2. REGULAR BOARD MEETING at 5 p.m. in the Board Room

0 Wednesday, August 21, 2024 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room This meeting is open to the public. Agenda Topic and Non-Agenda Topic speakers are heard at this meeting. Please call the Board Office at 561-434-8136, 561-434-8139, 561-434-8038 or 561-434-7481 or email boardoffice@palmbeachschools.org to sign up by noon the day of the meeting to be added to the speaker's list in advance. If the deadline has passed, speakers may obtain a blue "Comments by Public" card located just inside the Board Room and submit it to the Board Clerk prior to the meeting being called to order. Once the meeting has been called to order, no additional speakers or comments cards will be accepted. If you have signs, flags, placards, posters, banners and/or other objects as part of your presentation, a copy must be submitted to the Board Clerk by noon on the day of the meeting for approval if compliant with the standard stated in Policy 1.03 for public comment and decorum. Speakers, note that the microphone will be turned off when the time limit has been reached. However, if arrangements are made by 12:00 p.m., noon on the day of the meeting with the Board Clerk, if the speaker has an interpreter or needs ADA accommodations, reasonable additional time will be provided by the Chair if needed. You can also send written comments of up to 400 words and if they address an agenda topic, the must clearly identify what agenda item(s) they pertain to. Non-agenda item written comments are accepted for regular meetings only. Written comments must be received by the Board Office no later than 12:00 p.m. noon of the day before the meeting and these can be hand-delivered, mailed, or sent to boardoffice@palmbeachschools.org. See School Board Policy 1.03 under Public Comments, which includes the amount of time to speak and other details, under Civility and Decorum to Prevent Disruption. For more information, please contact Toni Sinclair, Clerk of the School Board, 561-434-8136. 1. Call To Order Subject Board Chair Opens Meeting - Board Clerk Takes Attendance - Pledge of Allegiance & National Anthem Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes Subject Approve Minutes Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 2. Review and Approve Minutes Type Action Recommended Action Motion to approve minutes as submitted. DESCRIPTION: Approval of previous meeting minutes. CONTACT: Toni Sinclair, Clerk of the School Board, tonilynn.sinclair@palmbeachschools.org File Attachments 3. Chairman Adds Items for Good Cause Subject Items Added: P2 Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 3. Chairman Adds Items for Good Cause Type Procedural Item Added : P2 Personnel Addendum Good Cause Statement : Good Cause exists for adding this item so that employees can begin in their new positions as soon as possible. File Attachments 4. Superintendent Withdraws Items Subject Items Withdrawn: Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 4. Superintendent Withdraws Items Type Procedural File Attachments 5. Board Pulls Items From Consent Agenda Subject Items Pulled: Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 5. Board Pulls Items From Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Erica Whitfield, second by Frank Barbieri. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Erica Whitfield, Edwin Ferguson 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: SCHOOL BOARD GOALS: (Check all that apply.) □ 1. Student First Philosophy □ 2. Family Matters □ 3. Qualified and Highly Effective Workforce □ 4. Efficiency and Accountability □ 5. Community Engagement □ 6. Communication File Attachments 9. Presentations Subject COM1 Certificate of Appreciation - Education Foundation Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Recognition DESCRIPTION: Santaluces Community High School hosts a Cybersecurity Academy. Thanks to funding in 2020 from The Frederick A. DeLuca Foundation through the Education Foundation of Palm Beach County, the program has just completed its fourth year of operation. This summer, five Cybersecurity Academy students participated in a paid internship with the Education Foundation. During their internship, the students made strategic recommendations and provided training and technical support to strengthen the Foundation’s cybersecurity. Congratulations to the following Santaluces Community High School students: Jonathan Rodriquez, Class of 2024 Salutatorian who has enrolled in Washington University in St. Louis, MO, to pursue degrees in computer science and computer engineering; Dominick Dabecco, Class of 2024 graduate who has enrolled at Florida Atlantic University; and to seniors Benjamin Saravia, Guillermo Luis Delgado Laboy, and Daniyal Azfar for doing an outstanding job as interns. The interns' culminating activity was a presentation to Education Foundation staff and business leaders, which included recommendations and strategies for prevention and defending against attacks. The Cybersecurity Academy includes a sequence of courses to prepare students for further cybersecurity education and cybersecurity-related careers. Students have the ability to earn up to 16 industry certifications. Thank you to Santaluces Community High School Principal Dr. Tameka Robinson and Cybersecurity Academy Instructor Mr. Angelo Angione. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jamie Wyatt, Chief of Staff (jamie.wyatt@palmbeachschools.org) Sean Cooley, Chief Officer, Strategic Communications and Engagement (sean.cooley@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments 10. Student Government Report Subject Student Government - No Report Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 10. Student Government Report Type Report File Attachments 11. Committee Reports Subject Academic Advisory Committee Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Audit Committee - Report Attached Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments July 11, 2024 Audit Committee Report.pdf (89 KB) Subject Construction Oversight Review Committee - Report attached Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Corc Report.pdf (137 KB) Subject District Diversity and Equity Committee Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject General Counsel Report Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Inspector General Report Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments 12. Speakers: Elected Officials and Delegates Subject Elected Officials and Delegates Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 12. Speakers: Elected Officials and Delegates Type Information File Attachments 13. Speakers: Agenda Topics Subject Agenda Topic Speakers Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 13. Speakers: Agenda Topics Type Information File Attachments 14. Consent Agenda Subject CAO1 My Way Pediatrics LLC Clinical Agreement Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the My Way Pediatrics LLC Clinical Agreement, effective August 21, 2024 through June 30, 2029, and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: This agreement is necessary to meet clinical requirements of the Health Science Education Programs, pursuant to the Florida Department of Education Curriculum Frameworks. This clinical component is also required by the various Boards regulating specific professions such as the Florida Board of Nursing, Florida Board of Pharmacy, Emergency Medical Services, etc. This agreement is effective through June 30,2029. In order to expand our students' opportunities for clinical experiences, we are adding the above referenced agreement. This agreement is available to all schools and students in the Biomedical and Medical Sciences Academies across the District. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments My Way Pediatrics Documents.pdf (1,047 KB) Subject CAO2 Hitesh Kapupara P.A. Clinical Agreement Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Hitesh Kapupara P.A. Clinical Agreement, effective August 21, 2024 through June 30, 2029, and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: This agreement is necessary to meet clinical requirements of the Health Science Education Programs, pursuant to the Florida Department of Education Curriculum Frameworks. This clinical component is also required by the various Boards regulating specific professions such as the Florida Board of Nursing, Florida Board of Pharmacy, Emergency Medical Services, etc. This agreement is effective through June 30,2029. In order to expand our students' opportunities for clinical experiences, we are adding the above referenced agreement. This agreement is available to all schools and students in the Biomedical and Medical Sciences Academies across the District. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X  A. Academic Excellence and Growth X B. Student-Focused Culture   C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Hitesh Kapupara P.A. Clinical Agreement.pdf (10,735 KB) Subject CAO3 Morselife Health System Clinical Agreement Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the renewal Agreement with MorseLife Health System, effective August 21, 2024 through June 30, 2029, and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: This agreement is necessary to meet clinical requirements of the Health Science Education Programs, pursuant to the Florida Department of Education Curriculum Frameworks. This clinical component is also required by the various Boards regulating specific professions such as the Florida Board of Nursing, Florida Board of Pharmacy, Emergency Medical Services, etc. This agreement is effective through June 30,2029. In order to expand our students' opportunities for clinical experiences, we are adding the above referenced agreement. This agreement is available to all schools and students in the Biomedical and Medical Sciences Academies across the District. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Morselife Health System, Inc. Documents (1).pdf (1,131 KB) Subject CAO4 - Cooperative Agreement with Private Schools Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve these Cooperative Agreements with Private Schools and authorize the Board Chair and Superintendent or designee to sign all documents related to this agreement. This is a 5-year agreement that will cover FY25 through FY29. DESCRIPTION: In compliance with the Individuals with Disabilities Education Act (IDEA), the Department of Exceptional Student Education provides reading intervention services and speech/language services to students with disabilities who are parentally placed in not-for-profit private schools. District ESE Resource Teachers provide reading intervention services, and speech/language services by contract Speech Language Pathologists using District-approved vendors. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Kevin McCormick, Executive Director of Exceptional Student Education FINANCIAL IMPACT: There is no financial impact on the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness   D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate   Affirm   Inspire File Attachments Cooperative Agreement- Private Schools 2 of 5.pdf (18,080 KB) Cooperative Agreement- Private Schools 3 of 5.pdf (9,625 KB) Cooperative Agreement- Private Schools 4 of 5.pdf (3,483 KB) Cooperative Agreement- Private Schools 5 of 5.pdf (15,029 KB) Legal Checklist - Private School Cooperative Agreement.pdf (866 KB) List of Private School Agreements.pdf (56 KB) 2120_Agenda_Item_Request_Cooperative_Agreements_Private_Schools.pdf (128 KB) Cooperative Agreement- Private Schools 1 of 5.pdf (21,516 KB) Subject CAO5 - Community Child Care Cooperative Agreements (3 Sites) Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the community child care agreement with Look Up! Therapy, LLC, and authorize the Superintendent or designee to sign all documents related to this agreement. This agreement shall be in effect from August 22, 2024, to June 30, 2030. DESCRIPTION: This cooperative agreement will serve prekindergarten students, ages three through five, who are eligible for special education services and recommended by both parties in a community-based, inclusive program with non-disabled peers. The District will collect 100% of the Full Time Equivalency (FTE) and provide services to the ESE students in the Agency through existing staff or contracted services. District staff will participate in student placements and make on-site visits to ensure compliance with federal and state guidelines. Student progress will be documented on the Individual Education Plan (IEP). The cooperative agreement complies with State Board Rule 6A.6-03026, “Special Programs for Prekindergarten Children with Disabilities.” CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Kevin McCormick, Executive Director of Exceptional Student Education FINANCIAL IMPACT: There is no financial impact on the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X  Affirm X Inspire File Attachments Coop Agreement - Child Care Site (Lutheran Services) - signed.pdf (5,451 KB) Coop Agreement - Child Care Site (Treehouse Learning Ctr) - signed.pdf (516 KB) Data Panel - Child Care Site Coop Agreements.pdf (70 KB) Legal Checklist - Community Child Care Site Coop Agreements.pdf (962 KB) 2120_Agenda Item Request_Community_Child_Care_Coop_Agreement.pdf (402 KB) Coop Agreement - Child Care Site (First Class Child Care) - signed.pdf (5,504 KB) Subject CAO6 Extraordinary Kids Foundation Inc. Clinical Agreement Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Extraordinary Kids Foundation Inc. Clinical Agreement effective, August 21, 2024 through June 30, 2029, and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: This agreement is necessary to meet clinical requirements of the Health Science Education Programs, pursuant to the Florida Department of Education Curriculum Frameworks. This clinical component is also required by the various Boards regulating specific professions such as the Florida Board of Nursing, Florida Board of Pharmacy, Emergency Medical Services, etc. This agreement is effective through June 30,2029. In order to expand our students' opportunities for clinical experiences, we are adding the above referenced agreement. This agreement is available to all schools and students in the Biomedical and Medical Sciences Academies across the District. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Extraordinary Kids Foundation Inc. Clinical Agreement.pdf (1,036 KB) Subject CEW1 Contract between the School Board of Palm Beach County and D2L Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve this contract between the School Board of Palm Beach County and D2L, and authorize the superintendent or his designee to sign all documents required for the implementation of this agreement effective August 22, 2024 to June 30, 2027. DESCRIPTION: This is a three-year contract between the School Board of Palm Beach County and D2L. D2L is the Learning Management System (LMS) used to host the courses. The contract allows the district to pay D2L to implement dashboard configuration for student and adult tobacco courses throughout the state of Florida. D2L will provide project management, implementation consultation, and access to a variety of dashboard features to support the initiative. CONTACT: Keith Oswald, Chief, Equity and Wellness (keith.oswald@palmbeachschools.org) Melissa Patterson, Director, Safe Schools FINANCIAL IMPACT: The financial impact to the District budget is $129,072.40 over three years. The source of funds is the Special Revenue-Other Fund. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness  XD. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments D2L Order Form.pdf (475 KB) D2L Checklist (1).pdf (919 KB) Subject DS1 Sixth Amendment to the Agreement by and between Florida Training Services, Inc. and The School Board of Palm Beach County Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Amendment to extend the agreement with Florida Training Services, Inc. effective August 21, 2024, through June 30, 2028. DESCRIPTION: The extension of the original Florida Training Services, Inc. Agreement enables Florida Training Services, Inc., to be a job-training partner with Palm Beach County School District. This agreement allows for Florida Training Services, Inc., and PBCSD to work together on workforce training and job placement. Florida Training Services, Inc., will provide additional apprenticeship programs in HVAC, Carpentry, Electrical, and Plumbing at North Technical Education Center for the 2024/2025 school year to meet enrollment demands. CONTACT: Edward C. Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District budget is not to exceed $472,640. The source of the funds is the Department of Adult and Community Education. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 24 25 school year budget Adult Ed Palm Beach (1).pdf (146 KB) FY23 5th Amendment to Florida Training Services Fully Executed.pdf (345 KB) FY22 4th Amendment of Florida Training Services-Final Signature.pdf (1,560 KB) FY21 Third Amendment to Florida Training Final Signatures.pdf (1,192 KB) FY20 Florida Training Services Board Signature.pdf (1,702 KB) FY18 Florida Training Services with Final Signatures.pdf (2,886 KB) 6th Amendment to Florida Training Services Vendor LEGAL APPROVED.pdf (291 KB) FLTrainingAmendmentChecklist (1) (1) (1).pdf (915 KB) Subject DS2 Commercial Vehicle Driving (CVD) Training Program Agreement By and Between Lake Worth Drainage District and The School Board of Palm Beach County Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Commercial Vehicle Driving (CVD) Training Program Agreement By and Between Lake Worth Drainage District and The School Board of Palm Beach County from September 1, 2024, through August 31, 2027; and authorize the Superintendent or designee to sign all documents related to the Agreement. DESCRIPTION: This Agreement will establish a collaborative partnership with LWDD (Lake Worth Drainage District) to implement a CVD (Commercial Vehicle Driving) training, offering entry level driver training, basic skills, maneuver training, and behind the wheel road training to identified employees of the LWDD. The tuition and fees per student is $4,036. and will paid by the Lake Worth Drainage District. CONTACT: Edward C. Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: Tuition and fees collected in connection with this agreement will increase the general fund. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments LWDD (2) (1).pdf (5,559 KB) LWDD Checklist (1) (1).pdf (914 KB) Subject DS3 First Amendment to the Literacy AmeriCorps Palm Beach County Cooperative Agreement Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the First Amendment to the Literacy AmeriCorps Palm Beach County Cooperative Agreement to provide services from July 17, 2024, through July 31, 2025, and authorize the Superintendent or designee to sign all documents related to the agreement. DESCRIPTION: The Literacy AmeriCorps Palm Beach County Cooperative Agreement was approved at the July 17, 2024 Board Meeting. The Agreement provides for four (4) ESOL Literacy teachers. The First Amendment provides for one (1) additional ESOL Literacy teacher for a total of five (5). CONTACT: Edward C. Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: This amendment will increase the financial impact from $70,000.00 to $87,000.00 for FY25. The source of the funds is the Department of Adult and Community Education. Strategic Themes (choose all that apply): XA. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate XAffirm X Inspire File Attachments First Amendment to the AmeriCorps Signed (2) (1).pdf (290 KB) LiteracyAmendmentChecklist (1).pdf (915 KB) Literacy Americorps PBC Cooperative Agreement Signed.pdf (803 KB) Signed 2220 Americorp.pdf (140 KB) Subject FC1 Contingency Use and Change Order Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action Report of Construction Contingency Use and Change Order exercised under authority delegated to the Superintendent of Schools or his designee, to be tracked and reported, as required by School Board Policies 7.22 and 7.225. DESCRIPTION: Report of Construction Contingency Use and Change Order exercised under authority delegated to the Superintendent of Schools or his designee, to be tracked and reported, as required by School Board Policies 7.22 and 7.225. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) Michael Tubiolo, Director of Construction ( michael.tubiolo@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact with this report. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 2024 08 CORC Approval by DA August 2024 - Contingency.pdf (557 KB) 2024 08 CORC Approval by DA August 2024 - Changes.pdf (525 KB) Subject FC2 Dr. Joaquin Garcia High School – New High School 03-OOO Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Orders #018, #019, #020, #022, #024, #026, and #028 in the amount of $178,442.69, to Pirtle Construction Company for the Dr. Joaquin Garcia High School – New High School 03-OOO project. DESCRIPTION: Modifications to Project #0251-8368 include the following: Change Order Proposal Request (COPR) #018 in the amount of $24,464.27 Description : Additional fire alarm pull stations and relocation of exit signs Cause : Design Omission; Design Error Justification : The following changes were made during construction: Add eight (8) new exit signs in the Dining Room and seven (7) new exit signs in the corridor outside 2-007 (Design Omission - $9,453.33) Add ten (10) new exit signs and delete two (2) exit signs in corridors, Gym, Auditorium, and miscellaneous rooms (Design Omission - $9,579.42) Relocate the exit sign in the Boys’ Locker Room at the direction of the Building Code Service inspector (Design Error - $965.46) Provide fire alarm pull stations in the Auditorium Lobby and Gym Lobby (Design Omission - $4,466.06) Change Order Proposal Request (COPR) #019 in the amount of $4,821.60 Description : Close gaps between the windows and walls Cause : Design Omission Justification : In six (6) locations where partition walls are perpendicular to exterior windows, closure between the walls and the window mullions were inadvertently omitted. Brake metal and window gaskets were provided to seal the gaps. Change Order Proposal Request (COPR) #020 in the amount of $17,352.32 Description : Provide gas solenoid valve and fire alarm connections Cause : Design Omission Justification : The code-required gas solenoid valve for the dryer in Building 2 and its fire alarm connection were inadvertently omitted from the design. In addition, the fire alarm connection at a 2 nd solenoid valve location was also inadvertently omitted from the design. Change Order Proposal Request (COPR) #022 in the amount of $33,266.96 Description : Changes required to remedy design omissions Cause : Design Omission Justification : During construction, the following design omissions were discovered: Provide stainless steel counters at the concession windows in Bldg. 5 Provide thirteen (13) EMS contractors for EMS control of exterior lighting Provide fire rating for the electrical room walls in Bldg. 5 Change Order Proposal Request (COPR) #024 in the amount of $7,029.79 Description : Required changes to drywall framing Cause : Design Omission Justification : During construction, the following drywall framing changes were identified: Adjust the location of walls for two (2) storage rooms to avoid conflicts with exterior windows ($1,032.92) Enclose areas under three (3) stairwells to prohibit student access ($4,865.60) Increase the length of the roll-up door at the Gym Concession Room so the bottom of the door is located 2’-10” above the floor (instead of 3’-10”, as designed) to meet ADA requirements ($1,131.27) Change Order Proposal Request (COPR) #026 in the amount of $73,280.93 Description : Additional door hardware and hardware modifications Cause : School District Request, Design Omission Justification : During construction, the following hardware changes were made: Replace locksets on twenty-six (26) restroom doors and replace push-pull hardware to locksets in 2 locations. The original hardware for the group restrooms allowed unrestricted access to the restrooms. The District requested locksets be installed for control access. In addition, the family restrooms at the stadium always required a key to unlock, and the District decided it was more practical to provide hardware that could be unlocked during events, with an inside privacy lock, to allow use of the facilities during school events. (School District Request - $28,743.89) Provide magnetic hold-open devices in sixteen (16) locations, and modify the wing walls as required for the hold-open devices (Design Omission - $8,844.30) Provide weatherstripping, astragals, and latch guards at thirty-four (34) double exterior doors. The original design used older District specifications where the doors included rods that latched at the top and bottom of the doors and allowed gaps between the doors. Issues with this type of hardware were identified in recently built schools, and the hardware type has been revised in the District Master Specifications based on lessons learned from these other schools (School District Request - $35,692.74) Change Order Proposal Request (COPR) #028 in the amount of $ 18,226.82 Description : Provide a 10-foot high fence and gates Cause : Design Omission Justification : The design drawings failed to show a fence separating the basketball courts from the tennis courts. A 10’ high fence with 2 gates was installed. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is an increase to the project in the amount of $178,442.69 to Pirtle Construction Company (CM@Risk Agreement). $178,442.69 will be obtained from Project Contingency . Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Dr Joaquin Garcia HS (03-OOO) CO 18 - AG DB MT DD HH AM to Board for appr (1).pdf (13,133 KB) Checklist - Change Order #18 Dr. Joaquin Garcia HS [apm hnh signed] 7.1.24 (1).pdf (216 KB) Dr Joaquin Garcia HS (03-OOO) CO 19 - AG DB MT DD HH AM to Board.pdf (5,715 KB) Checklist - Change Order #19 Dr. Joaquin Garcia HS [apm hnh signed].pdf (216 KB) Dr Joaquin Garcia HS (03-OOO) CO 20 - AG DB MT DD HH AM for Board.pdf (15,521 KB) Checklist - Change Order #20 Dr. Joaquin Garcia HS [apm hnh signed].pdf (229 KB) Dr Joaquin Garcia HS (03-OOO) CO 22 - AG DB MT DD HH AM to Board.pdf (10,037 KB) Checklist - Change Order #22 Dr. Joaquin Garcia HS [APM & hnh signed].pdf (251 KB) Dr Joaquin Garcia HS (03-OOO) CO 24 - AG DB MT DD HH AM to Board.pdf (12,250 KB) Checklist - Change Order #24 Dr. Joaquin Garcia HS [APM & hnh signed].pdf (251 KB) Dr Joaquin Garcia HS (03-OOO) CO 26 - Board.pdf (12,616 KB) Checklist - Change Order #26 Dr. Joaquin Garcia HS [apm hnh signed].pdf (240 KB) Dr Joaquin Garcia HS (03-OOO) CO 28 - AG DB MT DD HH AM to Board.pdf (5,049 KB) Checklist - Change Order #28 Dr. Joaquin Garcia HS [apm & hnh signed].pdf (217 KB) Subject FC3 Dr. Joaquin Garcia High School – New High School 03-OOO Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Orders #021, #023, #025, and #027 in the amount of $515,049.56 to Pirtle Construction Company for the Dr. Joaquin Garcia High School – New High School 03-OOO project. DESCRIPTION: Mo difications to Project #0251-8368 include the following: Change Order Proposal Request (COPR) #021 in the amount of $58,216.24 Description : Provide infrastructure for future electrical vehicle charging stations Cause : School District Request Justification : During construction, the District requested the addition of the infrastructure to support future electrical vehicle (EV) charging stations at 4 locations. Change Order Proposal Request (COPR) #023 in the amount of $184,950.98 Description : Provide sand volleyball courts Cause : School District Request Justification : During construction, the District requested the installation of two (2) sand volleyball courts due to the high demand for this sport. Installation included grading, storm drainage, concrete curbs, fencing, relocation of irrigation, and sand playcourts. Change Order Proposal Request (COPR) #025 in the amount of $267,656.90 Description : Additional aluminum walkway cover at the bus loop Cause : School District Request Justification : During construction, the County required expansion of its right-of-way along 47 th Place South into the bus loop area, which resulted in a need to redesign the bus loop layout. During the redesign, it was determined that the new layout would better serve the students during drop-off, pick-up, and after-school activities by providing an additional 177 linear feet of 10’ wide aluminum walkway cover. Change Order Proposal Request (COPR) #027 in the amount of $ 4,225.44 Description : Relocate fire department connections Cause : School District Request, Regulatory Agency (Palm Beach County) Justification : The following changes were made: During a site visit during final inspections, Palm Beach County Fire Rescue requested the relocation of one fire department connection and the extension of another one (Regulatory Agency - $2,181.73). After construction of the exterior covered walkway on the north side of Bldg. 1, the PIV (post indicator valve) extends into the walkway. A railing was provided to protect distracted pedestrians along the path of travel from bumping into the PIV (School District Request - $2,043.71) CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) D avid Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is an increase to the project in the amount of $515,049.56 to Pirtle Construction Company (CM@Risk Agreement). $515,049.56 will be obtained from Project Contingency . Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Dr Joaquin Garcia HS (03-OOO) CO 21 - AG DB MT DD HH AM to Board.pdf (11,852 KB) Checklist - Change Order #21 Dr. Joaquin Garcia HS [apm hnh signed].pdf (271 KB) Dr Joaquin Garcia HS (03-OOO) CO 23 - AG DB MT DD HH AM to Board.pdf (22,381 KB) Checklist - Change Order #23 Dr. Joaquin Garcia HS [APM & hnh signed].pdf (251 KB) Dr Joaquin Garcia HS (03-OOO) CO 25 - AG DB MT DD AM to Board.pdf (15,002 KB) Checklist - Change Order #25 Dr. Joaquin Garcia HS [apm hnh signed].pdf (239 KB) Dr Joaquin Garcia HS (03-OOO) CO 27 - AG DB MT DD HH AM to Board.pdf (5,914 KB) Checklist - Change Order #27 Dr. Joaquin Garcia HS [apm & hnh signed].pdf (239 KB) Subject FC4 Lake Worth High School - Facility Renovation Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve Construction Change Orders #028, #029, and #030, which total an increase of $30,697.50, and an additional 17 calendar days to the contract time with Hedrick Brothers Construction for the Lake Worth High School – Facility Renovation project. DESCRIPTION: Modifications to Project #0691-7100 include the following: Change Order Proposal Request (COPR) #028 in the amount of $14,012.65 Description : Additional cost of new access panels Cause : Unforeseen Condition Justification : The GMP included allowances for the cost and installation of new access panels in the ceilings at 18 locations in restrooms and mechanical rooms. The cost of the panels at these 18 locations was $27,488.55 but the balance of the allowances was $13,475.90. The difference of $14,012.65 will be covered by project contingency funds. Change Order Proposal Request (COPR) #029 in the amount of $16,684.85 Description : Replace the water-damaged light fixtures Cause : Unforeseen Condition Justification : During construction, severe water damage due to roof leaks (prior to the start of the separate reroof project) was discovered in the light fixtures on the second floor of Building 3, eight lights in the 2nd-floor corridor, six lights in the two stairwells, and 15 lights in non-instructional spaces on the 2nd floor were removed and replaced with new light fixtures. Change Order Proposal Request (COPR) #030 for an increase of 17 non-compensable calendar days Description : Additional time for ADA restrooms Cause : Design Omission Justification : The design included remodeling staff restrooms 1-111 and 1-112 to make them ADA-compliant. During the inspection, staff realized the entrance doors did not comply with ADA and had to be modified. Because this wasn’t identified until the restroom renovations were complete, additional time is needed to make the modifications. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is an increase to the project in the amount of $30,697.50 and there is no financial impact from the non-compensable time to Hedrick Brothers Construction (CM@Risk Agreement). $30,697.50 will be obtained from Project Contingency.  Strategic Themes (choose all that apply): A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Lake Worth HS Reno CO 28 - KT DB MT DD HH AM to Board.pdf (3,184 KB) Checklist - Change Order #28 Lake Worth HS Repair & Renovation [hnh & apm signed].pdf (179 KB) Lake Worth HS Reno CO 29 - KT DB MT DD HH AM to Board.pdf (9,041 KB) Checklist - Change Order #29 Lake Worth HS Repair & Renovation [apm & hnh signed].pdf (241 KB) Lake Worth HS Reno CO 30 - KT DB MT DD HH AM to Board.pdf (5,793 KB) Checklist - Change Order #30 Lake Worth HS Repair & Renovation [apm & hnh signed].pdf (241 KB) Subject FC5 Melaleuca ES - Modernization Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Contingency Use Authorization #012 in the amount of $91,900.58 from Pirtle Construction for the Melaleuca Elementary School - Modernization project. DESCRIPTION: Modifications to Project #1441-7390 include the following: Construction Contingency Use Authorization (CCUA) #012 in the amount of $91,900.58 Description : Existing Slab Removal and Pour Back Cause : Buyout Justification : During the GMP negotiation and submittal process, the CMAR identified slab demolition and restoration in the existing buildings #1 and #2, which was not included in the cost of the GMP. Any cost increase would have required a resubmittal and potentially delayed the approval of the GMP. With the Summer of 2022 approaching rapidly, the decision was made to pay for this portion of work by reducing the Contingency while in construction by utilizing a CCUA, rather than increasing the overall GMP cost upfront. The CM understood that this would ultimately reduce his available contingency for other portions of the project, potentially putting them at increased risk. Still, they proceeded to retain the schedule and avoid delays at the start of the project. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact to the District as funds are available in construction contingency. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Melaleuca ES Modernization CCUA 12 - JF JA MT DD to Board.pdf (5,580 KB) Subject FC6 Fulton Holland Education Service Center - Landscape Improvements Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #005 for 202 calendar days increase to contract time for Lego Construction for the Fulton Holland Education Service Center – Landscape Improvements project. DESCRIPTION: Modifications to Project #1881-2306 include the following: Change Order Proposal Request (COPR) #005 for an increase of 202 non-compensable calendar days Description : Additional time to final completion Cause : Unforeseen Condition Justification : Numerous project delays caused a delay of substantial completion and an extension of the original final completion from November 1, 2023 to May 21, 2024. Delays included the following: Prior to the installation of the new landscaping, it was discovered that the existing irrigation system was not functioning properly. Installation of the new plants was delayed until the irrigation system was repaired. Between design and the start of construction, new light bollards were installed by others in the location of the planned sidewalk ramps. Installation of the ramps was delayed until the bollards were relocated. Select areas of the concrete sidewalks were designed to be stamped and colored concrete. The selection of the concrete color delayed the installation of these areas, and then it was decided to replace the stamped concrete with brick pavers. Lead time for the pavers caused an additional delay. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact as this is a request for non-compensable time. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments FHESC landscape CO 2 - PN DB MT DD HH AM to Board for appr.pdf (3,067 KB) Legal Checklist (5).pdf (251 KB) Subject I1 General Liability Settlement Claim No. 1261907, C.I., a minor child, by and through her parent and natural guardian, A.I. Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve this general liability claim settlement in the amount of $150,000 as full settlement of the claim, as well as authorize the execution of all related documents. DESCRIPTION: The settlement of this general liability claim No. 1261907 , was recommended by District Counsel and claim adjusters and has been approved by the General Counsel, Chief Financial Officer, and the Director of Risk & Benefits Management as required by District Policy 6.09. INCIDENT: Claims injury arising out of a series of incidents with another minor student DATE OF LOSS: 5/1/2021 INJURIES: Are largely psychological in nature. MEDICAL COSTS: Charges $ no bills provided CONTACT: Heather Frederick, Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy L. Bolton, Director of Risk & Benefits Management (nancy.bolton@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District for this settlement is $150,000. The source of funds is the Workers' Compensation and Liability Claims Internal Service Fund. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Subject I2 General Liability Settlement Claim No. 1261940, Celia Bowen Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve this general liability claim settlement in the amount of $75,000 as full settlement of claim, as well as authorize the execution of all related documents. DESCRIPTION: The settlement of this general liability claim No. 1261940 was recommended by the District Counsel and claim adjusters and has been approved by the General Counsel, Chief Financial Officer, and the Director of Risk & Benefits Management as required by District Policy 6.09. INCIDENT: Ms. Bowen, an employee of the United States Postal Service, was delivering the mail to Beacon Cove Intermediate School when she slipped in water in the front office, sustaining the alleged injuries. DATE OF LOSS: 7/28/2021 INJURIES: Left sided herniation of the thoracic spine. MEDICAL COSTS: The plaintiff has a concurrent workers' compensation claim with her employer., and also reports charges under PIP and personal insurance. Total medical charges to date: $84,275.25. CONTACT: Heather Frederick, Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy L. Bolton, Director of Risk & Benefits Management (nancy.bolton@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District for this settlement is $75,000. The source of funds is the Workers' Compensation and Liability Claims Internal Service Fund. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Subject IG1 Special Review of Lake Worth High School's Band Program Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and file the Special Review of Lake Worth High School's Band Program (Report #2024-04). DESCRIPTION: Pursuant to the Office of the Inspector General's (OIG) 2022-2023 Work Plan, and in response to the request from the school's Principal, the OIG conducted a Special Review of the Band Program at Lake Worth High School. The Principal was concerned that the school's band director did not comply with the District's money collection procedures and the Band Program had a large amount of unpaid Band "Fair Share" fees owed by students. The objectives of this special review were to determine (1) if all the monies received were properly accounted for, and (2) the extent of compliance with District procedures for money collection, disbursements, fundraising, and field trips. The special review produced the following conclusions: 1. Unsupported Fair Share Assessments 2. Estimated $24,022 in School Funds Appears to Have Been Diverted to an Outside Organization During SY2022-23 3. Students' Financial Obligations (Unpaid Fees) Not Adequately Documented 4. Students Participating in Unsafe Fundraising Activities 5. Noncompliances with Money Collection Procedures 6. Additional Information Requested by Audit Committee SY2022-23 deficiencies also occurred in SY2021-22 All Band Collections Comingled in the Band's Primary Account $13,613.50 in Estimated Fair Share Revenue Unaccounted for in the Internal Funds During SY2021-22 See management's responses on pages 16-18. CONTACT: Teresa Michael, Inspector General (Teresa.Michael@palmbeachschool.org) FINANCIAL IMPACT: Due to the lack of detailed deposit and expenditure documentation, the OIG is unable to definitively determine if there were any missing or misused school funds. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  X. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments 2024-04 Special Review of Lake Worth High School's Band Program.pdf (3,336 KB) PowerPoint - Special Review at Lake Worth High School's Band Program.pdf (645 KB) Subject IG2 FY2024 Unaccounted Cash Counts at 15 Sample Schools Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and file the FY2024 Unaccounted Cash Counts at 15 Sample Schools (Report #2024-05). DESCRIPTION: Pursuant to the Office of Inspector General's (OIG) 2023-2024 Work Plan, the OIG performed unannounced cash counts and reviewed related money collection records at 15 sample schools during Fiscal Year 2024. The objectives of the unannounced cash counts were to determine (1) the extent of compliance with the District procedures for money collections, and (2) if all the monies in the drop-safes were properly accounted for. The following conclusions were determined: 1. No Money Missing 2. No Findings at Seven Schools 3. Noncompliance with Money Collection Procedures at Eight Schools a) Change Fund Discrepancies and No Documentation for Transfer of Custody b) Collections Without MCRs or Not Recorded on DSLs c) Sponsors Did Not retain the Yellow Copies of the MCRs d) Collections Not Timely Deposited e) MCRs and DSLs Not Properly Completed See Management's response on page 8. CONTACT: Teresa Michael, Inspector General (Teresa.Michael@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact at this time. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  x. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments 2024-05 FY2024 Unannounced Cash Counts.pdf (1,296 KB) PowerPoint - FY24 Unannounced Cash Count.pdf (611 KB) Subject IG3 Term Extension of Audit Committee Chair Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive the Audit Committee request to approve the Term Extension of the Audit Committee Chair. DESCRIPTION: At the July 11, 2024, Audit Committee Meeting, the Audit Committee members unanimously recommended that the current committee chair's term be extended. CONTACT: Teresa Michael, Inspector General (Teresa.Michael@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply): A. Academic Excellence and Growth B. Student-Focused Culture C. Mental Health and Wellness X. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Term Extension of Audit Committee Chair.pdf (210 KB) Subject IG4 Procurement Related Activities Quarterly Report - June 30, 2024 Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and file the Procurement Related Activities Quarterly Report - June 30, 2024. DESCRIPTION: As part of the Office of Inspector General's (OIG) pre-awarded contract oversight activities, the OIG attended Contract Selection Committee Meetings and School Board Advisory Committee Meetings. The goal was to observe the processes and improve operations by promoting accountability, integrity, and compliance during the procurement process. CONTACT: Teresa Michael, Inspector General (Teresa.Michael@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  X. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Procurement Related Activities Quarterly Report - June 30, 2024.pdf (110 KB) Subject LED1 Memorandum of Understanding with Florida State University College of Education, Health, and Human Sciences, Educational Leadership/Administration Program in the Department of Educational Leadership Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent), Procedural Recommended Action I recommend the Board approve the Memorandum of Understanding with Florida State University College of Education, Health, and Human Sciences, Educational Leadership/Administration Program in the Department of Educational Leadership Program, and authorize the Superintendent or designee to sign all related contracts and documents. DESCRIPTION: The purpose of this agreement is to promote a cooperative relationship between the School District of Palm Beach County and the Educational Leadership/Administration Program in the College of Education, Health and Human Sciences at Florida State University that will increase the quality of applicants in Florida State University's Educational Leadership/Administration program and in turn add to the School’s administrative leadership pool of high-performing entry-level aspiring school leaders. CONTACT: Timothy Kubrick; Chief of Human Resources (timothy.kubrick@palmbeachschools.org) Melina Springman-Herrera; Director; Leadership Development FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate  Affirm  Inspire File Attachments FSU Checklist2 (1).pdf (918 KB) OGC Approved FSU MOU Palm Beach School Board 07092024 Signed by FSU.pdf (434 KB) Subject OPS1 - Personnel Disciplinary - Steven Kessler Meeting Aug 21, 2024 - 2. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Notice of Recommendation for Two-Day Suspension WIthout Pay of Steven Kessler effective Friday, September 13, 2024, subject only to appeal rights under sec. 120.569, Fla. Stat. and sec 120.57, Fla. Stat. and the Service Employees International Union/Florida Public Services Union (SEIU/FPSU) Regular, Article 18. DESCRIPTION: On or about January 18, 2024, Steven Kessler became the subject of an Office of Professional Standards investigation based upon allegations of policy violations related to Allegation 1: Attendance/Misuse of Time, Allegation 2: Gross Insubordination, Other Supporting Authorities, Collective Bargaining Agreement with SEIU/FPSU. At the conclusion of the investigation, the allegations were substantiated. Therefore, these actions violate the following: Allegation 1: Attendance/Misuse of Time Policies 3.02(4)(a), 3.02(4)(f), 3.02(4)(h) Code of Ethics. Allegation 2: Gross Insubordination Policy 1.013(1) Responsibilities of School District Personnel & Staff, Policy 3.10(6) Conditions of Employment with District. Other Supporting Authorities: Collective Bargaining Agreement with SEIU/FPSU Article 22(1), Article 22(8). CONTACT: Edilia De La Vega, Director - Office of Professional Standards (ediliadelavega@palmbeachschools.org) Tim Kubrick, Chief of Human Resources (timothy.kubrick@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B.