City Council

LIVE OAK CITY COUNCIL AGENDA – JANUARY 20, 2021 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. Pursuant to Governor Newsom’s Executive Orders N-25-20 and N-29-20, members of the Live Oak City Council or staff may participate in this meeting via a teleconference. In the interest of the maintaining appropriate social distancing, members of the public are encouraged to participate in the meeting in the following ways: • Remote Viewing: Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Email Public Comment: Public Comment can be submitted via email to the City Clerk at cmenchaca@liveoakcity.org during the meeting, prior to the close of public comment on an item, and read into the record during public comment. o eComment Feature: Public Comment will be accepted online between Thursday, January 14th through Wednesday, January 20th through the eComment feature at: https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA JANUARY 20, 2021 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL LUIS HERNANDEZ, MAYOR NANCY SANTANA, VICE MAYOR BOB WOTEN, COUNCILMEMBER LAKHVIR GHAG, COUNCILMEMBER J.R. THIARA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY

LIVE OAK CITY COUNCIL AGENDA – JANUARY 20, 2021 Page 2 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS A. Home Holiday Lighting Contest Winners PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. City Council Meeting Minutes Recommendation: Approve the January 6, 2021 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 2. City Council Meeting Minutes Recommendation: Approve the December 16, 2020 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) BUSINESS ITEMS 3. Annual Audited Financial Statements June 30, 2020 Recommendation: Receive verbal comment from the City’s audit firm and accept and file the annual audited financial statements. (Joe Aguilar, Finance Director) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER COUNCILMEMBER COMMENTS (WRITTEN ONLY) ADJOURNMENT

LIVE OAK CITY COUNCIL AGENDA – JANUARY 20, 2021 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. Pursuant to Governor Newsom’s Executive Orders N-25-20 and N-29-20, members of the Live Oak City Council or staff may participate in this meeting via a teleconference. In the interest of the maintaining appropriate social distancing, members of the public are encouraged to participate in the meeting in the following ways: • Remote Viewing: Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Email Public Comment: Public Comment can be submitted via email to the City Clerk at cmenchaca@liveoakcity.org during the meeting, prior to the close of public comment on an item, and read into the record during public comment. o eComment Feature: Public Comment will be accepted online between Thursday, January 14th through Wednesday, January 20th through the eComment feature at: https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA JANUARY 20, 2021 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL LUIS HERNANDEZ, MAYOR NANCY SANTANA, VICE MAYOR BOB WOTEN, COUNCILMEMBER LAKHVIR GHAG, COUNCILMEMBER J.R. THIARA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY 1

LIVE OAK CITY COUNCIL AGENDA – JANUARY 20, 2021 Page 2 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS A. Home Holiday Lighting Contest Winners PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. City Council Meeting Minutes Recommendation: Approve the January 6, 2021 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 2. City Council Meeting Minutes Recommendation: Approve the December 16, 2020 City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) BUSINESS ITEMS 3. Annual Audited Financial Statements June 30, 2020 Recommendation: Receive verbal comment from the City’s audit firm and accept and file the annual audited financial statements. (Joe Aguilar, Finance Director) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER COUNCILMEMBER COMMENTS (WRITTEN ONLY) ADJOURNMENT 2

City of Live Oak Report to City Council Meeting Date: January 20, 2021 Title: Holiday Home Lighting Contest Winners 3

City of Live Oak Report to City Council Meeting Date: January 20, 2021 Title: City Council Meeting Minutes Contact Information: (Clarissa Menchaca, City Clerk) Recommendation: Approve the January 6, 2021 City Council Regular Meeting minutes. Attachments: Minutes 4

L IVE O AK C ITY C OUNCIL M INUTES – J ANUARY 6, 2021 Page 1 The Live Oak City Council conducted this meeting in accordance with Governor Newsom’s Executive Orders N- 25-20 and N-29-20. C ALL TO ORDER Meeting called to order by Mayor Hernandez at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:07 pm. R OLL C ALL Present: Mayor Hernandez Appeared via teleconference: Councilmembers Thiara, Ghag, Woten, and Vice Mayor Santana P LEDGE OF A LLEGIANCE AND I NVOCATION Councilmember Woten led the Pledge of Allegiance. Councilmember Ghag delivered the invocation. C ORRECTIONS AND/ OR C HANGES TO THE A GENDA BY C ITY MANAGER ONLY There were no corrections and/or changes to the agenda. P RESENTATIONS AND R ECOGNITIONS A. Recognition of Aleks Tica as Council Member The Council recognized Aleks Tica for his service as Council Member. B. Recognition of Bob Woten as Mayor The Council recognized Bob Woten for his service as Mayor. P UBLIC COMMENT The following member of the public submitted a public comment: Cruz Mora. LIVE OAK CITY COUNCIL M INUTES J ANUARY 6, 2021 6:00 PM 5

L IVE O AK C ITY C OUNCIL M INUTES – J ANUARY 6, 2021 Page 2 C ONSENT I TEMS 1. Application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grants Program Kevin Valente, Planning Director This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. 2. Filing and Acceptance of State Required Annual Report Fiscal Year (FY) 2020-21 for Community Facilities District No. 92-1 of the City of Live Oak Joe Aguilar, Finance Director This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. 3. Filing and Acceptance of State Required Annual Report FY 2020-21 for Community Facilities District No. 2004-1 of the City of Live Oak Joe Aguilar, Finance Director This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. 4. AB 1600 (Development Impact Fees) Annual Financial Report of the City of Live Oak Joe Aguilar, Finance Director This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. B USINESS I TEMS 5. 2021 Council Member Committee Assignments Aaron Palmer, City Manager Public Comment was opened and closed without any speakers. MOTION : APPROVE THE 2021 COMMITTEE ASSIGNMENTS AS PRESENTED INCLUDING THE FOLLOWING CHANGES: CITY COMMITTEE ASSIGNMENTS:  ECONOMIC DEVELOPMENT : MAYOR HERNANDEZ APPOINTED TO VACANT SEAT.  LOAN COMMITTEE : VICE MAYOR SANTANA APPOINTED TO VACANT SEAT.  WATER, SEWER , AND STORM DRAIN : COUNCILMEMBER GHAG APPOINTED TO VACANT SEAT. 6

L IVE O AK C ITY C OUNCIL M INUTES – J ANUARY 6, 2021 Page 3 REGIONAL COMMITTEE ASSIGNMENTS:  BI-COUNTY HOMELESS SERVICES PROGRAM : COUNCILMEMBER WOTEN APPOINTED AS REGULAR MEMBER AND MAYOR HERNANDEZ APPOINTED AS ALTERNATE MEMBER , WITH TERMS ENDING JANUARY 2022.  FEATHER RIVER AIR QUALITY MANAGEMENT DISTRICT: COUNCILMEMBER GHAG APPOINTED AS REGULAR MEMBER AND COUNCILMEMBER WOTEN APPOINTED AS ALTERNATE MEMBER , WITH TERMS ENDING JANUARY 2022.  LEAGUE OF CALIFORNIA CITIES : VICE MAYOR SANTANA APPOINTED AS ALTERNATE MEMBER , WITH A TERM ENDING JANUARY 2022.  REGIONAL WASTE MANAGEMENT AUTHORITY: COUNCILMEMBER WOTEN APPOINTED AS REGULAR MEMBER AND MAYOR HERNANDEZ APPOINTED AS ALTERNATE MEMBER.  SACRAMENTO AREA COUNCIL OF GOVERNMENTS: COUNCILMEMBER GHAG APPOINTED AS REGULAR MEMBER AND MAYOR HERNANDEZ APPOINTED AS ALTERNATE MEMBER , WITH TERMS ENDING JANUARY 2022.  YUBA SUTTER ECONOMIC DEVELOPMENT CORPORATION : COUNCILMEMBER GHAG APPOINTED AS REGULAR MEMBER.  YUBA SUTTER ECONOMIC DEVELOPMENT CORPORATION – EXECUTIVE COMMITTEE: COUNCILMEMBER GHAG APPOINTED AS REGULAR MEMBER .  YUBA SUTTER REGIONAL ARTS COUNCIL : VICE MAYOR SANTANA APPOINTED AS REGULAR MEMBER . ( MOTION : GHAG; SECOND: WOTEN ) VOTE : MOTION PASSED 4-1 AYES: COUNCILMEMBERS GHAG , WOTEN, VICE MAYOR SANTANA, AND MAYOR HERNANDEZ NOES: COUNCILMEMBER THIARA 7

L IVE O AK C ITY C OUNCIL M INUTES – J ANUARY 6, 2021 Page 4 I TEMS REMOVED FROM THE C ONSENT A GENDA FOR C OUNCIL C ONSIDERATION AND A CTION 1. Application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grants Program Kevin Valente, Planning Director Kevin Valente, Planning Director, addressed questions from the Council. MOTION : 1) ADOPT RESOLUTION; AND 2) DIRECT STAFF TO SUBMIT AN APPLICATION TO HCD FOR THE LEAP GRANT PROGRAM. ( MOTION : GHAG; SECOND: SANTANA) VOTE : MOTION PASSED UNANIMOUSLY Reference Resolution No. 01-2021. 2. Filing and Acceptance of State Required Annual Report Fiscal Year (FY) 2020-21 for Community Facilities District No. 92-1 of the City of Live Oak Joe Aguilar, Finance Director Joe Aguilar, Finance Director, addressed questions from the Council. MOTION : ACCEPT AND FILE. ( MOTION : WOTEN ; SECOND: GHAG) VOTE : MOTION PASSED UNANIMOUSLY 3. Filing and Acceptance of State Required Annual Report FY 2020-21 for Community Facilities District No. 2004-1 of the City of Live Oak Joe Aguilar, Finance Director Joe Aguilar, Finance Director, addressed questions from the Council. MOTION : ACCEPT AND FILE. ( MOTION : WOTEN ; SECOND: HERNANDEZ) VOTE : MOTION PASSED 4-1 AYES: COUNCILMEMBERS GHAG , WOTEN, VICE MAYOR SANTANA, AND MAYOR HERNANDEZ NOES: COUNCILMEMBER THIARA 8

L IVE O AK C ITY C OUNCIL M INUTES – J ANUARY 6, 2021 Page 5 4. AB 1600 (Development Impact Fees) Annual Financial Report of the City of Live Oak Joe Aguilar, Finance Director Joe Aguilar, Finance Director, addressed questions from the Council. MOTION : 1) ACCEPT THE ANNUAL REPORT ON DEVELOPMENT IMPACT FEES; AND 2) ADOPT FINDINGS THAT FUNDS HELD LONGER THAN FIVE YEARS ARE NEEDED FOR FUTURE PROJECTS . ( MOTION : WOTEN ; SECOND: HERNANDEZ) VOTE : MOTION FAILED 2-3 AYES: COUNCILMEMBER WOTEN AND MAYOR HERNANDEZ NOES: COUNCILMEMBERS THIARA, GHAG, AND VICE MAYOR SANTANA UPDATES AND A NNOUNCEMENTS FROM THE C ITY A TTORNEY AND C ITY MANAGER Aaron Palmer, City Manager, highlighted the home holiday lighting contest. C OUNCILMEMBER C OMMENTS (WRITTEN ONLY) There were no Councilmember comments. A DJOURNMENT Adjourned the meeting at 8:07 pm. Luis Hernandez, Mayor ATTEST: Clarissa Menchaca, City Clerk 9

City of Live Oak Report to City Council Meeting Date: January 20, 2021 Title: City Council Meeting Minutes Contact Information: (Clarissa Menchaca, City Clerk) Recommendation: Approve the December 16, 2020 City Council Regular Meeting minutes. Attachments: Minutes 10

L IVE O AK C ITY C OUNCIL M INUTES – DECEMBER 16, 2020 Page 1 The Live Oak City Council conducted this meeting in accordance with Governor Newsom’s Executive Orders N- 25-20 and N-29-20. C ALL TO ORDER Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:05 pm. R OLL C ALL Present: Mayor Woten Appeared via teleconference: Councilmembers Thiara, Ghag, Santana, and Vice Mayor Hernandez P LEDGE OF A LLEGIANCE AND I NVOCATION Councilmember Ghag led the Pledge of Allegiance. Mayor Woten delivered the invocation. C ORRECTIONS AND/ OR C HANGES TO THE A GENDA BY C ITY MANAGER ONLY There were no corrections and/or changes to the agenda. P UBLIC COMMENT Public Comment was opened and closed without any speakers. C ITY C OUNCIL ORGANIZATION FOR 2021 A. Election of Council Mayor MOTION : NOMINATE VICE MAYOR HERNANDEZ FOR MAYOR . ( MOTION : WOTEN ; SECOND : SANTANA) VOTE : MOTION PASSED 4-1 AYES: COUNCILMEMBERS GHAG , SANTANA, VICE MAYOR HERNANDEZ , AND MAYOR WOTEN NOES : COUNCILMEMBER THIARA LIVE OAK CITY COUNCIL M INUTES D ECEMBER 16, 2020 6:00 PM 11

L IVE O AK C ITY C OUNCIL M INUTES – DECEMBER 16, 2020 Page 2 B. Election of Council Vice Mayor MOTION : NOMINATE COUNCILMEMBER SANTANA FOR VICE MAYOR. ( MOTION : HERNANDEZ ; SECOND : WOTEN ) VOTE : MOTION PASSED UNANIMOUSLY C ONSENT I TEMS 1. City Council Meeting Minutes Clarissa Menchaca, City Clerk This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. 2. City Council Meeting Minutes Clarissa Menchaca, City Clerk This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. 3. Quarterly City Projects Report Alison Schmidt, Management Analyst This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara. B USINESS I TEMS 4. Resolution of the City Council Amending the Fiscal Year 2020-21 Budget for Receiving and Spending Federal Funding (CARES Act) for COVID-19 Related Expenses Joe Aguilar, Finance Director Joe Aguilar, Finance Director, provided a report. Public Comment was opened and closed without any speakers. MOTION : ADOPT RESOLUTION AMENDING THE BUDGET . ( MOTION : WOTEN ; SECOND: GHAG) VOTE : MOTION FAILED 2-3 AYES: COUNCILMEMBER WOTEN AND MAYOR HERNANDEZ NOES: COUNCILMEMBERS THIARA, GHAG, AND VICE MAYOR SANTANA 12

L IVE O AK C ITY C OUNCIL M INUTES – DECEMBER 16, 2020 Page 3 I TEMS REMOVED FROM THE C ONSENT A GENDA FOR C OUNCIL C ONSIDERATION AND A CTION 1. City Council Meeting Minutes Clarissa Menchaca, City Clerk Council action: Upon a call for council affirmation, the matter was not the consensus of the council and no further motion was made. 2. City Council Meeting Minutes Clarissa Menchaca, City Clerk Council action: Upon a call for council affirmation, the matter was not the consensus of the council and no further motion was made. 3. Quarterly City Projects Report Alison Schmidt, Management Analyst Council action: Upon a call for council affirmation, the matter was not the consensus of the council and no further motion was made. UPDATES AND A NNOUNCEMENTS FROM THE C ITY A TTORNEY AND C ITY MANAGER Aaron Palmer, City Manager, highlighted the City’s virtual tree lighting and the home holiday light contest. Mr. Palmer informed City Hall will be closed from December 24 th through January 4th and highlighted Santa Claus Coming to Town. C OUNCILMEMBER C OMMENTS (WRITTEN ONLY) Councilmember Ghag thanked past Mayor Woten for his service to the City, welcomed Mayor Hernandez and Vice Mayor Santana, and thanked past Councilmember Tica for his service. Councilmember Woten congratulated Mayor Hernandez and Vice Mayor Santana. Councilmember Thiara thanked past Mayor Woten for his service and congratulated Mayor Hernandez and Vice Mayor Santana. A DJOURNMENT Adjourned the meeting at 6:57 pm. MOTION : REOPEN THE MEETING . ( MOTION : SANTANA; SECOND: WOTEN ) VOTE : MOTION PASSED UNANIMOUSLY Vice Mayor Santana thanked past Mayor Woten for his service and congratulated Mayor Hernandez. Vice Mayor Santana thanked the City and staff for making Santa Claus Coming to Town happen. 13

L IVE O AK C ITY C OUNCIL M INUTES – DECEMBER 16, 2020 Page 4 MOTION : ADJOURN THE MEETING . ( MOTION : WOTEN ; SECOND: GHAG) VOTE : MOTION PASSED UNANIMOUSLY Adjourned the meeting at 7:00 pm. Luis Hernandez, Mayor ATTEST: Clarissa Menchaca, City Clerk 14

City of Live Oak Report to City Council Meeting Date: January 20, 2021 Title: Annual Audited Financial Statements June 30, 2020 Contact Information: (Joe Aguilar, Finance Director) Background: The loan covenants on the water and sewer systems require an annual audit of the City. For the past four years, the City utilizes LSL to perform the audit. LSL has offices in Sacramento and the audit partner Brandon Young from LSL will be present at the City Council meeting to provide a brief verbal presentation. Attached you will find an electronic version of the audit commonly referred to as the Comprehensive Annual Financial Report or "CAFR", an auditor's communication letter to the City Council, and a brief report on internal controls. The annual audit document (CAFR) is quite voluminous and provides an excellent depiction of the City's financial state. The CAFR shows the fund reserves of the General Fund on page 20 totaling $4,462,000 (Fund Balance). Page 23 of the CAFR further shows cash reserves for the Sewer Fund at $4.4 million and for the Water Fund at zero. These three noted funds compromise 90% of the City's operating activities other than capital projects. The CAFR annually receives an award of excellence in financial report from GFOA (the national finance director's association). Only a small portion of government agencies in California receipt this distinguished award. Receiving the award requires the audit to have a greater depth of information and broader amount of information and consistent presentation from year to year. At the end of the CAFR, the general public will find several statistical tables covering over ten years of information on the City. Fiscal Impacts: No fiscal impacts, the City budgets annually for the audit. Recommendation: Receive verbal comment from the City's audit firm and accept and file the annual audited financial statements. Attachments: Comprehensive Annual Financial Report Auditor Letter 15

Report Internal Control 16

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