Regular Meeting of the Board of Education

2 Wednesday, October 9, 2024 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 October 9, 2024 Closed Session, 4:30 PM - Regular Meeting, 6:00 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for October 9, 2024 Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Discuss and Give Direction to Labor Negotiator, Erik Burmeister , et. al regarding FUDTA, SEIU, FSMA, CSEA 4.1.B Public Employee Performance Evaluation: Superintendent, (Government Code Section 54957) File Attachments 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Subject 5.1 Pledge of Allegiance Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Roll Call: Trustee Zhang, President Trustee Sweeney, Vice President Trustee Jones, Clerk Trustee Coco, Member Trustee Prasad, Member Student Member Sriya Neti File Attachments Subject 5.3 Introduction of Staff Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Administrative Staff Erik Burmeister, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments Subject 7.2 Student Member Report Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the September 25, 2024 Regular Meeting of the Board of Education Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the September 25, 2024, Regular Meeting of the Board of Education. Minutes View Minutes for Sep 25, 2024 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 9.2 Approve the Quarterly Williams Uniform Complaint Report Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Information Recommended Action Approve the First Quarter (July 1, 2024 - September 30, 2024) for 2024-2025 Williams Uniform Complaint Report. Background California Education Code Section 35186 requires that the Superintendent of Schools provide a quarterly report to the Board of Education and the County Superintendent of Schools summarizing the nature and resolution of complaints filed under the Williams Uniform Complaint Procedures. Current Status The quarterly report is provided pursuant to legal mandate and must include the number of complaints by the general subject area and the number of resolved complaints. It must also be publicly presented at a regularly scheduled meeting of the Board of Education. During the first quarter of July 1, 2024 - September 30, 2024, one (1) complaint was filed in the area of Facilities Conditions. The complaint concerned old sandbags left near the room during the rainy season, creating trip hazards in an elementary site's classroom. The Ground crew cleaned up the area on September 18, 2024. The complaint has been resolved. Policy Implications This information is consistent with existing Board of Education Policy 1312.4 Prepared by: Erik Burmeister, Superintendent File Attachments FUSD First Quarter_ UCP Qtrly Rpt_2024.pdf (143 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Authorize Staff to Enter an Agreement for California State Preschool Continued Funding Application Fiscal Year 2025-2026 Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Budget Source Fund 12-Child Development; Revenue Recommended Action Authorize staff to enter an agreement for California State Preschool Continued Funding Application for fiscal year 2025-2026. Background The Office of Child Development of the California Department of Education (CDE) has issued a Continued Funding Application for the State Preschool Program for the 2025-2026 school year. The application requires Erik Burmeister, Superintendent, to sign all transactions pertaining to the contract. Current Status This application is an initial projection of funds from the CDE that will be allocated to the Fremont Unified School District to provide a preschool program. This contract is subject to revisions pending the results of the final state budget outcome. At this time, we need authority from the Governing Board to: Enter in local agreement by signing the Continued Funding Application Delegate the administrative responsibilities to the Director of Federal & State Programs as Director of the State Preschool Program This contract is restricted funding and has no impact on the general fund. This is revenue. Policy Implications This proposed action is consistent with Board Policy 3000. Prepared by: Christie Rocha, Director of Federal and State Programs File Attachments Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Approve Study Trips Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are two (2) study trips currently needing Board approval. Irvington High School (1) Washington High School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by : Leslie Heller, Director of Secondary Education File Attachments 2024-2025 Study Trips for Board Approval - Oct 9, 2024.pdf (50 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.3 Authorize Staff to Approve Additional Funding for Non-Public Agencies for 2024-2025 School Year Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Dollar Amount $1,677,660.00 Budgeted Yes Budget Source Non-Public Agencies Recommended Action Authorize staff to approve additional funding for Non-Public Agencies for 2024-2025 school year. Background At the July 31, 2024 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Agencies (NPA) and Non-Public Schools (NPS). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases through the IEP (Individualized Education Program) process. Current Status FUSD currently needs to contract out for additional services through Non-Public Agencies/Consultants despite efforts to employ district staff. In addition, we need to contract with NPSs to provide services and placement to students who cannot be served in our District programs. At this time, Special Education is requesting an authorization to enter into an agreement with the NPAs and NPSs listed on the attached reports. Funding was previously approved at the June 26, 2024 Board Meeting. As a point of reference and perspective, the chart below shows the estimated totals in the Spring. With these contracts coming to the Board, we anticipate that we will exceed the 2024/2025 NPA/NPS projected costs. For those costs, the following budgeting information is provided. Adopted Budget Estimated Revised Budget / Fall 2024 Encumbrances Expenditures Requested 10/9/2024 Balance $17,059,253.00 $16,396,253.00 $8,449,037.00 $990,698.31 $1,677,660.00 $5,278,857.69 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPA & NPS Total Contracted for 2024-2025 School Year.pdf (97 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve the Payroll Warrants as Listed by Number Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Dollar Amount $18,175,611.12 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Introduced by Associate Superintendent: Daniel Hillman Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board to approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications None Prepared by: Robert Pascual, Director, Accounting Services File Attachments Warrant list for 10092024.pdf (73 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Approval of New and Closed Positions Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Funds Recommended Action Staff recommends the board approve of the new and closed positions. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Daniel Hillman Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes: Fund 01 - General Fund Fund 13 - Child Nutrition Notes Job Classification Action FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Teacher - Thornton MS New 0.4 $59,280 Increased allocation for ELD/History Instructional Para TK - Glenmoor ES Change -0.0625 -$5,140 Correcting the FTE based on hours worked SEA2 Special Education Para 2 - Patterson ES New 0.75 $64,306 Supporting General Ed student with additional needs Teacher on Special Assignment - Elementary Education Department New 1.0 $148,199 Instructional Coach - UPK Grant Funded CNA1 -Washington HS Change 0.15625 $10,594 Increase in meal counts require more time for prepping, serving, and cleaning. SEA2 Special Education Para 2 - Patterson ES New 0.75 $64,306 Based on needs of the student SEA1 Special Education Para 1 - Mattos ES Close -0.75 -$61,681 Class is closed Total Projected Cost $182,752 $86,519 $10,594 Staff recommends that the Board approve the new and closed positions as requested by the sites. Policy Implication The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget File Attachments Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Mobile Modular Additional Charges for Oliveira ES, 8 portable removals & repairs Contract $11,145.00 Fund 40 Crown Worldwide Moving & Storage Additional moves services for the Modernization project at Green ES Amendment #1 CTC $3,986.02 Fund 21 - Measure E Bond Program Crown Worldwide Moving & Storage Additional moves services for the Modernization project at Mission San Jose ES Amendment #1 CTC $2,853.01 Fund 21 - Measure E Bond Program Cleary Consultants Additional geotech services for the Playfield and Courts Renovation project at Walters MS Contract CTC $27,700 Fund 21 - Non-Measure E Funds Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Annual 2023-24 Reporting from Measure I Citizens' Oversight Committee Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Information Background On June 7, 2016, the residents of Fremont approved to continue a local funding measure, Measure I, an annual tax of $73 per parcel that would generate approximately $4.4 million annually for nine (9) years ending Fiscal Year (FY) 2024-25. The purposes of Measure I are to: Continue funding core programs in math, science, and reading, Provide local reliable funding for local schools that cannot be taken by the state, Attract and retain highly qualified teachers including quality science teachers, Maintain math, science, reading, and writing programs, Keep school libraries open, Relieve overcrowding in classrooms, Maintain programs to prepare students for the workforce, Protect student safety and security, and No proceeds used for administrators' salaries, benefits, and pensions. Measure I, requires that the District establish a Citizens' Oversight Committee to ensure that the parcel tax monies received by the District are spent in accordance with the commitment made to the voters. The committee consists of eleven (11) members as follows: Two (2) local business/community members who live or conduct business in Fremont Six (6) parents/guardian members of current Fremont Unified School District (FUSD) students One (1) SurfBoard E student representative, and Two (2) Senior members (above 65 years of age) A list of the 2023-24 members (Exhibit A) and Financial Summary Report for 2023-24 (Exhibit B) are attached. The Measure I Citizens' Oversight Committee (Committee) met on September 19, 2023; December 5, 2023; March 5, 2024; and May 28, 2024. Current Status The annual reporting from the committee shows parcel tax monies funded the following positions in FY 2023-24: Science Teachers at the elementary schools - total of 21.0 FTE Library Media Technicians at the elementary (24.4 FTE) and middle schools (5.0 FTE) - total of 29.40 FTE Campus Supervisors at middle (7.5 FTE) and high schools (8.52 FTE) - total of 16.02 FTE The total cost to run the Measure I Parcel Tax program was $6.64 million in 2023-24. The parcel tax brought in $4.48 million in revenue. As a result, the district had to contribute $2.16 million to balance the budget. The Committee assures the Board of Education and the citizens of Fremont of the following: All parcel tax monies collected were expended only for specific purposes as approved by the voters. The District has regularly reported on the funding and expenditures and has been transparent in its planning. The parcel tax benefits all school sites and students of Fremont Unified School District. Policy Implications Supports Board Policy 9130(a) Prepared by: James Arcala, Director of Budget File Attachments Exhibit A - Measure I_Member List 23-24.pdf (950 KB) Exhibit B - Measure I Parcel Tax_Fiscal 01 Report_23-24.pdf (63 KB) Subject 11.5 Review Proposal to Amend Bylaws of the Wellness Committee Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Recommended Action Committee recommends approval of amended Bylaws of the Wellness Committee. Background The Governing Board recognizes the link between student health and learning. In collaboration with District and community partners, a Wellness Committee was created to promote healthy eating, physical activity and mental health wellness. The Wellness Committee's responsibility is to advise and give input into decisions regarding student wellness. In February 2020 the board approved changes to the Wellness Committee Bylaws. Current Status On February 20, 2024, the Wellness Committee discussed Committee Bylaws as an agenda item and voted unanimously to present the Board with Committee recommended proposed changes. This process to amend the Bylaws follows Article VIII-Amendments of the original Bylaws document dated October 30, 2019. The proposed changes are put forward for ratification. Any changes not approved by the Board of Education shall be rescinded. Attached are the proposed changes to the Bylaws. Summary of changes: Article IV, E 1: Parent/guardian at large member positions increased from one (1) to three (3) positions. Article VI, E: Quorum size changed from five (5) members to three (3) members with a minimum of one (1) student member. The Committee requests that the Board of Education approve the amended Bylaws of the Wellness Committee. Policy Implications The proposed action is consistent with existing Board Policy 5030, Student Wellness. Prepared by: Johannes van der Pool, Director, Child Nutrition Services File Attachments Wellness Bylaws-10.9.24 proposed changes_rev1.pdf (228 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Certificated Personnel Actions_ 10.09.24.pdf (26 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Classified Personnel Actions Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified_Personnel_Actions_10.09.24.pdf (50 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Approve Athletic Coaches Fall-Winter 2024 Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Fall-Winter 2024 INTRODUCED BY ASSISTANT SUPRITENDENT : ZACK LARSEN Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on fall and winter athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Athletic Coaches_10.09.24_Fall-Winter_10.09.24.pdf (25 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Approve the California Community Schools Partnership Program (CCSP) Before/After School Tutor Job Description Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Budget Source California Community Schools Partnership Program Grant Recommended Action Approve the (CCSP) Before/After School Tutor Job Description as attached. INTRODUCED BY ASSISTANT SUPERINTENDENT: ZACK LARSEN Background In 2021, California legislature passed the California Community Schools Partnership Program Act (CCSPP), California Education Code 8900-8902. In 2022, the legislature expanded the program by adding funds and extending the program to 2031. The Before/After school tutor will work with first grade through fifth grade students individually or in small groups to enhance their learning experience, assist students with homework projects, test preparation, papers, research, and other academic tasks. This is an hourly position and not represented by a collective bargaining agreement. Current Status Administrative staff recommends the approval of the attached CCSPP Before/After school tutor job description. Policy Implications There are no policy implications. All changes conform to Board policy and the Personnel Commission rules. Prepared by: Angela Bianchini, Executive Director, Human Resources. File Attachments Before and after school tutor program job description (hourly).pdf (290 KB) Motion & Voting Take action to approve the Consent Calendar: Item 10.4, NPA/NPS invoices pulled to be discussed separately. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. SCHOOL SPOTLIGHT Subject 13.1 Irvington High School Showcase Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 13. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present to the Board a brief presentation highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings taking place when schools are not in session or during the immediate start/end of the instructional year. (June, July, August). Current Status The presentation and information will be provided by: Irvington High School File Attachments Irvington HS Spotlight_10.09.24.pdf (2,187 KB) 14. ITEMS PULLED FROM CONSENT CALENDAR Subject 14.1 Authorize Staff to Approve Additional Funding for Non-Public Agencies for Prior Years Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 14. ITEMS PULLED FROM CONSENT CALENDAR Type Action/Vote Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Fiscal Impact Yes Dollar Amount $1,295,035.00 Budgeted Yes Budget Source Non-Public Agencies Recommended Action Authorize staff to approve additional funding to pay outstanding invoices. Background As the cabinet and staff has begun reviewing internal procedures, several unpaid invoices were discovered from previous fiscal years. Current Status The invoices need to be processed for payment to the non-public agencies listed on the attached document. The invoices connected to the 2022-23 school year include Ed Sped Solutions, with whom the District contracted for psychologists, nurses, behavior specialists, registered behavior technicians and paraprofessionals. The invoices connected to the 2023-24 school year include Summa Academy for speech and language, occupational therapy and instructional services and Rising Star for assessments, speech and language services, occupational therapy and instructional services. Policy Implications None Prepared by: Fran English, Director of Special Education File Attachments NPA & NPS Prior Years.pdf (73 KB) Motion & Voting Authorize staff to approve additional funding to pay outstanding invoices. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 15. OPEN COMMUNICATIONS Subject 15.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 15. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 16. REGULAR AGENDA ITEMS Subject 16.1 Irvington High School Electrical Update and Closure of School Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote, Discussion, Information Fiscal Impact Yes Dollar Amount $60,000.00 Budgeted No Budget Source General Fund (Not to exceed $60,000) Recommended Action Approve General Lighting Systems to provide electrical services and generator set-up at Irvington High School; Provide update on the Closure of Irvington High School. INTRODUCED BY ASSOCIATE SUPERINTENDENT: Danny Hillman Background On the evening of Thursday, October 3, Irvington High School experienced a significant electrical issue that affected the power supply across the entire campus. The outage was identified as a failure in the main electrical grid, which impacted classroom lighting, HVAC systems, and essential safety equipment, including fire alarms and emergency lighting. Despite initial efforts by district maintenance and utility personnel, the repairs required extended time due to the complexity of the issue. After consulting with facilities and safety experts, the decision was made to cancel classes on Friday, October 4, prioritizing student and staff safety. Notifications were promptly sent to parents and staff, and the district is coordinating with local utility providers to restore power as quickly as possible. Current Status Staff requests that the Board approve General Lighting Systems to provide electrical services and generator set-up at Irvington High School. Staff plans to provide further updates on repair timelines and any additional impacts on school operations at this meeting. A brief presentation will be added to this agenda item early next week. Policy Implications None Prepared by: Danny Hillman, Associate Superintendent File Attachments Irvington Electrical Summary_Rev 10.9.24.pdf (3,032 KB) Motion & Voting Approve General Lighting Systems to provide electrical services and generator set-up at Irvington High School; Provide update on the Closure of Irvington High School. Student Board Member Neti votes in favor of the motion. Motion by Larry Sweeney, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.2 Adopt District Educational Specifications for Lunch/Shade Structures & Swimming Pools and Approve the Prioritization of Future Facilities Projects Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Recommended Action Adopt District Educational Specifications for Lunch/Shade Structures & Swimming Pools and Approve the Prioritization of Future Facilities Projects INTRODUCED BY ASSOCIATE SUPERINTENDENT DANIEL HILLMAN Background The Fremont Unified School District’s current Long-Range Facilities Plan (LRFP or Plan) was adopted by the Board of Education on August 28, 2024 . The Plan identified approximately $2.6 billion in facility projects. Educational Specifications and District Standards are critical for school districts to efficiently and effectively implement a Long-Range Facilities Plan. They provide a clear framework and set of guidelines that ensure consistency, equity, and alignment of educational objectives across the district. They serve as a blueprint for effective educational planning, ensuring that all students have access to high quality educational facilities. Staff is beginning the process of reviewing and updating the District Educational Specifications and District Standards, and plans to bring them to the Board for review and approval. Staff intends to bring them in manageable sections that can be reviewed and approved in future meetings. There is a functional difference between Educational Specifications and District Standards; however, the terms are often used interchangeably and are generally understood within the school facilities industry provided the proper context. To better understand the differences, below is an attempt to define the terms: Educational Specifications focus on the educational vision and functional requirements of school spaces and define the spaces and amenities of the site. The primary purpose is to ensure equity and standardization across all district schools by establishing standards for all projects. Ed Specs incorporate the District’s goals, objectives, and policies. They Specify the intended use, including grade level, curriculum content, and teaching methods. Details generally include size, acoustic requirements, electrical/media/technology, plumbing, HVAC, and finish materials (floor, wall, ceiling). They also cover any special furniture or fixtures necessary for the educational function of the space. Guide the development and design of site-specific projects for school implementation. Design Standards ensure the appearance, sustainability, and overall quality of the facility. Defines the products and equipment of the facility. Specifies the products and systems to be included in construction projects. These standards ensure equity among school sites, creating consistency and equity across the district. Early knowledge of these standards helps coordinate with all aspects of school construction to ensure seamless integration of new facilities or improvements with existing systems. Standards allow for early communication with manufacturers, enabling precise and accurate responses to questions during the design phase. They also help provide a more accurate basis for cost estimates, as the products and systems are predetermined. District Standards dictate the Construction Specifications for projects. Current Status Staff has prepared the first two items (Pools, and Lunch/ Shade Structures) based on feedback received by the community regarding the Long-Range Facilities Plan. On September 25, 2024, the Board requested that the American HS and Irvington HS pools be brought before the Facilities Advisory Committee and Board for consideration. On October 1, 2024, the Facilities Advisory Committee reviewed and provided meaningful feedback on the educational specifications presented. The Prioritized Project List (Appendix C of the Long-Range Facilities Plan), which was approved by the Board on June 26, 2024 is attached for reference. The Board is asked to adopt the District Educational Specifications for Lunch/Shade Structures & Swimming Pools and Approve the Prioritization of Future Facilities Projects Policy Implications Board Policy 7010.1 - Goal Statements for Facilities Master Facilities Plan Board Policy 7115 - New Construction: Developing Educational Specifications Prepared by: Adam Lint, Director of Facilities & Construction File Attachments BOE Presentation - FUSD Educations Specifications & District Standards 10-9-2024.pdf (615 KB) LRFP Appendix C - Prioritized Project List.pdf (144 KB) Motion & Voting Adopt District Educational Specifications for Lunch/Shade Structures & Swimming Pools Student Board Member votes in favor of the motion. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.3 Receive 2023-24 California Assessment of Student Performance and Progress (CAASPP) Results Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Discussion, Information, Presentation INTRODUCED BY ASSISTANT SUPERINTENDENT: Leticia Salinas Background On January 1, 2014, California Education Code Section 60640 established the California Assessment of Student Performance and Progress (CAASPP) system of assessments. The CAASPP system includes the Smarter Balanced Assessment Consortium (SBAC) Summative Assessments and the California Alternate Assessments (CAAs) which are administered to FUSD students in grades 3-8 and 11. In addition, the CAASPP suite of assessments includes the California Science Test (CAST) for students in grades 5, 8, and one administration in high school. All CAASPP assessments are typically administered during the spring of each school year. The tests are comprehensive end of the year assessments of grade-level learning that measure progress toward college and career readiness. CAASPP data for the 2023-24 school year are preliminary and is subject to change. A Local Education Agency (LEA) is permitted to use their own preliminary results for local planning, including public meetings with their local governing board. Statewide results are still embargoed and undergoing a review and validation process to ensure reliability and completeness across all LEAs. Final data for the CAASPP, as well as aggregate statewide results, is scheduled to be released publicly by the California Department of Education (CDE) on October 15, 2024 through the Test Results for California's Assessments (TRCA) (https://caaspp-elpac.ets.org/caaspp/) website. Additional CAASPP reports, along with other measures of district and school performance, will be released through an update to the California School Dashboard (www.caschooldashboard.org/) scheduled for December 1, 2024. Current Status Receive 2023-24 California Assessment of Student Performance and Progress (CAASPP) results for the Fremont Unified School District . Policy Implications CA Education Code 60641 Prepared by: Elie Wasser, Director, Assessment and Accountability File Attachments 2023-24 CAASPP Assessment Data Board Presentation (10-9-24).pdf (1,844 KB) Subject 16.4 Appoint Parent Members to Serve on the Wellness Committee Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Recommended Action Appoint three (3) parent members to replace vacated positions on the Wellness Committee. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Daniel Hillman Background The Governing Board recognizes the link between student health and learning. In collaboration with District and community partners, a Wellness Committee was created to promote healthy eating, physical activity, and mental health wellness. The Governing Board appoints the parents to serve on the Wellness Committee. The Wellness Committee's responsibility is to advise and give input into decisions regarding student wellness. The makeup of the Committee consists of a total of 20 voting members: Ten (10) Student Members Six (6) Parent Members Four (4) Bargaining Group Representative Members Current Status There are currently four (4) Parent Member vacancies, leaving four (4) two-year parent positions open in the American, Irvington, Washington, and Kennedy attendance areas. The Board is asked to review the applications submitted for three (3) vacant area positions (American, Irvington, Washington) and vote by ballot to fill the vacancies. The votes by the Board of Trustees are to be tallied and the results are to be announced publicly. The Board of Trustees is asked to appoint three (3) Parent Members to fill vacated positions on the Wellness Committee. Policy Implications This action is consistent with Board Policy 9130. Prepared by: Johannes van der Pool, Director, Child Nutrition Services File Attachments Wellness Committee List 2024-2025.pdf (51 KB) 10.09.24 Ballots_ Wellness Committee.pdf (43 KB) Subject 16.5 Approve Classified School Employee Summer Assistance Program Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Fiscal Impact Yes Dollar Amount $163,974.00 Budgeted Yes Budget Source General Fund Recommended Action Approve participation in the Classified School Employee Summer Assistance Program for the 2025-26 school year. INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: ZACK LARSEN Background Senate Bill 75 provides funds to Districts who participate in the Classified School Employee Summer Assistance Program. Eligible employees may elect to withhold up to 10% of their monthly salary to participate in the program. State matched funds are provided to local education agencies (LEA) participating in the program to be paid out during the summer recess period to participating classified employees. The District has been participating in the program since the 2020-21 school year. Eligibility requirements: 1. Be employed with the District for at least one year; 2. Their regular assignment is 11 months or less out of a 12-month period; 3. The annual pay received is sixty-two thousand four hundred dollars ($62,400) or less at the time of enrollment. Current Status Currently the District has 435 employees who participate in the Classified School Employee Summer Assistance Program. Policy Implications There are no policy implications. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Motion & Voting Approve participation in the Classified School Employee Summer Assistance Program for the 2025-26 school year. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.6 Amendment to the 2024-25 Board of Education Meeting Schedule Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote, Discussion, Information Recommended Action Approve the amendment to the 2024-2025 Board of Education meeting schedule to reschedule the Board of Education Organizational Meeting to a date between December 13 and December 20, 2024, and add the Fremont Unified School District Financing Corporation Annual Meeting to the same date. INTRODUCED BY SUPERINTENDENT: Erik Burmeister Background At the February 23, 2024 Board of Education Retreat , the Board reviewed, discussed, and reached a consensus on the 2024-2025 Board of Education meeting schedule. Current Status The Board of Trustees has been informed of a scheduling conflict affecting the December 9 Regular Meeting, due to it being an election year. It is requested that the meeting be rescheduled to a mutually agreeable date. Staff recommends that the Board discuss and amend the 2024-2025 meeting schedule to hold the Board of Education Organizational Meeting on an alternative date between December 13 and December 20, 2024. Additionally, the Board is requested to approve the inclusion of the Fremont Unified School District Financing Corporation Annual Meeting, to be held on the same date as the agreed-upon Organizational Meeting, beginning at 10:30 p.m. Policy Implications Board Policy 9100, Organization of the Board Prepared by: Erik Burmeister, Superintendent File Attachments Motion & Voting Move to change the December 11 meeting to be held on December 18 and to hold the Fremont Unified School District Financing Corporation Annual Meeting to the same date. Student Board Member votes in favor of the motion. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.7 Approve First Read of New Board Policy (BP) 6173, Education for Homeless Children and Review corresponding Administrative Regulation (AR) per CSBA; and Retire BP/AR 6173, Education for Students Without Permanent Housing Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Recommended Action Approve first read of new Board Policy (BP) 6173, Education for Homeless Children and review corresponding Administrative Regulation (AR) per CSBA; and retire BP/AR 6173, Education for Students Without Permanent Housing. INTRODUCED BY ASSISTANT SUPERINTENDENT OF INSTRUCTIONAL SERVICES: Leticia Salinas Background Board Policies (BP) and Administrative Regulation (AR) are periodically reviewed and updated to reflect changes to current language, laws, Education Code, and practices. Current Status Updates to Board Policies (BP) and Administrative Regulation (AR) should reflect changes to Education Code, current laws, codes, and regulations. Below is a summary of updates and proposed actions: Adopt/Approve Retire/Replace Rationale BP/AR 6173, Education for Homeless Children BP/AR 6173, Education for Students Without Permanent Housing Update language to align with current laws and regulations. Align policy numbers with CSBA. The Board is asked to approve the first read of new BP 6173, Education for Homeless Children and review corresponding Administrative Regulation per CSBA; and retire BP/AR 6173, Education for Students Without Permanent Housing. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Greg Bailey, Director of Student Support Services File Attachments AR 6173_Education for Homeless Children-1st Read_10.09.24.pdf (191 KB) AR 6173_Education for Students Without Permanent Housing-1st Read_Strikethrough_10.09.24.pdf (118 KB) BP 6173_Education for Homeless Children-1st Read_10.09.24.pdf (162 KB) BP 6173_Education for Students Without Permanent Housing-1st Read_Strikethrough_10.09.24.pdf (65 KB) Motion & Voting Approve first read of new Board Policy (BP) 6173, Education for Homeless Children and review corresponding Administrative Regulation (AR) per CSBA; and retire BP/AR 6173, Education for Students Without Permanent Housing. Student Board Member votes in favor of the item. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.8 Approve First Reading of the New Board Policy and Review Administrative Regulation 6142.7, Physical Education; BP 6178 and AR 6178, Career Technical Education (CTE) and BP 6178.2 /AR 6178.2 Regional Occupational Center/Program (ROP) Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Oct 09, 2024 Absolute Date Oct 09, 2024 Recommended Action Approve the first reading of the new Board Policies (BP) and Review Administrative Regulations (AR): 6142.7, Physical Education; BP 6178, AR 6178, Career Technical Education (CTE) and BP 6178.2, AR 6178.2 Regional Occupational Center/Program (ROP). INTRODUCED BY ASSOCIATE/ASSISTANT SUPERINTENDENT: Leticia Salinas Background Board Policies (BP) and Administrative Regulations (AR) are periodically reviewed and updated to reflect changes to current language, laws, Education Code, and practices. Current Status Updates to Board Policies (BP) and Administrative Regulation (AR) should reflect changes to Education Code, current laws, codes, and regulations. Below is a summary of updates and proposed actions: Adopt Retire Rationale New BP 6142.7 / AR 6142.7 , Physical Education BP 6142.2, Physical Education Update language to align with current laws and regulations; Align policy numbers with CSBA. New BP 6178 / AR 6178, Career Technical Education New adoption; Align with CSBA model New BP 6178.2, Regional Occupational Center/Program New adoption; Align with CSBA model The Board is asked to approve the first read of new BP 6142.7, Physical Education and review corresponding Administrative Regulation; retire BP 6142.2, Physical Education; approve the first read of new BP 6178, Career Technical Education and review corresponding Administrative Regulation; and approve the first read of new BP 6178.2, Regional Occupational Center/Program, per CSBA. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Leslie Heller, Director of Secondary Education File Attachments Motion & Voting Approve the first reading of the new Board Policies (BP) and Review Administrative Regulations (AR): 6142.7, Physical Education; BP 6178, AR 6178, Career Technical Education (CTE) and BP 6178.2, AR 6178.2 Regional Occupational Center/Program (ROP). Student Board Member votes in favor of the item. Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.9 First Read of Revised Fremont Unified School District's Mandated and Conditionally Mandated Board Policies (BP) and Administrative Regulations (AR) Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Recommended Action The Board is asked to review and take action on the first read for Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000. Background One of the key responsibilities of the Board of Education is to establish operational policies for the Fremont Unified School District (FUSD). To address several outdated policies, FUSD has partnered with the California School Boards Association (CSBA) to revise and propose updated policies that are current and compliant with California legal codes and best practices. In July 2024, a CSBA policy expert led a three-day Policy Development Workshop (PDW) attended by FUSD administrators and relevant staff. During this workshop, participants reviewed board policies and administrative regulations to ensure they align with current state and federal laws and meet the District’s needs. The process for adopting these updated policies and administrative regulations has been developed in collaboration with Cabinet-level staff, following Board direction. Over the next six months, the FUSD policies manual will be presented to the Board in sections, following a two-step process. Each section will be brought to the Board for a first read and initial review, followed by a second read at the next scheduled meeting under the consent calendar. Trustees will have sufficient time to review and discuss each section to ensure a thorough understanding and approval of the updated policies and regulations. When and where CSBA-recommended policies are presented that trustees would like to bring back for further discussion and possible editing, the Board is encouraged to request staff to schedule review and discussion after completing the policy library update. Current Status The Board is asked to review and take action on Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000. Adopt/Revise Retire/Replace Rationale Adopt New/Revised Mandated and Conditional Board Policies and Administrative Regulations Related to Sections 4000s -9000s Series: First Draft with Edits Adopt New/Revised Mandated and Conditional Board Policies and Administrative Regulations to align with current laws and regulations. Policy Implications The proposed action is in alignment with BP 9310 - Development, Distribution, and Maintenance of Board Policy. Prepared by Erik Burmeister, Superintendent File Attachments Motion & Voting The Board is asked to review and take action on the first read for Mandated and Conditionally Mandated Board Policies and Administrative Regulations Sections 4000 through 9000. Motion to approve with specifics as stated in the minutes. Student Board Member votes in favor of the item. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 16.10 First Read of Revised Fremont Unified School District's Board Policies (BP) and Administrative Regulations (AR) Section 3000: Business and Non-Instructional Operations Meeting Oct 9, 2024 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Recommended Action The Board is asked to review and take action on Board Policies (BP) and Administrative Regulations (AR) Section 3000: Business and Non-Instructional Operations. Background One of the key responsibilities of the Board of Education is to establish operational policies for the Fremont Unified School District (FUSD). To address several outdated policies, FUSD has partnered with the California School Boards Association (CSBA) to revise and propose updated policies that are current and compliant with California legal codes and best practices. In July 2024, a CSBA policy expert led a three-day Policy Development Workshop (PDW) attended by FUSD administrators and relevant staff. During this workshop, participants reviewed board policies and administrative regulations to ensure they align with current state and federal laws and meet the District’s needs. The process for adopting these updated policies and administrative regulations has been developed in collaboration with Cabinet-level staff, following Board direction. Over the next six months, the FUSD policies manual will be presented to the Board in sections, following a two-step process. Each section will be brought to the Board for a first read and initial review, followed by a second read at the next scheduled meeting under the consent calendar. Trustees will have sufficient time to review and discuss each section to ensure a thorough understanding and approval of the updated policies and regulations. When and where CSBA-recommended policies are presented that trustees would like to bring back for further discussion and possible editing, the Board is encouraged to request staff to schedule review and discussion after completing the