Regular School Board Meeting - 10 a.m.

2 Tuesday, March 21, 2023 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Father Daniel Bot, St. Ignatius of Antioch Roman Catholic Church, 715 East Orange Street, Tarpon Springs, FL 34689-4208 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Pinellas County fifth graders learn about motion and measurement in STEM class Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Largo High School Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation Designating April 2023 as National Autism Acceptance Month Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Adopt the proclamation designating April 2023 as National Autism Awareness Month. BACKGROUND : Since 1970, April has been designated as National Autism Awareness Month by the National Autism Society to highlight the growing need for awareness about autism. In April of 2021, the National Autism Society shifted from awareness to acceptance. The United States recognizes April as a special opportunity to educate the public about autism and issues in the autism community, as well as to spotlight the needs of individuals and families impacted by autism. Autism is a complex spectrum disorder that impacts an individual's ability to communicate and interact with others. The prevalence of autism continues to grow, making awareness and acceptance ever more important. The Center for Disease Control and Prevention (CDC) reported currently the incidence of autism has risen to approximately one in 54 births in the United States. Boys are four (4) times more likely to be diagnosed than girls. Pinellas County Schools serves approximately 1,600 students identified on the autism spectrum. The district serves students with autism across a continuum of supports in center schools, self-contained classrooms and inclusive classrooms. Our practical functional assessment initiative has expanded to include behavior technicians and district behavior analysts in an effort to support the more intensive behavioral needs of students with autism and other disabilities both at home and in school. Practical Functional Assessment and Skill-based Treatment is a student/family-focused and trauma-informed approach. Pinellas County Schools will continue to develop and improve quality programs and services to meet the individual needs of students with autism and their families. Real change for awareness and acceptance comes through uniting all members of a community. To celebrate Autism Acceptance Month, the district has provided suggestions to schools for ways to unite communities and schools in spreading awareness, promoting acceptance and igniting change. Some of these activities include: April 2, 2023, is World Autism Acceptance Day and there is no better way to celebrate this day than by becoming aware of the characteristics of people with this condition and increase our own understanding and promote kindness. Offer volunteer opportunities for students to become a Sensory Savvy Advocate and create sensory bins for their classmates. Take advantage of free, online professional development at https://autisminternetmodules.org . Understanding the underlying characteristics of Autism Spectrum Disorder (ASD) and effective practices that support their needs is essential. Designed for those who support, instruct, work with or live with someone with autism, the Autism Internet Modules (AIM) guide users through case studies, instructional videos, pre- and post-assessments, discussion questions, activities and more. SUBMITTED BY : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services File Attachments 22-23 Proclamation for Autism Acceptance Month 3-21-23.pdf (232 KB) 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Designating April 2023 as National Occupational Therapy Month Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Adopt the proclamation designating April 2023 as National Occupational Therapy Month. BACKGROUND : During the month of April, the American Occupational Therapy Association (AOTA) celebrates Occupational Therapy Month and the more than 226,000 occupational therapists, occupational therapy assistants and students who work nationwide to create fuller lives for clients and their families. Occupational therapy is the only profession that helps people across their lifespan to do the things they want and need to do through the therapeutic use of daily activities (occupations). Occupational therapy practitioners enable people of all ages to live life to its fullest by helping them promote health and prevent or live better with injury, illness or disability. In our schools, occupational therapists (OTs) assess and treat students to improve their fine motor, visual motor, daily living and organizational skills to promote access to and engagement in their curriculum and performance of daily activities. Just as important, the therapists collaborate with and provide strategies to teachers, classroom associates and behavior specialists to assist with the varying sensory needs of the students. Occupational therapist assistants (OTAs) support all treatment techniques as identified by the occupational therapist. Pinellas County Schools currently employs 61 occupational therapists and occupational therapist assistants serving approximately 2,200 students in all grade levels. Occupational therapy staff find fun and creative ways to educate co-workers, administrators, students and parents about the many skill areas in which an OT’s expertise can provide support. These are some ways staff will celebrate OT month in schools this April: Sending OT newsletters to families with fun and simple ways to grow critical skills from home that occupational therapists work on at school. Working with classes to introduce sensory-based activities for all students, like CalmConnect®, S’Cool Moves® and Brain Gym® so that the teachers can incorporate these throughout the school day to keep students focused on learning. Distributing flyers about OT in staff mailboxes with information from the American OT Association, highlighting the amazing things OTs can do to support our students. Preparing OT-themed bulletin boards to help educate staff and administration. The district recognizes the key role occupational therapists and occupational therapist assistants play in the success of students accessing their curriculum and performing daily activities required in their school environment. National Occupational Therapy Month affords the district an opportunity to acknowledge thanks and sincere appreciation for the efforts and work of each occupational therapist and occupational therapist assistant within Pinellas County Schools. SUBMITTED BY : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services File Attachments 22-23 Proclamation for National Occupational Therapy Month 3-21-23.pdf (300 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; Will be called in the order you registered with the Superintendent's designee; Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Request Approval of the Minutes of the School Board Workshop of February 21, 2023 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board workshop of February 21, 2023. File Attachments DRAFT Minutes School Board Workshop 02212023.pdf (197 KB) 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Meeting of February 28, 2023 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of February 28, 2023. File Attachments DRAFT Minutes School Board Meeting 02282023.pdf (284 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations - Instructional and Supporting Services Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Instructional and Supporting Services - March 21, 2023. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Instructional Board Agenda March 21, 2023.pdf (265 KB) Supporting Services Board Agenda March 21, 2023.pdf (168 KB) 7. Consent Subject 7.4 Request Approval to Apply for the Florida Local Government Cybersecurity Grant, May 1, 2023 - April 30, 2024 - $929,600 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental funding in the amount of $929,600 to fund implementation services and software licenses. Recommended Action Approve to apply for the Florida Local Government Cybersecurity Grant, May 1, 2023, through April 30, 2024, requesting funding in the amount of $929,600 and authorize district administration to finalize, implement and amend the grant as needed, including any roll forward funds and processing contracts with vendors. BACKGROUND : The state of Florida’s Local Government Cybersecurity Grant Program was launched to equip local governments with solutions to enhance their cybersecurity capabilities. The Florida Digital Service is a section within the Department of Management Services administering this $30,000,000 competitive grant. The program is designed to augment and improve cyber capabilities, regardless of the size or resources of the grant applicant. If funding is available in the next fiscal year, the state intends to extend and renew agreements with awarded applicants. There is no matching requirement and, if awarded funds, the state will purchase the licenses and services on behalf of the district. Additionally, the district must enter into agreements with the state including a data sharing agreement, incident response rider, software specific rider and a grant agreement. BUDGET : Software Licenses and Professional Services Bundle $929,600 TOTAL : $929,600 RATIONALE : Funding will provide capabilities and services for expanding our network access and control. These capabilities will enhance the cybersecurity protection of district electronic assets. DATA SOURCES : Keith Mastorides, Associate Superintendent, Technology and Information Systems Carmela Haley, Director, Federal Programs Benjamin Wright, Director, Cybersecurity SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.5 Request Approval of the 2023-2024 Department of Juvenile Justice School Calendar Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Department of Juvenile Justice (DJJ) programs generate FTE funds during two additional summer periods, including Survey 1 (July 10 -14, 2023) and Survey 4 (June 10-14, 2024) Recommended Action Approve the 2023 - 2024 Department of Juvenile Justice (DJJ) school calendar. Goals BACKGROUND : School districts with Department of Juvenile Justice (DJJ) programs are required to develop an annual school calendar that meets the following criteria: All DJJ Programs operate on a 250-day school calendar. The student/instructional calendar may be reduced to 230 days for day treatment schools (PACE Center for Girls) and 240 days for DJJ residential schools (Pinellas Regional Juvenile Detention Center). The remaining 10-20 days are designated for staff development. FTE is generated for all DJJ students during additional summer FTE periods including Survey 1 (July 10 - 14, 2023) and Survey 4 (June 10-14, 2024) RATIONALE : Once approved, the 2023-2024 school calendar facilitates the education of students located at DJJ programs and meets DJJ requirements. DATA SOURCES : Michelle Topping, Director, Educational Alternative Services Eric McManus, Administrator, DJJ Educational Alternative Services Chawnda Saunders, Administrator, DJJ Educational Alternative Services SUBMITTED BY : Ann Welsh, Area Superintendent, Area 2 File Attachments 3.21.23 Pinellas DJJ Calendar 23.24.pdf (113 KB) 7. Consent Subject 7.6 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve Purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PURCHASING AGENDA SUMMARY 3-21-23.pdf (3,723 KB) 7. Consent Subject 7.7 Request Approval of the Agreement With Robert P. Resch, III Architect for Architectural and Construction Administration Services for the Replacement and Repair of Roofing Systems and the Application of a Tremco Fluid-Applied Roofing System on Buildings 1, 3, 4 and 5 at Brooker Creek Elementary School in the Amount of $96,060, Project No. 1000146104 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $1,091,300. The cost of this agreement is $96,060. The source of this funding is district capital outlay funds. Recommended Action Approve the agreement with Robert P. Resch, III Architect for the architectural and construction administration services for the replacement and repair of roofing systems and the application of a Tremco fluid-applied roofing system on buildings 1, 3, 4 and 5 at Brooker Creek Elementary School in the amount of $96,060, Project No. 1000146104. Goals BACKGROUND : This project is for the roof replacement, repair and application of Tremco fluid-applied roofing system at Brooker Creek Elementary School on buildings 1, 3, 4, and 5. The goals of this project are to: Repair existing metal flashing Replace gutter straps, gutters and downspouts Recoat modified flat roofing systems Application of Tremco fluid-applied roofing system This agreement will compensate the Professional Architect/Engineer for design and construction administration services in the amount of $96,060. Pursuant to Section 287.055 Florida Statues, Robert P. Resch, III Architect was selected as the design professional and negotiations were conducted for architectural and construction administrative services in connection with the roofing replacement, repairs and application of Tremco fluid-applied roofing system at Brooker Creek Elementary School. A copy of the agreement is attached. RATIONALE : The roofs at Brooker Creek Elementary School have reached their end-of-life. This roof replacement project will ensure the students and staff have a safe and healthy environment in which to learn and work. DATA SOURCES : David Koperski, School Board Attorney Michael Hewett, Director, Maintenance Robert P. Resch, III, Architect SUBMITTED BY : Clint Herbic, Associate Superintendent, Operational Services File Attachments Resch Agreement1.pdf (5,268 KB) 7. Consent Subject 7.8 Request Approval of the Agreement With Wharton-Smith, Inc. for Construction Management (CM) Services in Connection With the Football Field Locker Rooms at Gibbs High School in the Amount of $902,138.93, Project No. 9455 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $3,506,742.43. The cost of this agreement is $902,138.93. The source of this funding is district capital outlay. Recommended Action Approve the agreement with Wharton-Smith, Inc. for Construction Management (CM) services in connection with the football field locker rooms at Gibbs High School in the amount of $902,138.93, Project No. 9455. Goals BACKGROUND : This project is for the new construction of an athletics locker room building at Gibbs High School. The goal of this project is to: Construct an athletics locker room building, which will include changing rooms, restrooms, showers, offices and storage This agreement will compensate the CM in the amount of $902,138.93 for: Preconstruction services in the amount of $32,230.11; and Procurement of long-lead times for materials, to include the pre-engineered metal building, switchgear and HVAC equipment in the amount of $400,000 Construction management services in the amount of $469,908.82 Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : There is one girls' and one boys' locker room at Gibbs High School and because of this, the students must share the locker rooms with all athletic sport teams and PE classes. At some points during the year, as many as four different sports teams and multiple PE classes are sharing the undersized facilities. This project will provide locker room space for outdoor athletic teams relieving some of the use of the PE locker rooms and provide a safer and healthier environment for all users. Pursuant to Section 287.055 Florida Statutes, Wharton-Smith, Inc. was selected to provide CM services in connection with the football field locker rooms at Gibbs High School. This agreement is a result of these negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Tom Iarossi, Vice-President Commercial Division, Wharton-Smith, Inc. April-Ann Malleck, Architect, Harvard Jolly Architecture SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2023-03-21 #9455 Legal Signed CM Agreement.pdf (34,209 KB) 7. Consent Subject 7.9 Request Approval of Substantial Completion for Building 11 as of January 23, 2023 at Seventy-Fourth St. Elementary School, Project No. 9329 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for Building 11 as of January 23, 2023 at Seventy-Fourth St. Elementary School, Project No. 9329. Goals BACKGROUND : The project architect has certified this project is substantially complete as of January 23, 2023. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is available from the Facilities, Design and Construction department. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Clifford Powers, Senior Construction Coordinator Lindsay Evans, Principal, Wannemacher Jensen Architects Daniel Abou-Jaoude, Vice-President Account Manager, Skanska USA Building, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2023-03-21 #9329 Bldg. 11 Substantial Completion.pdf (212 KB) 7. Consent Subject 7.10 Request Approval of the Resolution to Designate a Portion of the Tyrone Middle School Property as Unnecessary for Educational Purposes and Release it for Sale to the City of St. Petersburg Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source The selling of this unused portion of land does not require any commitment of funds by the school board. Proceeds from the sale will go to the district’s capital outlay fund as required by statute. Recommended Action Approve the resolution to designate a portion of the Tyrone Middle School property as unnecessary for educational purposes and release it for sale to the City of St. Petersburg. Goals BACKGROUND : The district owns approximately 1.2 acres of land on the northwest corner of the Tyrone Middle School property that was not included in recent improvements to the Tyrone campus. The district has no immediate or long-term plans to use this property and the property serves no foreseeable purpose for the school. On January 24, 2023, the board approved Supplemental Educational Plant Survey 7.10 which was then submitted to the Florida Department of Education (FDOE). Survey 7.10 requests the Florida Department of Education (FDOE) to designate this 1.2-acre MOL of land on the Tyrone property as unnecessary for educational purposes. The approval of this recommendation was received from the FDOE on February 16, 2023, which clears the land for sale. Upon approval of this resolution, district staff will commence negotiations with the City of St. Petersburg on the terms of sale. The terms of sale and sales contract will require approval by the Board and City Council. RATIONALE : The district intends to sell the parcel to the City of St. Petersburg, in turn, the City intends to build a fire station on said parcel. If the district and City cannot come to agreement on the terms of a sale, this resolution will become null, and void and the district will reclassify the parcel with the FDOE to its current status as part of the Tyrone Middle School property. DATA SOURCES : Ellen Truskowski, Director, Student Demographics, Assignment and School Capacity Lutricia Johnson, Real Estate Analyst SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Resolution Tyrone MS 03.21.23.pdf (722 KB) 7. Consent Subject 7.11 Request Approval of the Second Fiscal Quarter 2022-2023 Report of the Facility Leases, Joint-Use Activities and Other Community Uses Processed by the Real Estate Department Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted No Budget Source Cost recovery for community uses processed during the second fiscal quarter 2022-2023 was $815,690. Recommended Action Approve the Second Fiscal Quarter 2022-2023 report of the facility leases, joint-use activities and other community uses processed by the real estate department. Goals BACKGROUND : School Board policy requires a quarterly summary of facility leases processed by the real estate department. Attached is a list of community uses of school facilities including joint-use agreement activities, extended-care reimbursements and facility leases processed by the real estate department during the second fiscal quarter 2022-2023. The quarterly summary lists all agreement and leasing activities processed with the exception of agreements presented as individual board agenda items and no-fee school support activities within the Pinellas County Council of PTA’s blanket-use agreement. The contract amounts listed are for the entire contract period. Additional information on the contract or activity is available in the real estate department. RATIONALE : The quarterly report permits the board to ensure that community uses of board facilities meet valid customer requirements and provides an accountability system to monitor recovery of resources when community uses of school facilities are not aligned with the school district’s primary goals. DATA SOURCES : Kelly Fasce, Real Estate Leasing Analyst SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Agenda Item Facility Use Report 2nd Quarter 2022-2023.pdf (221 KB) 7. Consent Subject 7.12 Request Approval of Vehicle Use Agreements With Non-Profit Organizations for a Period of One Year Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve Vehicle Use Agreements with non-profit organizations for a period of one year. Goals BACKGROUND : Artz 4 Life Academy, Camp Gan Israel, Lealman and Asian Family Neighborhood Center, R'Club Child Care, Town of Belleair, YMCA of Greater St. Petersburg and the YMCA of the Suncoast have requested vehicle use agreements. Copies of the agreements are attached. Under Florida Statute 1006.261, a school district may provide to any non-profit organization the option to contract for the use of school buses to transport school-age children if they can provide liability protection for the district. Risk Management has set the minimum amounts of liability protection at $1,000,000 per person/$2,000,000 per occurrence as allowed by School Board policy. It requires the organization to hold the district harmless from liability in exchange for services provided at cost. These agreements also stipulate that the use of buses by these groups will not conflict with regular school board transportation schedules. RATIONALE : The district requires these organizations to enter into a transportation agreement to hold the district harmless from liability while providing these transportation services at cost. DATA SOURCES : David Koperski, School Board Attorney Thomas Mark Hagewood, Director, Transportation Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Rudy Richardson, Center Director, Artz 4 Life Academy Mushkie Lebovics, Director, Camp Gan Israel Donna McGill, Executive Director, Lealman and Asian Family Neighborhood Center Debra Ballinger, Executive Director, R'Club Child Care, Inc. Katelyn Murray, Recreation Programmer, Town of Belleair Carla Struckhoff, VP Human Resources, YMCA of Greater St. Petersburg G. Scott Goyer, President/CEO, YMCA of the Suncoast SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Artz 4 Life Academy VUA.pdf (331 KB) Camp Gan Israel VUA.pdf (315 KB) Lealman and Asian Neighborhood Family Center VUA.pdf (339 KB) R'Club Child Care VUA.pdf (315 KB) Town of Belleair VUA.pdf (330 KB) YMCA of Greater St. Petersburg VUA.pdf (320 KB) YMCA of the Suncoast VYA.pdf (338 KB) 7. Consent Subject 7.13 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Selling of the district’s surplus equipment through Royal Auction Group and Public Surplus.com generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by PublicSurplus.com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an auction company and internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 03.21.23 Board Agenda Surplus Sell List.pdf (62 KB) 7. Consent Subject 7.14 Request Approval to Recycle, Cannibalize, Scrap or Donate District Surplus and Obsolete Fixed Assets Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district surplus and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize, scrap, or donate district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete technology equipment. Computer equipment over 5 years old and unrepairable is sent to the surplus warehouse to be physically checked in by onsite district support staff. Computers found to be useful by onsite technical support staff may get reassigned to schools or district sites. Schools may keep obsolete technology equipment that meets their educational needs. Computers that are deemed no longer useful to the district are sent to the recycling company. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 03.21.23 Board Agenda Surplus Scrap-Cann List.pdf (78 KB) 03.21.23 Board Agenda Surplus Recycle List.pdf (94 KB) 8. Nonconsent Subject 8.1 Request Approval for the Renewal Charter School Agreement With Enterprise Charter High School for a Five-Year Period Effective July 1, 2023, Through June 30, 2028 Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Approve the Renewal Charter School Agreement with Enterprise Charter High School for a five-year period effective July 1, 2023, through June 30, 2028. Goals BACKGROUND : Enterprise Charter High School is an alternative education high school enrolling students age sixteen and older who are behind in the credits necessary to graduate. On July 29, 2008, the school board approved an original charter school application with Pinellas Education Organization, Inc., for Life Skills Center - North Pinellas. On April 26, 2011, the charter school changed its name from Life Skills Center - North Pinellas to NewStart High School. On January 15, 2013, the school board approved a five-year renewal charter school agreement for NewStart High School and the requested name change to Enterprise Charter High School. The school’s current five-year charter agreement was approved on January 30, 2018, and expires on June 30, 2023. Enterprise Charter High School serves approximately 400 at-risk students in grades 9-12. RATIONALE : The five-year renewal request is based on the district’s thorough review of the charter school’s renewal application, student performance outcomes, graduation growth rate, financial viability and other performance and operational measures. As an alternative education school serving at-risk students, the school receives a state School Improvement Rating (SIR). Enterprise Charter High School has received a Commendable rating from the Florida Department of Education for the past three years in which ratings were given by the department, including the 2021-2022 school year. The charter school has a consistent governing board with long-standing members and is in good financial condition. DATA SOURCES : Sara Waechter, Assistant School Board Attorney Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services Anna Brown, Ed.D., Executive Director, Assessment, Accountability and Research Amy Hayes, Director, Charter Schools and Home Education SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments Enterprise HS Profile Sheet for board agenda__CHARTER RENEWAL 2023.pdf (259 KB) Enterprise FINAL RENEWAL AGREEMENT 2023_partial signatures.pdf (481 KB) 8. Nonconsent Subject 8.2 Request Approval of the 2023-2024 Instructional Materials Adoption Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Categorical funding, as determined by the state, combined with American Recovery Plan (ARP) funds will be used to purchase these instructional materials. Recommended Action Approve the 2023-2024 Instructional Materials Adoption. BACKGROUND : Per state statute, all school districts must approve the adoption of instructional materials within three years of the state adoption in each subject area. District committees were formed to review instructional materials submitted for adoption for the 2023-2024 school year. These committees included teachers, community members, instructional coaches, school administrators and district staff. A public hearing on the materials was held February 28, 2023, and the materials were posted online for public review from February 3 through March 7, 2023. The instructional materials that are being brought forward for school board approval are as follows: English Language Arts (ELA)- Grades 3-5 Language Arts- Grade 3, Course Code 5010044 Language Arts- Grade 4, Course Code 5010045 Language Arts, Grade 5, Course Code 5010046 Public Consulting Group- Pinellas County Schools Custom Curriculum, Grades 3, 4, and 5 RATIONALE : As a result of a thorough review process by district committees, these materials represent the committee’s recommendations for supporting instruction in these content areas. DATA SOURCES : Meghan Frye, Program Coordinator, Instructional Materials SUBMITTED BY : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services File Attachments 8. Nonconsent Subject 8.3 Setting a Public Hearing and Authorizing the Advertisement of the Public Hearing to Consider the Amendment to Policy 9210 - Parent Organizations (This is the first reading) Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the setting of a public hearing and authorization of the advertisement of the public hearing to consider the amendment to Policy 9210 - Parent Organizations. Goals BACKGROUND : Each year, the School Board encourages parents and staff to form Parent/Teacher Associations (PTAs) or Parent/Teacher/Student Associations (PTSAs). The proposed amendments to Policy 9210 – Parent Organizations were developed in collaboration with the Pinellas County Council of PTAs (PCCPTA) for alignment with the PTA bylaws and reviewed at the Board Workshop on February 21, 2023. The proposed substantive updates to Policy 9210 include: Specifying that each PTA/PTSA has until September 30th of each school year to establish itself, Updating the required number of signatures on checks from two to three, Adding that the principal and one non-signatory member of the PTA must review and sign the bank statements, and Adding principal notification of any revocation to the PCCPTA. RATIONALE : The proposed amendments to this policy align with PTA bylaws. DATA SOURCES : David Koperski, School Board Attorney Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments 2023.03_9210 - Parent Organizations_FirstReading.pdf (99 KB) 8. Nonconsent Subject 8.4 Request Approval of the Renaming of Clearwater Intermediate Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Approve the renaming of Clearwater Intermediate. Request Approval of the Renaming of Clearwater Intermediate BACKGROUND : Clearwater Intermediate School will be undergoing both a programmatic and a physical transformation over the next few years. Due to the grade levels served, the state requires a name change. Programmatically, the school will expand from serving students in grades 5-9, to serving students in grades 5-10 in 2023, grades 5-11 in 2024 and grades 5-12 in 2025. Additionally, new programs will be developed and offered, including eGaming, aerospace and culinary. Physically, the school will be renovated and modernized to accommodate the expanded range of scholars served and programs offered. In accordance with School Board Policy 7250, community input for the consideration of a school name was obtained. For a three-week period, December 20, 2022, through January 10, 2023, the district requested suggestions from the community for renaming the updated school. The community was communicated with through a variety of measures and media outlets, including the district website, social media and traditional press releases. The district received eighty-seven submissions. RATIONALE : The selection and approval of an official name to replace the name Clearwater Intermediate will allow the addition of tenth grade to the school during the 2023-2024 school year. DATA SOURCES : Ann Welsh, Area 2 Superintendent Clinton Herbic, Associate Superintendent, Operational Services SUBMITTED BY : Stephanie F. Woodford, Deputy Superintendent File Attachments Clearwater Intermediate Name Submissions Sorted.pdf (197 KB) 2023.02_Policy 7250_Naming and Commemoration of District Facilities_v2.pdf (102 KB) Clearwater Intermediate Renaming Ballot Sample.pdf (101 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of March 21, 2023. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 10. Adjournment Subject 10.3 School Board Meeting Evaluation Meeting Mar 21, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion File Attachments