Regular Board of Education Meeting for West Aurora School District 129

2 Monday, November 18, 2024 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. NOTICE OF PUBLIC HEARING REGARDING THE PHYSICAL EDUCATION WAIVER Subject 1.1 Open the Public Hearing Regarding the Physical Education Waiver Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. NOTICE OF PUBLIC HEARING REGARDING THE PHYSICAL EDUCATION WAIVER Type Procedural Board of Education President, Mr. Rich Kerns, will open the public hearing regarding the physical education waiver. File Attachments Elementary PE Waiver Hearing - 11_18_24.pdf (46 KB) PEWaiverApplication.pdf (370 KB) Subject 1.2 Request for Public Comment Regarding the Physical Education Waiver Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. NOTICE OF PUBLIC HEARING REGARDING THE PHYSICAL EDUCATION WAIVER Type Discussion Board of Education President, Mr. Richard Kerns, will call for any public comment regarding the physical education waiver. File Attachments Subject 1.3 Close the Public Hearing Regarding the Physical Education Waiver Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. NOTICE OF PUBLIC HEARING REGARDING THE PHYSICAL EDUCATION WAIVER Type Discussion Board of Education President, Mr. Richard Kerns, will close the public hearing regarding the physical education waiver. File Attachments 2. Opening Items Subject 2.1 Call to Order Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural File Attachments Subject 2.2 Roll Call Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 2.3 Pledge of Allegiance Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural File Attachments 3. Recognitions Subject 3.1 Recognition of Visitors Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 3.2 Public Comment: Identification of Audience wishing to address the Board Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 3.3 Those Who Make a Difference Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type Recognition The district administration would like to recognize School Board Members Day, November 15 and honor our Board of Education for all of the work they do for the district. File Attachments 4. Consent Agenda Subject 4.1 Approval of the Consent Agenda for November 18, 2024 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.2 Approval of Minutes from the November 4, 2024 Open and Closed Board Meetings Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the November 4, 2024 open and closed board meetings. Minutes View Minutes for Nov 4, 2024 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.3 Approval of the Bill Listing for November 18, 2024 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve bill listing for November 18, 2024. Goals Financial Responsibility File Attachments November 1, 2024 Detail Report.pdf (3 KB) November 1, 2024 Fund Report.pdf (4 KB) November 7, 2024 Detail Report.pdf (3 KB) November 7, 2024 Fund Report.pdf (4 KB) November 18, 2024 Detail Report.pdf (144 KB) November 18, 2024 Fund Report.pdf (4 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.4 Approval of the Personnel Report for November 18, 2024 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 11.18.2024. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 11.18.2024.pdf (147 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.5 Approval of Asset for Disposal Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the disposal of a paint machine that is no longer working. Information on the paint machine is attached for review. File Attachments Asset for Disposal - Paint Machine.pdf (181 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for November 18, 2024. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 5. Information Subject 5.1 Capital Projects Update Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type Information An update on capital projects upcoming and going on throughout the District will be presented to the Board. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Summer 25 Capital Projects.pdf (2,936 KB) Subject 5.2 Strategic Framework Update - Attendance Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type Information An update and overview on student attendance throughout the District will be presented to the Board for information. Presented by Mrs. Marti Neahring, Executive Director of Student and Family Services, Mrs. Olivia Smith, Student Attendance & Welfare Administrator, and Mr. Pete Martino, Assistant Director of Student and Family Services. File Attachments Student Attendance Presentation.pdf (6,004 KB) Subject 5.3 DRAFT Calendar for School Year 2025-2026 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type Information The DRAFT calendar for school year 2025-2026 will be presented to the Board for review. Presented by Mr. Ron Murphy, Executive Director of Human Resources. File Attachments SY Calendar 2025-2026 Draft.pdf (154 KB) Subject 5.4 Overnight Trip Approval Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type Information The details for an overnight student trip for the West High jazz band to attend the Purdue University Jazz Festival in January will be shared with the Board for consideration. File Attachments Jazz Band at Purdue 1.24.25.pdf (124 KB) 6. Discussion Subject 6.1 2024 Tax Levy - Step 2 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Discussion Type Discussion The 2024 tax levy information will be presented to the Board for further discussion. Presented by Mr. Ryan Abrahamson, Director of Finance. File Attachments 2024 Tax Levy Board Presentation.pdf (1,345 KB) Subject 6.2 Tax Levy Year 2024 Abatement of Taxes - Step 2 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Discussion Type Discussion The tax levy year 2024 abatement of taxes will be presented to the Board as a Step 2 for discussion. Presented by Mr. Ryan Abrahamson, Director of Finance. File Attachments Levy Year 2024 Tax Abatements.pdf (14 KB) 7. Action Items Subject 7.1 Approval of 2023-2024 Annual Financial Reports Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Action Items Type Action Recommended Action That the Board of Education approve the 2023-2024 annual financial reports for West Aurora School District 129 and Hope Wall Special Education, as presented. The 2023-2024 annual financial reports are attached for review. File Attachments Hope Wall FY24 Financial Statements.pdf (275 KB) Motion & Voting That the Board of Education approve the 2023-2024 annual financial reports for West Aurora School District 129 and Hope Wall Special Education, as presented. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 7.2 Approval of the School Bus Electrification Project Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Action Items Type Action File Attachments Motion & Voting I move that the Board approve and authorize district administration to execute agreements in substantially the form presented to the Board and subject to final review and approval by the Board’s attorney with Highland Electric Fleets, Inc. through its arrangement with Sourcewell to provide transportation electrification services to the District. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 7.3 Approval of Purchase of Property Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Action Items Type Action Recommended Action That the Board of Education approve the RESOLUTION approving a multi-board residential real estate contract providing for the acquisition of real property 211 N. Randall Road at the price of $254,000. The resolution and memo are attached for review. File Attachments RESOLUTION approving Multi-Board Residential Real Estate Contract 211 N Randall.pdf (1,563 KB) Memo to Drs Smith re Schoof Property.pdf (172 KB) Motion & Voting That the Board of Education approve the RESOLUTION approving a multi-board residential real estate contract providing for the acquisition of real property 211 N. Randall Road at the price of $254,000. Motion by Mr Ira Lathan, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 7.4 Approval of 2024 Tentative Tax Levy Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Action Items Type Action Recommended Action That the Board of Education approve the 2024 tentative tax levy, as presented, and hold a vote on the final adoption at the December 9, 2024 regular board of education meeting. The resolution to approve the tentative tax levy is attached. File Attachments 2024 Tentative Levy Resolution 11-2024.pdf (78 KB) Motion & Voting That the Board of Education approve the 2024 tentative tax levy, as presented, and hold a vote on the final adoption at the December 9, 2024 regular board of education meeting. Motion by Mr Thomas St Jules, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 7.5 Approval of Secondary Course Proposals for 2025-2026 Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Action Items Type Action Recommended Action That the Board of Education approve the secondary course proposals for the 2025-2026 school year, as previously presented. The proposed course change proposals executive summary for 2025-2026 is attached for review. File Attachments Course Proposal Changes Summary for BOE 25_26 (2).pdf (258 KB) Motion & Voting That the Board of Education approve the secondary course proposals for the 2025-2026 school year, as previously presented. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 8. Comments Subject 8.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 8.2 Superintendent Comments Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information File Attachments Subject 8.3 Student Board Member Comments Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 8.4 Board Member Comments & Dates to Remember Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday November 4, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 18, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday December 9, 2024 Executive Session - Closed Regular Session - Public 6:00 PM There is no second meeting scheduled in December at this time. Monday January 6, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday January 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday February 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 18, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 7, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 9. Adjournment Subject 9.1 Adjourn Meeting Nov 18, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 9. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz