Arts And Culture Commission Regular Session (2025-02-11)

Page 1 of 3 City of Gilroy Arts and Culture Regular Meeting Minutes Tuesday, February 11, 2025 | 6:30 PM 1. CALL TO ORDER The meeting was called to order at 6:31 PM. 2. ROLL CALL Present Melanie Reynisson, Chair Ruben Dario Villa, Vice Chair Steven Porter, Commissioner Camille McCormack, Commissioner Adilene Moreno, Commissioner Steven Taylor, Commissioner Wendy Zamora, Commissioner 3. SECRETARY'S REPORT Staff Liaison Atkins reported that the agenda was posted on February 6, 2025 at 3:25 PM. 4. APPROVAL OF AGENDA A motion was made to approve the agenda by Chair Reynisson, seconded by Commissioner McCormack; unanimously approved. 5. APPROVAL OF MINUTES 5.1 Approve the Minutes of the October 8, 2024 Regular Arts and Culture Commission Meeting A motion was made by Vice-Chair Villa, seconded by Commissioner Zamora, to approve the minutes; unanimously approved. 6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 7. OLD BUSINESS None. 8. NEW BUSINESS 8.1. Appointment of Chair and Vice-Chair of the Arts and Culture Commission 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission appoint one of its members to each the Chair and Vice-Chair position. A motion to appoint Commissioner Reynisson as Chair and Commissioner Villa as Vice-Chair was made by Commissioner Villa, seconded by Commissioner Reynisson, unanimously approved.

February 11, 2025 | 6:30 PM Page 2 of 3 Arts and Culture Commission Regular Meeting Minutes 8.2. Arts and Culture Commission 2025 Meeting Schedule Approval 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission approval of a meeting schedule for calendar year 2025. A motion to approve the meeting schedule with the meetings of July, November and December being cancelled was made by Vice-Chair Villa, seconded by Commissioner Porter; unanimously approved. 8.3. Approval of the Bench Plaque Inscription - Luna Family 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review and approve the proposed inscription for a bench plaque from the Luna Family. A motion to approve the inscription was made by Chair Reynisson, seconded by Commissioner Taylor; unanimously approved. 8.4. Budget Requests and Work Plan Update 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission discussion regarding any budget requests and what projects or tasks should be listed on the work plan. A motion was made by Commissioner McCormack, seconded by Commissioner Taylor to adopt the below workplan and budget requests; unanimously approved. Workplan Item Associated Budget Request 1 For the Love of Gilroy $8,000/year – ACC and Public Art Funds 2 Multicultural Community Days (event series) $10,000 – General Fund Request 3 Fundraising Event Gala $TBD 4 Update the Arts and Culture Strategic Plan N/A A subcommittee was also created to start on the work of the For the Love of Gilroy event, comprised of Vice-Chair Villa, Chair Reynisson, and Commissioner Porter. The motion to create the subcommittee was motioned by Chair Reynisson, seconded by Commissioner Zamora; unanimously approved.

February 11, 2025 | 6:30 PM Page 3 of 3 Arts and Culture Commission Regular Meeting Minutes 9. GILROY ART-RELATED COMMUNITY EVENT UPDATES The commissioners discussed upcoming events, including Cinco de Mile, the Third Friday Art Walk on March 23rd, and the May 3rd Art and Wine Stroll. 10. COMMISSION COMMENTS Future Agenda Item was added to discuss the Arts and Culture Strategic Plan at the next meeting. The commission decided to amend the earlier workplan to include the strategic plan update via motion by Commissioner Taylor, seconded by Commissioner Moreno; unanimously approved. 11. STAFF COMMENTS Staff provided an update of a public art requirement conditioned on a development, but no specific timeframe for coming before the Commission. 12. ADJOURNMENT With no additional business before the Commission, the meeting was adjourned at 7:31 PM. I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Gilroy Arts and Culture Commission. /s/ Bryce Atkins Recording Secretary to the Arts and Culture Commission