Regular Meeting of the Board of Education

2 Wednesday, October 23, 2024 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 October 23, 2024 Closed Session, 4:30 PM - Regular Meeting, 6:30 PM ------ PLEASE TAKE NOTICE: The Board meeting will be held in person, and the public will be allowed to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comments will be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comments during Closed Sessions, Open Communication, and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card at the entrance of the meeting room. Speaker cards for public comment on any agendized item will be accepted before the item is called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on providing public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the scheduled board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for October 23, 2024 Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Adopt the agenda with modification that Items 4.1.D and 4.1.E will be discussed in closed session but the vote on both matters will occur in open session prior to Item 6.1. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Not Present at Vote: Vivek Prasad 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Labor Negotiators, Gov. Code section 54957.6 Agency Designated Representative: Superintendent Unrepresented Contracted Management Employees 4.1.B Conference with Labor Negotiators, Gov. Code section 54957.6 Agency Designated Representative: Board President Unrepresented Management Employee: Superintendent 4.1.C Public Employee Appointment, (Government Code Section 54957) - Associate Superintendent 4.1.D S tudent Expulsion No. 242505201 4.1.E S tudent Expulsion No. 242505401 4.1.F Conference with Legal Counsel - Existing Litigation (Gov. Code 54956.9(d)(1)) Office of Administrative Hearing Case No. 2024703763 4.1.G Discuss and Give Direction to Labor Negotiator, Erik Burmeister , et. al regarding FUDTA, SEIU, FSMA, CSEA 4.1.H Public Employee Performance Evaluation: Superintendent, (Government Code Section 54957) File Attachments 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Subject 5.1 Pledge of Allegiance Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Roll Call: Trustee Zhang, President Trustee Sweeney, Vice President Trustee Jones, Clerk Trustee Coco, Member Trustee Prasad, Member Student Member Sriya Neti File Attachments Subject 5.3 Introduction of Staff Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Administrative Staff Erik Burmeister, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Michael Milliken, Interim Executive Director of Special & Inclusive Education Services Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information Acknowledgment of the Golden Bell Awards on FUSD Climate Literacy and Environmental Action Network (CLEAN) File Attachments Subject 7.2 Student Member Report Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the October 9, 2024 Regular Meeting of the Board of Education Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the October 9, 2024, Regular Meeting of the Board of Education. Minutes View Minutes for Oct 9, 2024 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 9.2 Second Read of Revised Fremont Unified School District's Mandated and Conditionally Mandated Board Policies (BP) and Administrative Regulations (AR) Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent) Recommended Action The Board is asked to review and take action on the second read for Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000. Background One of the key responsibilities of the Board of Education is to establish operational policies for the Fremont Unified School District (FUSD). To address several outdated policies, FUSD has partnered with the California School Boards Association (CSBA) to revise and propose updated policies that are current and compliant with California legal codes and best practices. In July 2024, a CSBA policy expert led a three-day Policy Development Workshop (PDW) attended by FUSD administrators and relevant staff. During this workshop, participants reviewed board policies and administrative regulations to ensure they align with current state and federal laws and meet the District’s needs. The process for adopting these updated policies and administrative regulations has been developed in collaboration with Cabinet-level staff, following Board direction. Over the next six months, the FUSD policies manual will be presented to the Board in sections, following a two-step process. Each section will be brought to the Board for a first read and initial review, followed by a second read at the next scheduled meeting under the consent calendar. Trustees will have sufficient time to review and discuss each section to ensure a thorough understanding and approval of the updated policies and regulations. When and where CSBA-recommended policies are presented that trustees would like to bring back for further discussion and possible editing, the Board is encouraged to request staff to schedule review and discussion after completing the policy library update. Current Status The first read of Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000 was approved at the October 9, 2024, Board Meeting. The Board is now asked to review and take action on these Sections with the suggested edits noted in the second table. Adopt/Revise Retire/Replace Rationale Adopt New/Revised Mandated and Conditional Board Policies and Administrative Regulations Related to Sections 4000s -9000s Series: First Draft with Edits Adopt New/Revised Mandated and Conditional Board Policies and Administrative Regulations to align with current laws and regulations. Suggested updates to the following Policies/Regulations: Policy/ Regulation Update(s) to Policy/Regulation Policy 5116.1, Intradistrict Open Enrollment Replace strikethrough with the following language: The open enrollment window will be announced in the late Fall and can be found on the district website under the Student Support Services web page. Policy 6200, Policy Adult Education Replace strikethrough with the following language: The board may assign diplomas to adult education students who fulfill the district's graduation requirements per Ed Code 52508 and 52509. Regulation 6115, Ceremonies and Observances List of Observances to include the annually updated list posted on the FUSD website: https://fremontunified.org/schedule-news/calendar/observances/ Regulation 5112.3 The regulation was missing from the first read; The policy was brought forward. Policy 5126 The policy was missing from the first read; The regulation was brought forward. Policy 5131.7 The file name was labeled “Regulation”; however, the correct policy was attached. Policy 6145 The policy was mislabeled at BP 5145. Regulation 6158 Staff requests that Regulation 6158 be removed from approval to allow for additional review. The Board is asked to review and take action on the second read for Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000. Policy Implications The proposed action is in alignment with BP 9310 - Development, Distribution, and Maintenance of Board Policy. Prepared by Erik Burmeister, Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 9.3 Second Read of Revised Fremont Unified School District's Board Policies (BP) and Administrative Regulations (AR) Section 3000: Business and Non-Instructional Operations Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent) Recommended Action The Board is asked to review and take action on Board Policies (BP) and Administrative Regulations (AR) Section 3000: Business and Non-Instructional Operations. Background One of the key responsibilities of the Board of Education is to establish operational policies for the Fremont Unified School District (FUSD). To address several outdated policies, FUSD has partnered with the California School Boards Association (CSBA) to revise and propose updated policies that are current and compliant with California legal codes and best practices. In July 2024, a CSBA policy expert led a three-day Policy Development Workshop (PDW) attended by FUSD administrators and relevant staff. During this workshop, participants reviewed board policies and administrative regulations to ensure they align with current state and federal laws and meet the District’s needs. The process for adopting these updated policies and administrative regulations has been developed in collaboration with Cabinet-level staff, following Board direction. Over the next six months, the FUSD policies manual will be presented to the Board in sections, following a two-step process. Each section will be brought to the Board for a first read and initial review, followed by a second read at the next scheduled meeting under the consent calendar. Trustees will have sufficient time to review and discuss each section to ensure a thorough understanding and approval of the updated policies and regulations. When and where CSBA-recommended policies are presented that trustees would like to bring back for further discussion and possible editing, the Board is encouraged to request staff to schedule review and discussion after completing the policy library update. Current Status The first read of Board Policies and Administrative Regulations Section 3000: Business and Non-Instructional Operations was approved at the October 9, 2024, Board Meeting. The Board is now asked to review and take action on these Sections. Adopt/Revise Retire/Replace Rationale Adopt New/Revised Board Policies and Administrative Regulations Related to Section 3000: Business and Non-Instructional Operations: First Draft Clean Copy First Draft with Edits Adopt New/Revised Board Policies and Administrative Regulation to align with current laws and regulations. Retire the attached FUSD Board Policies/Administrative Regulations Related to Section 3000: Business and Non-Instructional Operations Language exists in other policies; In some instances, the process is no longer in existence. Policy Implications The proposed action is in alignment with BP 9310 - Development, Distribution, and Maintenance of Board Policy. Prepared by Erik Burmeister, Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Study Trips Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Recommended Action Approve study trips as listed. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Leticia Salinas Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are eight (8) study trips currently needing Board approval. American High School (1) Irvington High School (1) Centerville Middle School (1) Horner Middle School (1) Azevada Elementary School (1) Gomes Elementary School (1) Mattos Elementary School (1) Warm Springs Elementary School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Leslie Heller, Director of Secondary Education File Attachments 2024-2025 Study Trips for Board Approval - Oct 23, 2024.pdf (64 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Authorize Staff to Approve Additional Funding for Non-Public Agencies for 2024-2025 School Year Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $1,030,361.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Agencies for 2024-2025 school year. INTRODUCED BY ASSISTANT SUPERINTENDENT: LETICIA SALINAS Background At the July 31, 2024 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. Current Status FUSD currently needs to contract out for additional services through Non-Public Agencies/Consultants despite efforts to employ district staff. At this time, Special Education is requesting an authorization to enter into an agreement with NPA listed on the attached reports. Funding was previously approved at the June 26, 2024 Board Meeting. As a point of reference and perspective, the chart below shows the estimated totals in the Spring. With these contracts coming to the Board, we anticipate that we will exceed the 2024/2025 NPS/NPA projected costs. For NPA/NPSs this year, the following budgeting information is provided. Adopted Budget Estimated Revised Budget / Fall 2024 Encumbrances Expenditures Requested 10/23/2024 Balance $17,059,253.00 $16,396,253.00 $10,220,106.80 $878,675.52 $1,030,361.00 $4,267,109.68 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPA Total Contracted for 2024_2025 School Year_Update 10.21.24.pdf (94 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.3 Approve the 2024 Continuing CIM for Sig Dis Addendum of the FUSD Comprehensive Coordinated Early Intervening Services (CCEIS) Plan Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $1,089,485.00 Budgeted Yes Budget Source Comprehensive Coordinated Early Intervening Services (CCEIS) Funds Recommended Action Approve the 2024 continuing CIM for Sig Dis addendum of the FUSD Comprehensive Coordinated Early Intervening Services (CCEIS) plan. Background The Individuals with Disabilities Education Act (IDEA 2004) requires states and local education agencies (LEAs) to take steps to address disproportionate representation. Disproportionality refers to the “overrepresentation” of a particular racial or ethnic group in one of four areas: special education in general; special education within a specific disability category; disciplinary action; or more restrictive environments. When a school district is disproportionate in any of the above areas for specific ethnic groups over a three year period, the district is deemed significantly disproportionate and must undergo the process of developing a Comprehensive Coordinating Early Intervening Services (CCEIS) Plan. Current Status In March of 2024, the California Department of Education determined that Fremont Unified School District is significantly disproportionate in the following areas: identification of white students in the eligibility category of other health impairment (OHI) identification of white students in the eligibility category of emotional disturbance (ED) identification of Hispanic students in the eligibility category of specific learning disability (SLD) Due to these identified disproportionate student groups, the District is required to submit a CCEIS Plan to address these three areas over a 27-month period. The goal is to decrease identification of students in these ethnic and eligibility categories. The 2023 CCEIS Plan was approved by the FUSD Board of Trustees on December 13, 2023. This addendum is an update to that approved plan. The 2024 addendum builds upon the initiatives established in previous CCEIS plans to help reduce the disproportionate representation in Special Education of specific student groups. Staff recommends that the Board approve the 2024 Continuing CIM for Sig Dis Addendum of the FUSD Comprehensive Coordinated Early Intervening Services (CCEIS) Plan for submission to the California Department of Education. Policy Implications Individuals with Disabilities Education Act (IDEA) (2004), Part B - Assistance For Education Of All Children With Disabilities Prepared by: Steven Musto Assistant Director, Federal & State Programs File Attachments FUSD - 2024 Continuing CIM4SigDis Addendum and Budget_FUSD BOARD OCT 23 2024.docx.pdf (493 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.4 Second Read of New Board Policy and Review of Administrative Regulation 6142.7, Physical Education; BP 6178 and AR 6178, Career Technical Education (CTE) and BP 6178.2 Regional Occupational Center/Program (ROP) Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Recommended Action Approve the second reading of the new Board Policy and review of Administrative Regulation 6142.7, Physical Education; BP 6178 and AR 6178, Career Technical Education (CTE) and BP 6178.2 Regional Occupational Center/Program (ROP) INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Leticia Salinas Background Board Policies (BP) and Administrative Regulations (AR) are periodically reviewed and updated to reflect changes to current language, laws, Education Code, and practices. Current Status Updates to Board Policies (BP) and Administrative Regulation (AR) should reflect changes to Education Code, current laws, codes, and regulations. Below is a summary of updates and proposed actions: Adopt Retire Rationale New BP 6142.7 / AR 6142.7 , Physical Education BP 6142.2 , Physical Education Update language to align with current laws and regulations; Align policy numbers with CSBA. New BP 6178 / AR 6178 , Career Technical Education New adoption; Align with CSBA model New BP 6178.2 , Regional Occupational Center/Program New adoption; Align with CSBA model At the October 9, 2024 meeting, the Board reviewed and approved the first reading. The Board is asked to approve the second read of new BP 6142.7, Physical Education and review corresponding Administrative Regulation; retire BP 6142.2, Physical Education; approve the second read of new BP 6178, Career Technical Education and review corresponding Administrative Regulation; and approve the second read of new BP 6178.2, Regional Occupational Center/Program, per CSBA. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Leslie Heller, Director of Secondary Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.5 Approve the Second Read of New Board Policy 6173, Education for Homeless Children and Review Corresponding Administrative Regulation per CSBA; and Retire BP/AR 6173, Education for Students Without Permanent Housing Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Recommended Action Approve the second read of new Board Policy 6173, Education for Homeless Children and review corresponding Administrative Regulation per CSBA; and retire BP/AR 6173, Education for Students Without Permanent Housing. INTRODUCED BY ASSISTANT SUPERINTENDENT OF INSTRUCTIONAL SERVICES: Leticia Salinas Background Board Policies (BP) and Administrative Regulation (AR) are periodically reviewed and updated to reflect changes to current language, laws, Education Code, and practices. Current Status Updates to Board Policies (BP) and Administrative Regulation (AR) should reflect changes to Education Code, current laws, codes, and regulations. Below is a summary of updates and proposed actions: Adopt/Approve Retire/Replace Rationale BP/AR 6173, Education for Homeless Children Students Without Permanent Housing BP/AR 6173, Education for Students Without Permanent Housing Update language to align with current laws and regulations. Align policy numbers with CSBA. Updating language to align with FUSD terminology "students without permanent housing". At the October 9, 2024 meeting, the Board reviewed and approved the first read of new BP 6173, Education for Homeless Children and reviewed corresponding Administrative Regulation per CSBA; and retire BP/AR 6173, Education for Students Without Permanent Housing. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Greg Bailey, Director of Student Support Services File Attachments BP 6173_Education for Students Without Permanent Housing-2nd Read_Strikethrough_10.23.24.pdf (65 KB) AR 6173_Education for Students Without Permanent Housing-2nd Read_Strikethrough_10.23.24.pdf (118 KB) BP 6173_Education for Students Without Permanent Housing-2nd Read_10.23.2024.pdf (160 KB) AR 6173_Education for Students Without Permanent Housing-2nd Read_10.23.24_CW.pdf (201 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.6 Approve the LCAP Federal Addendum Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Recommended Action Approve the LCAP federal addendum. Background The LCAP Federal Addendum is meant to supplement the Local Control Accountability Plan (LCAP) to ensure that eligible Local Educational Agencies (LEA's) have the opportunity to meet the LEA Plan provisions of the Every Student Succeeds Act (ESSA). LEAs are encouraged to review the LCAP Federal Addendum, as ESSA funding should be considered in yearly strategic planning. The LCAP Federal Addendum supplements LEA's LCAP. California's ESSA State Plan significantly shifts the state's approach to the utilization of federal resources in support of at promise student groups. This LCAP Federal Addendum provides LEAs with the ability to document their approach to maximizing the impact of federal investments in support of at promise students. Current Status FUSD receives federal funding for Title I, Part A, Title II, Part A, Title III, Part A and Title IV, Part A funds. Title 1, Part A, funds are intended to support school sites with 40% or more students who comprise of low income backgrounds. These funds are intended to support students who are academically at risk to provide supports to upgrade the educational system to help students meet the rigiourous State standards and assessments. Title II, Part A funds are used to support effective instruction for teachers, support staff and administratiors. Title III, Part A are funds to support language instruction for multilingual learners. Title IV, Part A provides district with funds to support three areas of well rounded education, safe and healthy schools and technology needs. Based on the every changing needs of the district, the LCAP Federal Addendum has been updated to reflect FUSD current needs and how the use of federal funds will be used to supplement the services and activities for the intended groups. Staff recommends the Board to approve the updated version of the LCAP Federal Addendum which reflects our current status and needs to supplement our core educational program. Policy Implications The proposed action is consistent with Board Policy 6340.02. Prepared by: Christie Rocha, Director of Federal & State Programs File Attachments 2024_LCAP_Federal_Addendum_Fremont_Unified_School_District_20241018.pdf (232 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve Purchase Orders as Listed by Number Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $17,776,341.29 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds. Policy Implications None. Prepared by: Robert Pascual, Director of Accounting File Attachments PO BOARD REPORT SEPTEMBER 2024.pdf (155 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Cintas Uniforms and supplies for Transportation and Maintenance Depts for 24/25 SY Proposed Service Agreement Not to exceed $55,000 General Fund County Restaurant Supply (2)Serving Counters Fremont USD (GA Systems) 34772 REV.pdf $26,060.81 Fund 13 John Deere Replacement Mower for Ops & Grounds Quote CMAS Contract $73,395.39 Routine Restricted Maintenance (RRM) Division of the State Architect (DSA) Certification fee for the New Construction and Modernization project at Thornton Middle School Invoice CTC $8,432 (DSA fee was initially board approved for $114,600 on 9/11/24) Fund 21 - Measure E Bond Program Mobile Modular Interim housing for the Modernization project at Kennedy High School Amendment #2 CTC $5,132.37 Fund 21 - Measure E Bond Program The Labor Compliance Managers Labor compliance services for the Modernization project at Kennedy High School Amendment #2 $10,000 Fund 21 - Measure E Bond Program Cordoba Project management services for the Modernization project at Kennedy High School Amendment #3 CTC $116,006 Fund 21 - Measure E Bond Program Instructional Services City of Fremont Agreement/Task Order #20 with the City of Fremont to Provide Services to FUSD Students for the 2024/25 SY COF Task Order #20 $48,000 LCAP & School Funds Amazon Approve an Open PO with Amazon for Bringhurst Elem School $40,000 Gifts and Donations Funds East Bay Agency for Children (EBAC) Healthy Start Program 2024/25 EBAC Healthy Start $82,954 LCAP Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Approval of New and Closed Positions Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Funds Recommended Action Staff recommends the board approve of the new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes: Fund 01 - General Fund Fund 13 - Child Nutrition Notes Job Classification Action FTE Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Musical Theater Teacher - Mattos ES New 0.2 $29,640 Prop 28 Arts Music funded CNA2 - Irvington HS Close -0.25 -$17,754 Vacated position and would like to consolidate CNA1 - Irvington HS New 0.125 $8,475 Available FTE due to another vacated and consolidated position CNA1 - Hopkins MS New 0.5 $33,902 Increase in meal counts requires new staff CNA1 - Horner MS New 0.375 $25,426 Increase in meal counts requires new staff to help with serving and cleaning Poetry Teacher - American HS Close -0.2 -$29,640 Correction - should not be Prop 28 Funded Total Projected Cost $0 $50,050 Staff recommends that the Board approve the new and closed positions as requested by the sites. Policy Implication The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Approve Purchase of New Maintenance Vehicle Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $53,160.97 Budgeted Yes Budget Source General Fund Recommended Action Approve the purchase of a new Ford F-250 truck and placement of Vehicle #2521 into backup status. Background Vehicle #2521, a 1993 Mercury Sable with 99,797 miles, is presently utilized by the Maintenance Department. This vehicle is 31 years old and is nearing end of life status. Current Status Transportation Department staff would like to purchase a new 2024 Ford F-250 Super Cab XL 4X2 6.5FT BED from Towne Ford Sales as a replacement for Vehicle #2521. Vehicle #2521 will be retired from daily use and utilized as a backup. A quote for the new F-250 truck is attached. Policy Implications None Prepared by: Ernest Epley, Director of Transportation File Attachments Ford F-250 Quote.pdf (8,420 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.5 Approve Purchase of Wheelchair Accessible Vehicle for Young Adult Program Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $69,498.33 Budgeted Yes Budget Source General Fund (Transportation and Special Education) Recommended Action Approve the purchase of a new Chrysler Voyager wheel chair accessible van. Background The Special Education (SPED) Department uses vans to transport students and staff to related community based instruction needs. Due to the growth in the size of the program as well as changing student needs, there is an increased need for transportation options that are accessible for students who use wheelchairs. Current Status An additional van that can transport students who use wheelchairs is needed for students (18-22) years old with special needs as directly related to their Individualized Education Plan goals because there are more students using wheelchairs in our secondary community-based programs. Community-Based Instruction is an essential part of supporting our learners who are preparing for independence as young adults. Transportation and Special Education staff would like to purchase a new 2024 Chrysler Voyager wheel chair accessible van from United Access. A quote for the new van is attached. Policy Implications None Prepared by: Ernest Epley, Director of Transportation File Attachments Fremont USD RR126122.pdf (22 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Ratify the Allowance Expenditure Directive for the Modernization Project at Kennedy High School Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $98,273.92 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure directive (AED) with Rodan Builders (Rodan) for the Modernization Project at Kennedy High School. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: DANIIEL HILLMAN Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Rodan Builders the Board also approved the budget for the project which included a project contingency allowance. This contingency allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following AEDs has already been completed. Current Status AEDs #1-13 were previously approved by the Board. The details of AED #14 are attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total 14 53,804.72 21,242.09 (1,403.43) 24,630.54 98,273.92 Total 53,804.72 21,242.09 (1,403.43) 24,630.54 98,273.92 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $2,829,000.00 $1,822,341.13 $ 98,273.92 $908,384.95 Staff requests the Board ratify AED #14 for the Kennedy High School project in the amount of $98,273.92. These costs will be paid from the contracted contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 California Department of Education (CDE) Form J-13A Request for Allowance of Attendance Due to Emergency Conditions Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Recommended Action Approval of California Department of Education (CDE) Form J-13A Request for Allowance of Attendance Due to Emergency Conditions. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Daniel Hillman Background California Education Code allows the State Superintendent of Public Instruction (SSPI) to grant normal apportionment credit to districts in emergencies. Education Code Section 41422 authorizes maintenance of apportionment in instances when one or more schools must be closed because of "extraordinary conditions". When the SSPI authorizes credit for days that school was closed, districts receive Average Daily Attendance (ADA) credit for all purposes and instructional time credit for the day(s) and minutes lost due to the emergency closure. Education Code 41422 also articulates that school districts and county offices are to be held harmless from revenue loss that might otherwise result from the loss of ADA in the event of emergencies. Current Status All of California experienced heatwaves during the week leading up to Friday, October 4, 2024. FUSD maintained safe and healthy school environments for all students throughout the week. However, on Friday, October 4, 2024, Irvington High School experienced a power supply shortage that could not be safely repaired with students on campus, nor could the power be fully restored on that day. Due to a lack of air circulation and high classroom temperatures, FUSD was forced to close the school on Friday, October 4, 2024 for safety precautions. Staff recommends Board approval of the District's Form J-13A to file with the County Office of Education to receive full instructional day credit for the school closure on October 4, 2024, pursuant to Education Code 41422. If approved, the Board will have to sign the J13A Form and Superintendent will have to sign the Independent Study Plan Certification Form that are attached. Policy Implications Per Education Code 41422 Prepared by: James Arcala, Director of Budget File Attachments Fremont USD J13A_Oct 4, 2024 Excessive Heat.pdf (1,255 KB) FUSD Board Policy on Independent Study BP6158.pdf (197 KB) FUSD Independent Study certificationform for J13A_2024-25_10.23.24.pdf (122 KB) Fremont Unified School District Mail - Urgent_ Irvington High School Closed Friday, October 4, 2024.pdf (84 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.8 Public Disclosure of AB 1200 Collective Bargaining Unit Agreement - California School Employees Association (CSEA) Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Fiscal Impact Yes Dollar Amount $2,430,141.00 Budgeted No Budget Source General Fund LCFF Revenue Sources and Fund Balance Recommended Action Approve the provisions of the collective bargaining agreement between the Fremont Unified School District (FUSD) and Classified School Employees Association (CSEA). Also, approve of the resolution for board commitment to fiscal solvency through expenditure reductions or other budget solutions. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Daniel Hillman Background Regarding agreements with collective bargaining units, the Government Code 3547.5 requires the following action from a school district: Before a public school employer enters into a written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the Superintendent of Public Instruction. The superintendent of the school district and chief business official shall certify in writing that the costs incurred by the school district under the agreement can be met by the district during the term of the agreement. This certification shall be prepared in a format similar to that of the reports required pursuant to Sections 42130 and 42131 of the Education Code and shall itemize any budget revision necessary to meet the costs of the agreement in each year of its term. If a school district does not adopt all of the revisions to its budget needed in the current fiscal year to meet the costs of a collective bargaining agreement, the county superintendent of schools shall issue a qualified or negative certification for the district on the next interim report pursuant to Section 42131 of the Education Code. In accordance with the requirement of AB 1200, the district must prepare the Public Disclosure of Collective Bargaining Agreement and submit with the County Office of Education for review. Current Status The Fremont Unified School District (FUSD) and the California School Employees Association (CSEA) tentatively agree to the following, pending ratification: ​​​​​​ Salary FUSD makes the following salary proposal: 2024-25: a 3.5% one-time payment, plus ongoing dental benefits for employee only In accordance with AB1200, the calculation of the fiscal impact to FUSD has been submitted to Alameda County Office of Education (ACOE) for review. Please note, the AB1200 requires the district to use the latest board approved budget report. The latest budget report approved by the board was Unaudited Actuals. Unaudited Actuals updated the 2023-24 ending fund balances based on how we closed which in turn updated the 2024-25 beginning fund balances. The 2024-25 budget in the Unaudited Actuals were based on the approved Adopted Budget. The AB1200 does not include any October updates to our budget assumptions such as the latest enrollment numbers, LCFF projections, vacancy savings, etc. The county also requires the district to accompany a resolution for board commitment to fiscal solvency through expenditure reductions or other budget solutions. The AB1200 for CSEA and Board Resolution are attached. Policy Implications AB 1200, Government Code Section 3547.5 Prepared by: James Arcala, Director of Budget File Attachments FUSD - CSEA AB1200_24-25_Public Disclosure of Proposed Collective Bargaining Agreement in Accordance with AB 1200_10.23.24.pdf (253 KB) FUSD Resolution 022-24-25 Budget Reductions_10.23.24.pdf (77 KB) 2024-25 Fremont USD AB1200 Collective Bargaining Board Letter - FINAL.pdf (200 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.9 Authorize Staff to File Notices of Completion for the 2024 Glankler Early Learning and Blacow ES Playground and Site Improvement Projects Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 23, 2024 Absolute Date Oct 23, 2024 Recommended Action Authorize staff to file Notices of Completion (NOCs) with Miracle Play Systems for the 2024 Glankler Early Learning and Blacow ES Playground & Site Improvement Projects. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: DANIEL HILLMAN Background On March 13, 2024 , the Board awarded Miracle Play Systems the playground equipment and installation scope of work. Current Status A Notice of Completion (NOC) is a legal filing required by Public Contract Code to effectively close the construction agreement and to indicate that the construction of the project is fully complete. The District files a NOC in order to release the contractor’s retention monies. Work under the contracts listed below, including all items on the punch list, have been completed in accordance with the contract documents. Completed contracts: - Miracle Play Systems, playground equipment and installation scope of work. Staff requests Board authorization to file NOCs with Miracle Play Systems for the 2024 Glankler Early Learning Center and Blacow ES Playground & Site Improvement Project. Policy Implications Board Policy 3300 – Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Certificated Personnel Actions_ 10.23.24.pdf (10 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Classified Personnel Actions Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified_Personnel_Actions_10.23.24.pdf (89 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Approve Athletic Coaches Fall-Winter 2024 Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Fall-Winter 2024 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on fall and winter athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Athletic Coaches_Fall-Winter_10.23.24.pdf (16 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Preschool Intervention Job Description Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve the Preschool Intervention Job Description as attached. Background The administrative staff recommends approval of the attached Fremont Unified School District Preschool Intervention Job description. The Preschool Intervention Specialist provides specialized instruction to students in preschool classrooms who have been identified to need Tier 1 and 2 instruction. The position will also evolve and support for intervention and decrease over identification of students into special education. The job description received input and approval from Fremont Unified District Teachers Association(FUDTA) and administrative staff. This position will be funded through the Special Education Early Intervention Preschool Grant. Current Status Staff recommends approval of the job description for the Preschool Intervention Policy Implications There are no policy implications and all assignments will conform to Board Policy. Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Preschool Intervention Specialist Job Description.pdf (102 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. SCHOOL SPOTLIGHT Subject 13.1 Brier Elementary School Showcase Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 13. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present to the Board a brief presentation highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings taking place when schools are not in session or during the immediate start/end of the instructional year. (June, July, August). Current Status The presentation and information will be provided by: Brier Elementary School File Attachments Brier School Showcase.pdf (2,833 KB) 14. ITEMS PULLED FROM CONSENT CALENDAR 15. OPEN COMMUNICATIONS Subject 15.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 15. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 16. REGULAR AGENDA ITEMS Subject 16.1 October Budget Update Meeting Oct 23, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Information NOTE 2024-10-25: Please note that while the presentation version that is posted to this item includes modified images, the presentation otherwise contains the same content as the one presented at the board meeting. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Daniel Hillman Background The budget naturally fluctuates throughout the year especially between Adopted Budget and First Interim. The zero based budgeting process for Adopted Budget starts in April of the prior fiscal year and is based on state and district information and projections we have at a moment in time. After the budget is adopted by the board in June, various milestones occur including the state approved budget in July, Unaudited Actuals, carryover for grant funding, the opening of school, hiring during the summer and fall, negotiations, actual enrollment, etc. All of these factors impact the budget and provide a clearer picture of our fiscal status at First Interim. Current Status The October budget is showing an increase of enrollment compared to projections, revenue adjust