Fontana Unified School District Board of Education Regular Meeting Agenda

2 Wednesday, November 1, 2023 Fontana Unified School District Board of Education Regular Meeting Agenda View live at https://www.fusd.net/Page/11575 John D. Piazza Education Center District Office Complex 9680 Citrus Avenue Fontana, California 92335 ----- (909) 357-5000 ----- 5:00 PM  Closed Session 6:30 PM  Open Session ----- BOARD OF EDUCATION Joe Armendarez Adam P Perez Jennifer Quezada, Ed.D. Mary B Sandoval Marcelino "Mars" J Serna ----- SUPERINTENDENT/BOARD SECRETARY Miki R. Inbody ----- NOTICE TO THE PUBLIC: Public comments will be made in person in Board Chambers during the Board of Education meeting at the Fontana Unified School District John D. Piazza (JDP) Education Center, located at 9680 Citrus Avenue, Fontana CA 92335. Please arrive prior to 5:00 pm if you would like to speak on Closed Session Items and/or prior to 6:30 pm if you would like to speak on Open Session Items. Individual speakers shall be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only (Board Bylaw 9323; Gov't Code 54954.3(a)). The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard (Board Bylaw 9323). Members of the public are cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the District's administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Members of the public are further cautioned to refrain from the use of profanity, threats, or any comments or actions that actually disrupt, disturb, impede, or render infeasible, the orderly conduct of the meeting. ---- Comments and particular viewpoints expressed by members of the public during public comment are the statements and viewpoints of those users and do not necessarily reflect or represent the views of the Board or District. ---- Individuals who require disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee in writing at least two days before the meeting date. (Board Bylaw 9320) ----- NOTICE REGARDING DOCUMENTS DISTRIBUTED TO THE BOARD OF EDUCATION AT OR PRIOR TO MEETINGS: In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the Office of the Superintendent at the District Administration Office during normal business hours at the address listed above. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. This means that documents presented to the Board at the meeting may become public records subject to disclosure under the California Public Records Act. 1. Public Meeting Subject 1.1 Call to Order / Roll Call Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural File Attachments Subject 1.2 Adopt Agenda Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Discussion/Action Recommended Action Adopt agenda as posted File Attachments Motion & Voting Adopt agenda as posted Motion by Adam P Perez, second by Jennifer N Quezada. Final Resolution: Motion Carried Aye: Mars J Serna, Adam P Perez, Jennifer N Quezada Subject 1.3 Opportunity for Public Comment - Closed Session Items Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 2. Closed Session Subject 2.1 Student Matters (Education Code Sections 35146, 48900 et seq., 48912(b) and 49060 et seq., and 20 U.S.C. Section 1232g) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion,Information Student Discipline or Other Confidential Student Matters Recommendations for expulsion (EC 48918(c)) Two (2) High School Student(s) File Attachments Subject 2.2 Labor Relations (Government Code Section 54957.6) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion,Information Conference with Labor Negotiator Agency Designated Representative: Douglas F. Staine, Ed.D. Employee Organization(s): Fontana Teachers Association, School Police Officers Association, United Steelworkers Local 8599 File Attachments Subject 2.3 Personnel Matters (Government Code Section 54957) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion,Information Public Employee Discipline/Dismissal/Release Public Employee Employment/Appointment Public Employee Employment/Appointment Title: Director, Equity, Diversity & Inclusion (EDI) File Attachments Subject 2.4 Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(d)(1)) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion,Information OAH 2023070659 vs. Fontana Unified School District OAH 2023070667 vs. Fontana Unified School District File Attachments Subject 2.5 Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion,Information Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) or Section 54956.9 FUSD Claim No. 17-0047 - Workers' Compensation One (1) Potential Case File Attachments 3. Open Session Subject 3.1 Call to Order / Roll Call Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.2 Pledge of Allegiance Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.3 Moment of Silence Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural Following the Pledge of Allegiance, a moment of silence is observed as part of Board meeting practice. A moment of silence allows attendees to pause for meditation, prayer, reflection, or any other silent activity that would support those that are in this public setting to move work forward collectively. --Employee: Gary Kirby, Social Studies Teacher, A.B. Miller High File Attachments Subject 3.4 Report from Closed Session Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.5 Reports Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Presentation/Report School/District Reports and/or Update(s) Presentation: Red Ribbon Week Contest Winners Presentation: Financial Literacy File Attachments Bite of Reality Presentation - handouts.pdf (1,083 KB) FUSD Red Ribbon Week Contest Winners 2023.handouts.pdf (932 KB) Subject 3.6 Student Board Member Comments Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.7 Superintendent Comments Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.8 Opportunity for Public Comment Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 4. Consent Calendar Section Subject 4.1 Consent Calendar Action (Single Motion and Vote) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.2 Business Services - Agreement: Amtech Elevator Services Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $84,824.00 Budgeted Yes Budget Source General Fund (01) - Restricted Recommended Action Approve entering into an agreement with Amtech Elevator Services for elevator unit and wheelchair lift maintenance throughout the district at an estimated total cost of $84,824.00, effective November 2, 2023 through June 30, 2024. BACKGROUND : In accordance with Administrative Regulation 3310, all contracts with a dollar amount of $75,000 or more require Board of Education approval. The District has twenty-eight (28) hydraulic elevators and thirty-seven (37) wheelchair lifts . The State of California requires that all elevators be serviced periodically by a qualified vendor. This service must include routine preventative maintenance, monitoring, and safety tests on traction elevators or relief pressure tests on hydraulic elevators in accordance with local and State codes. It is being recommended the Board of Education approve entering into an agreement with Amtech Elevator Services to provide maintenance services on all elevators and wheelchair lifts district wide through June 30, 2024. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.3 Business Services - Agreement: Crown Castle Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $84,000.00 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve utilization of the option to extend the existing agreement with Crown Castle Fiber, LLC., for internet services for one (1) year in the estimated amount of $84,000.00, effective July 1, 2024 through June 30, 2025. BACKGROUND: In accordance with Public Contract Code Section 20111, the District is required to request formal bids for purchases of equipment, materials, and services that have a cost of $109,300 or more. To receive E-Rate funding, the District must issue a Request for Proposal (RFP) by posting the RFP to our District website as well as posting an FCC Form 470 to the Universal Service Administrative Company (USAC) website. On February 19, 2020, the Board of Education awarded a 3-year contract to Crown Castle for internet services. Said agreement allows for up to two (2) 1-year extensions; 2024-2025 will be the second extension. Pending Federal E-Rate program approval, the District's obligation will be 5% of the total cost; the remaining 95% will be obligation of non-district agencies. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.4 Business Services - Bid Award: Processed Commodity and Commercial, Frozen, Refrigerated and Dry Foods Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $5,875,000.00 Budgeted Yes Budget Source Cafeteria Fund (13) - Restricted Recommended Action Award Bid No. 23/24-1658 for the purchase of processed commodity and commercial, frozen, refrigerated and dry foods and approve entering into agreements with Gold Star Foods Inc, and Loewy Enterprises dba Sunrise Produce Company at unit prices indicated on the attached bid summaries (plus sales tax) at an estimated total cost of $5,875,000.00. BACKGROUND : In accordance with Public contract Code Section 20111, the District is required to request formal bids for purchase of equipment, material and services that have a cost of $109,300.00 or more. Bids for the purchase of processed commodity and commercial, frozen, refrigerated and dry foods were opened on October 23, 2023. Bids were distributed to eleven (11) vendors, with three (3) responding with a bid. After review by District personnel, it is being recommended that Bid No. 23/24-1658 be awarded by line item to the lowest responsible, responding bidders as indicated on the attached bid summaries, with the option to renew for two (2) additional years, in one (1) year increments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments 1658 Bid Summary Category A.pdf (379 KB) 1658 Bid Summary Category B.pdf (213 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.5 Business Services - Bid Award: Purchase of Paper Products for Food Services Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $1,122,000.00 Budgeted Yes Budget Source Cafeteria Fund (13) - Restricted Recommended Action Award Bid No. 23/24-1652 for the purchase of paper products for Food Services and approve entering into agreements with Imperial Bag & Paper Co LLC dba Imperial Dade and Individual Foodservice at unit prices indicated on the attached bid summary (plus sales tax) at an estimated total cost of $1,122,000.00. BACKGROUND : In accordance with Public contract Code Section 20111, the District is required to request formal bids for purchase of equipment, material and services that have a cost of $109,300.00 or more. Bids for the purchase of paper products were opened on October 4, 2023. Bids were distributed to twenty-five (25) vendors, with eight (8) responding with a bid. After review by District personnel, it is being recommended that Bid No. 23/24-1652 be awarded by group of items to the lowest responsible, responding bidders as indicated on the attached bid summary, with the option to renew for two (2) additional years, in one (1) year increments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments 1652 Bid Summary.pdf (261 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.6 Business Services - Claim Rejection Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Reject the claim submitted by parent on behalf of former Student No. 80081411 in an undisclosed amount. BACKGROUND : In accordance with Fontana Unified School District Board Policy 3320, any and all claims for money or damages against the district shall be presented to and acted upon in accordance with law, Board policy, and administrative regulations as well as the district's Joint Powers Authority (JPA) agreement or insurance coverage. The Board of Education may reject or act on a claim. Risk Management received a claim from former Student 80081411 in an undisclosed amount. The Risk Management Department is recommending the rejection of this claim. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.7 Business Services - Deductive Change Order/Notice of Completion: Rite-Way Roofing Corporation Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $20,318.08 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve Deductive Change Order No. 1 and accept a Notice of Completion to release the associated retention for Purchase Order No. 236281 completed by Rite-Way Roofing Corporation on April 28, 2023, for a total cost of $406,361.60. BACKGROUND : On February 1, 2023, the Board of Education adopted Resolution No. 23-03 declaring an emergency and awarded a contract with Rite-Way Roofing Corporation, for remediation services at (Fontana) A.B. Miller High School, Henry J. Kaiser High School, Fontana Middle School, Palmetto Elementary, Juniper Elementary School, and the Early Education Department. This project is now complete. In order to close the project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total to be released with this item is $20,318.08, 5% of $406,361.60. A deductive change order in the amount of $15,334.40 has been issued, deducting the remaining funds of the unidentified conditions allowance: Original Contract Sum: $421,696.00 Deductive Change Order No. 1: ( $15,334.40) New Contract Sum: $406,361.60 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Rite-Way Roof Deductive ChangeOrder DRAFT.pdf (1,538 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.8 Business Services - Notice of Completion: Amtek Construction Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $96.06 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 242128/PY236252 under Bid No. 21/22-1583R, completed by Amtek Construction on September 21, 2023, for a total cost of $1,921.12. BACKGROUND : On October 6, 2021, Bid No. 21/22-1583R was awarded to Amtek Construction, for the installation of TV Displays at various locations throughout the District. Purchase Order No. 242128/PY236252, for Eric Birch High School, is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $96.06, 5% of $1,921.12. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.9 Business Services - Notice of Completion: Floor Tech America, Inc. Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $986.40 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 242727, 242803, and 243477 under Bid No.21/22-1592, completed by Floor Tech America, Inc., for a total cost of $19,728.00. BACKGROUND : On October 6, 2021, Bid No. 21/22-1592 was awarded to Floor Tech America, Inc., for the installation of district-owned flooring material at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $986.40, 5% of $19,728.00. PURCHASE ORDER NO. SITE TOTAL AMOUNT COMPLETION DATE 242727 District Offices, Building 22 $9,069.00 10/3/2023 242803 Mango Elementary School $8,955.00 9/27/2023 243477 Henry J. Kaiser High School $1,704.00 2/17/2023 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.10 Business Services - Notice of Completion: RDM Electric Co. Inc. Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $177.75 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 241478 under Bid No. 21/22-1596, completed by RDM Electric Co. Inc., for a total cost of $3,554.94. BACKGROUND : On December 15, 2021, Bid No. 21/22-1596 was awarded to RDM Electric Co. Inc., for electrical service, repair and installation needed at various locations throughout the District. Purchase Order No. 231478, for Summit High School, is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $177.75, 5% of $3,554.94. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.11 Business Services - Notice of Completion: Universal Asphalt Co., Inc. Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $2,835.75 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 240392, 240393, 240396, 241838/PY239140, and 241839/PY235429 under Bid No. 21/22-1569R, completed by Universal Asphalt Co., Inc., for a total cost of $56,715.00. BACKGROUND : On December 15, 2021, Bid No. 21/22-1569R was awarded to Universal Asphalt Co., Inc. for asphalt repair and replacement at various sites district-wide on an as-needed basis. The purchase order numbers listed below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $2,835.75, 5% of $56,715.00. PURCHASE ORDER NO. SITE AMOUNT COMPLETION DATE 240392 Sequoia Middle School $1,225.00 8/26/2023 240393 Oak Park Elementary School $525.00 10/6/2023 240396 Tokay Elementary School $4,725.00 10/6/2023 241838/PY239140 Fontana A.B. Miller High School $6,140.00 9/21/2023 241839/PY235429 Maple Elementary School $44,100.00 8/26/2023 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.12 Business Services - Notice of Completion: Veterans Communication Services, Inc. Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $101.49 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 240400 under Bid No. 20/21-1578, completed by Veterans Communication Services, Inc. on August 11, 2023, for a total cost of $2,029.84. BACKGROUND : On June 16, 2021, Bid No. 20/21-1578 was awarded to Veterans Communication Services, Inc., for the removal and installation of structured data cabling and District furnished network connected equipment at various locations throughout the District. Purchase Order Number 240400 is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $101.49, 5% of $2,029.84. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.13 Business Services - Payment Registers Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $27,533,956.99 Budgeted Yes Recommended Action Ratify payment registers for fiscal year 2023-24 as submitted. General Fund (01) Unrestricted and Restricted 24002008 24002009 24002010 24002011 24002012 24002013 24002014 24002015 24002016 24002017 24002018 24002019 24002020 24002021 24002023 24002024 24002025 24002026 24002027 24002028 24002030 24002033 24002036 24002038 24002039 24002041 24002043 24002044 24002045 24002046 24002047 24002048 24002049 24002051 24002052 24002053 24002054 24002056 24002059 24002060 24002061 24002062 24002063 24002064 24002065 24002066 24002067 24002068 24002069 24002070 24002071 24002072 24002073 24002074 24002075 24002076 24002077 24002078 24002079 24002080 24002081 24002082 24002083 24002084 24002085 24002086 24002087 24002088 24002089 24002090 24002091 24002092 24002093 24002094 24002095 24002098 24002099 24002100 24002101 24002102 24002103 24002107 24002109 24002110 24002111 24002112 24002113 24002114 24002115 24002116 24002117 24002118 24002119 24002120 24002121 24002122 24002123 24002124 24002125 24002126 24002127 24002128 24002129 24002130 24002131 24002132 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24002441 24002442 24002451 24002470 24002488 24002652 24002653 24002654 24002655 24002656 24002657 24002663 24002684 Building Fund (21) Restricted 24002029 24002032 24002055 24002057 24002514 24002521 24002522 24002536 24002538 24002541 24002550 24002552 24002560 24002562 24002569 Capital Facilities Fund (25) Restricted 24002034 24002037 24002040 24002058 24002097 24002509 24002510 24002511 24002512 24002513 24002548 24002549 24002559 24002566 Special Reserve Fund (40) Restricted 24002031 24002035 24002042 24002050 24002158 24002515 24002524 24002531 24002537 24002539 24002547 24002553 24002556 24002558 Worker's Compensation Fund (67) Restricted 24002104 24002105 24002106 24002229 24002300 24002310 24002436 24002437 24002438 24002439 24002485 24002525 24002526 24002527 24002542 24002554 24002572 24002606 BACKGROUND: Payments are made to vendors for the purchase of goods and services received throughout the fiscal year. Board of Education approval is required for these payments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.14 Business Services - Purchase Order Report: September 2023 Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $14,466,077.76 Budgeted Yes Budget Source Various Recommended Action Approve ratification of the Purchase Order Report for the month of September 2023 as provided. BACKGROUND : Purchase orders and change orders have been processed pursuant to the authority granted in accordance with Education Code 17605 and Board Policy 3300 which authorizes the Superintendent or designee to purchase supplies, materials, equipment, services and public works projects up to the amounts specified in Public Contract Code 20111 and 22032. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Purchase Order Report - September 2023.pdf (293 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.15 Business Services - Utilization of Bid: Kelly Spicers, Inc. Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $125,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Approve utilization of Corona-Norco Unified School District Bid No. 2021/22-095 for the purchase of Just-In-Time (JIT) Standard School and Office Supplies from Kelly Spicers, Inc., through June 30, 2024, for a total estimated amount of $125,000.00. BACKGROUND : In accordance with Public Contract Code Section 20111, the District is required to request formal bids for the purchase of equipment, materials, and services that have a cost of $109,300 or more. Pursuant to Public Contract Code Section 20118, the District may utilize existing contracts through a public corporation or agency including any county, city, town or district, without formally bidding, if it has been determined to be in the best interest of the District to do so. This allows the District to keep with District standards, as well as save time and cost. After review by District personnel, it has been determined that it is in the best interest of the District to utilize Corona-Norco Unified School District Bid No. 2021/22-095 for the purchase of Just-In-Time standard school and office supplies from Kelly Spicers, Inc., for the 2023-2024 fiscal year. This will allow Printing Services to purchase various types of paper products at competitive pricing in a timely manner. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.16 Business Services - Utilization of NASPO Agreement: Quadient Leasing Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $201,714.60 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Approve utilization of National Association of State Procurement Officials (NASPO ValuePoint) Master Contract No. CTR058809 and Participating Addendum No. 7-22-70-50-04 and entering into a 60-month agreement with Quadient Leasing USA, Inc. for lease of mail equipment, Why Wait Program and services as needed in the monthly amount of $3,361.91 for a total estimated amount of $201,714.60. BACKGROUND : Public Contract Code Section 12100 allows the District to utilize existing contracts through the State of California without formally bidding. This allows the District to keep within District standards, as well as save time and cost. For the District to utilize the National Association of State Procurement Officials (NASPO ValuePoint) contract to lease mail equipment requires approval from the Board of Education. The new lease term will commence when the current lease reaches the end of its initial term and will remain effective for 60 months. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.17 Human Resources - Agreement: Law Office of Adrienne Konigar & Associates, LLC Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $4,500.00 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve entering into an agreement with the Law Offices of Adrienne Konigar & Associates, LLC to provide hearing officer services in the estimated amount of $4,500.00 per hearing, effective November 2, 2023, through June 30, 2024. BACKGROUND : The District hires Hearing Officers to provide impartial hearing services related to disciplinary hearings for classified and/or other designated employees as set forth in the Districts' policies, rules, regulations and laws of the State of California. SUBMITTED BY : Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.18 Human Resources - Certificated and Classified Personnel Recommendations Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve and/or Ratify Personnel Recommendations as provided. BACKGROUND : The Fontana Unified School District strives to optimize its resources through the support and development of personnel. This is supported by the Board of Education’s consideration and approval of personnel recommendations at regular meetings of the board. These recommendations contain actions such as hiring, promotions, changes in assignments, retirements, resignations, and terminations involving certificated, classified, and other categories such as school site aides, substitute employees, and others, and are consistent with board policy and law. SUBMITTED BY : Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Personnel Recommendations 11 01 23 FINAL.pdf (727 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.19 Superintendent Office - Agreement: California Collaborative Educational Excellence (CCEE) Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $53,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted Recommended Action Approve entering into an agreement with Marin County Superintendent of Schools and the Marin County Office of Education, acting on behalf of California Collaborative for Educational Excellence (CCEE) to expand parent engagement opportunities, for the district to receive the estimated amount of $53,000.00 for the 2023-2024 school year. BACKGROUND : The Community Engagement Initiative (CEI) was established by the California State Legislature and the Governor on June 27, 2018 (section 140 of Assembly Bill No. 1808 (AB1808), Chapter 32 of the Statutes of 2018), for the purpose of the following: Building capacity in communities and school districts to have difficult conversations with each other and build trust, with a focus on improving outcomes for students. Identifying effective models of community engagement and metrics to evaluate those models. Developing effective peer-to-peer partnerships between school districts and county offices of education, utilizing the existing professional learning network's structure administered by the CCEE/CEI to deepen community engagement. Improving community engagement in FUSD and incorporating practices that prove effective and continuous improvement. The Department of Family and Community Engagement (FACE) will utilize CCEE/CEI funding for professional development (parent & staff training), attending and hosting conferences and workshops, and purchasing materials and supplies. SUBMITTED BY : Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.20 Superintendent Office - Donations Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Accept donations listed below and send appropriate letters of appreciation: --Dolores Huerta International Academy Parent Teacher Organization donated $2,080.00 to Dolores Huerta International Academy. --Juniper Parent Teacher Organization donated $6,000.00 to Juniper Elementary School. --Kroger donated $37.43 to Dolores Huerta International Academy, and $26.08 to Wayne Ruble Middle School. --Poplar Elementary Parent Teacher Association donated $3,000.00 to Poplar Elementary School. --The Blackbaud Giving Fund donated $120.00 to Randall Pepper Elementary School. --Endress+Hauser Conducta Inc. donated a PH sensor with an in-kind value of $1,176.22 to Jurupa Hills High School for the IB Chemistry Class. --Kimberly MacKinney donated Challenge Coins with an in-kind value of $988.00 to Secondary Instruction for FUSD Employee Veterans recognition. BACKGROUND : The District routinely receives donations from company programs developed to provide support to schools or as an offshoot from profits derived from sales and services at the schools, as well as donations from individuals. Monetary donations require Board acceptance before the funds can be disbursed through District accounts; in-kind donations of goods or services valued at $500 or above are also brought to the Board as an acknowledgment of the gift. SUBMITTED BY : Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.21 Superintendent Office - Expenditure for Non-District Employee: Cohort III Peer Leading & Learning Network Meetings Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $576.00 Budgeted Yes Budget Source General Fund (01) - Restricted Recommended Action Approve expenditure for meals, mileage, and related travel costs for (3) parents to attend the Cohort III Peer Leading & Learning Network Meetings in Santa Ana, California on October 26, 2023, and Ontario, California, on February 1, 2024, in the total estimated amount of $576.00. BACKGROUND : Board approval is required whenever District funds are spent on persons other than District employees or students. CEI Cohort III Group two (2) in-person PLLNs meetings where students, parents, and FUSD staff will have the opportunity to participate in professional development, networking with other school districts within the state of California, and engage and explore programs and strategies that promote family and community engagement. SUBMITTED BY : Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Adam P Perez. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.22 Superintendent Office - Regular Board Meeting Minutes: October 4, 2023 Meeting Nov 1, 2023 - Fontana Unified School District Board of Education Regular