City Council

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 1 of 7 MINUTES WEDNESDAY, MAY 5, 2021 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Meeting with the Montalvo Arts Center via teleconferencing through Zoom. Mayor Zhao called the virtual Regular Session to order at 7:01 p.m. via teleconferencing through Zoom. Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended those rules. The Executive Order does require that public agencies continue to notice meetings in advance and provide members of the public an opportunity to observe the meeting and offer public comment. The City Council met all of the applicable notice requirements and the public is welcome to participate in this meeting. Information on how the public can observe the meeting and provide public comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members Rishi Kumar, Kookie Fitzsimmons, Mary-Lynne Bernald (All Council Members appearing via teleconference) ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Assistant City Manager Debbie Bretschneider, City Clerk Mary Fury, Administrative Services Director Debbie Pedro, Community Development Director John Cherbone, Public Works Director Keith Weiner, Building Official (All staff members appearing via teleconference) City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting proceedings and no doubts were expressed regarding the identities of the individuals representing themselves as City Council Members. REPORT ON POSTING OF THE AGENDA City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on April 29, 2021. REPORT ON JOINT MEETING Montalvo Arts Center Executive Director Angela McConnell reported on the Joint Meeting.

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 2 of 7 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Tylor Taylor, Executive Director of SASCC, spoke the SASCC request to repurpose event grant funds for operations. Kathleen Crowe spoke about SASCC finances. Vice Mayor Walia requested information from City staff about the SASCC contract. ANNOUNCEMENTS Mayor Zhao shared information about COVID-19 updates, the Hakone Gardens new exhibit and book, SASCC Walks, Saratoga Power Lunch webinar, and Wildfire Workshops. CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioner Recommended Action: Approve the resolution appointing 1 member to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 21-025 FITZSIMMONS/WALIA MOVED TO APPROVE THE RESOLUTION APPOINTING 1 MEMBER TO THE HERITAGE PRESERVATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Commendations for Montalvo Art Center and Steven Simon Recommended Action: Present the commendations to Montalvo Arts Center and Steven Simon. Mayor Zhao and Council Members presented the commendations to Montalvo Arts Center and Steven Simon. Proclamation Declaring May 2021 as National Preservation Month Recommended Action: Proclaim May 2021 as National Preservation Month in the City of Saratoga. Mayor Zhao and Council Members presented the proclamation to Rina Shah, Chair of the Heritage Preservation Commission. Proclamation Declaring May 2021 as Older Americans Month Recommended Action: Present the proclamation declaring May 2021 as Older Americans Month. Mayor Zhao and Council Members presented the proclamation to Lisa Oakley, Chair of SASCC, and Tylor Taylor, Executive Director of SASCC.

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 3 of 7 Proclamation Declaring May 2021 as Asian Pacific American Heritage Month Recommended Action: Present the proclamation declaring May 2021 as Asian Pacific American Heritage Month. Mayor Zhao and Council Members presented the proclamation to Huelling Su, President of Asian American for Better Community (AABC). 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on April 21, 2021. BERNALD/FITZSIMMONS MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON APRIL 21, 2021. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 04/20/21 Period 10; 04/27/21 Period 10: BERNALD/FITZSIMMONS MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 04/20/21 PERIOD 10; 04/27/21 PERIOD 10. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer’s Report for the Month Ended March 31, 2021 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2021. BERNALD/FITZSIMMONS MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED MARCH 31, 2021. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Parks & Recreation Commission Mission Statement Update Recommended Action: Approve the updated Parks & Recreation Commission Mission Statement by adopting the attached Resolution. Council Member Bernald removed this item for discussion. Mayor Zhao invited public comment on the item. Rene Paquier, Chair of Parks and Recreation Commission, spoke. No one else requested to speak.

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 4 of 7 RESOLUTION 21-026 BERNALD/WALIA MOVED TO APPROVE THE UPDATED PARKS & RECREATION COMMISSION MISSION STATEMENT BY ADOPTING THE RESOLUTION IN THE SUPPLEMENTAL MEMO. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Donation of PLACE Recommended Action: Authorize the City Manager to execute the donation agreement with Montalvo Arts Center to accept the donation PLACE. BERNALD/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE DONATION AGREEMENT WITH MONTALVO ARTS CENTER TO ACCEPT THE DONATION PLACE. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Amendment to Hillside Residential Zoning Designation to Make Wineries Subject to Additional Conditional Use Permit Requirements Recommended Action: Conduct the public hearing and introduce and waive the first reading of the attached ordinance and direct staff to place the ordinance on the consent calendar at the May 19, 2021 City Council meeting. Richard Taylor, City Attorney, presented the staff report. Mayor Zhao opened the public hearing. Mayor Zhao invited public comment on the item. Andrey Tovchigrechko spoke Glenda Aune spoke Nancy Lietzke spoke Mohini Balakrishnan spoke No one else requested to speak. WALIA/FITZSIMMONS MOVED TO WAIVE THE FIRST READING OF THE ORDINANCE AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR AT THE MAY 19, 2021 CITY COUNCIL MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 5 of 7 3. GENERAL BUSINESS 3.1. Approval of Contract for Camino Online Permit Guide Platform Software Recommended Action: 1. Adopt the attached resolution approving an adjustment to the Fiscal Year 2020/21 Operating & Capital Improvement Budget; AND 2. Authorize the City Manager to enter into a one year contract to implement the Camino Online Permit Guide Platform in an amount not to exceed $30,000. Keith Weiner, Building Official, presented the staff report. Mayor Zhao invited public comment on the item. No one requested to speak. RESOLUTION 21-027 KUMAR/WALIA MOVED TO ADOPT THE RESOLUTION APPROVING AN ADJUSTMENT TO THE FISCAL YEAR 2020/21 OPERATING & CAPITAL IMPROVEMENT BUDGET AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE YEAR CONTRACT TO IMPLEMENT THE CAMINO ONLINE PERMIT GUIDE PLATFORM IN AN AMOUNT NOT TO EXCEED $30,000. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. Saratoga Business Renewal and Beautification Grant Program Recommended Action: 1) Approve the Saratoga Business Renewal and Beautification Grant Program in Attachment A; 2) Allocate $15,000 from the Council Discretionary Account to fund the program; and 3) Add the Saratoga Business Renewal and Beautification Grant Program to the FY2020-21 Capital Improvement Program. Debbie Pedro, Community Development Director, presented the staff report. Mayor Zhao invited public comment on the item. Jeffrey Schwartz spoke Chuck Page, President of Chamber of Commerce, spoke No one else requested to speak. FITZSIMMONS/ZHAO MOVED TO APPROVE THE SARATOGA BUSINESS RENEWAL AND BEAUTIFICATION GRANT PROGRAM IN THE SUPPLEMENTAL MEMO; ALLOCATE $15,000 FROM THE COUNCIL DISCRETIONARY ACCOUNT TO FUND THE PROGRAM; ADD THE SARATOGA BUSINESS RENEWAL AND BEAUTIFICATION GRANT PROGRAM

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 6 of 7 TO THE FY2020-21 CAPITAL IMPROVEMENT PROGRAM; AND ADD “SARATOGA TOGETHER” AS NAME OF PROGRAM. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, FITZSIMMONS, BERNALD. NOES: KUMAR. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Yan Zhao Council Finance Committee – Vice Mayor Walia reported. West Valley Mayors & Managers – the meeting had two guest speakers, a PG&E spokesperson on wildfire safety and the Executive Director of Cities Association. Vice Mayor Tina Walia Council Finance Committee – the Committee received a report on use of Hillside Reserve funds and a preview of the Budget Study Session. Saratoga Area Senior Coordinating Council (SASCC) – the Board approved a by-laws amendment changing City Staff's position on the Board from voting to non-voting. SASCC Board was informed of financial issues : 1. unpaid tax filings (Form 941) for six consecutive quarters, 2. SASCC has taken out two PPP loans, 3. Amending Form 990 for 2018-19. No Financial Statements provided to the Board during my four months on the Board. Saratoga Ministerial Association – the Association received a report that Pastor Derek has received a grant of $10,000 to help the community in need and that Father Gary Thomas is moving from Sacred Heart after 15 years. Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority – the members received reports that the Libraries re-opened April 19 and on the Fiscal Year 2021/22 budget. Council Member Kookie Fitzsimmons Nothing to report. Council Member Mary-Lynne Bernald Santa Clara/Santa Cruz Airport/Community Roundtable – the Roundtable will be holding a May 26 meeting and approving a draft letter to the Congressional offices regarding noise impacts regarding the FAA's Neighborhood Environmental Survey (NES). Saratoga Historical Foundation – the Foundation received a report that the Blacksmith project is moving forward with assistance from Saratoga Federated Church volunteers CITY COUNCIL ITEMS Council Member Bernald requested City Council discussion on the SASCC request to repurpose event grant funds for SASCC operations. There was no support for the request. COUNCIL COMMUNICATIONS Council Member Kumar spoke on the protest of the San Jose Water Company request to California Public Utilities Commission for a fee increase.

Saratoga City Council Minutes ~ May 5, 2021 ~ Page 7 of 7 CITY MANAGER'S REPORT None ADJOURNMENT WALIA/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 9:05 P.M. MOTION PASSED BY VERBAL ROLL CALL. AYES: ZHAO, WALIA, KUMAR, FITZSIMMONS, BERNALD. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Debbie Bretschneider, City Clerk City of Saratoga

Saratoga City Council Agenda – May 5, 2021 – Page 1 of 8 SARATOGA CITY COUNCIL REGULAR MEETING MAY 5, 2021 AMENDED -SUPPLEMENTAL MEMOS Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council members and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/84541804713 or App (Webinar ID 845 4180 4713) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (845 4180 4713), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/81071135511 or App (Webinar ID 810 7113 5511) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (810 7113 5511), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (810 7113 5511) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (810 7113 5511), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Council prior to the meeting by commenting online at www.saratoga.ca.us/comment prior to the start of the meeting. These

Saratoga City Council Agenda – May 5, 2021 – Page 2 of 8 emails will be provided to the members of the Council and will become part of the official record of the meeting. During the meeting the Mayor will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 6:00 P.M. JOINT MEETING Members of the public can view and participate in the Joint Meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/84541804713 or App (Webinar ID 845 4180 4713) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (845 4180 4713), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Joint Meeting with Montalvo Arts Discussion Topics 7:00 P.M. REGULAR SESSION Members of the public can view and participate in the Regular Session of the meeting by: 1. Using the Zoom website https://us02web.zoom.us/j/81071135511 or App (Webinar ID 810 7113 5511) and raising their hand when directed by the Mayor to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (810 7113 5511), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99), calling 1.669.900.6833 or 1.408.638.0968, entering the Webinar ID (810 7113 5511) and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID (810 7113 5511), and pressing *9 to raise their hand to speak on an agenda item when directed by the Mayor. Please mute your computer or television before giving public comment. ROLL CALL

Saratoga City Council Agenda – May 5, 2021 – Page 3 of 8 REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 29, 2021. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioner Recommended Action: Approve the resolution appointing 1 member to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A – Resolution of Appointment Attachment B – Oath of Office Commendations for Montalvo Art Center and Steven Simon Recommended Action: Present the commendations to Montalvo Arts Center and Steven Simon. Staff Report Attachment A – Commendation for Montalvo Art Center Attachment B – Commendation for Steven Simon Proclamation Declaring May 2021 as National Preservation Month Recommended Action: Proclaim May 2021 as National Preservation Month in the City of Saratoga. Staff Report Attachment A – Proclamation Declaring May 2021 as National Preservation Month Proclamation Declaring May 2021 as Older Americans Month Recommended Action: Present the proclamation declaring May 2021 as Older Americans Month. Staff Report Attachment A – Proclamation Declaring May 2021 as Older Americans Month Proclamation Declaring May 2021 as Asian Pacific American Heritage Month Recommended Action: Present the proclamation declaring May 2021 as Asian Pacific American Heritage Month. Staff Report Attachment A -- Proclamation Declaring May 2021 as Asian Pacific American Heritage Month

Saratoga City Council Agenda – May 5, 2021 – Page 4 of 8 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on April 21, 2021. Staff Report Attachment A – Minutes for the Regular City Council Meeting on April 21, 2021 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 04/20/21 Period 10; 04/27/21 Period 10: Staff Report Check Register - 04-20-2021 P10 Check Register - 04-27-2021 P10 1.3. Treasurer’s Report for the Month Ended March 31, 2021 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2021. Staff Report 1.4. Parks & Recreation Commission Mission Statement Update Recommended Action: Approve the updated Parks & Recreation Commission Mission Statement by adopting the attached Resolution. Staff Report Attachment A – Resolution Supplemental Memo 1.5. Donation of PLACE Recommended Action: Authorize the City Manager to execute the donation agreement with Montalvo Arts Center to accept the donation PLACE. Staff Report Attachment A – Donation Agreement

Saratoga City Council Agenda – May 5, 2021 – Page 5 of 8 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Amendment to Hillside Residential Zoning Designation to Make Wineries Subject to Additional Conditional Use Permit Requirements Recommended Action: Conduct the public hearing and introduce and waive the first reading of the attached ordinance and direct staff to place the ordinance on the consent calendar at the May 19, 2021 City Council meeting. Staff Report Attachment A – Ordinance Amending Section 15-13.040 of the Saratoga Municipal Code. Attachment B – Planning Commission Resolution No. 18-025 Recommending Approval of Amendments to the Chapter 15 of the Saratoga City Code. 3. GENERAL BUSINESS 3.1. Approval of Contract for Camino Online Permit Guide Platform Software Recommended Action: 1. Adopt the attached resolution approving an adjustment to the Fiscal Year 2020/21 Operating & Capital Improvement Budget; AND 2. Authorize the City Manager to enter into a one year contract to implement the Camino Online Permit Guide Platform in an amount not to exceed $30,000. Staff Report Attachment A - Budget Adjustment Resolution Attachment B - Proposed Contract 3.2. Saratoga Business Renewal and Beautification Grant Program Recommended Action: 1) Approve the Saratoga Business Renewal and Beautification Grant Program in Attachment A; 2) Allocate $15,000 from the Council Discretionary Account to fund the program; and 3) Add the Saratoga Business Renewal and Beautification Grant Program to the FY2020-21 Capital Improvement Program. Staff Report Attachment A - Business Renewal & Beautification Program Supplemental Memo COUNCIL ASSIGNMENTS Mayor Yan Zhao Association of Bay Area Governments

Saratoga City Council Agenda – May 5, 2021 – Page 6 of 8 Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board West Valley Mayors & Managers West Valley Sanitation District Vice Mayor Tina Walia Council Finance Committee KSAR Community Access TV Board Saratoga Area Senior Coordinating Council (SASCC) Silicon Valley Clean Energy Authority Board of Directors Saratoga Ministerial Association Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Kookie Fitzsimmons Chamber of Commerce Hakone Foundation Board Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Public Art Committee Sister City Organization Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Public Art Committee Saratoga Historical Foundation CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, CMC, City Clerk, for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 29, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.

Saratoga City Council Agenda – May 5, 2021 – Page 7 of 8 Signed this 29th day of April 2021 at Saratoga, California. Debbie Bretschneider, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] 05/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 05/19 6:00 p.m. Joint Meeting with Board of Supervisor Joe Simitian | 7:00 p.m. Regular Session 06/02 4:30 p.m. Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch, Joan Pisani Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/16 5:00 p.m. Joint Meeting with Santa Clara County Fire | 6:00 p.m. Joint Meeting with Silicon Valley Leadership Group | 7:00 p.m. Regular Session 07/07 5:00 p.m. Closed Session | 6:00 p.m. Study Session on E-Communications Policy | 7:00 p.m. Regular Session 07/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 08/04 Tentative -No Meeting - Recess 08/18 Tentative -No Meeting - Recess 09/01 5:00 p.m. Commission Interviews – Library& Community Engagement Commission & Parks & Recreation Commission | 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 09/15 5:00 p.m. Study Session on Rules of Parliamentary Procedure | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/06 5:00 p.m. Joint Meeting with Mountain Winery | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 10/20 5:00 p.m. Joint Meeting with Historical Foundation | 6:00 p.m. Joint Meeting with West Valley – Mission Community College District Board of Trustees | 7:00 p.m. Regular Session 11/03 5:30 p.m. Joint Meeting with Saratoga Schools | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2021

Saratoga City Council Agenda – May 5, 2021 – Page 8 of 8 11/17 5:00 p.m. Joint Meeting with Los Gatos Saratoga Recreation | 6:00 p.m. Joint Meeting with State Senator Dave Cortese | 7:00 p.m. Regular Session 12/01 5:00 p.m. Commission Interviews – Heritage Preservation Commission & Traffic Safety Commission | 6:00 p.m. Joint Meeting with Assembly Member Low | 7:00 p.m. City Council Reorganization | Regular Session 12/15 6:00 p.m. Study Session on City Council Norms | 7:00 p.m. Regular Session