Board of Education Regular Meeting

4 Monday, February 12, 2024 Board of Education Regular Meeting Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:00 p.m. (Executive Session from 5:00 p.m. - 6:00 p.m.) 1. Call to Order Subject A. Roll Call Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 1. Call to Order Type Procedural File Attachments 2. Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 2. Agenda Type Action, Procedural Recommended Action Motion to approve the agenda as presented File Attachments 3. Executive Session: 5:00 p.m. - 6:00 p.m. Subject A. Motion to move to Executive Session. Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 3. Executive Session: 5:00 p.m. - 6:00 p.m. Type Action Recommended Action Motion to move to the Executive Session to consider one or more of the reasons listed below. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 4. Communications Subject A. Communications Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 4. Communications Type The Board welcomes communications from a variety of internal stakeholders and community partners. Among those invited to address the Board are: the Champaign Federation of Teachers (CFT), the Champaign Educational Support Professionals (CESP), PTA Council, the C-U Schools Foundation, Chief Communications Officer, Members of the Board itself and the Superintendent. The Board President will inform the public which of these speakers will be addressing the Board at the start of each meeting. File Attachments 5. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items (limited to 30 minutes) Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 5. Public Comment Type File Attachments 6. Action Agenda: New Business Subject A. Administrative Appointment - Director of Custodial/Grounds: Ken Kleber Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 6. Action Agenda: New Business Type File Attachments 7. Reports: New Business Subject A. Update on Unit 4’s Operation Hope Program: Dr. Angela Ward Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 7. Reports: New Business Type TOPIC: Update on Unit 4’s Operation Hope Program BACKGROUND INFORMATION: The Operation Hope program is a collaborative initiative funded by Unit 4 Schools, the City of Champaign, and the United Way of Champaign County. Operation Hope serves approximately one hundred high school students at Centennial, Central and Novak Academy. The program uses four core pillars ( Exposure, Experience, Engagement and Education) to guide the work and monitor progress. Operation Hope engages students in important experiences that include (but is not limited to) the following: College/career/vocational experiences Academic exposure and support Community service Cultural/recreational experiences Parent Engagement STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: Due to its status as a City of Champaign grant, the Operation Hope program is regularly evaluated for effectiveness. Program impact is generally measured using discipline, attendance, GPA, and other requirements deemed necessary for student success. Students are encouraged to maintain a minimum of 85% attendance rate, 2.0 GPA average or higher, and graduate from high school in four years with a post-secondary plan in place. RECOMMENDATION: Informational item only; no action required. CONTACT PERSON(S): Dr. Angela Ward, Assistant Superintendent for Equity & Engagement File Attachments Operation Hope Presentation to the Board 2024 (1).pdf (6,330 KB) Subject B. LIFT Champaign: Dr. Angela Ward/Renayee Westfield Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 7. Reports: New Business Type TOPIC: LIFT Champaign Background Information: Leading Individuals and Families to Transformation (LIFT) is an innovative partnership between the Unit 4 school district and City of Champaign, with Unit 4 serving as the lead entity. The program focuses on youth in grades preK-12 (and their families) who are experiencing significant challenges academically, behaviorally, and personally. LIFT is designed to provide trauma-informed care, wraparound support, and connections to school-based/community resources. The ultimate goal of LIFT is to empower the positive advancement of traditionally underserved youth and families. Staffing/Staff Development Needs : N/A Financial Implications : N/A Assessment/Evaluation : Ongoing evaluation is provided by the University of Illinois Center for Culturally Responsive Evaluation and Assessment (CREA). RECOMMENDATION : Informational item only; no action required. CONTACT PERSON(S) : Renayee Westfield, Director of LIFT Dr. Angela Ward, Assistant Superintendent of Equity & Engagement File Attachments Champaign Unit 4 Presentation.2.9.24.pptx.pdf (15,458 KB) 8. Action Agenda: New Business Subject A. Approval of the Budget for Relocation of the Young Adult Program (YAP) and Associated Renovation: Suzanne Meishlan/Elizabeth Stegmaier Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 8. Action Agenda: New Business Type TOPIC: Approval of the Budget for Relocation of the Young Adult Program (YAP) and Associated Renovations BACKGROUND INFORMATION : The mission of the YAP is to empower post-high school students with disabilities to thrive in adult life by providing personalized support to maximize their contributions to our community. The Champaign Unit 4 Young Adult Program is a post-high school special education program that focuses on the development of specific independent living skills needed by some students with Individualized Education Plans (IEPs) to access their community adequately. Students are involved in a variety of activities developed specifically to meet their individual IEP transition goals. The YAP originated circa 1992 and was located at Parkland through 2012. Since that time, it has been located at the Columbia Building (2012-2020), the Randolph Building (2020-2021), Columbia Building (2021-2023), and Central High School (2023- present). Moving the YAP to the Randolph Building at 402 N Randolph St will provide an ideal permanent location for the program with the below-proposed renovations. The building at 402 N Randolph St is currently housing the ACTIONS program. This program will relocate back to the Columbia Building in June when the renovations of Columbia are complete. The proposed renovations at the Randolph Building for the YAP include the following: Renovation and expansion of one restroom to make it ADA-compliant. Redistribution of electrical service throughout the building to allow for the teaching kitchen and more flexibility in the use of power. Replacement of the aluminum frame and glass storefront system on the main west entry. As part of the replacement, there will be an addition of two sets of ADA accessible power operated doors, an intercom tied to the phone system to allow staff in the building to communicate with visitors before unlocking the door, electronic access control to allow entry into the building with a FOB, and replacement window clings with branding. Rebuilding the north parking lot to correct a non-compliant drop at the exit door and provide paving, striping, and signage. Replacement of all supply and return ductwork, grilles, dampers, and registers and relocation of thermostats to improve air distribution and temperature control. Addition of exterior and interior cameras. Upgrade kitchen equipment to include a refrigerator, dishwasher, stovetop, oven, larger sink, and countertop space to teach students to cook. The total cost of the improvements is estimated not to exceed $274,000, including a 10% contingency, broken down in the attached presentation. Pricing was obtained from a combination of vendors and internal estimating. Contracts will be brought in front of the Board for review per Board policy. Recently, Champaign Unit 4 School District was notified of a legislative appropriation from the Illinois Department of Commerce and Economic Opportunity (DCEO) totaling $75,000. This appropriation is specific to costs associated with the construction of, and equipment purchase for, a permanent Young Adult Program. This legislative appropriation began with the late Senator Scott Bennett, who strongly supported Special Education programming. In order to access the funding, the District needed to have a project ready to address facility needs for the Young Adult Program. Concurrent with the proposed relocation of the Young Adult program, the District intends to submit the project to DCEO in order to access the funds. The $75,000 funding from DCEO, via State Senator Paul Faraci's office, will be applied to the renovation and equipment costs and offset the use of the County School Facility Tax. The improvements will occur during the summer of 2024 and the summer of 2025, as outlined in the attached presentation. The YAP will relocate to the building at 402 N Randolph during the summer of 2024. STAFFING/STAFF DEVELOPMENT NEEDS : None. FINANCIAL IMPLICATIONS : Expenses for this project will be paid from Fund 61 County School Facility Tax proceeds. ASSESSMENT/EVALUATION : None. RECOMMENDATION : Administration recommends approval of the proposed budget for Relocation of the Young Adult Program (YAP) and Associated Renovations, estimated not to exceed $274,000. CONTACT PERSON(S): Henry Walker and Elizabeth Stegmaier, Operations & Maintenance Suzanne Meislahn, Director SPED File Attachments Young Adult Program - BOE 2024-02-12.pdf (10,766 KB) Subject B. PRESS Issue 113 and District-led Policy Revisions: Dan Casillas Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 8. Action Agenda: New Business Type TOPIC: PRESS Issue 113 and District-led Policy Revisions BACKGROUND INFORMATION: The Board Policy Committee recommends adoption of the attached policy changes as a result of the PRESS Policy Updates for Issue 113 and a District-led policy change. PRESS Updates See attached packet. District-led Revisions Remove policy 7:165 (School Uniforms) in its entirety. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Outlined in individual policies. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends approval of the changes. CONTACT PERSON(S): Daniel Casillas, Director of Human Resources Development File Attachments PRESS Issue 113 for BOE Meeting 01-22-2024.pdf (45,624 KB) Subject C. District-led Custom Policy Adoption - 2:145 Board Member Use of Social Media: Dan Casillas Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 8. Action Agenda: New Business Type TOPIC: District-led Custom Policy Adoption - 2:145 Board member Use of Social Media BACKGROUND INFORMATION: The Board Policy Committee recommends adoption of the attached policy. District-led Custom Policy 2:145 (Board Member Use of Social Media) STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Outlined in individual policy. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends adoption of the custom policy. CONTACT PERSON(S): Daniel Casillas, Director of Human Resources Development File Attachments 2.145 Board Member Use of Social Media 01-18-2024 (1).pdf (144 KB) Subject D. Suspension Appeal - Student #219586: Orlando Thomas Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 8. Action Agenda: New Business Type File Attachments 9. Consent Agenda - New Business Subject A. Motion to Approve the Consent Agenda - New Business Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type File Attachments Subject B. Resolution Authorizing Preparation For FY2024-2025 Budget: Linda Matkowski Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type TOPIC: Resolution Authorizing Preparation For FY2024-2025 Budget BACKGROUND INFORMATION: The Board of Education, must, by resolution, designate some person or persons to prepare a tentative budget for fiscal year 2024-2025. The appropriate resolution is attached. The tentative budget will be presented at the August 2024 Board of Education meeting with passage no later than the final Board of Education meeting in September 2024. As is customary, the amended FY23-24 budget, and the tentative FY24-25 budget will also be reviewed regularly at the Board’s Finance Committee meetings. A preliminary calendar of events related to the preparation of the budget is also attached. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: As reviewed ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board of Education approve the attached resolution which designates Linda Matkowski, CFO, as the person to prepare the tentative budget. CONTACT PERSON(S): Linda Matkowski File Attachments 1. RESOLUTION DESIGNATING PERSON RESPONSIBLE FY2024_FY2025.pdf (94 KB) Tentative Budget Calendar FY2024-2025.pdf (563 KB) Subject C. Letter of Support for Promise Healthcare Planning Grant: Linda Matkowski Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type TOPIC: Approval to Provide A Letter of Support for Promise Healthcare BACKGROUND INFORMATION: While not directly identified in the District’s Strategic Plan or Resolution to Declare Racism as a Public Health Crisis, a community-oriented School Based Healthcare Center is strongly supported by the ideals set forth in both documents. The Strategic Plan, Priority 3 Family and Community Engagement, identified the need to create community partnerships which would benefit our students and families in meaningful ways. Providing access to school-based community-centered healthcare services, especially primary care, school physicals, sports physicals, psychological services, women’s healthcare, dental care and laboratory services would benefit our students and families. Promise Healthcare has established similar school-based healthcare centers in Urbana #116 and Rantoul #137. Promise Healthcare has approached Champaign Unit 4 regarding the potential establishment of a school-based healthcare center for our students and families. The Illinois Department of Public Health (ILDPH) provides a planning grant which would allow both Promise Healthcare and the District the opportunity to gage the interest of the community for establishing a local school health center and to research and obtain all necessary project planning components. The Notice of Funding Opportunity is attached for review. Promise Healthcare is dedicated to improving the health of the community through treatment, prevention, and education. They seek to be the premier healthcare provider for all regardless of ability to pay by exceeding patient expectations and improving the health of our community. They deliver primary medical, behavioral health, and dental services to the underserved. Promise Healthcare provides over 44,000 patient visits and cares for over 12,000 patients annually through Frances Nelson, our SmileHealthy dental programs, satellites on Walnut at Rosecrance, the OSF Healthcare Heart of Mary Community Resource Center, the Urbana School Based Health Center and their mobile clinics. As a Federally Qualified Health Center, they provide access to affordable, quality healthcare to Champaign, Urbana, Rantoul, Mahomet and all of Champaign County. As a part of the grant application, Promise Healthcare needs a letter of support from the School District. A draft of the letter is attached for review. As a part of the grant application process, Promise Healthcare and the District will be incorporating feedback from various community focus group events. Information and data collected will be done in accordance with the ILDPH’s Health Equity Checklist. This checklist walks entities through considerations for assessing health equity by posing seven (7) questions and action steps to engage disparately impacted populations and to assess the short and long-term impacts of health inequities within these communities. Once the grant application is submitted, the District and Promise Healthcare will begin working together developing a proposal and a suggested implementation plan. This plan will be submitted to the Board for consideration of next steps. At this time the Board is only providing a letter of support and allowing district administrative staff to work with Promise Healthcare on submitting the ILDPH Planning Grant. STAFFING/STAFF DEVELOPMENT NEEDS: Work with Promise Healthcare on submitting the ILDPH Planning Grant for School Based Healthcare Centers and provide support as outlined in Letter of Support. FINANCIAL IMPLICATIONS: None required at this time ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board of Education approve the Superintendent to sign a Letter of Support for Promise Healthcare’s application for a Planning Grant with Illinois Department of Public Health. CONTACT PERSON(S): Linda Matkowski, Chief Financial Officer Attachments: 1. Draft Letter of Support 2. ILDPH Planning Phase: Increasing School Health Center 2024 Grant 3. Examples of Final MOU’s Urbana and Rantoul 4. Health Equity Checklist File Attachments 1. Draft Letter of Support.pdf (517 KB) 2. ILDPH Planning Grant NOFO.pdf (579 KB) 3a. Urbana Promise Health Care SBHC - Agreement 9-5-23 BOE approved signed (2).pdf (2,075 KB) 3b. Rantoul SignedMOU (3).pdf (990 KB) 4. Health Equity Checklist.pdf.pdf (24 KB) Subject D. Completed FOIA Requests - January, 2024: Stacey Moore/Garret Hill Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type TOPIC: Completed FOIA Requests - January, 2024 BACKGROUND INFORMATION: The following Freedom of Information (FOIA) requests were completed during January 2024: North America Procurement Council - RFP North America Procurement Council - RFP Greene, Eric (Construction Connect) - RFP Brown, Pam (Construction Connect) - RFP Zora, Marcy - Notes & Communication Zora, Marcy - Communication Tepacia, Ariane (Construction Connect) - RFP Allen, Leavell - Hall Monitor Documents Zora, Marcy - Communication Holder, Betsy - Emails Check CU - Purchasing Data Mihelich, Nathan (IL Retired Teachers) - Retiree Data Check CU - Purchasing Data Leinart, Colleen - Superintendent Contract FINANCIAL IMPLICATIONS: N/A RECOMMENDATION: Administration recommends the Board accept the January 2024 FOIA report. CONTACT PERSON(S): Stacey Moore, Chief Communications Officer Garret Hill, Director of Communications File Attachments Subject E. Bills & Treasurer's Report - January, 2024: Linda Matkowski Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type File Attachments Check Register - January 2024 (1).pdf (177 KB) District Investments - January 2024.pdf (73 KB) Revenue and Expenditure Comparison January 2023 vs January 2024.pdf (6,657 KB) Subject F. Human Resource Changes: Ken Kleber Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type TOPIC: Human Resource Changes BACKGROUND INFORMATION: There are a total of forty-five (45) human resources changes for Board approval this evening. The specific changes are listed in the attached PDF document. FINANCIAL IMPLICATIONS: Employees are compensated in accordance with the Collective Bargaining Agreements with the Champaign Federation of Teachers (CFT) or Champaign Educational Support Professionals (CESP), or within guidelines previously established by the Board of Education. RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve these human resources changes. The Superintendent is authorized to notify employees of this action. CONTACT PERSON(S): Ken Kleber, Assistant Superintendent of Human Resources File Attachments HR Changes - 2-12-2024.pdf (189 KB) Subject G. Approval of Minutes from January 8, 2024; January 17, 2024 and January 29, 2024 Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 9. Consent Agenda - New Business Type File Attachments 10. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 10. Public Comment Type File Attachments 11. Board Member Communications Subject A. Communications From Board Members Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 11. Board Member Communications Type File Attachments Subject B. Whom Did We Affect and Whom Do We Tell? Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 11. Board Member Communications Type File Attachments 12. Future Meetings Subject A. Regular Board Meeting: February 26, 2024; Finance Committee Meeting: February 28, 2024; Regular Board Meeting: March 4, 2024; Regular Board Meeting: March 25, 2024; and Finance Committee Meeting: March 27, 2024 Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 12. Future Meetings Type File Attachments 13. Executive Session Subject A. Motion to move to Executive Session. Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 13. Executive Session Type A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 14. Open Session Subject A. Reconvene in open session for possible action on items discussed in closed session. Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 14. Open Session Type Information File Attachments 15. Adjournment Subject A. Motion to adjourn the meeting. Meeting Feb 12, 2024 - Board of Education Regular Meeting Category 15. Adjournment Type Action File Attachments