BCC 03.03.25 (R).pdf?t=202504211620050

1 TAYLOR COUNTY BOARD OF COUNTY COMMISSIONERS PERRY, FLORIDA MONDAY, MARCH 03, 2025 6:00 P.M. 201 E. GREEN STREET TAYLOR COUNTY ADMINISTRATIVE COMPLEX OLD POST OFFICE THE CHAIR CALLED THE REGULAR MEETING TO ORDER AT 6:00 P.M. THE MEMBERS OF THE BOARD ATTENDED THE MEETING AS FOLLOWS: DISTRICT OFFICE NAME HOW ATTENDED PORTION ATTENDED 1 CHAIR JAMIE ENGLISH IN PERSON ALL 2 JIM MOODY IN PERSON ALL 3 V-CHAIR MICHAEL NEWMAN IN PERSON ALL 4 PAM FEAGLE IN PERSON ALL 5 THOMAS DEMPS IN PERSON ALL A FULL BOARD BEING PRESENT. COUNTY STAFF ATTENDED THE MEETING AS FOLLOWS: POSITION NAME HOW ATTENDED PORTION ATTENDED CO ADMINISTRATOR LAWANDA PEMBERTON IN PERSON ALL ASST CO ADMIN MARSHA DURDEN IN PERSON ALL COUNTY ATTORNEY CONRAD BISHOP IN PERSON ALL UNDERSHERIFF MARTY TOMPKINS IN PERSON PARTIAL CHIEF DEPUTY SHERIFF BUDDY LEE IN PERSON PARTIAL 2 COUNTY CONSTITUTIONAL OFFICERS ATTENDED THE MEETING AS FOLLOWS: POSITION NAME HOW ATTENDED PORTION ATTENDED CLERK OF COURT GARY KNOWLES IN PERSON ALL DEPUTY CLERK SALINA GRUBBS IN PERSON ALL TAX COLLECTOR MARK WIGGINS IN PERSON PARTIAL SUPERVISOR OF ELECT DANA SOUTHERLAND IN PERSON PARTIAL SHERIFF WAYNE PADGETT IN PERSON PARTIAL COMMISSIONER DEMPS LED THE BOARD IN PRAYER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG. BUSINESS WAS TRANSACTED AS FOLLOWS: THE CHAIRMAN READ INSTRUCTIONS FOR CONFERENCE CALL-IN LINE. 3. APPROVAL OF AGENDA: UPON MOTION OF COMMISSIONER FEAGLE, WITH SECOND BY COMMISSIONER MOODY, AND BY UNANIMOUS VOTE, THE BOARD APPROVED THE AMENDED AGENDA FOR THIS DATE, AS FOLLOWS: REMOVE ITEM NO. 6 THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP/HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION OF 8 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. ADD AS ITEM NOS: 9-A. THE BOARD TO DISCUSS GARBAGE AND TRASH, AS AGENDAED BY COMMISSIONER FEAGLE. 9-B. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP/HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION OF 11 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. 3 4. EXAMINATION AND APPROVAL OF INVOICES. THE APPROVAL OF THE CURRENT BILLS BY THE BOARD, AS FOLLOWS: GENERAL REVENUE FUND 72965 THROUGH 72993 INCLUSIVE GENERAL FUND VOUCHERS V72994 THROUGH V73016 INCLUSIVE ROAD AND BRIDGE FUND 5018416 ROAD AND BRIDGE FUND VOUCHERS V5018417 THROUGH V5018419 INCLUSIVE AND THAT THE CHAIRMAN AND THE CLERK BE AUTHORIZED TO ISSUE COUNTY WARRANTS COVERING SAME. 5. THE BOARD TO CONSIDER ADOPTION OF RESOLUTIONS TO REFLECT UNANTICIPATED MONIES IN THE MSTU FUND, AIRPORT FUND AND GENERAL FUND, AS AGENDAED BY DANNIELLE WELCH, COUNTY FINANCE DIRECTOR. 6. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION OF 9 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. 7. THE BOARD TO CONSIDER APPROVAL OF 2025 SPRING E911 RURAL COUNTY MAINTENANCE GRANT, AS AGENDAED BY JOSEPH FRANKLIN, TAYLOR COUNTY SHERIFF’S OFFICE. MOTION TO APPROVE ITEM NOS. FOUR (4), FIVE (5) AND SEVEN (7). Commissioner Motion Second Yea Nay Absent Abstain English X Moody X Newman X Feagle X X Demps X X MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: CHECK REGISTRY, RESOLUTIONS, 2025 SPRING E911 RURAL MAINTENANCE GRANT APPLICATION 4 PUBLIC REQUESTS: 8. ROBERT DOZIER TO APPEAR BEFORE THE BOARD TO REQUEST LIFETIME BOAT RAMP PERMIT. MOTION TO TABLE TO FUTURE MEETING. Commissioner Motion Second Yea Nay Absent Abstain English X Moody X Newman X X Feagle X Demps X X MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 5 GENERAL BUSINESS: 9. THE BOARD TO FURTHER DISCUSS THE FY 2025-2026 BUDGET, AS AGENDAED BY COMMISSIONER JAMIE ENGLISH. CHAIRMAN ENGLISH MADE BUDGET REDUCTION RECOMMENDATION OF LAST APPROVED BUDGET. SHERIFF CURRENT BUDGET $9,253,000.00 15% BUDGET REDUCTION OF $1,388,000.00 SUPERVISOR OF ELECTION CURRENT BUDGET $733,578.00 10% BUDGET REDUCTION OF $73,357.00 TAX COLLECTOR CURRENT BUDGET $413,080.00 10% BUDGET REDUCTION OF $41,308.00 PROPERTY APPRAISER CURRENT BUDGET $1,076,815.00 10% BUDGET REDUCTION OF $10,768.00 CLERK OF COURT CURRENT BUDGET $1,210,640.00 10% BUDGET REDUCTION OF $121,064.00 CHAIRMAN ENGLISH ALSO RECOMMEND THE COUNTY TO KEEP 100% OF THE ONE-CENT SALES TAX. COMMISSIONER FEAGLE ASKED COUNTY ATTORNEY IF WE CAN KEEP ALL OF THE ONE-CENT SALES TAX FOR OPERATIONAL FUNDS? COUNTY ATTORNEY WOULD NEED TO RESEARCH. UNDERSHERIFF, MARTY TOMPKINS- IF WE REDUCE OUR BUDGET, WE WILL HAVE TO REDUCE FORCE AND PERSONNEL. 6 COMMISSIONER MOODY- HOSPITAL CONTRACT STATES THEY DO THE MAINTENANCE. THEY RECEIVED A GRANT TO REPLACE THE ROOF OR THAT WOULD HAVE BEEN ONE-MILLION DOLLARS COST TO THE COUNTY. COMMISSIONER FEAGLE- THE HOSPITAL CONTRACT STATES THEY ARE RESPONSIBLE FOR THE AMBULANCE SERVICE, YET WE PROVIDE AND PAY THAT COST. CLERK, GARY KNOWLES SUGGESTED TO BID OUT THE INSURANCE INSTEAD OF MAKING EMPLOYEES PAY MORE. COMMISSIONER FEAGLE SUGGESTED TO CUT OUT TRAVEL. COMMISSIONER DEMPS WOULD LIKE THE CONSTITUTIONAL OFFICERS TO SAY WHAT THEY CAN CUT AND WHAT THEY GOT TO KEEP. CONTINUE DISCUSSION AT NEXT BOARD MEETING ON MARCH 25, 2025. Commissioner Motion Second Yea Nay Absent Abstain English Moody Newman Feagle Demps MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 7 9-A. THE BOARD TO DISCUSS GARBAGE AND TRASH, AS AGENDAED BY COMMISSIONER PAM FEAGLE. COUNTY ADMINISTRATOR-WE HAVE ACQUIRED A NEW GARBAGE TRUCK FOR A TOTAL OF FOUR OPERATIONAL TRUCKS. WE ALSO HAVE RECEIVED AN APPLICATION FOR A MECHANIC. COMMISSIONER FEAGLE SUGGESTED SENDING SOMEONE TO GO GET TRUCK PARTS INSTEAD OF WAITING ON THEM THROUGH THE MAIL. RECOMMEND THE DEPARTMENT HEAD TO HAVE A CDL LICENSE AS A REQUIREMENT. COUNTY ADMINISTRATOR- CONSTRUCTION DEBRIS WILL BE THE LAST TO BE PICKED UP. Commissioner Motion Second Yea Nay Absent Abstain English Moody Newman Feagle Demps MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 8 COUNTY STAFF ITEMS: 9-B. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP/HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION FOR 11 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. MELODY COX, GRANTS WRITER- THERE ARE 11 HOMES CURRENT THAT QUALIFY. 10 HOMES ARE DETERMINED TO BE DEMOLITION AND NEW CONSTRUCTION. ALL BOARD MEMBERS STATED THERE IS NO RELATIONSHIP TO ANY OF THE LISTED HOMEOWNERS. TABITHA GILLYARD-ROSS-THEY ARE STILL ASKING FOR MORE DOCUMENTATION. I RECEIVED AN SBA LOAN OF $25,000.00 AND THEY WANT DOCUMENTS AND RECEIPTS OF WHAT THE MONEY WAS SPENT ON. SADAYTRIL SMITH- THE DEED TO MY PROPERTY HAS A PREVIOUS LAST NAME. THEY REQUESTED THAT I DO A QUITCLAIM DEED FROM MYSELF TO MY NEW NAME. THEY WILL NOT ACCEPT A DEED IN MY PRIOR NAME. MOTION TO APPROVE SHIP/HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION FOR 11 NEW HOMES AND TO APPROVE DEMO AND REPLACEMENT FOR KAREN EVERETT. Commissioner Motion Second Yea Nay Absent Abstain English X Moody X Newman X Feagle X X Demps X X MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 9 COUNTY ADMINISTRATOR ITEMS: 10. THE BOARD TO CONSIDER APPROVAL OF RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AGREEMENT F0152 WITH THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT, AS AGENDAED BY LAWANDA PEMBERTON, COUNTY ADMINISTRATOR. UPON MOTION BY COMMISSIONER DEMPS, SECOND BY COMMISSIONER FEAGLE, TO AUTHORIZE THE COUNTY ATTORNEY TO READ THE RESOLUTION BY TITLE. MOTION CARRIED BY UNANIMOUS VOTE. COUNTY ATTORNEY READ RESOLUTION BY TITLE. MOTION TO ADOPT THE RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AGREEMENT F0152 WITH THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT. Commissioner Motion Second Yea Nay Absent Abstain English X Moody X X Newman X Feagle X X Demps X MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: RESOLUTION 10 11. THE BOARD TO CONTINUE DISCUSSION REGARDING THE POTENTIAL SALE OF A PORTION OF HAMPTON SPRINGS PARK, AS AGENDAED BY THE COUNTY ADMINISTRATOR. CHAIRMAN ENGLISH- THIS IS ONLY THE WOODED AREA AND NOT THE ACTUAL HAMPTON SPRINGS SITE WHERE THE SPRING IS. BUYER UNDERSTANDS THIS WILL NEED TO GO TO BID. WOULD LIKE TO MOVE FORWARD WITH THE INTENT TO SELL. COMMISSIONER FEAGLE- THIS PROPERTY BELONGS TO THE CITIZENS OF TAYLOR COUNTY. WE SHOULD NOT HAVE THE RIGHT TO SELL. MAYBE TCDA CAN FIND ANOTHER USE FOR IT. GEORGE PAGE SUGGESTED TO PUT A MUSEUM ON THE PROPERTY. COMMISSIONER FEAGLE- I WOULD HOPE THAT TCDA COULD BRING IN SOMETHING MORE THAN A RV PARK, THAT WILL EMPLOY MORE EMPLOYEES. COMMISSIONER NEWMAN- IF THE PROPERTY OWNER COULD EXPAND HIS BUSINESS, THIS WOULD BE AN ECONOMIC IMPROVEMENT. COUNTY ATTORNEY- THE BOARD HAS THE RIGHT TO SELL PROPERTY IF IT IS DETERMINED TO BE IN THE BEST INTEREST OF THE COUNTY. MOTION TO APPROVE INTENT TO SELL, AUTHORIZING SURVEY AND APPRAISAL OF 6 ACRES OF HAMPTON SPRINGS. COST TO BE TRANSFERRED FROM RESERVES. Commissioner Motion Second Yea Nay Absent Abstain English X Moody X X Newman X X Feagle X Demps X MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 11 13. COMMENTS AND CONCERNS FROM THE PUBLIC FOR NON-AGENDAED ITEMS: JIM ZURBRICK, STEINHATCHEE, FL.-GAZEBO AT THE END OF SECOND STREET SE WAS DESTROYED. FOUND AN INDIVIDUAL SELLING A GAZEBO AT A REASONABLE PRICE. I WOULD BE WILLING TO FIX ANY ISSUES WITH THE GAZEBO, IF ANY. LISA WILT- RECOMMEND A BATHROOM AT THE BEACH. Commissioner Motion Second Yea Nay Absent Abstain English Moody Newman Feagle Demps MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: 12 14. BOARD INFORMATIONAL ITEMS: COMMISSIONER DEMPS- RECEIVED COMPLIMENT ON THE CLEANING OF PUCKETT ROAD. Commissioner Motion Second Yea Nay Absent Abstain English Moody Newman Feagle Demps MOTION CARRIED BY UNANIMOUS VOTE. ATTACHMENTS: ADDITIONS/CHANGES TO THE AGENDA March 3, 2025 THE HOUR BEING APPROXIMATELY 7:58 P.M., AND THERE BEING NO FURTHER BUSINESS, COMMISSIONER FEAGLE MADE A MOTION, WITH A SECOND BY COMMISSIONER DEMPS, TO ADJOURN. THE MOTION TO ADJOURN PASSED BY UNANIMOUS VOTE OF THE BOARD, SUBJECT TO CALL. ATTEST: r , D.C. for GARY KNOWLES, Clerk BOARD OF COUNTY COMMISSIONERS TAYLOR COUNTY , FLOR DA ADDITIONS/CHANGES TO THE AGENDA March 3, 2025 REMOVE CONSENT ITEMS: 6. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION OF 8 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. ADD GENERAL BUSINESS : 9-A. THE BOARD TO DISCUSS GARBAGE AND TRASH AS AGENDAED BY COMMISSIONER PAM FEAGLE . COUNTY STAFF ITEMS: 9- 8. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SHIP HHRP (HURRICANE IDALIA) RECIPIENTS AND THE INVITATION TO BID FOR THE DEMOLITION AND CONSTRUCTION OF 11 NEW HOMES, AS AGENDAED BY MELODY COX, GRANTS WRITER. R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Auditor for the Board of County Commissioners of Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused the MSTU FUND for the fiscal period ending September 30 , 2025 , to be in excess of the advertised budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the MSTU FUND budget for the fiscal year ending September 30 , 2025 . Amount Revenue : $22,100 Account Account Name 1 7- 3669012 MSTU Fund - Donations Expenditures : $22,100 0195 - 02 - 55401 County Fire - Donations Training NOW TH EREFORE BE IT RESO LVED by the Board of County Commissioners of Taylor County , Florida , that they do approve as provided by law this resolution this 3rd day of March , 2025 at ?erry , Taylor County , Florida,to amend the budge for the fiscal period ending September 3 0 , 2025 with a motion by Commissioner-----~------ seconded by Commissioner -"""=.....c'----'-"'=-..,"------ , and carried CJJ Cop'ft'i1( 12014 CDK Global , UC ON DEMANO CH ECK - COOIC - IMAGING CHECK CONTROL NO. 409388 IN:VO.iCf / •INVQ.f:QE STOC I\ NO . DATE • POR CHA.SE ORDEl( NO. I SSUED BY: Elizabeth Shea COMMEN TN .1.N. 13025 013025 TAYLOR COUN1Y FIRE AND RESCUE Werner Hyundai Tallahassee, FL 32304 12,900.00 0.00 0 Y:; r=~ :::,~ d 1 ..!.f= ·')... .;,· 1-::..... .➔ PAGE lC 12,900.0( G.-:\R\' 1;~•.1tJ 1,./L :S "":L:::,r~ J=< '....iT(,)!__,.:;r -~,.. •• ~~-:·1~ CC'L,' fi / r _ 01-i:1 : \--\. 12,900.0 0 0 . 00 12,9 00 . 0C REMITTANCE ADVICE Copyright "014 CO K ,:no b ■. LlC OH DEMAND CHECK - C00 1C - IMAGI NG CHECK CONTROL NO . 506194 1 3 02 5 013025 ISSU ED BY : Elizabeth Shea DETACH A T PERFORATION BEF ORE DEPOSITING CHECK ,e Reynolds and Reynolds Company CC749735 Q (06122) Werner KIA Tallahas see, FL 32304 PAGE lC 9,200.00 0 . 00 9 , 200.00 ?""'I ;-:i CL.c2K c1p::;u1T OURT ~ .~: .'LOR CGUl,,Y =LOP.iDi-\ 9,200 . 00 0 . 00 9,200.00 REM ITTANCE ADVICE R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Audi tor for the Board of County Commissioners of Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused the AIRPORT FUND for the fiscal period ending September 30 , 2025 , to be in excess of the advertised budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the AIRPORT FUND budget for the fiscal year ending September 30 , 2025 . Amount Revenc1e: $146 , 689 Account 003 - 3314120 Expenditures : Account Name FAA BIL High Mast Lighting $ 23 , 900 05 51- 01 - 53401 Contractual Services $122 , 789 0551 - 01 - 56300 Capital/ Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of County Commis si oner s of Taylor County , Fl orida , that they do approve as provided by law this resoluti on this 3rd day of March 2025 , at Perry , Taylor County , Fl o rida, t o amend the budget for the fiscal period ending September 30 , 2025 --, with a motion by Commissioner \---P ~t _ - ------------ 3-12-0064-022-2024 (c) th e be nefits to acc rue to the United States and the public from th e accom plishm en t of t he Project and co mpl iance with the Grant Assurance and conditions as herei n provid ed; THE FEDERAL AVIATION ADMINISTRATI ON, FOR AND ON BEHALF OF THE UNITED STATES , HEREBY OFFERS AND AGREES to pay {90) % of the allowable costs incurred accomplishing the Project as the United States share of the Project. Assistance Listings Number (Formerly CFDA Number): 20.106 This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS : CONDITIONS 1. Max imum Obligation. Th e m axim um obli gation of th e Un ite d St at es paya ble un der this Offer is $146,689. The following amounts represent a breakd ow n of th e ma ximum obligation for t he purpose of estab li shing allowable amounts for any futur e gra nt amendment, w hich may increase the fo regoing maximum obligation of the United Sta tes under the provisions of 49 U.S.C. § 47108(b) : $0 for planning $146,689 for airport development o r noise progra m implementation; and, $0 for land acquisition. 2. Gra nt Pe rf orm a nc e. This Grant Agreement is su bject to the following Federal award requirements : a. Period of Performance : 1. Shall start on the date the Sponsor forma lly accepts this Agreement and is the date signed by the last Sponsor signatory t o the Agreement . T he end date of the Period of Performance is 4 years {1,460 calendar days) from the date of acceptance. The Period of Performance end date shall not affect, relieve, or reduce Sponsor obligations and assurances that extend beyond the closeout of this Grant Agreeme nt . 2. Means the total estimated t ime interval between the start of an initial Federal award and the planned end date, which may include one or more funded portions or budget periods (2 Code of Federal Regulations (C FR ) § 200.1). b. Budget Period: 1. For this Grant is 4 years (1,460 calendar days) and follows the same start and end date as the Period of Performance provided in paragraph 2(a)(1). Pursuant to 2 CFR § 200.403(h), the Sponsor may charge to the Grant only allowable costs incu rred during the Budget Period . Eligib le project-related costs incurred on or after November 15 , 2021 that comply with all Federal funding procurement requi rements and FAA standards are allowable costs. 2. Mean s the time interval from the start date of a funded portion of an award to the end date of that funded portion during which the Spo nsor is authorized to expend the fund s awarded, including any fund s carried forward or other revisions pursuant to 2 CFR § 200.308. c. Close Out and Termination 1. Unle ss the FAA authorizes a written extension, the Sponsor must su bmit all Grant closeout documentatio n and liquidate (pay-off) all obligations incurred under thi s award no later than 120 calendar days after t he end date of the Period of Performance. If the Sponsor does not submit all required closeout documentation within this time period, the FAA will 4 R E S O L U T I O N IN COMPLIANCE to t he laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Auditor for the Boa r d of County Commissioners o f Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused th e AIRPORT FUND for the fiscal pe ri od ending September 30 , 2025 , to be in excess of the adverti s ed budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the AIRPO~T FUND budget for the fiscal year ending September 30 , 2025 . Ainount ~evenue: $159 , 581 Account 003 -3314121 Expenditures : Account Name FAA AIP High Mast Lighting $ 25 , 960 0651 - 02 - 53401 Contractual Services $133,621 0551 - 02 - 56300 Cap ital / Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Taylor County , Florida , that they do approve as provided by law this resolution this 3rd day of March 2025 , at Perry , Taylor County , Florida , to amend the budget for the fiscal period ending September 30 , 2025 with a motion by Comm issioner · ·- ·-+--==--'--------- seconded by Commissioner , . :'.> , and carr ie d---"---'-+--- --- unanirously . j New FY ' 25 Grant 3-12-0064-021-2024 NOW THEREFORE, Pursuant to and for t he purpose of carrying out the Title 49, United States Code {U .S.C.) , Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018 {Public Law Number {P.L.) 115-254); the Department of Transportation Appropriations Act, 2021 ( P. L. 116-260, Division L) ; the Consolidated Appropriations Act, 2022 ( P. L. 117-103); Consolidated Appropr iations Act, 2023 ( P. L. 117-328); Consolidated Appropriations Act, 2024 (P.L. 118-42); FAA Reauthor iz ation Act of 2024 (P.L. 118-63); and the representations contained in the Project Application; and in consideration of : (a) the Sponsor's adoption and rat ification of the Grant Assurances dated May 2022, interpreted and applied consistent with the FAA Reauthorization Act of 2024 per Reauthorization Grant Condition 30 below; (b) the Sponsor's acceptance of this Offer; and (c) the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant As sura nce and conditions as herein provided; THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay (90) % of the allowable costs incurred accomplishing the Project as the United States share of the Project. Assistance Listings Number (Formerly CFDA Number): 20.106 This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: CONDITIONS 1. Maximum Obligation. The maxim um obligation of the United St ates payable under this Offer is $159,581. The following amounts represent a breakdown of the maximum obligation for th e purpose of establishing allowable amounts for any futur e grant amendment, which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. § 47108(b) : $0 for plann ing $159,581 for airport development or no ise program implementation; and, $0 for land acquisition. 2. Grant Performance. This Grant Agreement is subject to the following Federal award requireme nts: a. Period of Performance: 1. Shall start on th e date the Sponsor formally accepts this Agreement and is the date signed by the last Sponsor signatory to the Agreement. The end date of the Period of Performance is 4 years {1,460 ca lendar days) from the date of acceptance. The Period of Performance end date shall not affect, relieve, or reduce Sponsor obligations and assurances th at exten d beyond the closeo ut of this Grant Agr ee ment. 2. Means the total estimated time interval betwe en the start of an initial Federal awa rd and the planned end date, which may include one or more funded portions or budget periods (2 Code of Federal Regulations {CFR) § 200.1). b. Budget Period: 1. For thi s Grant is 4 years {1,460 calendar days) and follows the same start and end date as the Per iod of Pe rformance provided in paragraph 2(a)(l) . Pursuant to 2 CFR § 200.403{ h), the Sp onsor may charge to t he Grant only allowable costs incurred during the Budget Period. 2. Means the time interval from th e st art date of a fund ed port ion of an award to the en d date of that funded portion during which the Spon so r is authorized to expend the funds awar d ed, incl udi ng any funds carried forward or other revisions pursuant to 2 CFR § 200.308 . 4 R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Audi tor for the Boar d o f County Commissioners of Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused the AIRPORT FUND for the fiscal pe r iod ending September 30 , 2025 , to be in excess of the advert i sed budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the AIRPORT FUND budget for the fiscal year ending September 30 , 2025 . Alnount Revenue : $37 , 222 Account 003 - 3344134 Expenditures : Account Name FOOT High Mast Lighting $ 5 , 540 0551 - 03 - 53401 Contractual Services $ 31 , 682 0551 -03 - 56300 Capital/ Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Taylor County , Florida , that they do approve as provided by law this resolution this 3rd day of March 2025 , at Perry , Taylor County, Florida , to amend tr.e bGdget for the fiscal period ending September 30 , 202 5 with a motion by Commissioner-~--------- seconded by Commissioner~, , and carried-~~~----- DocuSign Envelope ID: 1742BE4B-OFOC-432B-828B-251198DEFFOE To : Donna.Whltney@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G2N18 8/29/2023 CONTRACT INFORMATION GD - GRANT DISBURSEMENT (GRANT) G - GOVERMENTAL AGENCY (287.0 57 ,F.S. ) F596000879004 08/28/2023 09/30/2027 ct= $37,222. 00 Design & Construction of High Mast Lights for Apron at Perry-Foley Apt FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 8/29/2023 APPROVED 55022020228 740100 $37,222. 00 44195329424 215 2024 55100100 Categ~ry/C~!egory Ye~~ 088719/24 Ame,ndm€int ID: 0001 .. ~ ~ -·' Total Amount: $37,222. 00 Pa g e1 of 1 R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Audi tor for the Board of County Commissioners of Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused the AIRPOR1 FUND for the fiscal pe r iod ending September 30 , 2025 , to be in excess of the advertised budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the AIRPORT FUND budget for the fiscal year ending September 30 ,. 2025 . Account Account NameAmo unt Reven·...:e : $304 , 500 003 - 3344135 RIF/DOC AVGAS Fuel Expenditures : $304 , 500 0539 - 02 - 56300 Capital Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of County Commiss ioners of Taylor County , Florida, that they do app~ove as provided by law this resolution this 3rd day of March , 2025 at Perry , Taylor County , Florida , to amend the budget for the fiscal period ending September 30 , 2025 with a motion by Commissioner ----------- seconded by Commissioner __,_,_.______ , and carried Docusign Envel ope ID: 7B2CB195-0928-4F 12-A007-1495AEA53001 GRANT AGREEMENT BETWEENTHE STATE OF FLORIDA DE PARTMENT OF COMMERCE AND Commerce Agreem ent N o. D0284 TAYLOR CO UNTY BOARD OF COUNTY CO MMI SSIONERS THIS GRANT AGREEMENT NUMBER D0284 ("Agreement") is made and entered into by and between the State ofFlorida, Department of Commerce ("Commerce''), and Taylor County Board of County Commissioners a unit of general local government ("Grantee''). Commerce and Grantee are sometimes referred to herein individually as a "Party" and collectively as "the Parties". WHEREAS, Commerce has the authority to enter into this Agreement and distribute State of Florida funds ("Award Funds'') in the amount and manner set forth in this Agreement and in the following Attachments 1ncorporated heroo as an integral part of this Agreement: • Attachment 1: Scope of Work • Attachment 2 and Exhibit 1 to Attachment 2: Audit Requirements • Attachment 3: Audit Compliance Certification WHEREAS, the Agreement and its aforementioned Attachments are hereinafter collectively referred to as the "Agreement'', and if any inconsistencies or conflict between the language of this Agreement and its Attachments arise, then the language of the Attachments shall control, but only to the extent of the conflict or inconsistency; WHEREAS, Grantee hereby represents and warrants that Grantee's signatory to this Agreement has authority to bind Grantee to this Agreement as of the Effective Date and that Grantee, through its undersigned duly-authorized representative in his or her official capacity, has the authority to request, accept, and expend Award Funds for Grantee's purposes in ac cordance with the terms and conditions of this Agreement; NOW THEREFORE, for and 1n consideration of the covenants and obligations set forth heroo and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties intending to be legally bound hereby agree to perform the duties described heroo in this Agreement as follows: A. AGREEMENT PERIOD This Agreement is effective February 21, 2024 (the ''Effective Date'') and shall continue until the earlier to occur of (a) February 21, 2026 (the "Expiration Date'') or (b) the date on which either Party terminates this Agreement (the "Termination Date''). The period of time between the Effective Date and the Expiration Date or Termination Date is the "Agreement Period." B. FUNDING This Agreement is a Cost Reimbursement Agreement. Commerce shall pay Grantee up to Three Hundred Four Thousand Five Hundred Dollars and Zero Cents ($304,500.00) in consideration for Grantee's performance under this Agreement. Commerce shall not provide Grantee an advance of Award Funds under this Agreement. Travel expenses are not authorized under this Agreement. Commerce shall not pay Grantee's costs related to this Agreement incurred outside of the Agreement Period. In conformity withs. 287.0582, F.S., the State of Florida and Commerce's performance and obligation to pay any Award Funds under this Pagel of25 Rev. 5/ 13/ 2024 R E S O L U T I O N IN COMPLIANCE to t he laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Audi tor f or the Board of County Comm i ssioners of Taylor County , Florida , made and prepared the following budget changes to reflect unanticipated monies for a particular purpose which caused the GENERAL FUlID for the fiscal period ending September 30 , 2025 , to be in excess of the advertised budget . BE !T RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the GENERAL FUND budget for the fisca l year ending September 30 , 2025. Amount Revenue : $124 , 830 Account Account Name 00 1- 3347029 FRDAP Grnt - Southside Park Expenditures : FRDAP Southside Park Phase 2 $124 , 830 0 448 - 02 - 56300 Capital/Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of Coun ty Commissioners of Taylor County ,- Florida , that they do approve as provided by law this res olu ti on this 3rd day o f March , 2025 at Perry , Taylor County , Florida , to amend the budget for the fiscal period ending Sep ember 30 , 2025 with a motion by Commissioner \ ~ ----------- seconded by Commissioner - ~-~------ and carried STATE OF FLORIDA DEPARTMENT OF E_NVIRONMENT AL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below, pursuant to section 215.971, Florida Statutes: 1. Project Title (Project): Agreement Number: Southside Park Phase 2 P504 7 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 (Department) Grantee Name: Taylor County Grantee Address: 201 East Green Street Perry, FL 32347 Entity Type: Local Government FEID: 59-6000879 Grantee 3. Agreement Begin Date: Upon Execution Security lighting.Nature study kiosk, Signage,Picnic facility . Date of Expiration: June 30,2027 4. Project Number: P25047 (If different from Agreemenl Number) Project Location(s): 667 Plantation Road Perry, FL 32348 Project Description: New : Adaptive swing set, Picklebatl courts(2), Security lighting .Nature study kiosk , Signage,Picnic facility . Renovation : Playground, Parking , Landcaping 5. Total Amount of Funding: Funding Source? Award #s or Line-Item Appropriations: Amount oer Source(s): $124,830 ca State □ Federal Line Item No . 1829, GAA, FY24-25 $124,830.00 D State □ Fe deral $ D State □ Federal $ ~ Grantee Match . .. . REDI Waiver s Total Amount of Funding + Grantee Match, if any : $ $124,830.00 6. Department's Grant Manager Name: La'Datrea Manatee Address: 3900 Commonwealth Blvd. MS#585 Tallahassee, FL 32399 Phone: 850-245-2366 or successor Grantee's Grant Manager Name: Melody Cox Address: 201 East Green Street Perry, FL 3234 7 Phone: 850-838-3500 or successor Email: LaDatrea . Manatee@FloridaDEP.gov Email: melody .cox@taylorcountygov .com 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incorporated by reference· 0 Attachment I: Standard Terms and Conditions Applicable to All Grants Agreements 0 Attachment 2: Special Terms and Conditions 0 Attachment 3: Grant Work Plan 0 Attachment 4: Public Records Requirements 0 Attachment 5: Special Audit Requirements ca Attachment 6: Program-Specific Requirements D Attachment 7: Grant Award Tenns (Federal) *Copy available at httns://rac ts . nd fs.co m, in accoraance with section 21 5.985, F.S. D Attachment 8: Federal Regulations and Terms (Federal) D Additional Attachments (if necessary): 0 Exhibit A: Progress Report Form D Exhibit B: Property Reporting Form 0 Exhibit C: Payment Request Summary Form D Exhibit D: Quality Assurance Requirements D Exhibit E: Advance Payment Terms and Interest Earned Memo D Exhibit F: Common Carrier or Contracted Carrier Attestation Form PUR1808 (State) DEP Agreement No . P5047 Rev. 6/28/24 R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129 . 06 (b) , the undersigned Clerk and Audi tor for the Board . of County Comm iss ioners of Taylor County , Florida, made and prepared the following budg~t changes to reflect unanticip a ted monies for a particu lar purpose which caused the GENERAL FUND for the fi scal period ending September 30 , 2025 ; to be in excess of the advertised budget . BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the GENERAL FUND budget for the fiscal year ending September 30 , 2025 . Amount Rever:ue: $200 , 000 Accou nt 001 - 3347020 Expenditures : Account Name FRDAP - Horseman ' s Arena $200 , 000 0467 - 01 - 56300 Capital/Infrastructure NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Taylor Coun y , Florida , that they do approve as provided by law this resolution this 3rd day of March , 2025 at Perry , Taylor County , Florida , to amend the budget for the fiscal period ending September 30 , 2025 with a motion by Commissioner \- .... °'L.' l. --~~~~----- seconded by Commissioner ~f\,~, ... ~-~ ,~~---- and carried STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below, pursuant to section 215.971, Florida Statutes: 1. Project Title (Project): Agreement Number: Taylor County Horsemen's Arena P5048 2. Parties State of Fl orida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 (Department) Grantee Name: Taylor County Grantee Address: 201 East Green Street Perry, FL 32347 Entity Type: Local Government FEID: 59-6000879 Grantee 3. Agreement Begin Dat e: Date of Expiration: Upon Execution June 30,2027 4. Project Number: P25048 (lfdiflerentfrom Agreement Number) Project Location(s): 255 Forest Park Drive Perry, FL 32348 Project Description: New: Playground, RV/Camping hookups(2), Picnic Facility. Renovation: Parki ng (handicap accessibility), Restroom, Security lighting. 5. Total Amount of Funding: Funding Source? Award #s or Line--Item Annropriations: Amount per Source(s): 5::1 State □ Fe deral Line item No. 1829, GAA, FY24-25 $ 200,000.00 $200,000 D State □ Federal $ 0 State □ Fed eral $ 13 Grantee Match REDI Waiver $ 6. Department's Grant Manager Name: La'Datrea Manatee Total Amount of Funding+ Grantee Matcb, if any: $ 200,000.00 Grantee's Grant Manager or successor Address: 3900 Commonwealth Blvd. MS#585 Tallahassee, FL 32399 Pbone: 850-245-2366 Name: Melody Cox Address: 201 East Green Street Perry, FL 32347 Phone: 850-838-3500 or successor Email: LaDatrea. Manatee@FloridaDEP.gov Email: melody.cox@taylorcountygov.com 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incomorated by reference· 0 Attachment I: Standard Terms and Conditions Applicable to All Grants Agreements 0 Attachment 2: Special Terms and Conditions 0 Attachment 3: Grant Work Plan QI Attachment 4: Public Records Requirements 0 Attachment 5: Special Audit Requirements 0 Attachment 6: Program-Specific Requirements D Attachment 7: Grant Award Terms (Federal) •copy available at httos://facts,ndfs.co m, in accordance \\~th section 215.985, F.S.' D Attachment 8: Federal Regulations and Terms (Federal) D Additional Attachments (if necessary): 0 Exhibit A: Progress Report Form D Exhibit B: Property Reporting Form QI Exhibit C: Payment Request Summary Form D Exhibit D: Quality Assurance Requirements 0 Exhibit E: Advance Payment Terms and Interest Earned Memo D Exhibit F: Common Carrier or Contracted Carrier Attestation Form PURI 808 (State) DEP Agreement No. Rev. 6/28/24 P5048 R E S O L U T I O N IN COMPLIANCE to the laws of the State of Florida , as per Florida Statute 129. 06 (b) , the undersigned Clerk and Audi tor for the Board of County Commissioners of Taylor County , Florida , made and prepared the following budget chan ges to reflect unanticipated monies for a particul ar purpose which caused the GENERAL FUND f or the fiscal period ending September 30 , 2025 , to be in exce ss of the advertised budget. BE IT RESOLVED that the listed receipts and appropriations be added to , included in and transferred to the GENERAL FUND budget for the fiscal year ending September 30 , 2025. Amount Revenue : $300 , 000 Account Account Name 001 - 3347005 RIF/DOC Stein Coast Pk Planning Expenditures : $300 , 000 0479 - 01 - 53401 Contractual Services NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Taylor County , Florida , that they do approve as provided by law this resolution this 3rd day of March , 2025 at Perry , Taylor County , Fl orida , to amend the budget for he fiscal period ending September 30 , 2025 with a mo~ion by Commissioner t ..._ 1 , ----------- seconded by Commissioner~ < , and carried -~------- DocuSig n Envelope ID: 783C9902-3489-42CD-B20C-C497 A41 CE3AA GRANT AGREEMEN T B ETWEEN THE STATE OF FLORIDA DEPARTME NT OF COMMERCE AND Agreement o. D0280 TAYLOR CO UNTY BOARD OF CO UNTY COMMISSIONERS THIS GRANT AGREEMENT NUM BER D0 28 0 ("Agreeme nt' ') is made and entered into by and between the State of Florida, D epartment of Commerce ("Commerce"), and Taylor County Board of County Commissioners a unit of general local government ("Grantee"). Commerce and Grantee are sometimes referred to herein individually as a "Party" and collectively as " the Parties". WHEREAS, Commerce has the authority to enter into this Agreement and distribute State of Florida funds ("Award Funds") in the amount and manner set forth in this Agreement and in the foUowing Attachments incorporated herein as an integral part of this Agreement: • Attachment 1: Scope of Work • Attachment 2 and Exhibit 1 to Attachment 2: Audit Requirements • Attachment 3: Audit Com pliance Certification WHEREAS, the Agreement and its aforementioned Attachments are hereinafteI co llectively referred to as the "Agreement", and if any inconsistencies or co nflict between the language of this Agree ment and its Attachmen ts arise, then the language of the Attachments shall control, but only to the extent of the conflict or lllC Onsistency; WHEREAS, Grantee hereby represents and warrants that Grantee's signatory co this Agreement has authority to bind Grantee to this Agreement as of the Effective Date and that Grantee, through its undersigned duly-authorized representative in his or her official capacity, has the authority to request, accept, and expend Award Funds for Grantee's purp oses in accordance with the terms and conditions of this Agreement; NOW THEREFORE , for and in con si deration of the covena nt s and obligations set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties intending to be legally b ound hereby agree to perform the duties described herein in this Agree ment as follows: A. AGREEMENT PERIOD Thi s Agreement is effective December 15, 2023 (the ''Effective D ate") and shall continue until the earlier to occur of (a) December 15, 2025 (the ' 'Exp irati on Date ") or (b ) the date on which either Party te rminates this Agreement (the "Termination D ate"). The period of time between the Effective Date and the Expiration Da te or Termin ation Date is the "Agreement Period." B. FUNDING This Agreement is a Cost Reimbursement Agreement. Commerce shall pay Grantee up to Three Hundred Thousand Dollars and Zero Cents ($300,000. 00) in consideration for Grantee's performance under this Agreement. Commerce shall not provide Grantee an advance of Award Funds under this Agreement. Travel expenses are nor authorized under this Agreement. Co mmer ce shall not pay Grantee's costs related to this Agreement incurred outside of the Agreement Perio d. In conformity with s. 28 7 .0582, F.S., the Stare of Florida and Commerce's performance and obligation to pay any Award Funds under this Agreement is contingent Page 1 of 26 Rev. 7/ 1/2021 . • fAYLOR COUNT'( BOARD OF .COMMiSSIONERS •- . -- - . . . . , ·,.: . - ~ ... _,. ,.,.. ~, .. ,,_.... -- • . . . .... . SUBJECTffITLE: 2025 Spring E911 Rural County Maintenance Grant OR IGINAL MEETING DATE REQUESTED: 03/03/2025 Statement of Issue: This application is for the 2025 Spring E911 Rural Maintenance Grant. The grant funds the maintenance costs associated with Taylor County's 911 system. Recommended Action: Sign Contract Fiscal Impact: $46,332.55 Budgeted Expense: YES__ NO X NIA Submitted By: Joseph Franklin Contact: 850-672-1976 or io seph.fra nk l in @taylor she riff.org SUPPLEMENTAL MATERIAL/ ISSUE ANALYSIS History: The E911 Rural County Grant Program is used to assist rura l counties with installation and maintenance of an enhanced 911 system. This is a reimbursement grant; there is no match for this grant, as it is 100% funded by the State E911 Board. Options: 1. Approve application 2. If n ot approved, we will be unable to pay for our 911 mai nt enance. Attachments: 1. Grant Application 2. Quotes from vendors 3. Sole source forms 4. Vendor contract 5. Co unty Attorney to updated AK Associates amen dmen t ORIGINAL PUBLIC SAFETY 4703324869 I CNTY62-TAYLOR 911 RURAL GRANT APPLICATION Basic Information Application Submitted Date : 02-04-2025 10:17:26 County : TAYLOR Amount Requested: 46332.55 1. Chair, Board of County Commissioners. 108 N Jeffers on Street, Suite 103 Perry, FL 32347 Taylor County 2. County 911 Coordinator: P. O. Box 620 Perry , FL 32348 Taylor County 3. County fact information Number of PSAPs : 1 What equipment is requested in this grant applicatio n None 4. Financial Information PDF Generated Date: 02-04-2025 10:17:37 Project Title: 2025 Spring E-911 Rural County Maintenance Grant Procurement Method : NONE Number of Call-taking Positions pe r PSAP : 4 A) Current annual cos ts for 911 systems : 88705.79 B) Current annual costs for maintenance: 62915.78_____________; C) Tota l amount of 911 fee revenue received : D) Carry-forward fundi ng retained: O 88705.79 E) Current carry-forward funding : 2 15 862.00 F) Applied ca rry-forward funding : 53223.48 G) Minimum calculated amount for applied carry-forward funding :0 5. Describe the existing system Taylor County is currently uti li zing Solacom for ou r 4 position PSAP. We are Phase II compliant, using a map building and displaying package for the map data. Taylor County is a type 5 with an online database. Completed upgrade De cember 15, 2024. 6. Describe the scope of work -AK Associates Solacom Support (10/02/2025 th rough 10/0 1/2026) - MT-SSGUARD-0 1: Positi on Software Support - Year 8 - MT-HSGUARD-08: Guardian Hardware Support - Year 8 The Guardian hardware support program covers all hardware purchased from Solacom with the followi ng exceptions: 1. Computers a nd servers are excluded, and are covered und er manufacture suppo rt fo r up to five (5) years. 2. Monitors, keyboards and mouse devices pu rchased with the initial co mputer order will ca r ry t he same support purchased for the associated co mpu t er or se rver. 3. UPS, Individually purchased; Keyboards, mouse devices, headsets, and handsets are covered under the initial one (1) year warranty and are not eligible for extended support. - SV 0 AVMgr-1yr: AntiVirus Management I Positions - SV-A RM _Guardian-1Y: Active Remote Mon itori ng / Pos-1 Year - AK Associates lntrado Suppo rt (06 /01/2025 throug h 05/31 /2026) - MS-S UP -SU : MapSAG Annual Support and Maintenance - Sing le User - AK Associates IIC Support (07/ 01 /2025 through 06/30/2026) - !IC-Gol d: Gold Support Go ld Support - 24/7 Remote Service Agreement In clud ing Enhanced HW Warranty & SMA -AK Associates AK M ai ntenance (0 5/ 01 /2025 through 04/30/2026) - AKEP Ma int: AK Elite Premier Maintenance - Includes (labor only) maintenance service for 9-1-1 systems. - Response ti me for minor and major outages is within (2) hours. All other non-critical ma in tenance issues will have a ne xt business day respon se. - Remote diagnostics will be do ne immediately upon re ceipt of service problem. - It also provides daily remo te diagnostics during no rmal business days. If corrective action is needed it will be performed remotely or by an on-site v is i t. - Provi de s a weekly on-site preventive mai ntenance p ro gram duri ng regular business hours (number of days is depend ing on selection of options 1 5 days). - Engineering- De sign of PSAP,Call Routing Database, Direct trunking for VolP,Landl in e and Wireless trunking . Design of i3 NENA technology for text messaging. - P ro ject Management I Cons ulting Se rv ices included for all new projec ts associated w it h PSAP managemen t, design and implementation . - Technical Su pport fo r system imple me nta t io n for all new technologies in clu ding i3 Vo IP .CAD integration, text messagi ng a nd Mapping API integration. Includes no incurred costs for expansion, move of eq uipment a nd upgrades of the existing 9-1-1 system. 7. Justification of the need for the propos ed project The funds req uested will ensure that the equipment is ma intained by prope rl y tr ai ne d technicians who have been working with this equ ipme nt, and ou r eq ui pm ent, for over a decade . 8. Justification of gra nt fundin g Taylor Coun ty is a rural co unty with a po pul ation of under 22,000 people. Ta ylor Cou nty's ru ral na ture and sma ll population base ma ke it diffic ul t to generate enough fu nding to cover cost associated with maintaining a wireless Phase II system. Taylor County is one of the State's REDI (Rural Economic Development Initiative) Coun ti es , and also one designated critic al economic concern . Without the fun ding this grant provides, wireless Phase II operation at our center wou ld be difficult to continue. 9. Project timeline Taylor County is requesting these funds for projects or coverage that are needed for 2025-2026. Upon approval of the grant, a budget request wi ll be provided to the Taylor County Board of County Commi ss ioners. Once approval of the budget co mmen ces , a purchase order will be produced . Payment will be made immediately upon receipt of i nvoices received fr om the vend or ; the p r oject will be considered complete when all funds have been expanded and the vendor has reported action on all item s in the quote. 1 0. S ingle or sole source j ustification , if applicable This wi ll be a sole source pro cu rement to not void ma intenance and warranty agreements. 12. Budget Reports Year 1 Syste m: Hardware, Software, Equipment, & Labor Item Services: Training , Maintenance, and Warranty Items Total Amo unt, Unit Price , Quantity System Subtotal : $0 .0 0 , Item AK Associates Solacom Support AK Associates lntrado Support AK Associates IIC Support AK Associates AK Maintenance Total Amount , Unit Price, Quantity ' $9,024. 55 ( $9,024.55 X 1 ) $1 ,950.00 ( $1 ,950.00 X 1 ) $4,608.00 ( $4,608.00 X 1 ) $30,750.00 ( $30,750.00 X 1 ) Services Subtotal : $46,332.55 Year 1 Budget Total : $46,332.55 Service Subtotal : 46332.55 Overall Project Total : $46,332.55 Carry-Forward Funds Appli ed : Grant Request Total Less Carry-Forward Applied : 13. Assurances ACCEPTANCE OF TERMS AND CON DITI ONS: The grantee accepts all grant terms and conditio ns. Grantee understands that grants are contingent upon th e availability of funds. DISCLAIMER: The grantee certifies that the facts an d information co ntain ed in this application and any attached documents are true and correct. A violatio n of this requirement may resu lt in revocation of the grant and return of all grant funds and interest accrued (if any), pursuant to the Emergency Communications Boa rd authority a nd any o th er remedy provided by law. NOTIFICATION OF AWARDS : The grantee understands and accepts that the notice of award will be advertised on the Florida 911 website. MAINTENANCE OF IMPROVEMENT AND EXPANSION: T he grantee agrees that any improvement, expansion or other effect brought about in whole or part by grant funds will be maintained . No substantial changes or departures from the original proposal shall be permitted unless the Emergency Communications Board gives prior written ·authorization . Any unauthorized change will necessitate the return of grant funds, and acc ru ed interest (if any) to the Board. The county certifies that all applicable county procurement ru les/procedures has been met. Fa ilure to utilize granf funds as represented may jeopardize eligibility to be considered for future funding. 14. Authority I hereby affirm my authority and responsibility for the use of funds requested . SIGNATURE CHAIR, BOARD OF COUNTY COMMISS IONERS OR COUNTY MANAGER I Printed Name Position Regional Signatures if Applicable (add additional lines if needed) Date· .. , .. \ I A t ASSOClATES We have prepared a qu ote for you AK Maintenance Quote# 001750 Version 1 Prepared for: Taylor County, FL Dakota Cruce Dakota .cruce@taylorsheriff.org \K Maintenance Description A.KEPM aint AK Elite Premier Maintenance Dates of Support: 5/ 1/25 through 4/ 30/26 • Includes (labor only) maintenance service for 9-1-1 systems. Price Qty $30,750.00 1 . Ext. Price $30,750.00 • Response time for minor and major outages is within (2) hours. All other non-critical maintenance issu es will have a next .business day response. • Remote diagnostics will be_done immediately upon receipt of service problem . • It also provides daily remote diagnostics durfng normal business days. If corrective action is needed it will be performed remotely or by an on-site visit. • Provides a weekly on-s it e preventive maintenance program during regular business hours (number of days is depending on selection of options 1 - 5 days). ■ Engineering- Design of PSAP, Call Routing Database, Direct trunking for VoIP, Landline and W ireless trunking. Design of i3 NENA technology for text messaging. -- ■ Project Management/ Consulting Services included for all new projects associated with PSAP management, design and implementation. ■ Technical Support for system implementation for all new technologies including i3 VoIP, CAD integration, text messaging and Mapping API integration. Includes no incurred costs for expansion, move of equipment and upgrades of the existing 9-1-1 system . Subtotal: $30,750.00 ayment Terms )escription Qty rerms of Sale: Payment Terms are Net 30 tiotP. #0017SO v1 P;:ii;p : 2 of :'1 AK Maintenance Prepared by: AK Associates Beth Stankus (6 03} 432-5755 x.283 Fax (603) 432-0900 bsta n kus@AKassociates911.com Quote Summary Description AK Maintenance Prepared for: Taylor County, FL 591 US Hwy 27 E Perry, FL 32347 Dakota Cruce (850) 672-1976 Dakota .cruce@taylo rsheriff.o rg ASSOCIATES Quote Information: Quote#: 001750 Version: 1 Delivery Date: 01/24/2025 Exp iration Date: 04/30/2025 Total: , , Amount $30,750.00 $30,750.00 )isclaimers: This quote is provided for the listed con t act and is not t o be shared or disseminated without written conse nt by AK Associates. -h is quote null and voids any previous versi on . ·~1< Associates Ta ylor County, FL ii gnatur e: Signature: fame: Beth Stankus Nam e: Mana ger of Accounting Date: )ate: 01/24 /2025 ----~ --------------------- -· -· ll ll"ltP ft()()1 7c;() 111 SOLE SOURCE CERTIFICATION VENDOR NAME: AK Associates COMMODITY (General Description): AK Maintenance INITIAL ALL ENTRIES BELOW THAT APPLY TO THE PROPOSED PURCHASE. Attach additional data or support documentation if necessary. (More than one entry will apply to most ole source products or services). SOLE SOURCE CERTIFICATION: 1. __ Parts/equipment can only be obtained from original manufacturer - not available through distributors. (Items 3, 4, 5, or 6 must also be completed). 2. __ Only authorized area distributor of the original manufacturer. (Items 3, 4, 5 or 6 must also be completed) 3. __ Item/service owned by a private individual or corporation under trademark or patent. 4. __ Parts/equipment not interchangeable with similar parts of another manufacturer. (Explain below) 5. __ This is the only known item/source that will meet the specialized needs of this department or perform the intended function. (Explain below) 6. _ _ Parts/equipment are required from this vendor to provide standardization. (Explain below) 7. J;__None of the above apply. Explanation for sole source request is detailed below. COMMENTS/EXPLANATION: The quote for this application is an annual recurring support. We are under vender contract for operation and maintenance for the 911 System. On the basis of the foregoing, I recommend that competitive procurement be waived and that the service or material on the attached requisition be purchased as a sole source commodity. Signed~ iflll Department Head Signature Department: ~F~1.~//~----- Approved: _________ Date: -------- ------ Purchasing Department ~- Y ASS ·OCicPJES We have prepared a quote for you IIC Support Quote # 001762 Version 1 Prepared for: Taylor County, FL Dakota Cruce Dakota.cruce@taylorshe riff.org i IIC Support Description Pr i ce Qty Ext. Pr i ce I IC-Gold Gold Support $4,608 .00 1 $4,608.00 Gold Support - 2417 Remote Service Agreement In cluding Enhanced HW Warranty & SMA Dates of Support: 7/ 1/25 through 6/30/26 Subtotal: $4,608.00 Payment Term s Descri ption I Qty Terms of Sale: • Payment Terms are Net 30 Quote #001762 vl Page : 2 of 3 IIC Support Prepar ed b y: AK Associates Bet h Stankus (603) 432-5755 x.283 Fax(603) 432-0900 bs tankus@AKassociates911.com Quote Summ ary Des cription IIC Support Prepared for: Taylor County, FL 591 US Hwy 27 E Perry, FL 32347 Dakota Cruce (850) 672-1976 Dakota.cruce@taylorsheriff.org Quote Information: Quote# : 001762 Version: 1 Delivery Date: 01/ 28/2025 Expiration Date : 04/28/2025 Total: Amo unt $4,608.00 $4, 608.00 Disclaimers: This quote is provided for the listed co ntact and is not t o be shared or disseminated without written consent by AK Associates. This quote null and voids any previous version. AK Associates Taylor County, FL ! . , Signature: Signature: Name: Beth Stankus Name: Title : Mana ge r of Accounting Dat e: Dat e: 01 /28 / 2025 Quote #0 01762 vl Page: 3 of 3 SOLE SOURCE CERTIFICATION VENDOR NAME: AK Associates COMMODITY (General Description): IIC Support INITIAL ALL ENTRIES BELOW THAT APPLY TO THE PROPOSED PURCHASE. Attach additional data or support documentation if necessary. (More than one entry will apply to most ole source products or services). SOLE SOURCE CERTIFICATION: 1. __ Parts/equipment can only be obtained from original manufacturer- not available through distributors . (Items 3, 4, 5, or 6 must also be completed). 2. __ Only authorized area di stributor of the original manufacturer. (Items 3, 4, 5 or 6 must also be completed) 3. __ Item/service owned by a private individual or corporation under trademark or patent. 4. __ Parts/equipment not interchangeable with similar parts of another manufacturer. (Explain below) 5. __ This is the only known item/source that will meet the specialized needs of this department or perform the intended function. (Explain below) 6. __ Parts/equipment are required from this vendor to provide standardization. (Explain below) 7. _x_ None of the above apply. Explanation for so le source request is detailed below. COMMENTS/EXPLAL~ATION: The quote for this application is an annual recurring support. We are under vender contract for operation and maintenance for the 911 System. On the basis of the foregoing, I recommend that competitive procurement be waived and that the service or material on the attached requisition be purchased as a sole source commodity. Department: ~t~fI~/ ______ Approved: _________ Date: -------------- Purchasing Department We have prepared a quote for you Solacom Support Quote# 001749 Version 1 Prepared for: Taylor County, Fl Dakota Cruce Dakota.cruce@taylorsheriff.org --- ~ l f ~I ASSOCIATES :>olacom Support Description MT-SSGUARD-01 Position Software Support - Year 8 MT-HSGUARD-08 Guardian Hardware Support - Year 8 The Guardian hardware support program covers all hardware purchased from So/acorn with the following exceptions: 1. Computers and servers are excluded, and are covered under manufacturer support for up to five (5) years. 2. Monitors, keyboards and mouse devices purchased with the initial computer order will carry the same support purchased for the associated computer or server. 3. UPS, Individually purchased; Keyboards, mouse devices, headsets, and handsets are covered under the initial one ( 1) year warranty and are not eligible for extended support. SV-AVMgr-lyr AntiVi rus Management/ Positions SV- Active Remote Monitorin g/ Pos - 1 Year I\RM_ Guardian- lY Dates of Support: 10/2125 through 10/1/26 >ayment Terms ')escription Terms of Sale: • Hardware and software will be invoiced upon sh ipment , Services will be invoiced upon completion , Payment Terms are Net 30 Price Qty $1 ,300.00 4 $1,504.55 1 $150.00 4 $430.00 4 Subtotal: Ext. Price $5 ,200 .0 0 $1,504.55 $600.00 $1 ,720 .0 0 $9,024.55 Qty ;olacom Support Jrepared by: !\K Associates 3eth Stankus 603) 432-5755 x.283 =ax (603) 432-0900 )Stankus@AKassociates911.com J.uote Summa ry Description Solacom Support Prepared for: Taylor County, FL 591 US Hwy 27 E Perry, FL 32347 Dakota Cruce (850) 672-1976 Dakota .c ruce@taylors heriff.o rg ASSOCLL\TES Quote Information: Quote#: 001749 Version: 1 Delivery Date: 01/24/2025 Expiration Date : 10/ 01/2025 Total: Amou nt $9 ,0 24 .55 $9,024.55 lisclaimers: This quote is provided for the listed con tact and is not t o be shar ed or disseminated without written consent by AK Associates. ·his quote null and voids any previous version. \K Associates ,igna ture : Jame: Beth Sta nkus j . • l; l ·it le: Manager of Acco unting late: 01 / 24 /2025 Tayl or County, FL l f- l ,I Signature: ,,. l Name: Date: 0""\t'T O,• ':J l"'\f "l SOLE SOURCE CERTIFICATION VENDOR NAME: AK Associates COMMODITY (General Description): Solacom Support INITIAL ALL ENTRIES BELOW THAT APPLY TO THE PROPOSED PURCHASE. Attach additional data or support documentation if necessary. (More than one entry will apply to most ole source products or services). SOLE SOURCE CERTIFICATION: 1. __ Parts/equipment can only be obtained from original manufacturer - not available through distributors. (Items 3, 4, 5, or 6 must also be completed). 2. __ Only authorized area distributor of the original manufacturer. (Items 3, 4, 5 or 6 must also be completed) 3. __-_ Item/service owned by a private individual or corporation under trademark or patent. 4. __ Parts/equipment not interchangeable with similar parts of another manufacturer. (Explain below) 5. __ This is the only known item/ so urce that will meet the specialized needs of this department or perform the intended function. (Explain below) 6. __ Parts/equipment are required from this vendor to provide standardization. (Explain below) 7. _x__ one of the above apply. Explanation for sole source request is detailed below. COMMENTS/EXPLANATION: The quote for this application is an annual recurring support. We are under vender contract for operation and maintenance for the 911 System. On the basis of the foregoing, I recommend that competitive procurement be waived and that the service or material on the attached requisition be purchased as a sole source commodity. Signed:~4/J'({- ::::::gnarure Department: -----=-r_9-'-'I-'-!______ Approved: _______ _ _ Date: -------------- Pur chasing Department We have prepared a quote for you lntrado Support Quote # 0017 48 Version 1 Prepared for: Taylor County, FL Dakota Cruce Dakota .cruce@tayl ors he riff.erg .• ; f ---- jff ASSOCIATES ~ A ) £c.:.:a~~~-£5¥t..:,&...~~~~- _...... _ :.igs:~* r#'.,.~~¥-,z;~~--;;:•~4•-~•iE-.::•2-"'4•~~~~~~~~~~~~~~ MapSAG Suppo rt Descr iption Pr i ce Qty Ext . Price MS-SUP-S U MapSAG Annual Support and Maintenance - Single User $1,950.00 1 $1,950.00 Map SAG A nnual Support and Maintenance - Single U se r Dates of Support: 6/1 /25 through 5/31/26 Subto tal: $1,950 . 00 Payment Ter ms Descr iption I Qty Terms of Sale: • Payment Terms are Net 30 Q uot e #001748 vl Pag e: 2 of 3 lntrado Support Prepared by: AK Associates Beth Stankus (603) 432-5755 x.283 Fax(603)43 2-0900 bstankus@AKassociates911.com Quote Sum mary Description MapSAG Support Prepared for: Taylor County, FL 591 US Hwy 27 E Perry, FL 32347 Dakota Cruce (850) 672-1976 Dakota.cruce@taylorsheriff.org Quote Information: Quote#: 001748 Version : 1 Delivery Date: 01 / 24/2025 Expiration Date : 05/31/2025 Total: Amo