Ojai City Council Special Meeting

CITY COUNCIL MINUTES SPECIAL MEETING TUESDAY, JULY 29, 2025 CLOSED SESSIONS – 5:00 PM OPEN SESSION – 6:30 pm KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA ANDY GILMAN, MAYOR COUNCIL MEMBERS: DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK Mayor Gilman called the Special Meeting of the Ojai City Council to order on July 29, 2025, at 5:00 p.m. ROLL CALL On the call of the roll, the following were present in the Kent Hall Chambers: Mayor Gilman, Mayor Pro Tem Lang, and Council Members Rule, Whitman and Mang. Also present in the Kent Hall Chambers: City Manager Harvey, City Attorney Summers, Chief Deputy City Clerk Montgomery ABSENCES PLEDGE OF ALLEGIANCE Chief Deputy City Clerk Montgomery led the Pledge of Allegiance. APPROVAL OF AGENDA Motion: It was moved by Mayor Pro Tem Lang, with a second by Mayor Gilman, to

Tuesday, July 29, 2025 Ojai City Council Special Meeting Minutes 2 approve the Agenda of the July 29, 2025, Special Meeting. Council Action: Unanimous consent reached through the Mayor. CLOSED SESSION 1. Liability Claims (Gov. Code § 54956.95) Pamela S. Greer Claim Against City 2. Public Employment (Gov. Code § 54957) City Attorney City Manager Harvey reported out of closed session that two firms were chosen for near-term interviews, and a summary would be released to the public when available. OPEN SESSION (6:30 PM) 3. Two Council Member Request (Lang and Rule): Review of Proposal Received from Ojai Valley Fire Safe Council and Options for Fire Hardening and Wildfire Safety and Risk Mitigation Services RECOMMENDATION: Discuss the proposal for fire hardening, wildfire safety and risk mitigation services received from the Ojai Fire Safe Council, and determine whether to either: 1.Further refine the proposal through the creation of a City Council subcommittee; -OR - 2. Develop a list of desired fire hardening, wildfire safety and risk mitigation services and direct staff to initiate a request for proposal/qualifications effort, soliciting the Ojai Valley Fire Safe Council and other entities. Motion: It was moved by Mayor Pro Tem Lang, with a second by Council Member Rule, to (1) request the Ojai Valley Fire Safe Council revise the recommended proposal and return to the City Council with the Scope of Services for items “A” through “B1” for review, (2) direct staff to notice a Request for Proposals for “fuel reduction/removal” services (specifically on City properties and around the Libbey Park and City Hall Campus areas), and (3) direct staff to return with budget estimates for discussion (for emergency siren alert services and fire prevention and mitigation on the annual budget). Roll Call: On the call of the roll, the vote was four (4) in favor and one (1) against. Ayes: Rule, Whitman, Gilman, Lang Noes: Mang Abstain: None

Tuesday, July 29, 2025 Ojai City Council Special Meeting Minutes 3 Absent: None MOTION PASSES ADJOURNMENT Mayor Gilman adjourned the July 29, 2025, Special Meeting at 9:00 p.m., until the August 12, 2025 Regular Meeting at 6:00 p.m. Prepared by: Weston Montgomery, Chief Deputy City Clerk

Agenda

OJAI CITY COUNCIL AGENDA

SPECIAL MEETING

TUESDAY, JULY 29, 2025, 5:00 PM

1KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

ANDY GILMAN, MAYOR

COUNCIL MEMBERS:

DISTRICT 1 - LESLIE RULE

DISTRICT 2 - RACHEL LANG

DISTRICT 3 - ANDREW WHITMAN

DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

MATTHEW SUMMERS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK

VIEWING & ACCESS

THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. TO PARTICIPATE IN THE LIVE VIRTUAL MEETING VIA ZOOM, CLICK THIS LINK:

https://us02web.zoom.us/j/86867082594?pwd=m5tNuPuGGEiQWFUQyabKdq7F3r9IbX.1

This meeting will also be available for viewing only on the City's website through Granicus at ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , or on Spectrum Channel 10.

In compliance with the Americans with Disabilities Act , if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a cityclerk@ojai.ca.gov

PUBLIC COMMENT

Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

PUBLIC COMMENT CONT.

Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to cityclerk@ojai.ca.gov

No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software's hand-raise function at the beginning of each item.

LEVINE ACT WARNING

Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding-which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City's ability to process your application.

IMPORTANT NOTES

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai's website at ojai.ca.gov, subject to the staff's ability to post the documents prior to the meeting.

If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov't Code Sec. 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

ROLL CALL