Board Meeting 5:00PM

3 Tuesday, October 24, 2023 Board Meeting 5:00PM 5 PM The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Opening Items Subject 1. Pledge of Allegiance Meeting Oct 24, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Procedural DESCRIPTION: Mikenna Jordyn Hutto is a 10-year-old in the 5 th Grade at Frostproof Ben Hill Griffin Elementary School. Her favorite subject is math and one day she hopes to be a teacher. Mikenna is a tribal member in the Poarch Band of Creen Indians and enjoys attending the annual Pow Wow. Some of her favorite activities include acting, chorus, tai kwon do, cheerleading and riding her 4-wheeler. She is the youngest of six siblings, whose parents are both military veterans. CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Call To Order Meeting Oct 24, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Procedural File Attachments Subject 3. Acceptance of the School Board Agenda Meeting Oct 24, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Action Recommended Action Motion to accept the October 24, 2023, School Board Agenda as revised. File Attachments Motion & Voting Motion to accept the October 24, 2023, School Board Agenda as revised. Motion by Lori Cunningham, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte B. Special Recognitions Subject 1. Kids Tag Art Check Presentation Meeting Oct 24, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Nancy Puri, Senior Coordinator of Visual Arts, will recognize the tax collectors office for the presentation of Kids Tag Art funds to the board. CONTACT: Nancy Puri, Senior Coordinator of Visual Arts 863.860.6917 nancy.puri@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Employee Recognitions Meeting Oct 24, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Jeanette Crowley, Director of Strategic Planning & Partnerships, will recognize the Focused on Excellence winners in the Clerical, Paraeducator and Administrator positions. CONTACT: Jeanette Crowley, Director of Strategic Planning & Partnerships, 863.457.4708 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 3. Employee Recognition ~ Principal of the Year Nominations Meeting Oct 24, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Superintendent Heid will recognize the Principal of the Year nominees. CONTACT: Elizabeth Warren, Administrative Secretary 863.647.4733 elizabeth.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 4. Employee Recognition ~ Assistant Principal of the Year Nominations Meeting Oct 24, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Superintendent Heid will recognize the Assistant Principal of the Year nominees. CONTACT: Elizabeth Warren, Administrative Secretary 863.647.4733 elizabeth.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. Public Comments on Agenda Items Subject 1. Public Comments Meeting Oct 24, 2023 - Board Meeting 5:00PM Category C. Public Comments on Agenda Items Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments D. Approval of Minutes Subject 1. Approve Minutes of the September 5, 2023 Work Session Meeting Meeting Oct 24, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the minutes of the September 5, 2023 Work Session Meeting Minutes View Minutes for Sep 5, 2023 - Work Session 3:00PM DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Motion & Voting Motion to approve the minutes of the September 5, 2023 Work Session Meeting Motion by Lori Cunningham, second by Justin Sharpless. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Approve Minutes of the September 5, 2023 School Board Meeting Meeting Oct 24, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the minutes of the September 5, 2023 School Board Meeting Minutes View Minutes for Sep 5, 2023 - Board Meeting 5:00PM DESCRIPTION: Approval of the September 5,2023 Board Meeting CONTACT: Sara Beth Wyatt, Chair 863-534-0529 Yvette Vega, Executive Assistant 863-534-0529 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Motion & Voting Motion to approve the minutes of the September 5, 2023 School Board Meeting Motion by Justin Sharpless, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Approve Minutes of the September 26, 2023 Work Session Meeting Meeting Oct 24, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve minutes of the September 26, 2023 Work Session Meeting Minutes View Minutes for Sep 26, 2023 - Work Session 9:00AM File Attachments Motion & Voting Motion to approve minutes of the September 26, 2023 Work Session Meeting Motion by Kay Fields, second by Justin Sharpless. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. Approve Minutes of the October 10, 2023 Work Session Meeting Meeting Oct 24, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action,Minutes Recommended Action Motion to approve minutes of the October 10, 2023 Work Session Meeting. Minutes View Minutes for Oct 10, 2023 - Work Session 9:00AM File Attachments Motion & Voting Motion to approve minutes of the October 10, 2023 Work Session Meeting. Motion by William Allen, second by Lori Cunningham. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte E. Approval of Consent Agenda Subject 1. Approval of the October 24, 2023 Consent Agenda Items Meeting Oct 24, 2023 - Board Meeting 5:00PM Category E. Approval of Consent Agenda Type Action (Consent) Recommended Action Motion to approve the October 24, 2023 Consent Agenda Items. File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte F. New Administrators Subject 1. New Administrators Meeting Oct 24, 2023 - Board Meeting 5:00PM Category F. New Administrators Type Action (Consent) Recommended Action New Administrators DESCRIPTION: New Administrators Nicole Bennett, Senior Director, School Transformation, Promoted to Acting Regional Assistant Superintendent Tammy Farrens, Principal, Combee Academy of Design & Engineering, Promoted to Acting Senior Director, School Improvement Rob Laubach, Director, Business Process Support, Promoted to Senior Director, Business Process Support Sid Lee, Senior Manager, EERS, Promoted to Director, EERS Erica Morse, Acting Director, Community Liaison, Promoted to Director Community Liaison Hugo Pascoa, Senior Manager, Systems Network, Promoted to Director, Systems Network Tamika Lucas, Acting Assistant Director, ESE, Promoted to Assistant Director, ESE Earl Morse, Acting Assistant Director, Finance, Promoted to Assistant Director, Finance Joshua Wanbaugh, Acting Assistant Director, Transportation, Promoted to Assistant Director, Transportation Byron Morrison, Acting Principal on Assignment, Promoted to Principal on Assignment Michael Wright, Assistant Principal, Combee Academy of Design and Engineering, Promoted to Acting Principal, Combee Academy of Design and Engineering Alba Colon-Gonzalez, Acting Assistant Principal, Boone Middle School, Promoted to Assistant Principal, Boone Middle School CONTACT: Brian Warren, Associate Superintendent, Human Resource Services brian.warren@polk-fl.net - (863) 534-0781 Ext. 525 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Nicole Bennett Bio.pdf (89 KB) Bio Alba Gonzalez.pdf (103 KB) Bio Tammy Farrens.pdf (101 KB) Bio Rob Loubach.pdf (101 KB) Bio Sid Lee.pdf (97 KB) Bio Tamika Locas.pdf (99 KB) Bio Byron Morrison.pdf (243 KB) Bio Earl Morse.pdf (101 KB) Erica Morse Bio.pdf (99 KB) Bio Hugo Pascos.pdf (101 KB) Bio Joshua Wanbaugh.pdf (102 KB) Bio Michael Wright.pdf (102 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte G. Consent Agenda - Board Items Subject 1. Board Member Travel - November 28 - December 1, 2023 - Rick Nolte Meeting Oct 24, 2023 - Board Meeting 5:00PM Category G. Consent Agenda - Board Items Type Action (Consent) Recommended Action Motion to approve Board Member, Rick Nolte's travel for the FSBA 78th Annual Joint Conference for a total of $1,131.00 DESCRIPTION: Per Florida Statute 1001.30 (2019) board member travel outside the district where expenses will exceed $500, are formally presented to the board. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SKM_C450i23101211040.pdf (80 KB) Rick Nolte Travel.pdf (31 KB) 78 Annual Joint Conference Agenda.pdf (96 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 2. Board Member Travel - November 28 - December 1, 2023 - Justin Sharpless Meeting Oct 24, 2023 - Board Meeting 5:00PM Category G. Consent Agenda - Board Items Type Action (Consent) Recommended Action Motion to approve Board Member, Justin Sharpless' travel for the FSBA 78th Annual Joint Conference for a total of $1,131.00 DESCRIPTION: Per Florida Statute 1001.30 (2019) board member travel outside the district where expenses will exceed $500, are formally presented to the board. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SKM_C450i23101211040.pdf (80 KB) Justin Sharpless.pdf (31 KB) 78 Annual Joint Conference Agenda.pdf (96 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 3. Board Member Travel - November 28 - December 1, 2023 - William Allen Meeting Oct 24, 2023 - Board Meeting 5:00PM Category G. Consent Agenda - Board Items Type Action (Consent) Recommended Action Motion to approve Board Member, William Allen's travel for the FSBA 78th Annual Joint Conference and Chairmanship Academy for a total of $1,286.00 DESCRIPTION: Per Florida Statute 1001.30 (2019) board member travel outside the district where expenses will exceed $500, are formally presented to the board. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SKM_C450i23101211040.pdf (80 KB) SKM_C450i23101211050.pdf (32 KB) 78 Annual Joint Conference Agenda.pdf (96 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte H. Consent Agenda - Business Services Subject 1. Hurricane Nicole - Public Assistance Grant Meeting Oct 24, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the Public Assistance Grant for Hurricane Nicole for Eligible Category B Expenses (Preventive Measures) DESCRIPTION: The School Board of Polk County incurred expenses for Hurricane Nicole associated with prevention of the flooding rain expected in our area. These expenses were deemed eligible by the associated declaration of a state-wide emergency granted by the state of Florida. Polk County was specifically approved for category B expenses that primarily were expended by staff preparing and deploying sandbags in advance of the expected effects. The expense is estimated at less than $15,000. CONTACT: Linda M. King, Sr. Director Risk Management & Employee Benefits (863) 519-3858 x. 477 linda.king@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Polk County School Board Funding Agreement Hurricane Nicole.pdf (634 KB) Risk Assessment Questionnaire.pdf (339 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 2. Bid Recommendations For The October 24, 2023 School Board Meeting Meeting Oct 24, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve Bid Recommendations for the October 24, 2023 School Board Meeting DESCRIPTION: Motion to approve bid recommendations for the October 24, 2023 school board meeting. CONTACT: Michael A Kragh Senior Director, Purchasing and Printing Services 863-534-0576 ext. 692 michael.kragh@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bid Recs 10.24.2023.pdf (261 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 3. GRANT AWARD-Farmworkers Career Development Meeting Oct 24, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the grant awarded for Farmworkers Career Development. DESCRIPTION: The purpose of this grant approval request is to accept the discretionary Farmworkers grant allocation from the state. This grant opportunity provides financial assistance that allows recipients to pursue training per their Individual Employment Plan. This could include postsecondary training for adults and secondary training to students 14 years of age and above if they are a dependent who is documented on a tax return of an eligible farmworker. Participation in this program and activities receiving WIOA funds "shall be available to citizens or nationals of the United States, lawfully admitted permanent resident aliens, refugees, asylees, and parolees and other immigrants authorized by the Attorney General to work in the United States" WIOA Sec. 188(a)(5). It provides funding for educational related expenses and tuition assistance for eligible students. CONTACT: Ashley White, Senior Coordinator CTAE Grants (863) 519-8438 ext. 813 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $352,317 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments AWARD LETTER.pdf (4,103 KB) FARMWORKERS.pdf (323 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 4. Learning Resource Center 2023-2024 TIPD-ND& At Risk Meeting Oct 24, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the agreement between The School Board of Polk County, Florida and Learning Resource Center Inc for 2023-2024 TIPD-ND& At Risk. The term of this agreement shall start no earlier than October 9th, 2023, and end no later than June 30th, 2024, unless specified in a program addendum. DESCRIPTION: This agreement between The School Board of Polk County, Florida and Learning Resource Center (LRC) of Polk County, Inc. is to provide individual and/or small group tutoring services to eligible students as Polk County School students in grades Kindergarten through Twelve who currently reside or are enrolled at the Neglected and Delinquent sites within our district. On behalf of the LEA, LRC shall provide supplemental academic instruction tutoring services through multiple models for neglected & delinquent and at-risk students throughout Polk County. Services shall be provided during the term of the Agreement, by qualified staff utilizing the Third-Party contractor's programs, systems, teaching techniques and academic courses and materials. In general, instructional services for students must: Align with all Individual educational plans and/or academic instructional plans designed for the student; when available. Be secular, neutral, and non-ideological; and Meet all applicable health, safety and civil rights laws. Contracted staff will not require FOCUS access, computers or email. SB 662:Student Online Personal Information Protection; Citing this act as the “Student Online Personal Information Protection Act”; prohibiting operators from knowingly engaging in specified activities relating to students’ covered information; providing circumstances under which an operator may disclose students’ covered information; providing construction; providing for enforcement under the Florida Deceptive and Unfair Trade Practices Act; providing that the Department of Legal Affairs is the sole entity authorized to bring specified actions, etc. CONTACT: Dawn Wright, Sr. Coordinator, Special Programs 863-457-4707 Ext.684 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $3000.00 Funds Reservation Number or Requisition Number:3200013222 Cost Center: 9390000000 Fund: 42041324 Functional Area: 5900 GL: 4310000 File Attachments 2023-2024 ND & At-Risk--signed.pdf (963 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 5. Learning Resource Center 2023-2024 K-12 Migrant tutoring Meeting Oct 24, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the agreement between The School Board of Polk County, Florida and Learning Resource Center Inc for 2023-2024 K-12 Migrant tutoring. The term of this agreement shall start no earlier than October 9th, 2023, and end no later than June 30th, 2024, unless specified in a program addendum. DESCRIPTION: This agreement between The School Board of Polk County, Florida and Learning Resource Center (LRC) of Polk County, Inc. is to provide individual and/or small group tutoring services to eligible students as Polk County School students in grades Kindergarten through Twelve who currently reside or are enrolled at the Migrant sites within our district. On behalf of the LEA, LRC shall provide individual and/or small group tutoring services, as well as Individual and Summer Tutoring to migrant students in grades Kindergarten through Twelve throughout Polk County as identified by the Migrant Education Program. Services shall be provided during the term of the Agreement, by qualified staff utilizing the Third-Party contractor's programs, systems, teaching techniques and academic courses and materials. In general, instructional services for students must: Align with all Individual educational plans and/or academic instructional plans designed for the student; when available. Be secular, neutral, and non-ideological; and Meet all applicable health, safety and civil rights laws. Contracted staff will not require FOCUS access, computers or email. SB 662:Student Online Personal Information Protection; Citing this act as the “Student Online Personal Information Protection Act”; prohibiting operators from knowingly engaging in specified activities relating to students’ covered information; providing circumstances under which an operator may disclose students’ covered information; providing construction; providing for enforcement under the Florida Deceptive and Unfair Trade Practices Act; providing that the Department of Legal Affairs is the sole entity authorized to bring specified actions, etc. CONTACT: Dawn Wright, Sr. Coordinator, Special Programs 863-457-4707 Ext.684 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $10,000.00 Funds Reservation Number or Requisition Number:3200013218 Cost Center: 9390000000 Fund: 42042124 Functional Area: 5100 GL: 4310000 FINANCIAL IMPACT: Amount; $ 4800.00 Funds Reservation Number or Requisition Number:3200013219 Cost Center: 9390000000 Fund: 42042124 Functional Area: 5900 GL: 4310000 File Attachments 2023-2024 K-12--Migrant $14,800.pdf (956 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte I. Consent Agenda - Deputy Superintendent Subject 1. 2023-2024 DJJ Calendars, Departmetn of Specilaized Student Services Meeting Oct 24, 2023 - Board Meeting 5:00PM Category I. Consent Agenda - Deputy Superintendent Type Action (Consent) Recommended Action Motion to approve 2023-2024 DJJ Calendar per statute. DESCRIPTION: Attached are the 2023-2024 School Year Calendars for the four (4) DJJ sites and facilities requiring approval. Due to a change in office responsibilities the full process, including board approval, was an oversight and not completed. CONTACT: Ricky Wiggs, Director, Department of Specialized Student Services, Ricky.Wiggs@polk-fl.net, (9863) 457-4970 x 401 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: $0 Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Calendar Polk HAlfway and Detention SY2324.pdf (189 KB) DJJ PCSO Calendar 23.24_Redacted.pdf (189 KB) Calendar EckerdStrive SY2324.pdf (235 KB) Calendar PACE 2023-2024 School Year Calendar.pdf (201 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte J. Consent Agenda - Facilities Subject 1. Five Year Capital Improvement And Work Plan Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the proposed update to the five year capital and work plan DESCRIPTION: During the September 5 school board member meeting, the Board expressed that additional informational changes be made to the the proposed capital plan. The Board adopted the presented capital improvement and work plan with the understanding that the plan would be brought back before the Board on October 24th to amend. The Capital Plan is updated annually and presented to the Board for review and approval. The Plan includes new capacity projects, modernizations, renovations, and major maintenance projects. It also includes projected enrollment, long-range projections and capacity needs. The Five-Year Work Plan is required per statutes to be submitted annually to the State Department of Education. CONTACT: Joshua McLemore Director, Facilities Planning joshua.mclemore@polk-fl.net 863-534-0620 Harry Fix Associate Superintendent, Facilities & Operations harry.fix@polk-fl.net 863-534-0620 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Draft Capital Planning Presentation 5 Year Plan v 8.0 asof10OCT2023.pdf (2,200 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 2. Easement For South Pointe (21-C) Between The School Board Of Polk County FL And The City of Winter Haven FL. Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve easement agreement granting The City of Winter Haven FL an easement on South Pointe. (21-C) DESCRIPTION: Easement for South Pointe (21-C) between The School Board of Polk County FL And The City of Winter Haven FL. CONTACT: Peggy Banner, R.A. LEED AP BD+C Architectural Services & Code Compliance peggy.bannier@polk-fl.net 863-534-0620 X487 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments South Pointe (21-c) Easement with Attachements.pdf (282 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 3. Demolition Of Portable 99-904, Frostproof Elementary School Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the demolition of one portable over thirty-three years of age, located at Frostproof Elementary DESCRIPTION: Proposed demolition of portable (relocatables) pursuant to Florida Statue 1013.21...student stations in relocatable facilities exceeding 20 years of age and in use by a district during the 1998-1999 fiscal year shall be removed. Demolition is proposed because of the age and condition of the portable. Portables will be replaced at the schools where the space is needed for capacity. The portable to be demolished no longer meets the current life safety code per the state Fire Marshal or hurricane wind load codes. The Facilities and Operations Division is in the process of identifying all portables (relocatables) which should be eliminated from the system. The following portables is part of that list and should be demolished. CONTACT: Harry Fix Assistant Superintendent-Facilities and Operations 863-534-0620 ext.484 Harry.Fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $4,450.00 Funds Reservation Number or Requisition Number: 10860149 Cost Center: 9000000000 Fund: 10037000 Functional Area: 8100 GL: 4390000 File Attachments Frostproof Elem 99-904 Asb Survey (002).pdf (4,066 KB) Frostproof Elementary Portable 99 904 Demo Revised.pdf (269 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 4. Demolition Of Portables 99-185 & 99-700, Traviss Technical College Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the demolition of portables over thirty-five years of age, located at Traviss Technical College DESCRIPTION: Proposed demolition of portable (relocatables) pursuant to Florida Statue 1013.21...student stations in relocatable facilities exceeding 20 years of age and in use by a district during the 1998-1999 fiscal year shall be removed. Demolition is proposed because of the age and condition of the portable. Portables will be replaced at the schools where the space is needed for capacity. The portable to be demolished no longer meets the current life safety code per the state Fire Marshal or hurricane wind load codes. The Facilities and Operations Division is in the process of identifying all portables (relocatables) which should be eliminated from the system. The following portables is part of that list and should be demolished. CONTACT: Harry Fix Assistant Superintendent 863-534-0620 ext.484 Harry.Fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $9,950.00 Funds Reservation Number or Requisition Number: 10860150 Cost Center: 9000000000 Fund: 10037000 Functional Area: 8100 GL: 4390000 File Attachments 20253 Polk County Schools Traviss Tech Demo ACM Report.pdf (1,288 KB) Traviis Tech College Portable Demo and Abatement (002).pdf (269 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 5. Demolition Of Portable 99-410, Stambaugh Middle School Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the demolition of one portable over forty-three years of age, located at Stambaugh Middle School DESCRIPTION: Asbestos was found during the Asbestos survey. Abatement of 950sf roofing material included in price. Proposed demolition of portable (relocatables) pursuant to Florida Statue 1013.21...student stations in relocatable facilities exceeding 20 years of age and in use by a district during the 1998-1999 fiscal year shall be removed. Demolition is proposed because of the age and condition of the portable. Portables will be replaced at the schools where the space is needed for capacity. The portable to be demolished no longer meets the current life safety code per the state Fire Marshal or hurricane wind load codes. The Facilities and Operations Division is in the process of identifying all portables (relocatables) which should be eliminated from the system. The following portables is part of that list and should be demolished. CONTACT: Harry Fix Assistant Superintendent 863-534-0620 ext.484 Harry.Fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $8,200.00 Funds Reservation Number or Requisition Number: 10860231 Cost Center: 9000000000 Fund: 10037000 Functional Area: 8100 GL: 4390000 File Attachments 29580 PCPS Stambaugh Middle Portable 99-410 ACM Survey Report (002).pdf (4,683 KB) Stambaugh Middle School Abatement and Demolition Portable 99 410 (002).pdf (269 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 6. Demolition of Portable 99-173 - District Office Bartow Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the demolition of portable 99-173, located at 1915 South Floral Ave, Bartow, Florida 33830. The portable is over 26 years of age and in poor condition. DESCRIPTION: Proposed demolition of portable (relocatables) pursuant to Florida Statue 1013.21...student stations in relocatable facilities exceeding 20 years of age and in use by a district during the 1998-1999 fiscal year shall be removed. Demolition is proposed because of the age and condition of the portable. Portables will be replaced at the schools where the space is needed for capacity. The portable to be demolished no longer meets the current life safety code per the state Fire Marshal or hurricane wind load codes. The Facilities and Operations Division is in the process of identifying all portables (relocatables) which should be eliminated from the system. The following portables is part of that list and should be demolished. CONTACT: Harry Fix Assistant Superintendent 863-534-0620 ext.484 Harry.Fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $4,400.00 Funds Reservation Number or Requisition Number: 10861128 Cost Center: 9000000000 Fund: 10037000 Functional Area: 8100 GL: 4390000 File Attachments District Office portable demo 99 173.pdf (264 KB) 23000-28458 PDAS Report.pdf (1,600 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 7. Updated Pre-Qualified Vendor List Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the updated Pre-Qualified vendor list. DESCRIPTION: The Board originally approved on December 8, 2020 (Item #15) the pre-qualified vendor list for various trades to be utilized when bidding or obtaining quotes. The list is updated as vendors apply and are recommended to be placed on the pre-qualified vendor list. This item is to add firm(s) highlighted in yellow on the attachment. CONTACT: Harry Fix Assistant Superintendent Facilities & Operations 534-0620 x484 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: n/a Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Vendor List Updated for board 10-24-23.pdf (390 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 8. Southwest Middle School C-00319 - Design For A New PE Locker Room Building Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve Southwest school C-00319 -Design for a new PE locker room building. DESCRIPTION: Southwest Middle School C-00319 - Design for a new PE locker room building. CONTACT: Peggy Banner, R.A.,LEED AP BD+C Architectural Services & Code Compliance 863-534-0620 X487 peggy.bannier@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $53,700.00 Funds Reservation Number or Requisition Number: 3200013247 Cost Center: 0051000000 Fund: 39030000 Functional Area: 7400 GL: 463000 File Attachments Southwest Middel School C-00319 Locker Room $53,700.00.pdf (204 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 9. Various Projects - Confirmation Approval Of Contracts And Contract Changes Under Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve contracts and contract changes under $250,000 for various projects for July – September 2023. DESCRIPTION: The attached list of projects have been approved by The Superintendent (or Designee). During the past quarter, the projects were created and are still in process or have been completed or the budget changed. The report is being provided to the Board for auditing compliance. CONTACT: David Connell Director Construction Services 534-0620 x498 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: SEE ATTACHED Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments July - Sept 2023 - Quarterly Project Report.pdf (87 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 10. Project #C-00325 - Elbert Elementary - Campus Modernization (Construction Manager Selection, Contract & Pre-Construction Services Fee) Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve: 1) The Selection Committee's recommendation of Suffolk as the Construction Manager-at-Risk for this project; and 2) The Construction Manager-at-Risk contract with Suffolk which includes a pre-construction services fee of DESCRIPTION: The Board approved to create this project on December 13, 2022 in the amount of $48,000,000, which included the construction budget of $43,555,000. The Guaranteed Maximum Price (GMP) will be brought back to the Board at a later date for approval. CONTACT: David Connell Director, Construction Services Facilities & Operations 863.534.0620 Ext. 498 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $78,399.00 Funds Reservation Number or Requisition Number: Will submit after Board approval Cost Center: 0591000000 Fund: 39060018 Functional Area: 7400 GL: 4681000 File Attachments Polk County School - Elbert Elementary - Suffolk EX 10 04 2023.pdf (23,763 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 11. Project #P-02061 - Walkway Replacement And Repair (Jewett Middle Academy) - Approval Of Contract, Pre-Construction Services Fee & Guaranteed Maximum Price Meeting Oct 24, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action 1) Approve Williams Company Tampa as the Construction Manager-at-Risk for this project; 2) Approve the Pre-Construction Services Fee; 3) Approve the Guaranteed Maximum Price DESCRIPTION: The Board approved to create the project on August 16, 2022. CONTACT: David Connell Director, Construction Services Facilities & Operations 534-0620 x498 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $547,575.00 Funds Reservation Number or Requisition Number: will encumber once board approved Cost Center: 9000000000 Fund: 36000000 Functional Area: 7400 GL: 4672000 File Attachments P2061-Williams Co Tampa - Jewett Mid Acad.pdf (461 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte K. Consent Agenda - Human Resources Subject 1. Division Of Schools Leadership Changes Meeting Oct 24, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve the Division of Schools Leadership changes. DESCRIPTION: The Division of Schools is structured to support, supervise, and monitor instruction and operation of all schools within the district. Due to recent leadership resignations, adjustments must be made to ensure the needs of schools and school leaders are met. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services brian.warren@polk-fl.net 863-534-0781 Ext 523 Jason Pitts, Chief of Staff 863-534-0521 Ext 754 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Division of Schools Org Chart Revisions 9.26.23.pdf (87 KB) Division of Schools Leadership Revisions 9.26.2023.pdf (138 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 2. Non Instructional Personnel Actions Meeting Oct 24, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Non Instructional Personnel Recommendations DESCRIPTION: Non Instructional Personnel Recommendations. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services brian.warren@polk-fl.net - (863) 534-0781 Ext. 525 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: , DESCRIPTION: Staff/District Updates as presented. CONTACT: Jason Pitts, Chief of Staff 863-534-05221 jason.pitts@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments October 10.24.2023 NonInstructional Personnel Recommendations .pdf (360 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 3. Instructional & Administrative Personnel Actions Meeting Oct 24, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Instructional & Administrative Personnel Recommendations DESCRIPTION: Instructional & Administrative Personnel Recommendations CONTACT: Brian Warren, Associate Superintendent, Human Resource Services brian.warren@polk-fl.net - (863) 534-0781 Ext. 525 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 10-24-23 HR Administrative & Instructional Personnel Recommendations.pdf (395 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 4. Temporary Duty Assignments Meeting Oct 24, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Temporary Duty Assignments DESCRIPTION: Temporary Duty Assignments CONTACT: Brian Warren, Associate Superintendent Human Resource Services (863) 534-0781 Ext 523 brian.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments October 10.24.2023 TDA Board Agenda.pdf (637 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte Subject 5. Staff/District Updates Meeting Oct 24, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Staff/District Updates DESCRIPTION: Staff/District Updates as presented. CONTACT: Brian Warren, Associate Superintendent Human resources 863.534.0721 Ext 52 3 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments District Staffing Plan 23.24 All FIles 10.10.24.pdf (906 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the October 24, 2023 Consent Agenda Items. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless Nay: Rick Nolte L. Consent Agenda - Information Technology Subject 1. Gaggle.Net, Inc. Meeting Oct 24, 2023 - Board Meeting 5:00PM Category L. Consent Agenda - Information Technology Type Action (Conse