Regular Meeting of the Board of Education

2 Thursday, October 23, 2025 Regular Meeting of the Board of Education O'Fallon Township High School District 203 6:00 P.M. The Board of Education will hold its Executive (Closed) Session beginning at 6:00 P.M. The public session of the meeting will begin at approximately 7:00 pm. PLEASE NOTE THAT THE OCTOBER 2025 BOARD OF EDUCATION MEETING WILL BE HELD AT THE MILBURN CAMPUS. 1. Open Meeting Subject 1.1 Open Regular Meeting Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 1. Open Meeting Type Action (Roll Call) Recommended Action Motion to call the Regular meeting of the Board of Education to order. File Attachments 2. Executive (Closed) Session (5ILCS 120/2 (c)) Subject 2.1 Enter Executive (Closed Session) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 2. Executive (Closed) Session (5ILCS 120/2 (c)) Type Action (Roll Call) Recommended Action Motion to enter into Executive (Closed) Session for the purpose of discussing: (1) the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body; (2) collective negotiation matters between the public body and its employees; (10) other matters relating to individual student issues; (11) litigation filed against the district, or action that is probable or imminent; All meetings of public bodies shall be open to the public unless exempted pursuant to the Open Meetings Act (5 ILCS 120/). File Attachments 3. Open Session Subject 3.1 Re-Convene in Open Session Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 3. Open Session Type Action (Roll Call) Recommended Action Motion to re-convene the Regular meeting of the Board of Education in Open Session. File Attachments Subject 3.2 Pledge of Allegiance and Opening Remarks Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 3. Open Session Type Procedural File Attachments 4. Temporarily Adjouin Regular Meeting Subject 4.1 Temporarily Adjourn the Regular Board Meeting for the Hearing on the 2025-2026 O'Fallon Township High School District 203 ELearning Plan Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjouin Regular Meeting Type Action (Roll Call) Recommended Action Motion to Temporarily Adjourn the Regular Board Meeting to hold the ELearning Plan Hearing The hearing will be to receive public comment on the O'Fallon Township High School District 203 ELearning Plan. File Attachments Subject 4.2 Hearing on the 2025-2026 O'Fallon Township High School District 203 ELearning Plan Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjouin Regular Meeting Type Hearing Information regarding the O'Fallon Township High School District 203 ELearning Plan will be shared. At the conclusion of the presentation, the public will be provided the opportunity for comment. If approved by the Board of Education, the plan will then be forwarded to the Regional Office of Education and the Illinois State Board of Education for approval. Both organizations must approve the plan before the plan can be implemented. ELearning plans allow school districts to use up to five days per year for ELearning in lieu of utilizing traditional emergency days. File Attachments E-Learning Plan.pdf (203 KB) Subject 4.3 Public Comment on the ELearning Plan Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjouin Regular Meeting Type Procedural Members of the public and District employees may comment or ask questions regarding the ELearning Plan. When possible, please submit any questions you have to the Superintendent in advance of the meeting so the Board can review and prepare a response, if appropriate. Visitors are asked to speak from the podium . Comments will typically be limited to 5 minutes. ( Board Policy 2:230 ) File Attachments Subject 4.4 Close the ELearning Hearing Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjouin Regular Meeting Type Action (Roll Call) Recommended Action Motion to close the hearing on the O'Fallon Township High School District 203 ELearning Plan File Attachments 5. Re-Convene the Regular Meeting of the Board of Education Subject 5.1 Re-Convene the Regular Meeting of the Board of Education in Open Session Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 5. Re-Convene the Regular Meeting of the Board of Education Type Action (Roll Call) Recommended Action Re-Convene the Regular Meeting of the Board of Education in Open Session File Attachments 6. Administrator's Reports Subject 6.1 Superintendent Report - Dr. Shackelford Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Dr. Shackelford will present the Superintendent report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments 2025.10 Superintendent Report.pdf (917 KB) Subject 6.2 Director of Curriculum Report - Mr. Graham Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Mr. Graham will present the Director of Curriculum report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments Subject 6.3 Director of Finance Report - Ms. Gray Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Ms. Gray will present the Director of Finance's financial report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments OCT 2025 BOE PPT.pdf (172 KB) Subject 6.4 Principal's Report - Mr. Howe Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Mr. Howe will present the Principal's report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments Principal's Report - October 2025.pdf (1,223 KB) Subject 6.5 Other Reports Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports None File Attachments 7. Board Committee Reports Subject 7.1 Communication Committee (Johnson, Brown) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.2 Education Committee (Johnson, LoBue) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.3 Facilities, Safety & Transportation (Richter, Isom) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments OTHS - Facilities Committee Board Report 2025-10-14.pdf (140 KB) 2025.10.14_OTHS Master Planning - Facilities Committee Meeting.pdf (79,753 KB) Subject 7.4 Finance Committee (Huff, Corners) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.5 Personnel and Negotiations (Huff, Corners) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.6 Policy and Governance (LoBue, Isom) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.7 Special Committee and Community Representation Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports Board Members will report on the following: BEST Committee (Johnson, Brown) Parent-Teacher Advisory Committee (LoBue, Isom) Conversations Over Coffee (LoBue, Isom) City Council Working Group (Richter, Brown) File Attachments 8. Comments from Visitors Subject 8.1 Public Comment Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 8. Comments from Visitors Type Procedural Members of the public and District employees may comment or ask questions of the School Board. When possible, please submit any questions you have to the Superintendent in advance of the meeting so the Board can review and prepare a response, if appropriate. Please note topic of comment or question on the sign in sheet. Visitors are asked to speak from the podium . Comments will typically be limited to 5 minutes. ( Board Policy 2:230 ) File Attachments 9. Consent Agenda Subject 9.1 Approve Consent Agenda Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Roll Call) Recommended Action Motion to approve the Consent Agenda Items in their entirety (including, but not limited to, prior meeting minutes, financial reports, payment of bills, Freedom of Information Act requests, and disposal of obsolete equipment) The Board of Education's adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. File Attachments Subject 9.2 Consent Agenda: Minutes from the September 18, 2025 Regular Meeting of the Board of Education Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.3 Consent Agenda: Minutes from the October 9, 2025 Special Meeting of the Board of Education (Student Discipline) - 4:00 PM Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.4 Consent Agenda: Minutes from the October 9, 2025 Special Meeting of the Board of Education (Student Discipline) - 5:00 PM Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.5 Consent Agenda: Minutes from the October 14, 2025 Facilities, Transportation, & Safety Committee Meeting Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.6 Consent Agenda: Minutes from the October 14, 2025 Communication Committee Meeting Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.7 Consent Agenda: Minutes from the October 21, 2025 Special Meeting of the Board of Education (Student Discipline) - 4:00 PM Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.8 Consent Agenda: Minutes from the October 21, 2025 Special Meeting of the Board of Education (Student Discipline) - 5:00 PM Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.9 Consent Agenda: Financial Report Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Accept the Financial Report as of the end of the previous calendar month. File Attachments 2025.09 Treasurer Report.pdf (881 KB) 09.25 Financial Report.pdf (192 KB) Subject 9.10 Consent Agenda: Payment of Bills Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Subsequent Month Bills - This report represents bills received subsequent to last month's Board of Education meeting. Current Month Bills - This report represents bills received during the current month. File Attachments BOARD BILLS.pdf (109 KB) Subsequent Month Bills.pdf (3,749 KB) Subject 9.11 Consent Agenda: Freedom of Information Act Requests as Received Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Anonymous from rexxxxxxxxxx34@gmail.com - vaccination, physical, vision, dental exemption information Anonymous from rexxxxxxxxxx34@gmail.com (follow up request) - vaccination, physical, vision, dental exemption information Anonymous from rexxxxxxxxxx34@gmail.com - vaccination, physical, vision, dental exemption information File Attachments 2025.10.3 FOIA response - anonymous - vaccination.pdf (49,999 KB) 2025.10.14 follow up FOIA response -anonymous.pdf (988 KB) 2025.10.17 FOIA reponse - anonymous.pdf (146 KB) Subject 9.12 Consent Agenda: Disposal of Obsolete or Surplus Items Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) File Attachments 25_10-23 Obsolete Equipment.pdf (214 KB) 10. Old Business Subject 10.1 Approve, Disapprove, or Review Board Policies (Second Reading) Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 10. Old Business Type Action (Voice) Recommended Action Motion to Approve Board Policies as presented The Board of Education will take action on the following Board Policies presented for a second reading/review. These policies were presented to the Board of Education for a first reading during the previous month's meeting of the Board of Education. (Board Policy 2:240) 2:260- Uniform Grievance Procedure 7:20 - Harassment of Students Prohibited 7:180 - Prevention of and Response to Bullying, Intimidation, and Harassment File Attachments 2-260 (10-2025) Uniform Grievance Procedure.pdf (307 KB) 7-20 (Rev 10-2025) Harassment of Students Prohibited.pdf (267 KB) 7-180 (Rev 10-2025) Prevention and Response to Bullying, Intimidation.pdf (238 KB) Subject 10.2 Approve, Disapprove, or Review the O'Fallon Township High School District 203 ELearning Plan Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 10. Old Business Type Action (Roll Call) Recommended Action Motion to Approve the O'Fallon Township High School District 203 ELearning Plan The Board will take action on the O'Fallon Township High School District 203 ELearning Plan that was presented and discussed during the ELearning Plan Hearing. File Attachments E-Learning Plan.pdf (203 KB) 11. New Business Subject 11.1 Appointment, Compensation, Discipline, Performance, Dismissal of Personnel Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Appointment/Compensation/Discipline/Performance/Dismissal of Personnel items as presented. The Board will take action on the personnel items discussed during closed session. The final personnel action items will be attached to this agenda item immediately following closed session (prior to the start of open session). File Attachments October 2025 4.pdf (217 KB) Subject 11.2 Approve, Disapprove, or Review Contractor Pay Applications for Construction Projects Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Pay Applications for Construction Projects The Board will take action on the following pay applications for construction projects: Baer Heating and Cooling - Smiley HVAC Upgrades - Pay App 5 - $1,197.00 File Attachments 2025.9.23 Baer Pay App 5.pdf (1,582 KB) Subject 11.3 Approve, Disapprove, or Review Bids Received for Two New District Driver Education Vehicles Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the bid received from Sierra Honda for two new driver education vehicles and trade in of one existing driver education vehicle in the net cost to the district of $50,824.79. (using previous roll call) The Board will consider bids for 2 new district driver education vehicles. Bid documents were sent directly to area dealerships with only Sierra Honda responding. The administration is recommending the Sierra Honda bid of $55,824.79 for the two vehicles with $5,000 trade in for 1 of our current driver education vehicles. Net cost to district is $50,824.79. File Attachments Subject 11.4 Approve, Disapprove, or Review Intergovernmental Agreement with SWIC for Running Start Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Intergovernmental Agreement with SWIC for Running Start (using previous roll call) The Board will take action on the Intergovernmental Agreement with SWIC regarding the District's Running Start dual enrollment program. File Attachments SWIC-Running Start -Intergovernmental Cooperation Agreement 2026-2027.pdf (357 KB) Subject 11.5 Approve, Disapprove, or Review Trips in Excess of 200 Miles Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve Trips in Excess of 200 Miles File Attachments 25_10-23 Trips.pdf (149 KB) 12. Other Business and Items for Consideration/Discussion After the Agenda was Finalized 13. Next Regular Board Meeting Preview: Subject 13.1 Next Regular Board Meeting Preview Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 13. Next Regular Board Meeting Preview: Type Information The next Regular Meeting of the Board of Education i s November 14, 2025. *NOTE: The correct date for the November meeting is November 13, 2025.* File Attachments 14. Important Upcoming Dates/Reminders: Subject 14.1 Important Upcoming Dates/Reminders: Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 14. Important Upcoming Dates/Reminders: Type Information The following are upcoming dates and reminders: Wednesday, October 29 - Early Release Day Tuesday, November 11 - Veterans Day (No School) For a more complete listing of events, please visit the OTHS website at www.oths.us , and click on the OTHS calendar or the Athletics Calendar links File Attachments 15. Board of Education Closing Remarks 16. Adjournment Subject 16.1 Adjourn Meeting Meeting Oct 23, 2025 - Regular Meeting of the Board of Education Category 16. Adjournment Type Action (Voice) Recommended Action Motion to Adjourn the Regular Meeting of the Board of Education. File Attachments