REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, May 21, 2024 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Advertised in the Pensacola News Journal on May 1, 2024 - Legal No. 10089695 File Attachments 10089695.pdf (233 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as presented or amended. File Attachments Motion & Voting Motion to adopt the agenda as presented or amended. Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 1. Call to Order Subject D. Committee/Departmental Reports Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. Escambia County School District Business Partner of the Year 2. Stellar Employee of the Year File Attachments 2. Public Forum Subject A. Registration to Address the Board and Rule 1.12 Presentations by Members of the Public Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information File Attachments speaker form.pdf (267 KB) 3. Minutes Subject A. Minutes-April 11, 2024 Regular Workshop (1:00 PM) Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_04_11_24_wrkshp.pdf (83 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by David Williams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Minutes Subject B. Minutes-April 16, 2024 Regular Meeting (5:30 PM) Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_04_16_24_regmtg.pdf (111 KB) Motion & Voting Approval of minutes Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 4. Unfinished Business 5. Administrative Appointments 6. Proposed Additions or Revisions to School District Rules - First Reading 7. Items Requiring Public Hearing 8. Consent - Curriculum - Alternative Education Subject A. Cooperative Agreement Between the School Board of Escambia County, Florida and Escambia County, Florida Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 24, 2024 Absolute Date May 24, 2024 Fiscal Impact No Budgeted No Budget Source NA Recommended Action Board Approval PURPOSE To provide an appropriate education to incarcerated youth housed in the Escambia County Jail. IMPLEMENTATION PLAN The agreement reflects the requirements of law for the School Board and the County to mutually commit to provide a comprehensive system of care that meets the heath, educational, mental heath and social welfare of youth in incarcerated settings. The terms of this agreement will be in effect for three (3) years through June 30, 2027. PARTICIPATING SCHOOLS/AGENCIES Escambia County School District Escambia County, Florida Escambia County Jall File Attachments SBEC_Escambia County Agreement.pdf (927 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 18, 2024 12:12 PM :: Submitted by Veronica Blakes. Routed to Kerri Coots for approval. Apr 19, 2024 10:30 AM :: Approved by Kerri Coots. Routed to June Bell for approval. May 7, 2024 12:09 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:33 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education Subject A. Agreement Between the School Board of Escambia County, Florida and Western Governors University Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE: The School Board of Escambia County and Western Governors University will collaborate in programs involving field-based learning experiences and directed teaching for students of WGU. IMPLEMENTATION PLAN: WGU students assigned to schools for student teacher or other pre-service laboratory experiences will be expected to conform to all regulations of WGU which apply to student activities on campus and to adhere to all standards of professional conduct and instructional procedures which the School Board of Escambia County, Florida requires of classroom teachers. PARTICIPATING SCHOOLS/AGENCIES: All elementary and secondary schools Western Governors University File Attachments SBEC_Western University.pdf (2,210 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 7, 2024 12:32 PM :: Submitted by Angela Torpey. Routed to Connie Farish for approval. May 7, 2024 12:35 PM :: Approved by Connie Farish. Routed to June Bell for approval. May 7, 2024 2:22 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:34 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 11. Consent - Curriculum - Evaluation Services 12. Consent - Curriculum - Exceptional Student Education 13. Consent - Curriculum - High School Education Subject A. Cooperative Agreement Between the School Board of Escambia County, Florida and Big Brothers Big Sisters of Northwest Florida Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE The School Board of Escambia County, Florida and Big Brothers Bis Sisters of Northwest Florida agree to consolidate resources to implement the "Beyond School Walls" program. IMPLEMENTATION PLAN Program will serve male and female students in grade 11 who will be matched their junior and senior year (two years) with a mentor from a corporate partner. Volunteer mentors will meet monthly with students to help strengthen academic skills, encourage conflict resolution, encourage positive interpersonal skills, teach effective study skills, teach effective study skills, nourish self-confidence and foster an appreciation for goal setting while exposing the student to a professional work environment and industry-specific training and experiences. PARTICIPATING SCHOOLS/AGENCIES Selected Escambia County high schools to be determined Big Brothers Big Sisters of Northwest Florida File Attachments SBEC_BIg Brothers Big Sisters.pdf (1,533 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 23, 2024 11:12 AM :: Submitted by Naomi Pinney. Routed to Lesa Morgan for approval. Apr 23, 2024 12:08 PM :: Approved by Lesa Morgan. Routed to June Bell for approval. May 7, 2024 12:04 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:30 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning 16. Consent - Curriculum - Student Services Subject A. Enrollment Services Student Transfers Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact No Recommended Action Approve PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 7, 2024 11:36 AM :: Submitted by Paula Pierce. Routed to Lisa Joyner for approval. May 7, 2024 11:37 AM :: Approved by Lisa Joyner. Routed to June Bell for approval. May 7, 2024 2:23 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:33 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 17. Consent - Curriculum - Title I Subject A. State of Florida Statewide Voluntary Prekindergarten Provider Contract Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Pulled) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $1,659,892.00 Budgeted Yes Budget Source Paid to District Recommended Action Board Approval PURPOSE This standard state required contract would allow reimbursement by the Early Learning Coalition for Voluntary Prekindergarten (VPK) services provided by the School Board. IMPLEMENTATION PLAN Participating Title I school attendance areas are providing VPK in accordance with the School District approved student calendar and will include a Summer VPK Program. Title I funds are enhancing the program by extending the day and providing for certified teachers in each classroom. PARTICIPATING SCHOOLS/AGENCIES Bellview Elementary, Bratt Elementary, Brentwood Elementary, C. A. Weis Elementary, Ensley Elementary, Ferry Pass Elementary, Global Learning Academy, Holm Elementary, Jim Allen Elementary, Longleaf Elementary, Molino Park Elementary, Montclair Elementary, Navy Point Elementary, O. J. Semmes Elementary, Sherwood Elementary, and West Pensacola Elementary File Attachments SBEC_VPK Contract.pdf (1,275 KB) abstain_fetsko_17A_05212024.pdf (4,984 KB) Workflow Workflow May 8, 2024 9:16 AM :: Submitted by Kimberly Edmonds. Routed to Laura Colo for approval. May 8, 2024 9:19 AM :: Approved by Laura Colo. Routed to June Bell for approval. May 8, 2024 12:28 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:30 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, David Williams, Patty Hightower, Bill Slayton Abstain: Paul Fetsko 17. Consent - Curriculum - Title I Subject B. Contract Between the School Board of Escambia County, Florida and Community Action Program Committee, Inc. Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Pulled) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $450,312.50 Budgeted Yes Budget Source Paid to District Recommended Action Board Approval PURPOSE Renewal of an annual contract to cooperate with the Community Action Program Committee, Inc. (CAPC, Inc) in providing preschool programs for students eligible for the Head Start program, serving up to one hundred twenty-five (125) students on district campuses. IMPLEMENTATION PLAN The Head Start/Title I Collaborative preschool program will operate at C.A. Weis Elementary School, Global Learning Academy, Montclair Elementary School, and O.J. Semmes Elementary School. PARTICIPATING SCHOOLS/AGENCIES C.A. Weis Elementary School Global Learning Academy Montclair Elementary School O.J. Semmes Elementary School Title I and Related Services Community Action Program Committee, Inc. File Attachments SBEC_CAPC.pdf (2,525 KB) abstain_williams_17B_05212024.pdf (5,048 KB) Workflow Workflow May 8, 2024 9:16 AM :: Submitted by Kimberly Edmonds. Routed to Laura Colo for approval. May 8, 2024 9:18 AM :: Approved by Laura Colo. Routed to June Bell for approval. May 8, 2024 12:30 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:35 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, Patty Hightower, Bill Slayton Abstain: David Williams 17. Consent - Curriculum - Title I Subject C. Agreement Between the School Board of Seminole County, Florida, O/B/O East Coast Technical Assistance Center and the School Board of Escambia County, Florida Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $19,360.00 Budgeted Yes Budget Source Title I, Part A Recommended Action Board Approval PURPOSE The East Coast Technical Assistance Center (ECTAC) provides technical assistance to a collaborative network of school districts on federal programs contained in the Elementary and Secondary Education Act. ECTAC members meet quarterly and receive immediate technical assistance on issues related to the management and implementation of state and federal regulations required in federal programs. ECTAC participation is secured through an Agreement with the School Board of Seminole County, Florida. IMPLEMENTATION PLAN This Agreement provides for contract services with the East Coast Technical Assistance Center (ECTAC) for the 2024-2025 school year. Services include technical assistance for all federal programs and collaborative opportunities with administrators of federal programs in forty-five (45) participating counties. PARTICIPATING SCHOOLS/AGENCIES The School Board of Seminole County, Florida (East Coast Technical Assistance Center) Title I and Related Services File Attachments SBEC_ECTAC.pdf (906 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 8, 2024 9:16 AM :: Submitted by Kimberly Edmonds. Routed to Laura Colo for approval. May 8, 2024 9:18 AM :: Approved by Laura Colo. Routed to June Bell for approval. May 8, 2024 12:35 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:35 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 18. Consent - Curriculum - Workforce Education Subject A. Memorandum of Understanding Between the School Board of Escambia County, Florida and Escambia County, Florida Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $32,461.50 Budgeted Yes Budget Source Workforce Education Recommended Action Board Approval PURPOSE To continue offering workforce training at the Escambia County Work Annex. IMPLEMENTATION PLAN Provide an instructor for the welding technology program at the Work Annex. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College Escambia County Work Annex File Attachments SBEC_Escambia County MOU.pdf (169 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 15, 2024 1:29 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Apr 15, 2024 2:28 PM :: Approved by Steven Harrell. Routed to June Bell for approval. May 7, 2024 12:05 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:31 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 18. Consent - Curriculum - Workforce Education Subject B. Cooperative Agreement Between the School Board of Escambia County, Florida and Pensacola Electrical Apprenticeship College, Group Non-Joint Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $5,506.28 Budgeted Yes Budget Source Workforce Education Recommended Action Board Approval PURPOSE To continue an agreement for the purpose of providing an office and benefits for a part-time employee for the state indentured apprenticeship training program. The part-time employee will coordinate activities specific to the program. IMPLEMENTATION PLAN The District will pay the salary and benefits for the coordinator. The Pensacola Electrical Apprenticeship College, Group Non-Joint will reimburse the District for the salary costs. The District will be responsible for the employee benefits totaling $5,506.28 PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College Pensacola Electrical Apprenticeship College, Group Non-Joint File Attachments SBEC_PEAC Agreement.pdf (1,322 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 15, 2024 1:50 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Apr 15, 2024 2:27 PM :: Approved by Steven Harrell. Routed to June Bell for approval. May 7, 2024 12:07 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:31 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 18. Consent - Curriculum - Workforce Education Subject C. Cooperative Agreement Between the School Board of Escambia County, Florida and the City of Pensacola, Florida Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date May 21, 2024 Fiscal Impact Yes Dollar Amount $5,800.00 Budgeted Yes Budget Source Workforce Education Recommended Action Board Approval PURPOSE Renewal of this agreement will allow George Stone Technical College Firefighter/EMT-Combined program and the Firefighter I/II program faculty and students the use of the Fire Department training facility owned by the City of Pensacola. IMPLEMENTATION PLAN George Stone Technical College staff will schedule dates and times with appropriate City Fire Department staff for faculty and students to use the Fire Department training facility for clinical exercises. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College/City of Pensacola Fire Department File Attachments SBEC_Firefighter Agreement.pdf (1,439 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 19, 2024 10:19 AM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Apr 19, 2024 10:51 AM :: Approved by Steven Harrell. Routed to June Bell for approval. May 7, 2024 12:08 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 8, 2024 12:32 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 18. Consent - Curriculum - Workforce Education Subject D. (ADD) Workforce Recovery Training Program Sub Sub Award Agreement Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date May 21, 2024 Absolute Date May 21, 2024 Fiscal Impact Yes Dollar Amount $574,953.46 Budgeted No Budget Source Federally funded through HUD and distributed through Florida Department of Commerce Recommended Action Board Approval PURPOSE This agreement is a cost reimbursable subcontract not to exceed $574,953.46 to cover salaries, expenses and other costs associated with the Community Development Block Grant Disaster Recovery Workforce Recovery Training Program. IMPLEMENTATION PLAN The District will purchase equipment for GSTC electrical, welding and HVAC programs. GSTC will use the new equipment provided by this sub sub agreement to deliver instruction in the associated programs. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College Pensacola State College HUD Florida Department of Commerce File Attachments SBEC_PSC Sub Subaward Agreement.pdf (218 KB) Workflow Workflow May 10, 2024 4:32 PM :: Submitted by June Bell. Routed to Steven Harrell for approval. May 10, 2024 6:28 PM :: Approved by Steven Harrell. Routed to June Bell for approval. May 10, 2024 6:56 PM :: Approved by June Bell. Routed to Denny Wilson for approval. May 11, 2024 11:57 AM :: Approved by Denny Wilson. Routed to Shenna Payne for approval. May 11, 2024 12:04 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. May 11, 2024 12:06 PM :: Final approval by Holley DeWees 19. Consent - Curriculum - Other 20. Consent - Finance Subject A. Legal Services - General Fund Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,182.92 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approval of General Fund legal services as listed on the attached summary Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. These rules also require the attorney to submit periodic statements of fees and expenses to the School Board’s General Counsel for review and transmittal to the School Board for approval and payment . Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments General Fund Legal Services Summary 2024_05.pdf (104 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 7, 2024 1:37 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 2:09 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject B. Legal Services - Risk Management Fund Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $133,370.56 Budgeted Yes Budget Source (7110) Risk Management Fund Recommended Action Approval of Risk Management legal services as listed on the attached summary Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. These rules also require the attorney to submit periodic statements of fees and expenses to the School Board’s General Counsel for review and transmittal to the School Board for approval and payment . Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Risk Management Fund Legal Services Summary-HR Law, P.A._2024_05.pdf (150 KB) Risk Management Fund Legal Services Summary-Rumberger_2024_05.pdf (168 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 7, 2024 11:31 AM :: Submitted by Tammy Edwards. Routed to Kevin Windham for approval. May 7, 2024 11:36 AM :: Approved by Kevin Windham. Routed to Tammy Edwards for approval. May 7, 2024 1:37 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 2:08 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject C. Financial Statements - by Fund Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source All Funds Recommended Action Approval of the financial statements – Balance Sheet, Revenue, and Expenditures Background Information/Description Financial statements are prepared to keep the Superintendent, Board, and Staff apprised of the District’s financial activity and budget status by fund on a monthly basis. These reports include Balance Sheet, Revenue, and Expenditures by fund group. Educational Impact Accurate financial reporting facilitates District operations to occur in a positive manner. File Attachments Financial Statements 2024_05.pdf (20,454 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 8, 2024 1:27 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. May 8, 2024 3:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject D. (ADD) Financial Status Report - Employee Benefit Trust Fund Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (7120) Employee Benefit Trust Fund Recommended Action Acceptance of Financial Status Report: Employee Benefit Trust Fund Background Information/Description Financial statements are prepared each month to keep the Employee Benefit Trust Fund Trustees, Board, and Staff apprised of the latest information available regarding the fund balance, revenues, and expenditures compared to the budget. File Attachments Employee Benefit Trust Fund Financial Statements 2024_05.pdf (942 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 10, 2024 12:44 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. May 10, 2024 12:50 PM :: Approved by Terry St Cyr. Routed to Shenna Payne for approval. May 10, 2024 3:48 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. May 10, 2024 5:08 PM :: Final approval by Holley DeWees Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 21. Consent - Finance - Accounting Operations Subject A. Check Register for April 2024 Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $49,246,947.39 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for April 2024 File Attachments Check Register Summary - April 2024.pdf (143 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 11:01 AM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. May 6, 2024 11:26 AM :: Rejected by Debbie Fussell May 6, 2024 12:01 PM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. May 6, 2024 1:21 PM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. May 6, 2024 2:39 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 6, 2024 5:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject A. Resolutions to Amend 2023-2024 District School Budget Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 14, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 7.pdf (254 KB) Special Revenue - Federal Programs - Resolution 7.pdf (286 KB) Capital Projects Fund - Resolution 7.pdf (191 KB) CARES Act, CRRSA Act and ARP Act Funds - Resolution 7.pdf (174 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 4:49 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. May 6, 2024 5:12 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. May 7, 2024 10:55 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 11:36 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject B. Scrap List for May 2024 Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for May 2024.pdf (103 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 4:51 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. May 6, 2024 5:13 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. May 7, 2024 10:56 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 11:38 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject C. Auction List for May 2024 Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for May 2024.pdf (74 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 4:52 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. May 6, 2024 5:14 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. May 7, 2024 10:57 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 11:38 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject D. Removal from Inventory and Disposal of Vehicle Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets in accordance with Section 274.05 Florida Statutes. Background Information/Description To declare surplus, remove from inventory and dispose of the following vehicle: C035299000 1994 Acura VIN# JH4KA7669RC005797 File Attachments Removal from Inventory & Disposal of Vehicle.pdf (162 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 4:55 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. May 6, 2024 5:14 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. May 7, 2024 10:59 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 11:37 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject E. Summary of ESSER Funds as of March 31, 2024 Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source ESSER Funds Recommended Action Acceptance of summary report Background Information/Description This recap of ESSER Funds is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity and budget status on a monthly basis. File Attachments Summary of ESSER Funds as of March 31, 2024.pdf (90 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow May 6, 2024 4:59 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. May 6, 2024 5:15 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. May 7, 2024 11:10 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 11:29 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. Dell Computer Equipment for Various Schools Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $708,276.88 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (57060) Title 1, Part A, Roll Forward Recommended Action Approve Dell Computer Equipment for Various Schools Description of Purchase Three Hundred Twenty-Four (324) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Three Hundred Twenty-Four (324) Dell USB-C 90 W AC Adaptors, Nine (9) Basic Charging Carts for Bailey Middle School - $132,801.84. Three Hundred Twenty-Four (324) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Three Hundred Twenty-Four (324) Dell USB-C 90 W AC Adaptors, Nine (9) Basic Charging Carts for Beulah Middle School - $132,801.84. Two Hundred Eighty-Eight (288) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Two Hundred Eighty-Eight (288) Dell USB-C 90 W AC Adaptors, Eight (8) Basic Charging Carts for Ferry Pass Middle School - $118,046.08. Three Hundred Sixty (360) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Three Hundred Sixty (360) Dell USB-C 90 W AC Adaptors, Ten (10) Basic Charging Carts for Ransom Middle School - $147,557.60. Two Hundred Sixteen (216) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Two Hundred Sixteen (216) Dell USB-C 90 W AC Adaptors, Six (6) Basic Charging Carts for Workman Middle School - $88,534.56. Seventy-Two (72) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, Seventy-Two (72) Dell USB-C 90 W AC Adaptors, Two (2) Basic Charging Carts for Success Academy - $29,511.92. One Hundred Forty-Four (144) Dell 3110 11" Chromebooks: Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis, One Hundred Forty-Four (144) Dell USB-C 90 W AC Adaptors, Four (4) Basic Charging Carts for Ernest Ward Middle School - $59,023.04. Requested By Title I Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement Florida DMS Alternative Contract Source No. 43211500-WSCA-15-ACS Other References School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 16, 2024 10:35 AM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. May 7, 2024 3:51 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:01 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:17 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject B. Annual Software Agreement Renewal: Kronos Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $188,798.23 Budgeted Yes Budget Source Various Recommended Action Approve Annual Software Agreement Renewal: Kronos Description of Purchase The renewal is for the sixth year of a potential ten (10) year agreement to provide a time and attendance system. This solution assists in the monitoring, labor tracking, and data collection of employee-worked hours to support compliance with laws, minimize errors, and provide more uniform practices regarding time and attendance. The amounts provided are estimated as costs are based on number of employees. The equipment support service is priced separately. See attached. Effective Dates: Ready Subscription: July 1, 2024 through June 30, 2025 Equipment Support Service: August 1, 2024 through July 31, 2025 Requested By Payroll and Human Resources Supplier Name Kronos SaaShr, Inc., nka UKG Kronos Systems LLC, Lowell, MA Funding Source (3714) Cap Imprv Tax Constr Fd F; (06480) ERP Project - $145,000.00 (3714) Cap Imprv Tax Constr Fd F; (15050) Equipment - $ 43,798.23 Method of Procurement OMNIA Partners Master Agreement #18221 Other References School Board Rule 6Gx17-5.02(7)(4)(F) - Acquisition of Information Technology Resources File Attachments Legal approved Kronos.pdf (3,693 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 22, 2024 3:12 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. May 7, 2024 4:14 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:17 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject C. Annual Software Agreement Renewal: Concensus: MicroFocus Network Licenses, Google Apps Driver, SUSE, Liquid Office Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $303,463.19 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Annual Software Agreement Renewal: Concensus: MicroFocus Network Licenses, Google Apps Driver, SUSE, Liquid Office Description of Purchase The renewal of the Micro Focus Network (formerly Novell) software licenses for the District. The purchase includes software bundles that provide centralized identity provisioning and management, data connectivity and integration, electronic access management, infrastructure and electronic resource reporting, workstation maintenance and management, file access and security, basic network infrastructure, and local cloud deployment. Google Apps Driver, SUSE, Liquid Office are included. See attached. Effective Dates: MicroFocus, Google Apps Driver, SUSE August 1, 2024 through July 31, 2025 Liquid Office November 19, 2024 through November 18, 2025 Requested By Information Technology Supplier Name Concensus Consulting, Cranberry Township, PA Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources School Board Rule 6Gx17-5.02(7)(G)(7) - Educational Services and Copyrighted Materials File Attachments Quote CTQT2000786 _ Concensus OpenText.pdf (209 KB) Quote CTQT2000812 _ Concensus SUSE renewal.pdf (211 KB) Quote CTQT2000787 _ Concensus Google Apps Driver.pdf (204 KB) Quote CTQT2000840 _ Concensus Technologies Liquid Office.pdf (214 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 19, 2024 8:25 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. May 7, 2024 4:17 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:20 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:22 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject D. Annual Agreement Renewal: Zonar GPS Hardware and Services Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $145,980.00 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Annual Agreement Renewal: Zonar GPS Hardware and Services Description of Purchase The renewal is for the third year of a three (3) year agreement to procure six hundred and eighty-five (685) GPS essential kits, two hundred and fifty (250) tablets, related equipment, ongoing services, software, and support for the District's Transportation Department fleet of vehicles. The equipment provides access to internet-based vehicle activity monitoring, time and attendance access, engine diagnostics, and software/firmware updates. This amount is estimated as additional equipment or services may be needed. See attached. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Transportation Supplier Name Zonar Systems, Inc., Seattle, WA Method of Procurement BuyBoard #604-20 Other References Original award approved by the Board, December 14, 2021. File Attachments Quote Zonar 24-25.pdf (852 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 18, 2024 8:45 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. May 7, 2024 4:20 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:22 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:37 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject E. Annual Software Agreement Renewal: Agricultural Education Services and Technology Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $100,000.00 Budgeted Yes Budget Source Various Recommended Action Approve Annual Software Agreement Renewal: Agricultural Education Services and Technology Description of Purchase The renewal is for an additional year to continue the purchase of testing vouchers for use in the District's various agricultural-related career programs in middle and high schools. These vouchers allow students to obtain certification for a curriculum that addresses the skills and competencies necessary for success. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Workforce Education Supplier Name Agriculture Education Services and Technology, Inc. (AEST), Gainesville, FL Funding Source (1110) General Fund; (11030) CAPE FTE Funds - $70,000.00 (4210) Other Special Revenue Fund; (50220) Carl Perkins Grant - $30,000.00 Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(7)(G)(4) - Single Source School Board Rule 6Gx17-5.02(7)(G)(7) - Educational Services and Copyrighted Material Original agreement approved by the Board, January 15, 2019. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 18, 2024 8:46 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Apr 18, 2024 8:47 AM :: Rejected by Kayla Thompson-May Apr 18, 2024 8:58 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. May 7, 2024 4:21 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:29 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:36 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject F. Annual Software Agreement Renewal: ExploreLearning Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $122,752.00 Budgeted Yes Budget Source Various Recommended Action Approve Annual Software Agreement Renewal: ExploreLearning Description of Purchase The renewal is for the third year of a five (5) year agreement to provide ExploreLearning's Reflex and Frax site software licenses to assist in the instruction of math and science to students throughout the District. This renewal includes eleven (11) webinars. See attached. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Elementary School Education Supplier Name ExploreLearning, LLC, Charlottesville, VA Funding Source (4210) Other Special Revenue Fund; (57060) Title I, Part A , Roll Forward - $111,244.00 (1110) General Fund; (07280) EEA- C&I Special Allocations - $11,508.00 Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources School Board Rule 6Gx17-5.02(7)(G)(7) - Educational Services and Copyrighted Materials File Attachments Quote ExploreLearning 24-25.pdf (255 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 18, 2024 9:06 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. May 7, 2024 4:22 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:32 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:34 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject G. RFP Renewal and Amendment III: Computer and Peripheral Repair Services, RFP #201606 Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $212,175.00 Budgeted Yes Budget Source Various Recommended Action Approve RFP Renewal and Amendment III: Computer and Peripheral Repair Services, RFP #201606 Description of Purchase The renewal and Amendment III is for the fifth year of a five (5) year agreement to provide the District with repair services for all computer workstations (both Dell and Apple), servers, and other computer peripheral equipment in the District. See attached. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Information Technology Supplier Name Tech Advanced Computers, lnc., Pensacola, FL Funding Source (1110) General Fund; (11040) Computer Assisted Instruction - $167,670.00 (1110) General Fund; (02190) Maintenance of Equipment - Departments - $36,225.00 (4110) Food Services Fund; (02030) Computer Assisted Food Service System - $8,280.00 Method of Procurement ECSD RFP #201606 Other Resources School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources Original award approved by the Board, November 17,2020. File Attachments Tech Advanced Computers- Amendment III (2) 041624-2 Stamped.pdf (681 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Apr 22, 2024 12:40 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. May 7, 2024 4:27 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. May 7, 2024 4:33 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. May 7, 2024 4:35 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject H. Annual Agreement Renewal: iBoss Internet Security Meeting May 21, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $79,594.44 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Annual Agreement Renewal: iBoss Internet Security Description of Purchase The renewal is for the third year of a three (3) year agreement to provide software and equipment as a tool for internet security and to aid in the protection of District assets and stakeholders. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Information Technology Supplier Name