3:00 p.m. School Board Workshop (Agenda)

1 Tuesday, December 10, 2024 3:00 p.m. School Board Workshop (Agenda) 1. Call to Order Subject 1.01 Call to Order Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 1.02 Moment of Silence Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 1.03 Pledge of Allegiance to the American Flag Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 1.04 National Anthem Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 1.05 Roll Call Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 2. Special Announcements Subject 2.01 Proclamations, Resolutions, Legislative Updates Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 2.02 National Human Trafficking Awareness Month Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments National Human Trafficking Month.docx.pdf (307 KB) Subject 2.03 National Stalking Awareness Month Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments National Stalking Awareness Month.docx.pdf (75 KB) Subject 2.04 National Mentoring Month Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments National Mentoring Month.docx.pdf (174 KB) 3. Spotlight - 5 Minute Total Time Limit Subject 3.01 Superintendent's Strategic Plan Spotlight Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 3.02 Flagler County Education Foundation Spotlight Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 3.03 FTC Health Literacy Grant Spotlight Presenter: Renee Kirkland Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FTC Health Literacy Grant Spotlight.pdf (129 KB) 4. Approval of Minutes Subject 4.01 Approval of Minutes from the Prior Meeting of November 12, 2024 at 3:00 p.m. (Agenda Workshop) Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 4.02 Approval of Minutes from the Prior Meeting of November 19, 2024 at 6:00 p.m. (Regular) Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 5. Adoption of Agenda Subject 5.01 Additions/Changes to the Agenda Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 5. Adoption of Agenda Type Action, Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Motion & Voting Motion to adopt the meeting agenda as presented or amended. Motion by Christy Chong, second by Derek Barrs. Final Resolution: Motion Carries Aye: Will Furry, Christy Chong, Janie Ruddy, Lauren Ramirez, Derek Barrs 6. Public Comment Subject 6.01 Public Comment Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 6. Public Comment Type Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 7. Finance- Consent Subject 7.01 Request Board Approval of Imagine Charter School Financials Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) BACKGROUND: The District charter school’s financial report is presented monthly to the Board for transparency and monitoring purposes. RECOMMENDED RESOLUTION : Recommend approval of Imagine Schools at Town Center’s monthly financial report. SUBMITTED AND PREPARED BY: Submitted By: Patty Wormeck, Chief Financial Officer Prepared By: Imagine Schools at Town Center Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Imagine Financials - October 2024.pdf (451 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.02 Request Board Approval of Purchase Orders Over $10,000 Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: All purchases over $10,000.00 must be approved by the School Board. Purchases include, but are not limited to the following type of expenditures which are purchased from our bid, another governmental agency bid, state contract, sole source, or through negotiations, as allowed by State regulations and Board Policies: Food items to prepare lunches for students Apple computers and repair parts purchased from the manufacturer Paper goods normally purchased off state contract Other items purchased off our own bids or other governmental bids Other material or supplies for up to 1 year with one vendor (one purchase order used in order to more efficiently purchase and pay for materials and supplies – partial payments will be made on a timely basis) Construction contractors, and materials and supplies, for the current Construction contracts. FISCAL IMPACT STATEMENT: P.O. # Vendor Name Description Amount. RECOMMENDED RESOLUTION: Recommend approval of purchase orders over $10,000.00 SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 12.17.24 PO Report.pdf (73 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.03 Request Board Approval of Vendor Payments Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Payments to vendors are approved by the board monthly. Attached are: Detail listing of Accounts Payable and Refund warrants Summary of warrants by fund RECOMMENDED RESOLUTION: Recommend approval of vendor payments. SUBMITTED AND PREPARED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 12.17.24 AP Vendor Refunds - October.pdf (2 KB) 12.17.24 Vendor Payments - October.pdf (92 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.04 Request Board Approval of the Deletion of Inventory (Tangible personal property and vehicles) Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Property is capitalized and recorded as inventory if the original cost is $1,000 or more. Over time these items become obsolete, broken (to the extent that repair is not cost effective), traded in on a new item, stolen, or missing. If an item is obsolete or broken, but with some possible value, we will store these items until they can be sold either at a countywide sale or by sealed bid. All stolen items are promptly reported to the Flagler County Sheriff. Missing items are not requested for deletion until they have not been found for two consecutive inventories. The deletion of items is required to be approved by the Board, as per Board Policy and Chapter 10.400, Rules of the Auditor General. When computers are deleted because they are irreparable or obsolete, they are typically a few generations behind. The parts for repair are not available and the machines are incapable of running current market software. Therefore, they become items that are not usable for any of today’s applications. For example, use with the Internet and running of Windows. We cannot dispose of these items at the landfill without a cost because of their hazardous components. A recycle dealer helps us to dispose of these antiquated pieces of equipment. He buys them from us and then disposes of them properly. The items that he does not buy are then held and taken to auction, where we get very little, but do not have to pay to dispose of. Before any computer and computer ancillary items are disposed of, the Technology Department first will inspect them and all reusable parts will be held for rebuilding of future items. All vehicles are capitalized and recorded as inventory. After years of use, they are not cost effective to repair or they become hazardous to operate. Those that are sold; are sold in their present condition and the funds are used to replace needed vehicles. The District utilizes George Gideon Auctioneers, Inc. (ggauctionsonline.net) for inventory items to be auctioned. DESCRIPTION: See attached document. FISCAL IMPACT STATEMENT: The above noted items will be deleted from the active inventory records. Original cost:$16,709.00 Current net book value:$170.53 RECOMMENDED RESOLUTION: Recommend approval of the deletion of inventory (tangible personal property and vehicles). SUBMITTED AND PREPARED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 12.17.24 Capital Assets Dispositions.pdf (111 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.05 Request Board Approval of Finance Budget Amendments Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) BACKGROUND: Budget transfers and revisions are presented to the Board for review and consent approval. Attached are: Budget Transfers Budget Revisions RECOMMENDED RESOLUTION: Recommend approval of budget amendments. PREPARED AND SUBMITTED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 12.10.24 Budget Revisions - October.pdf (122 KB) 12.10.24 Budget Transfers - October.pdf (167 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.06 Request Board Approval of Professional Development Travel Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The Professional Development Travel Report represents District travel for which employees submitted and received reimbursement for travel costs. The report is presented to the Board for review and consent approval. RECOMMENDED RESOLUTION: Recommend approval of the Professional Development Travel Report. SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 12.17.24 Travel - November.pdf (9 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.07 Request Board Approval of District Financial Statements Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The District’s financial report is presented monthly to the Board for review and transparency purposes. RECOMMENDED RESOLUTION: Recommend approval of the District’s monthly financial report. SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 2024-25 Legal Costs 11.30.24.pdf (41 KB) District Financials - October 2024.pdf (134 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.08 Request Board approval of the Audited Financial Statements for the District School Internal Activities Fund for Fiscal Year Ending June 30, 2024. Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Recommended Action Approve agenda item as presented. Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The District's School Internal Accounts are required to be audited on an annual basis by Florida Statute. RECOMMENDED RESOLUTION: Recommend that the Board approve the the final audit report for the School District's Internal Accounts for the fiscal year ended June 30, 2024. SUBMITTED AND PREPARED BY: Submitted By: Patty Wormeck, Chief Financial Officer Prepared By: James Moore & Co., P.L. Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 2023-24 Internal Accounts.pdf (1,909 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.09 Self-Insurance Actuary Statement and State Acceptance Letter Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Recommended Action Approve agenda item as presented. Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The District is required to report their annual financial information to the Florida Office of Insurance Regulation to ensure they are in compliance with Florida Statute requirements. RECOMMENDED RESOLUTION: Recommend that the Board approve the 2023-24 Florida Office of Insurance Regulation Report. SUBMITTED AND PREPARED BY: Submitted By: Patty Wormeck, Chief Financial Officer Prepared By: Jay Miniati Actuarial Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Flagler County School Board FY24 112.08 Accepted 24-102674_368905.pdf (5,285 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Technology and Innovation - Consent 9. Academic Services - Consent Subject 9.01 Career Source MOU Presenter: Renee Kirkland Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action (Consent) Background: The Workforce Innovation and Opportunity Act of 2014 put in place a one- stop delivery system for workforce development. The one-stop delivery system assures coordination between the activities authorized in and linked to the Act. The act requires an infrastructure agreement to describe the cooperative workforce training, employment, and economic development efforts of the CareerSource Brevard Flagler Volusia (CSBFV) and its Partners. Recommended Resolution: Board Approval Prepared and submitted by: Renee Kirkland Swaggerty, Director of Flagler Technical College Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments CareerSourceFVB.Infrastructure Agreement.2024-2027.pdf (6,920 KB) Infrastructure slide for Dec. 2024 board meeting.pdf (78 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9.02 Request Board Approval of SAC Membership Lists - Presenter: Scott Reynolds Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action (Consent) Goals Goal 1: Increase academic achievement in core subject areas for students as identified through state and progress monitoring assessments. Background: Pursuant to Florida Statutes 1001.452(1), 1001.42(19)(c) and Flagler School Board Policy 203, the school board is charged with approving the school advisory council membership lists to ensure these rosters meet the required membership composition and they align to the surrounding school community demographics as outlined below: The school advisory council is the sole body responsible for final decision making at the school relating to implementation of schoolwide improvement. A majority of the members of each school advisory council must be persons who are not employed by the school district. Each advisory council must be composed of the principal and an appropriately balanced number of teachers, education support employees, students, parents, and other business and community citizens who are representative of the ethnic, racial, and economic community served by the school. Career center and high school advisory councils shall include students, and middle and junior high school advisory councils may include students. School advisory councils of career centers and adult education centers are not required to include parents as members. Council members representing teachers, education support employees, students, and parents must be elected by their respective peer groups at the school in a fair and equitable manner. Recommend Action: Approve Submitted by: Scott Reynolds Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments WES SAC Assurances and Membership Forms 24-25.pdf (1,300 KB) BES SAC Assurances and Membership Forms 24-25.pdf (1,183 KB) BTES SAC Assurances and Membership Forms 24-25.pdf (956 KB) RES SAC Assurances and Membership Forms 24-25.pdf (1,522 KB) OKES SAC Assurances and Membership Forms 24-25.pdf (165 KB) BTMS SAC Assurances and Membership Forms 24-25.pdf (1,355 KB) ITMS SAC Assurances and Membership Forms 24-25 (1).pdf (1,218 KB) FPC SAC Assurances and Membership Forms 24-25.pdf (1,327 KB) MHS SAC Assurances and Membership Forms 24-25 (1).pdf (257 KB) iFlagler SAC Assurances and Memberships Forms 24-25 (1).pdf (922 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9.03 UNF Dual Enrollment Articulation Agreement and Student Data Privacy Agreement Presenter: Jeff Reaves Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Information Background: Flagler Schools has the opportunity to renew our partnership with the University of North Florida for dual enrollment beginning in the 2015-26 school year. In addition to offering dual enrollment for all eligible students, UNF will also support Matanzas High School's Teaching Academy Recommended Resolution: Approval Prepared & Submitted By: Jeff Reaves, Director of Teaching and Learning Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments SIGNED 2025-2028 Dual Enrollment Articulation Agreement between Flagler County Schools - UNF.pdf (15,392 KB) Subject 9.04 24-25 DSC Early College Agreement Presenter: Jeff Reaves Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action (Consent) Goals Goal 2: Increase access for all students to a high quality educational experience. BACKGROUND: The Early College Agreement, which is renewed annually , used to be an appendix of the Daytona State College Collegiate High School Articulation Agreement. It is now a stand-alone agreement that is due to the state separate from our other agreement. This agreement between DSC and FCS entered into for the purpose of enhancing learning opportunities for qualified high school students currently attending public high school in Flagler County. RECOMMENDED RESOLUTION: Approval of Early College Agreement SUBMITTED & PREPARED BY: Jeff reaves, Director of Teaching and Learning Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FCS_Early_College_25-26.pdf (259 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9.05 Student Travel Consent - Field Trips Presenter: Jeff Reaves Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action, Information Background: The purpose of this agenda item is to seek approval for upcoming student field trips as submitted by faculty and staff. Field trips offer invaluable educational experiences outside of the traditional classroom setting, providing students with opportunities for experiential learning and exposure to real-world contexts related to their curriculum. Recommended Resolution: Approval Prepared and submitted by: Director of Teaching and Learning or designee Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FPC Formality Student Field Trip.pdf (400 KB) FPC ROTC Student Field Trip.pdf (554 KB) FPC Band_1_9-1_11.pdf (133 KB) BTMS Band Tampa Convention.pdf (389 KB) BTMS FPS Field Trip.pdf (508 KB) Subject 9.06 Staff Travel Consent - Presenter: Jeff Reaves Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action, Information Background: The purpose of this agenda item is to seek approval for upcoming employee trainings and/or conferences as submitted by faculty and staff. Recommended Resolution: Approval Prepared and submitted by: Director of Teaching and Learning or designee Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FPC Employee Travel.pdf (312 KB) 10. Operational Services - Consent Subject 10.01 Proportionate Share Mitigation - Old Kings Village Presenter: Dave Freeman Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 10. Operational Services - Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. Background: This proposed subdivision is a 201-unit, Single-family development located on Old Kings Road South and Steeplechase Trail. The 6,209 acre development is in the City of Palm Coast. The development will generate 43 students as follows: 17 at Elementary Level, 10 at the Middle School Level, 16 at the High School Level. See Attached Agreement & Map. Recommended Resolution: Approval of the attached Proportionate Share Agreement Prepared and submitted by: Dave Freeman, Chief of Operations Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Old Kings Village Applicant Signed 12-6-24.pdf (2,058 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 10.02 Approval of the 2024-2029 5-Year district facilities work plan Presenter: Kory Bush Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 10. Operational Services - Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. Background: The attached 2024-2029 5-year work plan is based on the 2023 Capital Outlay FTE forecast. The plan list capital outlay projects, adopted by the District School Board, that are required in order to: 1. Properly maintain educational and ancillary plant facilities. 2. Provide adequate number of satisfactory student stations for the projected enrollment. 3. Provide information to local governments of the various needs of the comprehensive planning. Recommended Resolution: Approval of the 2024-2029 5-Year district facilities work plan Prepared and submitted by: Kory Bush, Director of Plant Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 08.06.2024 2024-2025 5-Year Capital Plan to Board (1).pdf (47 KB) Work Plan District Report.pdf (172 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 11. Human Resources Services - Consent Subject 11.01 Substance Use Prevention Specialist Job Description Presenter: John Fanelli Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Action (Consent) Fiscal Impact Yes Budget Source Subgrant through Department of Children and Families Recommended Action Recommend approval of the Substance Use Prevention Specialist job description. Goals Goal 3: Provide a structured framework for improving resiliency and wellbeing throughout the school community and district. Background: Flagler Schools is requesting approval of a Substance Use Prevention Specialist job description. This position will be funded through a Department of Children and Families, Prevention Partnership Grant. The purpose of the grant is to provide evidence-based substance use prevention services, including universal direct and selective services, to Flagler Schools students. Flagler Schools would interview and hire a full time Substance Use Prevention Specialist to perform the described services aligned with this job description. Prepared and Submitted by: John Fanelli, Director of Student Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Substance Use Prevention Specialist Job Description Job Description (DRAFT).docx.pdf (59 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11.02 Subgrant Agreement for the Prevention Partnership Grant Presenter: John Fanelli Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Action (Consent) Fiscal Impact Yes Budget Source Subgrant through Department of Children and Families Recommended Action Recommend the Board Adopt the Subgrant Agreement between the Flagler County School District and Flagler Cares. Goals Goal 3: Provide a structured framework for improving resiliency and wellbeing throughout the school community and district. Background: Flagler Schools is requesting approval of a Substance Use Prevention Grant otherwise known as the Prevention Partnership Grant. The subgrantees are committed to provide evidence-based substance use prevention services, including universal direct and selective services, to Flagler Schools students. Flagler Schools agrees to provide all services to Participants described in this Contract and to hire and maintain a full time Substance Use Prevention Specialist position to perform the described services. Prepared and Submitted by: John Fanelli, Director of Student Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments ID-15-Prevention-Services-and-PPG-FY-23-24.pdf (1,005 KB) LSF-Standard-Contract-FY-23-24-1.pdf (708 KB) Subcontract between FCS & Flagler Cares.pdf (104 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11.03 Subgrant Agreement for Flagler County Criminal Justice Mental Health Substance Abuse Grant Program Presenter: John Fanelli Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Action (Consent) Fiscal Impact Yes Budget Source Subgrant through Department of Children and Families Recommended Action Recommend the Board Adopt the Subgrant Agreement between the Flagler County School District, The Flagler County Sheriff's Office and Flagler Cares. Goals Goal 3: Provide a structured framework for improving resiliency and wellbeing throughout the school community and district. Background: Flagler Schools is requesting approval of an expansion to the Criminal Justice, Mental Health, Substance Use Grant. The subgrantees are committed to providing behavioral health service coordination services to school-aged youth and young adults (up to age 25) residing in Flagler County, Florida, who are involved in, or at risk of becoming involved in the juvenile justice system. The service coordination will include: identifying and screening potential program participants, communicating with youth, young adults and families, and developing appropriate service plans needed to address the mental health, substance use disorder, or co-occurring mental health and substance use disorders, for at-risk youth. Prepared and Submitted by: John Fanelli, Director of Student Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments CJMHSA Subgrant Agreement 2024-2027 (1).pdf (148 KB) LH882 Flagler Cares YYADP Standard Contract Part 2 Draft (1).pdf (166 KB) LH882 Flagler Cares YYADP Standard Contract Draft (1).pdf (180 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11.04 Request Board Approval of Personnel Items Presenter: Bob Ouellette Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Action (Consent) BACKGROUND: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the School Board. Professional employees who are teaching a subject that is not currently on their State of Florida Teacher certificate are considered Out-Of-Field. They are required to sign an agreement to complete the State guidelines to become certified within the field they are teaching. The recommendation of this placement must be approved by the Board. RECOMMENDED RESOLUTION: Recommend approval of the attached Personnel Items. SUBMITTED AND PREPARED BY: Bob Ouellette, Chief of Human Resources Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments DECEMBER PERSONNEL ITEMS 2024-12 - Sheet1.pdf (17 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 12. Superintendent - Consent 13. School Board Attorney - Consent 14. Finance - Action 15. Technology and Innovation - Action 16. Academic Services - Action 17. Operational Services- Action 18. Human Resources Services - Action 19. Superintendent - Action 20. School Board Attorney - Action 21. Public Comment Subject 21.01 Public Comments Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 21. Public Comment Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 22. Board Member Requests Subject 22.01 Board Member Requests Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 22. Board Member Requests Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 22.02 Upcoming Board Discussion Topics Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 22. Board Member Requests Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 23. Closing Comments/School Board & Superintendent Subject 23.01 Closing Comments Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 23. Closing Comments/School Board & Superintendent Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 24. Adjournment Subject 24.01 Adjournment Meeting Dec 10, 2024 - 3:00 p.m. School Board Workshop (Agenda) Category 24. Adjournment Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments