Request Approval to Create/Revise Job Descriptions Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source There is no financial impact to the district based on these changes. Recommended Action Approve the creation/revised job descriptions. Goals BACKGROUND : Human Resources Services continuously engages in reviewing current employee job descriptions and, as appropriate, proposes new/revised job descriptions, being mindful of best practices to accomplish the district’s mission and goals. These new/revised job descriptions accurately reflect the minimum qualifications and/or better aligns the essential responsibilities with the major function of the positions. This results in a more comprehensively trained staff. The following new/revised job descriptions supports a more effective or efficient operation within various departments: Director, Nursing and Medical Services Supervisor Records Management Administrative Assistant to the School Board Transportation, Compound Manager Transportation, Routing Logistics Specialist Transportation, Field Operations Supervisor Coordinator, Other - Performing Arts Transportation, Routing Coordinator Document Center Technician Transportation, Dispatcher RATIONALE : The Compensation team in the Human Resources Services division reviews, updates and revises all job classifications. This assures that Pinellas County School Board job descriptions reflect updated titles, major functions, essential responsibilities, qualifications, pay grades, reporting structures in order to eliminate the duplication of efforts and define and delineate position roles and responsibilities. DATA SOURCES : William P. Corbett, Ed.D., Deputy Superintendent Clinton Herbic, Associate Superintendent, Operational Services Lori Matway, Associate Superintendent, Student and Community Support Services Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Thomas Lechner, Associate Superintendent, Technology Information Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Job Descriptions 3.23.2021.pdf (1,675 KB) 7. Consent Subject 7.12 Request Approval of the Supplementary Instructional Support for English Learners (ELs) Grant Roll Forward Amendment - $277,002.98 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this amendment will provide supplemental funding to support efforts to enhance instruction and services to English Learner (EL) students as well as other required components of Title III programs. Recommended Action Approve the roll forward amendment for the Supplementary Instructional Support for English Learners (ELs) grant. Goals BACKGROUND : The Title III, Part A, English Language Acquisition grant provides supplemental educational services to accelerate the progress towards English language proficiency and increase academic achievement of English learners (ELs) through the purchase of supplemental instructional materials, supplemental technology and software, professional development resources for teachers and staff who work with ELs, and resources for family outreach activities including parent literacy. BUDGET: Professional-Technical Services $ 10,000.00 Office Supplies *Supplemental Supplies *Instructional Materials for ESOL Classrooms $ 68,951.31 Non-Capitalized Equipment *IPads, laptops for teachers, laptops for students $ 100,000.00 Personnel $ 15,000.00 Contracted Services for supplemental programs purchased for ELs $ 62,969.02 Consultants for summer program $ 5,000.00 Tutors for ELs and FSA prep for language proficiency $ 10,000.00 Fringe: Retirement $ 847.00 Fringe: Social Security $ 620.00 Fringe: Medicare $ 145.00 Indirect cost $ 3,470.65 Total $277,002.98 RATIONALE : If approved, roll forward funds in the amount of $277,002.98 will be allocated to provide support for daily classroom instruction, professional learning for teachers and school leaders, and technical assistance and support for schools with ELs. Resources, services, and supports purchased through Title III funds will support the district’s efforts in attaining the goals of increasing the English language proficiency, core content knowledge, and academic achievement of all students in the EL subgroup. DATA SOURCES : Natasa Karac, Ed.D., Director, English Learner Services Teresa Price, Director, Federal Programs SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.13 Request Approval to Apply for the 2020-2021 School Improvement Grant Targeting Recidivism, February 1, 2021 - July 31, 2021 - $323,850 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental funding to support schools with the continued implementation of the 2020-2021 District Reopening Plan and the District’s approved Spring 2021 Education Plan. Recommended Action Approve to apply for the 2020-2021 School Improvement Grant Targeting Recidivism, requesting funding in the amount of $323,850 for the budget period from February 1, 2021 to July 31, 2021, and authorizing district administration to implement the grant as written. Goals BACKGROUND : The Florida Department of Education announced the availability of the 2020-21 School Improvement Grant Targeting Recidivism grant on January 25, 2021, with a submission date of February 12, 2021. This grant, targeting recidivism, supports districts with the 2020-21 District Reopening Plan through an updated Spring 2021 Education Plan. These funds help districts by supporting fragile schools that exited turnaround status to continue an upward trajectory and avoid reverting to turnaround status. The funds will support activities under section 1111(d) of Every Student Succeeds Act (ESSA). The ten eligible schools are: Bay Point Elementary John Hopkins Middle John Sexton Elementary Largo Middle Maximo Elementary Meadowlawn Middle Mildred Helms Elementary New Heights Elementary Pinellas Park Elementary Plato Academy Pinellas Park Charter Approval of the grant includes: salaries for STEM teachers and tutors (paraprofessionals) for Summer Bridge; stipends for instructional staff to participate in professional development and AVID training; student novels for Summer Bridge; IXL, Edmentum and Acaletics licenses for student supplements and teacher resources in ELA, math and science; classroom instructional materials in ELA, math and science; technology for primary grades; and Plato Academy to provide a summer extended learning program. BUDGET: Personnel (Salaries and Fringe) $ 140,959.33 * Summer Bridge Tutors/Paraprofessionals (24 @ 100%) * Summer Bridge STEM Teacher (9 @ 100%) * Stipends * Summer Bridge Instructional Staff for Plato Academy Charter School (7 @ 100%) Materials and Supplies $ 172,690.67 * Novels for Summer Bridge * IXL Learning Licenses (6th - 8th grade) * Edmentum Study Island Licenses for Reading Library (6th - 8th grade) * Acaletics Math Licenses (6th - 8th grade) * Classroom Instructional Materials (ELA, math, science) Travel & Registrations $ 10,200.00 * AVID DigitalXP * Registration TOTAL $ 323,850.00 RATIONALE : If approved, the funds will help lessen the potential of schools reverting to turnaround status. The funds will help support students who are not making adequate academic progress and performing below grade level. DATA SOURCES : Dywayne Hinds, Ed.D., Area Superintendent, Area 3 Tracy Webley, Ed.D., Chief Transformation Officer, School Leadership Michael Feeney, Executive Director, Elementary Education Shannon Butler, Ed.D., Director, Title I Amy Hayes, Director, Charter Schools and Home Education Khalila Hansen, Grant Coordinator, Title I SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.14 Request Approval of Budget Amendment No. 4 (December 2020) to the District's 2020-2021 School Year Budget Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations Recommended Action Approval of Budget Amendment No. 4 (December 2020) to the District's 2020-2021 School Year Budget Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CARES Act Relief Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund No change. Permanent Fund No change. The 2020-2021 Budget was approved by the School Board at the Public Hearing on September 8, 2020. The financial impact to the Operating Fund follows: Miscellaneous state revenue increased $18,715 due to $16,594 for the Childcare Workers Trust and $2,121 for a fuel tax refund. Gifts, grants and bequests increased $406 due to a donation from Raymond James for backpacks. Student fees increased $41,815 with corresponding offsets to appropriations. Miscellaneous local sources revenue increased $329,536 which represents revenue received from miscellaneous school-based collections. Loss recovery increased $200 for recoveries due to Largo High School. Total estimated revenue and transfers increased $390,672. Appropriations increased $1,230,848. Non-spendable and Assigned fund balance remained unchanged. Restricted fund balance increased $471,737. Unassigned fund balance decreased $1,311,913. DATA SOURCES : Lou Ann Jourdan, Manager, Budget, FTE and Cost Reporting Stacy L. Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 4 December 2020.pdf (187 KB) 7. Consent Subject 7.15 Request Approval of the Financial Statements for the Month Ending December 31, 2020 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending December 31, 2020. BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement December 2020.pdf (80 KB) 7. Consent Subject 7.16 Request Approval of the Investment Portfolio Financial Statements for the Period Ended June 30, 2020 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Investment Portfolio Financial Statements for the Period Ended June 30, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The most recent quarterly unaudited financial statements of the board’s investment activities are included herein. The board’s approval of this approach to investments has resulted in greater investment income than previously obtainable. The format includes comparative information with respect to earnings performance. The actual and Pro Forma information are condensed to facilitate comparisons. The quarterly investment report includes two benchmarks for comparison. Benchmark 1 is a composite of market indices and Benchmark 2 is the Florida Prime fund. RATIONALE : The Managed Investment Program (MIP) earnings for the quarter ended March 31, 2020, totaled $3,665,280 after recognizing an increase in fair market value of $2,087,374. For the quarter, the weighted average index (Benchmark 1) outperformed the MIP by $2,613,569 and the MIP outperformed the Florida Prime (Benchmark 2) by $2,865,036. For the year-to-date, weighted average index has outperformed the MIP by $6,065,624 and the MIP outperformed the Florida Prime by $544,492. Since July 2015, the Florida Prime earnings have exceeded the MIP earnings by $1,432,012 (see Note 3). The district’s MIP currently has an unrealized market gain of $208,282. Since the district’s policy is to buy and hold securities, this gain will eventually be amortized as principal is returned, or bonds mature. If the district’s bonds were priced at par (100) as of June 30, 2020, the Florida Prime fund’s return over the MIP since July 2015 would be $1,640,294 (see Note 4). DATA SOURCES : Andrew S. Jacobsen, Manager, Cash and Investments Investment Oversight Committee (reviewed on TBD) SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 20-06 Quarterly Report.pdf (777 KB) 7. Consent Subject 7.17 Request Approval of Purchasing Items in Accordance with Bid Policies and Statutes Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide a high-quality education for all students in an efficient and effective manner. DATA SOURCES : Linda M. Balcombe, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 032321agenda.pdf (584 KB) 7. Consent Subject 7.18 Request Approval of the Agreement With Sweet Sparkman Architecture and Interiors for Architectural Services in Connection With the New Bus Garage and Renovations at Coachman Service Center in the Amount of $632,785, Project No. 9308 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total project cost is $6,582,210. The cost of this agreement is $632,785. The source of this funding is district capital outlay. Recommended Action Approve the agreement with Sweet Sparkman Architecture and Interiors for architectural services in connection with the new bus garage and renovations at Coachman Service Center in the amount of $632,785, Project No. 9308. BACKGROUND : This project includes new construction and renovations to the existing Coachman Service Center. The project's goal is to: Provide a six-bay service garage Provide flammable storage, tool room, lead mechanic rooms, parts room, restrooms, lounge, communications rooms, and vault rooms Provide offices for staff Provide site work Relocate the propane fuel tank from the Clearwater Bus Compound Provide minor kitchen renovations for Pinellas Gulf Coast Academy Provide auditorium renovations for Pinellas Gulf Coast Academy A copy of the agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Sweet Sparkman Architecture and Interiors was selected to provide architectural services in connection with the new bus garage and renovations at Coachman Service Center. This agreement is the result of the negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the architectural services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Todd Sweet, Principal, Sweet Sparkman Architecture and Interiors SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-03-23 #9308 Legal Signed PAE Agreement.pdf (9,173 KB) 7. Consent Subject 7.19 Request Approval of Agreement with Skanska USA Building, Inc. for Construction Management (CM) Services in Connection with the New Construction and Remodel at Mildred Helms Elementary School in the Amount of $520,731.05, Project No. 9392 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $6,462,024.71. The cost of this agreement is $520,731.05. The source of this funding is district capital outlay. Recommended Action Approve the agreement with Skanska USA Building, Inc. for the new construction and remodel at Mildred Helms Elementary School in the amount of $520,731.05, Project No. 9392. Goals BACKGROUND : This project includes the new construction and remodel of the existing Mildred Helms Elementary School. The project’s goal is to: Provide a new cafeteria building Remodel the existing cafeteria building to accommodate three (3) new classrooms Provide a new bus circle loop to better assist the traffic at the facility Provide a new P.E. court and play area This agreement will compensate the CM in the amount of $520,731.05 for: Preconstruction services in the amount of $45,518.01; and Construction services including procurement of long-lead material and equipment, as well as subcontractor agreements for work, CM administrative fees, staffing, profit, and overhead in the amount of $475,213.04. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Skanska USA Building, Inc. was selected to provide CM services in connection with the new construction and remodel at Mildred Helms Elementary School. This agreement is the result of these negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Daniel Abou-Jaoude, Project Executive, Skanska USA Building, Inc. Rick Rowe, Principal, Rowe Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-03-23 #9392 Legal Signed CM Agreement.pdf (33,288 KB) 7. Consent Subject 7.20 Request Approval of the Agreement With Harvard Jolly Architecture for Architectural and Construction Administration Services in Connection With the New Construction of the YMCA Partnership Middle School in the Amount of $2,471,452, Project No. 9358 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $34,882,452 which includes the estimated Board cost of $16,500,000. The cost of this agreement is $2,427,452 which includes the Board cost of $1,179,385. The source of this funding is district capital outlay and cooperative funding from the YMCA. Recommended Action Approve the design agreement with Harvard Jolly Architecture for architectural and construction administration services in connection with the new construction of the YMCA Partnership Middle School in the amount of $2,471,452, Project No. 9358. Goals BACKGROUND : This project includes the new construction of a YMCA and middle school located on the site of the former Riviera Middle School. This innovative partnership between the YMCA of Greater St. Petersburg and Pinellas County Schools includes a state-of-the-art YMCA and middle school shared space facility designed to meet both organization's needs while exemplifying leadership through the core values of respect, responsibility, caring and honesty. Students will be empowered to lead healthier more connected lives through inquiry-based service-learning projects that explore solutions to community concerns. The project’s goal is to: Create an iconic, state-of-the-art indoor and outdoor YMCA facility with flexible shared spaces supporting students, families and the community with a design that has a common look and feel that meets the needs of both partner organizations. Create a new 600-student station middle school facility. When complete, this collaborative effort will be a national beacon showcasing the YMCA and school district partnership to better serve communities by providing students and families a place to learn, play and grow together. A copy of the agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Harvard Jolly Architecture was selected to provide architectural and construction administration services in connection with the new construction of the YMCA Partnership Middle School. This agreement is the result of negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the architectural and construction administration services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Jason Novisk, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Stephen Johnson, Principal, Harvard Jolly Architecture SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-02-23 #9358 Legal Signed PAE Agreement.pdf (4,083 KB) 7. Consent Subject 7.21 Request Approval of Amendment to Agreement No. 1 With A.D. Morgan Corporation for a Final Construction Allocation in Connection With the New Construction and Renovations at Tyrone Middle School, Resulting in a Guaranteed Maximum Price (GMP) of $30,890,203.04, Project No. 9357 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $35,592,254.96. The cost of this amendment is $30,890,203.04. The source of this funding is district capital outlay. Recommended Action Approve the Amendment to Agreement No. 1 with A.D. Morgan Corporation for a final construction allocation in connection with the new construction and renovations at Tyrone Middle School, resulting in a Guaranteed Maximum Price (GMP) of $30,890,203.04, Project No. 9357. Goals BACKGROUND : The project includes new construction and renovations of the existing Tyrone Middle School. The project's goal is to: Create a dynamic, state-of-the-art renovation that fosters collaborative creativity, innovation and invention where students utilize technology as a tool to enhance their learning experience in today’s world. New construction to include a Center for Innovation and Digital Learning, cafeteria and classrooms. Renovations will include a new administration suite, updated classroom spaces to meet 21st Century learning and various exterior improvements to enhance the campus visibility. On April 28, 2020, the board approved an agreement with A.D. Morgan Corporation and compensated them in the amount of $1,670,121.96 for: Preconstruction services in the amount of $119,254.44; Construction services including procurement of long-lead material and equipment, as well as subcontractor agreements for work, CM administrative fees, staffing, profit and overhead in the amount of $1,550,867.52. Amendment to Agreement No. 1 is for the Guaranteed Maximum Price (GMP) of $30,890,203.04. If the cost of the project exceeds this amount, an agenda item will be brought to the board to approve the increase. The Superintendent has the authority to execute all necessary documents. A copy of the agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, A.D. Morgan Corporation was selected to provide CM services in connection with the new construction and renovations at Tyrone Middle School. This amendment to agreement is the result of negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Jason Novisk, Senior Construction Coordinator, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations John Kalaf, Vice-President of Operations, A.D. Morgan Corporation Rick Rowe, Principal, Rowe Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-03-23 #9357 Legal Signed CM Amendment 1.pdf (326 KB) 7. Consent Subject 7.22 Request Approval of Change Order No. 3 to the Agreement With Ajax Building Company, LLC for the New Construction and Renovation at Northeast High School. This change order will decrease the Guaranteed Maximum Price (GMP) by $1,492,826.45 with no time extension, Project No. 4520 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total cost of this project is $8,000,775.09. The result of this change order is $446,593,92 being returned to the district. The source of this funding is district capital outlay. Recommended Action Approve the change order to the agreement with Ajax Building Company, LLC for the new construction and renovation at Northeast High School. This change order will decrease the Guaranteed Maximum Price (GMP) by $1,492,826.45 with no time extension, Project No. 4520. Goals BACKGROUND : This change order will reconcile the GMP. The cost of the Direct Purchase Orders (DPO) for equipment/materials totaling $1,109,269.36 which includes sales tax savings totaling $63,036.83, unspent construction buyout totaling $282,357.09, unspent construction services totaling $81,439.98 and adjustment to fee totaling $19,760.02, must now be deducted from the GMP. The adjustment will decrease the total GMP of $7,637,563.99 by $1,492,826.45 resulting in a final GMP amount of $6,144,737.54. The net result of this Change Order is $446,593.92 that will be returned to the district capital outlay fund. A copy of the change order form is attached. RATIONALE : Approval of this agenda item completes the closeout process of this project. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Edward C. Hoffman, Principal, Hoffman Architects William P. Byrne, President, Ajax Building Company, LLC SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-03-23 #4520 Change Order 3.pdf (425 KB) 7. Consent Subject 7.23 Request Approval of Substantial Completion for Interior Renovations as of September 15, 2020, at Sandy Lane Elementary School, Project No. 9319 Meeting Mar 23, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for interior renovations as of September 15, 2020, at Sandy Lane Elementary School, Project No. 9319. Goals BACKGROUND : The project architect has certified this project is substantially complete as of September 15, 2020. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence, per contract terms, and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Jason Novisk, Senior Construction Coordinator