Honey Lake Valley Recreation Authority

Addressing the Board Any person desiring to address the Board shall first secure permission of the presiding officer. Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the public at a time provided in the Agenda under Public Comment. The Governing Board will not take action on any subject that is not on the Agenda. Call meeting to Order Roll Call of Board of Directors present 1. AGENDA APPROVAL:(Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Consider Minutes from the HLVRA November 12 , 2024 special meeting. 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. CORRESPONDENCE: 6. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. 7. MATTERS FOR BOARD CONSIDERATION: 7.A Consider City Reimbursement request for the period of October 26, 2024 to December 6, 2024 in the amount of $4,898.32. 7.B Consider Pool Financials through December 13, 2024 7.C Resolution Number 24-59 approving amendment II to the HLVRA contract between Lassen County and the City of Susanville. 8. BOARD MEMBER ISSUES/REPORTS: 9. ADJOURNMENT The next regular meeting of the Honey Lake Valley Recreation Authority will be held on January 21, 2024 at 3:00PM. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Curtis Bortle • Russ Brown • Chris Gallagher • Antone Jonas • Tom Neely Honey Lake Valley Recreation Authority HLVRA Regular Meeting • City Council Chambers Tuesday, December 17, 2024 – 3:00 PM

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 12/17/2024 in the areas designated on 12/13/2024.

Addressing the Board Any person desiring to address the Board shall first secure permission of the presiding officer. Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the public at a time provided in the Agenda under Public Comment. The Governing Board will not take action on any subject that is not on the Agenda. Call meeting to Order Roll Call of Board of Directors present 1. AGENDA APPROVAL:(Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Consider Minutes from the HLVRA November 12 , 2024 special meeting. 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. CORRESPONDENCE: 6. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. 7. MATTERS FOR BOARD CONSIDERATION: 7.A Consider City Reimbursement request for the period of October 26, 2024 to December 6, 2024 in the amount of $4,898.32. 7.B Consider Pool Financials through December 13, 2024 7.C Resolution Number 24-59 approving amendment II to the HLVRA contract between Lassen County and the City of Susanville. 8. BOARD MEMBER ISSUES/REPORTS: 9. ADJOURNMENT The next regular meeting of the Honey Lake Valley Recreation Authority will be held on January 21, 2024 at 3:00PM. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Chris Gallagher • Curtis Bortle • Antone Jonas • Tom Neely • Russ Brown Honey Lake Valley Recreation Authority HLVRA Regular Meeting • City Council Chambers Tuesday, December 17, 2024 – 3:00 PM 1

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 12/17/2024 in the areas designated on 12/13/2024. 2

AGENDA ITEM NO. 2.A Action Item Submitted By: Marci Rojas, Public Works Action Date: December 17, 2024 SUBJECT: Consider Minutes from the HLVRA November 12 , 2024 special meeting. PRESENTED BY: Bob Godman, Executive Officer SUMMARY: Attached for the Board's review are the minutes of the HLVRA November 12,2024 special meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive oral reading and approve minutes of HLVRA November 12 , 2024 special meeting. HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: 20241112_hlvra special meeting minutes.docx 3

HONEY LAKE VALLEY RECREATION AUTHORITY SPECIAL MEETING Honey Lake Valley Recreation Authority Special Meeting Minutes TUESDAY, NOVEMBER 12, 2024 – 1:00 PM This meeting was recorded and live streamed for public consumption. The below minutes are action minutes. To view the meeting recording, please visit the city's website: https://www.cityofsusanville.net/rooptown/city-council/agendas-and-minutes/ The direct link to this recording is: https://cityofsusanville.granicus.com/player/clip/292? view_id=1&redirect=true&h=14e3f655f14bafcb845752f39550daa9 You are hereby notified that a SPECIAL MEETING of the HLVRA will be held in the City Council Chambers of City Hall in the City of Susanville at 66 North Lassen Street, Susanville, California on November 12th, 2024 at 1:00 p.m. to transact the following business: Call Meeting to Order Roll Call of Board members Present: Curtis Bortle, Russ Brown, Chris Gallagher, Antone Jonas, Tom Neely 1. APPROVAL OF THE AGENDA (Additions/Deletions) Moved by Russ Brown; seconded by Tom Neely to Approve . Motion Carried: 5 - 0 Voting For: Curtis Bortle, Russ Brown, Chris Gallagher, Antone Jonas, Tom Neely Voting Against: None 2. APPROVAL OF MINUTES: 2.a Consider Minutes from the HLVRA September 17 , 2024 regular scheduled meeting. Motion to waive oral reading and approve minutes of HLVRA September 17 , 2024 regular scheduled meeting. 20240917_HLVRA Minutes.docx Moved by Russ Brown; seconded by Antone Jonas to Approve . Motion Carried: 2- 0 Voting For: Chris Gallagher, Tom Neely Voting Against: None 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. PUBLIC COMMENT: Members of the public may address the Board concerning any item on the agenda prior to our during consideration of that item. 4

6. MATTERS FOR BOARD CONSIDERATION: 6.a Consider City Reimbursement request for the period of August 31, 2024 to October 25, 2024 in the amount of $25,965.36. 5

Motion to Approve City Reimbursement Request for the period of August 31, 2024 to October 25, 2024 in the amount of $25,965.36. City reimbursement Invoice 25.pdf 11122024_ City Reimbursement Hours.pdf Moved by Curtis Bortle; seconded by Russ Brown to Approve . Motion Carried: 5- 0 Voting For: Curtis Bortle, Russ Brown, Chris Gallagher, Antone Jonas, Tom Neely Voting Against: None 6.b Consider Pool Financials through June 30, 2024 Motion to receive and file FY23_24 financials.pdf Moved by Russ Brown; seconded by Tom Neely to Receive and File . Motion Carried: 5- 0 Voting For: Curtis Bortle, Russ Brown, Chris Gallagher, Antone Jonas, Tom Neely Voting Against: None 6.c Resolution Number 24-59 to notify the City of Susanville and County of Lassen of proposed changes to the Honey Lake Valley Recreation Authority Joint Powers agreement. Approve Resolution Number 24-59 to notify the City of Susanville and County of Lassen of proposed changes to the Honey Lake Valley Recreation Authority Joint Powers agreement. Joint Powers Agreement - HLVRA.pdf AMENDMENT II.docx Reso. No 24-59_JPA Amendment.docx Moved by Curtis Bortle; seconded by Tom Neely to Approve . Motion Carried: 5- 0 Voting For: Curtis Bortle, Russ Brown, Chris Gallagher, Antone Jonas, Tom Neely Voting Against: None 7. ADJOURNMENT: 6

AGENDA ITEM NO. 7.A Action Item Submitted By: Marci Rojas, Public Works Action Date: December 17, 2024 SUBJECT: Consider City Reimbursement request for the period of October 26, 2024 to December 6, 2024 in the amount of $4,898.32. PRESENTED BY: Bob Godman, Executive Officer SUMMARY: The HLVRA has contracted with the City of Susanville to perform administrative, management, and operational services. The city has submitted a reimbursement request for both administrative and pool staff services related to the pool for the period October 26, 2024 to December 6, 2024 in the amount of $4,898.32. FISCAL IMPACT: $616.61 in Administrative Services and $4,281.71 in Pool staff services for a total of $4,898.32 ACTION REQUESTED: Motion to Approve City Reimbursement Request for the period of October 26, 2024 to December 6, 2024 in the amount of $4,898.32. HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: 12172024_city reimbursement hours.pdf 12172024_ City reimbursement Invoice 26.pdf 7

October 26, 2024 - December 6, 2024 Administrative Hours Wage Executive Officer 6.00 79.94$ 479.64$ Secretary 1.00 56.43$ 56.43$ Secretary 2.00 40.27$ 80.54$ Clerk 63.00$ -$ Parks & Facilities Superintendent 51.99$ -$ Total 9.00 616.61$ Pool Employees Hours Wage Pool Manager 80.00 52.38$ 4,190.40$ Assistant Pool Manager 2.50 23.68$ 59.20$ Overtime - Asst. Manager 31.26$ -$ Pool Maintenance Worker -$ Head Swim Instructor 19.92$ -$ Head Program Instructor 19.92$ -$ Head Lifeguard -$ -$ Head Lifeguard 19.06$ -$ Lifeguards/Swim Instructors 1.75 (varies) 32.11$ Total 84.25 4,281.71$ Training (Lifeguard Trainer) - travel expenses -$ $4,898.32 8

ACCT: 9003 Invoice Date: 12/17/2024 Honey Lake Valley Recreation Authority TOTAL DUE: c/o Lassen County PAYMENT Due: 221 S. Roop St., Suite 1 Susanville, CA 96130 Reimbursement for Administrative Services 616.61$ Reimbursement for Pool Employees 4,281.71$ TOTAL DUE: 4,898.32$ ACCT: 9003 HLVRA C/O LASSEN COUNTY 221 S. ROOP ST., STE 1 Amount Due: SUSANVILLE, CA 96130 Date of Invoice: 12/17/2024 Amount Paid: PLEASE REMIT THE BOTTOM PORTION OF THIS INVOICE WITH YOUR PAYMENT TO THE ABOVE ADDRESS City of Susanville Administrative Services Department 66 N. Lassen St., Susanville, CA 96130 (530) 252-5115 Fax (530) 257-4725 4,898.32$ Upon Receipt SUBJECT: Reimbursement for Administrative, Management & Management & Operational Services and Associated Direct Costs DESCRIPTION: October 26, 2024 - December 6, 2024 October 26, 2024 - December 6, 2024 CITY OF SUSANVILLE ADMINISTRATIVE SERVICES DEPARTMENT 66 NORTH LASSEN STREET SUSANVILLE, CA 96130 (530) 252-5115 INVOICE #26 9

AGENDA ITEM NO. 7.B Action Item Submitted By: Marci Rojas, Public Works Action Date: December 17, 2024 SUBJECT: Consider Pool Financials through December 13, 2024 PRESENTED BY: Bob Godman, Executive Officer SUMMARY: The financial reports for revenue and expenses through December 13, 2024, have been provided to the Boards review and to receive and file. FISCAL IMPACT: None ACTION REQUESTED: Motion to receive and file HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: FY 24_25 _20241217 financials.pdf 10

FY 24/25 Report Account Title Budget Expended Unexpended REVENUES Budgeted Actuals July August September October November December Safety Equipment & Clothing 1,500.00$ -$ 1,500.00$ Daily Pass (Public) 36,700.00$ 14,672.50$ 10,832.50$ 3,392.00$ 448.00$ Communications 2,700.00$ 1,245.57$ 1,454.43$ Lassen Volcanoes 9,500.00$ 9,271.90$ 8,248.00$ 1,023.90$ Janitorial Supplies 2,000.00$ 163.69$ 1,836.31$ Summer Pass 19,300.00$ 250.00$ 250.00$ Insurance 22,660.00$ 25,846.00$ (3,186.00)$ City/County Contribution 160,000.00$ -$ Maintenance- Pool 35,000.00$ 13,727.28$ 21,272.72$ Swim Lessons 45,000.00$ 4,140.00$ 2,125.00$ 520.00$ 1,495.00$ Office Expense 2,000.00$ 22.08$ 1,977.92$ Exercise Daily 4,500.00$ 1,271.00$ 603.00$ 372.00$ 191.00$ 105.00$ Cash short/over -$ -$ -$ Concessions 6,000.00$ 5,959.50$ 4,498.50$ 1,298.00$ 156.00$ 7.00$ Profess. & Specialize SVCS 23,000.00$ 5,627.70$ 17,372.30$ Rentals 6,300.00$ 3,275.00$ 2,075.00$ 825.00$ 375.00$ Contract for Staff SVCS 213,000.00$ -$ 213,000.00$ School Rentals 12,000.00$ -$ Publications & Legal Notices 100.00$ -$ 100.00$ LHS Team 5,500.00$ 5,500.00$ 5,500.00$ Non Capitalizes Equip. -$ Punch Cards 11,000.00$ 3,192.00$ 2,480.00$ 512.00$ 168.00$ 32.00$ Special Dept. Expense -$ 130.00$ (130.00)$ Programming Monthly 12,500.00$ 1,545.00$ 920.00$ 390.00$ 140.00$ 95.00$ County Wide Cost Allocation 13,355.00$ -$ 13,355.00$ LCC Adaptive 2,400.00$ -$ Electronic Surveillance 2,000.00$ 200.00$ 1,800.00$ Miscellaneous -$ Travel & Training 800.00$ -$ 800.00$ Donations/Sponsorships 8,000.00$ -$ Utlities- Lights 25,500.00$ 10,681.81$ 14,818.19$ Fund Balance 30,000.00$ 35,211.69$ Utlities- Sewer 1,000.00$ 468.00$ 532.00$ Utilities- Garbage 1,600.00$ 774.82$ 825.18$ Utilities- Gas 200.00$ -$ 200.00$ Geothermal 12,500.00$ -$ 12,500.00$ Concession Items 5,000.00$ 655.60$ 4,344.40$ Recreational Activities 500.00$ -$ 500.00$ Building & Equipment 4,000.00$ -$ 4,000.00$ Total Budget 368,415.00$ 308,872.45$ 11

AGENDA ITEM NO. 7.C Action Item Submitted By: Bob Godman, Public Works Action Date: December 17, 2024 SUBJECT: Resolution Number 24-59 approving amendment II to the HLVRA contract between Lassen County and the City of Susanville. PRESENTED BY: Bob Godman, Public Works Director SUMMARY: At the last HLVRA meeting the Board approved Resolution number 24-59 to officially notice Lassen County Board of Supervisors and the City Council of the City of Susanville of their intent to amend the HLVRA agreement. On December fourth 2024, the HLVRA Executive Director took a discussion item before the City Council to get their opinion about the amendment. Council was very hesitant to endorse any budgetary changes that would effect the General Fund. They eventually asked for the last five years of HLVRA accounting records and asked the City Manager to look at the budget for next fiscal year to see if an increase to the HLVRA would be viable. They City Manager accepted the task with the stipulation that it would be several months before he could return with the assessment. In light of this staff is recommending that the Board table the amendment item until March of 2025. FISCAL IMPACT: Currently none. ACTION REQUESTED: Table Resolution Number 24-59 approving amendment II to the HLVRA contract between Lassen County and the City of Susanville. HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: Reso No. 24-59_Authorizing_execution_of_amendment_II.docx 12

RESOLUTION NUMBER 24-59 A RESOLUTION OF THE HONEY LAKE VALLEY RECREATION AUTHORITY AUTHORIZING THE PRESIDENT TO EXECUTE AMENDMENT II TO THE JOINT POWERS AGREEMENT BETWEEN THE CITY OF SUSANVILLE AND COUNTY OF LASSEN AND FORWARD THE EXECUTED AMENDMENT TO THE LASSEN COUNTY BOARD OF SUPERVISORS AND THE SUSANVILLE CITY COUNCIL FOR RATIFICATION WHEREAS, the City of Susanville and the County of Lassen have entered into a Joint Powers Agreement to operate the Honey Lake Valley Recreation Authority, and; WHEREAS, in the Joint Powers Contract, Article 12 outlines how to amend the Joint Powers Agreement, and; WHEREAS, proper notification has been given to the County of Lassen and the City of Susanville, NOW THEREFORE LET IT BE RESOLVED by the Board of Directors of the Honey Lake Valley Recreation authorize the President of the Board to execute Amendment II to the Honey Lake Valley Recreation Authority joint powers agreement with between the County of Lassen and the City of Susanville, a forward the executed amendment II to the Lassen County Board of Supervisors and the Susanville City Council for ratification. Approved: _____________________________ Chris Gallagher, President Attest: _________________________________ Marci Rojas, Secretary The foregoing Resolution Number 24-XX was approved and adopted at a Regular Meeting of the Honey Lake Valley Recreation Authority held on the 17th day of December 2024, by the following vote: AYES NOES: ABSENT: ABSTAINING: 13

AMENDMENT II TO THE JOINT POWERS AGREEMENT CREATING THE HONEY LAKE VALLEY RECREATION AUTHORITY 1. This amendment (Amendment II) is made on _____________,2024 by the County of Lassen and the City of Susanville, parties to the agreement (the “Agreement”) dated November 18, 2013 and amended October 20, 2015. 2. The Agreement is amended as follows: (insertions are indicated with double underline, and deletions are noted with strikethrough.) a. From Amendment I, second amendment to section 9.2.a to read as follows: 1. County of Lassen a. 13/14 - 15/16 Fiscal Years $200,000 b. 15/16 Fiscal Year $1,100,000 c. 16/17 - 28/29 Fiscal Years $80,000 d. 25/26 – 31/32 Fiscal years $120,000 b. From Amendment I, second amendment to section 9.2.b to read as follows: 1. City of Susanville a. 13/14 - 15/16 Fiscal Years $200,000 b. 15/16 Fiscal Year $1,100,000 c. 16/17 - 28/29 Fiscal Years $80,000 d. 25/26 – 31/32 Fiscal years $120,000 c. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement, the terms of the amendment will prevail. Dated:_____________________ ______________________ Aaron Albaugh, Lassen County Dated:_____________________ ______________________ Mendy Schuster, City of Susanville 14

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