Board of County Commissioners

1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Amendments to the Agenda 4a. Request to be added under Public Hearing: 10.a. Public Hearing: Approval of Resolution 2024-028 General and Grant Budget Amendments for FY2024 5. Approval of Agenda. 6. Awards, Presentations and Appearances 6a. Election of Chairman and Vice Chairman (Edward J. Dixon, County Administrator) 7. Consent 7a. Ratification Memo (Clerk of Court) BOARD OF COUNTY COMMISSIONERS REGULAR MEETING AGENDA November 19, 2024 at 6:00 PM Gadsden County Board of County Commissioners Chambers Edward J. Butler Governmental Complex 9-B East Jefferson Street Quincy AGENDA Swearing in of Newly Elected Commissioner Shawn Wood, District 3, Re-Elected Commissioner Eric Hinson, District 1, and Re-Elected Commissioner Ronterious Green, District 5 (The Honorable Kathy Garner, County Judge) Ratification Memo.pdf

7b. BOCC Meeting/Workshop Minutes: 1. October 9, 2024, ARPA Workshop 2. October 15, 2024, Regular BOCC Meeting 3. October 22, 2024, Special Meeting 7c. Approval of the Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicles (DHSMV) – Access Certification Statement (Edward J. Dixon, County Administrator / Temeka L. Rollins, Probation Division Manager) 7d. Approval of the Community Development Block Grant (CDBG) Lead Base Paint Inspection Agreement (Edward J. Dixon, County Administrator / Sonya Burns, SHIP Housing Coordinator) 7e. Approval of Signatures for Special Assessment Liens and Contracts - State Housing Initiative Partnership Program (SHIP) (Edward J. Dixon, County Administrator / Sonya Burns, SHIP Housing Coordinator) 7f. Approval of 2025 Holiday Schedule (Edward J. Dixon, County Administrator / Dr. Lisa Burroughs, Human Resource Director) 7g. Approval of the Annual Contract Between the Gadsden County Board of County Commissioners and the Florida Department of Health for the Operations of the Gadsden County Health Department (Edward J. Dixon, County Administrator / Dr. Adriane Cooksey, MPH Administrator, FDOH- Gadsden County) 7h. Approval of Microsoft Enterprise Annual Renewal (Edward J. Dixon, County Administrator / Kembrew Jackson, Information Technology Manager) 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the 20241009 ARPA Workshop MIN_unbound.pdf 20241015 BOCC Meeting MIN1_unbound.pdf 20241022 Special MeetingMIN_unbound.pdf JIS_DHSMV Access Certification Statement.pdf CDBG Lead Base Paint.pdf Special Assessment Liens and Contracts.pdf 2025 Holiday Schedule.pdf GCHD Core Contract.pdf Microsoft Ent Annual Renewal.pdf

official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. 10. Public Hearing 10a. Public Hearing: Approval of Resolution 2024-028 General and Grant Budget Amendments for FY2024 (Edward J. Dixon, County Administrator / Trudei Porter, Finance Director) 11. General Business 11a. Approval to Renew of Waste Pro Contract (Edward J. Dixon, County Administrator) 11b. Approval of City of Gretna Love’s Travel Center (Edward J. Dixon, County Administrator) 12. Clerk of Court Updates (Nicholas Thomas, Clerk of Court) 13. County Attorney Updates (Thornton J. Williams, County Attorney) 14. County Administrator Updates (Edward J. Dixon, County Administrator) 15. Discussion Items by Commissioners 15.a. Commissioner Eric F. Hinson, District 1 15.b. Commissioner Shawn Wood, District 3 15.c. Commissioner Brenda A. Holt, District 4 15.d. Commissioner Alonzetta Simpkins, District 2 ITEM TO BE ADDED - Budget Amendment Resolution 2024-028.pdf Waste Pro Franchise Agreement.pdf Clifford Johnson Road.pdf

15.e. Commissioner Ronterious Green, District 5 16. Motion to Adjourn 17. Receipt and File 17a. Resolution 2025-006 to Extend the State of Emergency 2025-006 FE Resolution_Nov 5-11.pdf A reception will follow in the Board Chambers.

Nicholas Thomas Gadsden County, Florida Clerk of the Circuit Court TO: FROM: RE: DATE: Clerk to the Board of County Commissioners County Recorder County Auditor MEMORANDUM BOARD OF COUNTY COMMISSIONERS NICHOLAS THOMAS, CLERK RATIFICATION OF APPROVAL TO PAY COUNTY BILLS November 6, 2024 Clerk of the County Court Please ratify your approval for the payment of County bills as reflected in the warrant vouchers listed below : Accounts Payable Dated : Payroll Dated: Ph. (850) 875-8601 FAX (850) 875-8612 October 24, October 29 October 31, November 14 Website: www.gadsdenclerk.com Email: clerkofcourt@gadsdenclerk.com P.O . Box 1649 Quincy, FL 32353-1649 -7.a.

AT A WORKSHOP OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON OCTOBER 9, 2024 AT 5:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Ronterious Green, Chair, District 5 Present: Alonzetta Simpkins, Vice-Chair, District 2, appeared online Eric Hinson, District 1, appeared later Kimblin NeSmith, District 3 Brenda Holt, District 4 Edward J. Dixon, County Administrator Thornton Williams, County Attorney Adriana Quijada, Deputy Clerk Call to Order, Invocation and Pledge of Allegiance Chair Green called the workshop to order at 5 p.m. Chair Green led into Invocation and Pledge of Allegiance to the U.S. Flag. Ms. Steele stated Commissioner Simpkins was online. CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS The Gadsden County Board of County Commissioners welcomes and encourages public par�cipa�on at all mee�ngs of the Board. Ci�zens are free to speak for up to three (3) minutes on non-agenda items. Public comments and par�cipa�on are also encouraged for items on the agenda. Addi�onally, if you are unable to atend a mee�ng in person, comments from the Public can also be submited via email to Ci�zensToBeHeard@gadsdencountyfl.gov un�l noon on the date of the mee�ng. Comments submited a�er the deadline, but prior to the mee�ng, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate �me to review comments prior to the mee�ng. Ci�zens are further encouraged to par�cipate on the County’s website at www.gadsdencountyfl.gov. Chair Green read aloud the above statement. General Business 5.a Introduction Mr. Morris stated as a result of Public Law 117-2 (the American Rescue Plan), Gadsden County was awarded a total of $8,868,920 related to COVID-19. ARPA requires all funds to be obligated by December 31, 2024. As of September 3, 2024, the County has a balance of $3,162,538. The County has a risk of losing ARPA funds if the County fails to obligate or spend funds per US Treasury guidance. Mr. Morris stated they have a presentation that provides background, ARPA expenses and balances.7.b.1.

Gadsden County Board of County Commissioners October 9, 2024 – ARPA Workshop Page 2 of 3 Staff seeks board direction on recommended ARPA prioritization of remaining funds to meet US Treasury Allowable uses and deadlines. 5.b American Rescue Plan Act (ARPA) Presentation Mr. Dixon appeared and stated Ms. Harris will provide the presentation today. Janice Harris appeared before the board and went through cooperative procurement and the ARPA Board approved priorities. Chair Green stepped out at 5:08 p.m. Chair Green returned at 5:10 p.m. Commissioner Hinson appeared at 5:11 p.m. Projects that can be obligated by Dec. 31 2024: - Ambulance Remount (4 units) - Fire Service Improvements - Emergency Housing - Elderly Affairs Building Expansion - Parks Upgrade and Expansion Remaining ARPA Fund needed to be shifted to general funds to address EMS salaries/benefits allocation deficits and other expenditure concerns. Total $1,933,789 Ms. Harris went through projects to be funded by general fund as a result of the fund shift. Commissioner Simpkins asked if they were paying EMS salaries for the fiscal year that just ended. Ms. Harris stated correct. Proposed Contingency Project – Wild Hog Population Control Proposed funding allocation: $100,000 Proposed contingency project – Butler building parking perimeter fencing $300,000 Commissioner Hinson mentioned that $300,000 for a small parking lot was interesting. Chair Green asked if they had a price analysis for parking lot fencing – securing that space was definitely a necessity. Chair Green stated he would like for more money going to the Housing program. Mr. Morris stated fencing will include supervisor of election and the gate itself is $35,000.

Gadsden County Board of County Commissioners October 9, 2024 – ARPA Workshop Page 3 of 3 Chair Green mentioned there being no protection for the building. Mr. Morris stated they have discussed getting metal detectors. Commissioner Holt mentioned page 7 – would choose to look at other things other than lighting. Commissioner NeSmith appeared at 5:42 p.m. Commissioner Simpkins stated lighting was a priority to her. Chair Green stated he would like more details on cost analysis. Mr. Dixon stated the goal was not to give any money back. Commissioner Holt asked for a cost analysis on the other block down the road to get fencing. She also mentioned the upkeep of the jail. Chair Green stated he did a tour of the jail – it is outdated and old but not in bad condition. Commissioner Holt stated she was more interested in safety of the jail. Chair Green asked Mr. Dixon to start a conversation with Talquin regarding lighting. Commissioner Holt stepped out at 6:06 p.m. 6. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR GREEN DECLARED THE WORKSHOP ADJOURNED AT 6:17 PM. GADSDEN COUNTY, FLORIDA ______________________________________ Ronterious Green, Chair Board of County Commissioners ATTEST: _______________________________________ NICHOLAS THOMAS, Clerk

AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON OCTOBER 15, 2024 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Ronterious Green, Chair, District 5 Alonzetta Simpkins, Vice-Chair, District 2 Eric Hinson, District 1 Kimblin NeSmith, District 3 Brenda Holt, District 4 Edward J. Dixon, County Administrator Thornton Williams, County Attorney Adriana Quijada, Deputy Clerk Leann Jinks, Assistant BOCC Secretary Call to Order, Invocation and Pledge of Allegiance Chair Green called the meeting to order at 6 p.m. Chair Green led into Invocation and Pledge of Allegiance. Amendments to the Agenda Mr. Dixon stated the below amendments: Mr. Dixon requested to pull item 11g, Approval to Upgrade Aging Fleet Through a Lease Program with Truck Worx. Request to be added under Consent: 7.d. - Approval of Mosquito Control Certified Budget and Detailed Work Plan Budget FY2024-25 Request to be added under General Business: 11.h. - Approval on the ARPA Prioritization of Remaining Funds to Meet US Treasury Allowable Uses and Deadlines Approval of Agenda COMMISSIONER HOLT MADE THE MOTION TO APPROVE THE AGENDA AS AMENDED AND COMMISSIONER NESMITH MADE THE SECOND. THE BOARD VOTED 4-0 TO APPROVE. Awards, Presentations and Appearances 6a. Parks and Recreation Presentation by Parks and Recreation Director Shawanna Moye. Commissioner Hinson appeared at 6:03 p.m.7.b.2.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 2 of 13 Shawanna Moye, Parks and Recreation Director, appeared before the board to provide updates and accomplishments in the Parks and Recreation Department, as well as presenting a power point presentation. Ms. Moye went over upcoming events, activities for Parks and Recreation, as well as the plans, renovations, and goals for the future. Chair Green asked if the process can at least be started in identifying a location for the High Bridge Community to have their own park, as the closest park is Sunset Acres and that is a City Park. Commissioner Holt stated she would like to see the schedule of renovations at the Parks. Commissioner NeSmith asked if capacity has been reached for the advisory board yet, and Ms. Moye stated no. Commissioner Simpkins stated Ms. Moye just needs to go ahead with the names she has received for the advisory board and move forward. 7. Consent COMMISSIONER HOLT MADE THE MOTION TO APPROVE THE CONSENT AGENDA AND COMMISIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 7a. Ratification Memo 7b. BOCC Meeting/Workshop Minutes: 1. September 17, 2024, Regular BOCC Meeting 7c. Approval of State Aid Grant Agreement 7d. Approval of Mosquito Control Certified Budget and Detailed Work Plan Budget FY2024-2025 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 3 of 13 Chair Green read aloud the above statement. 10. Public Hearing 11. General Business 11a. Approval of FY2025 SC508 Small County Consolidate Waste Grant Agreement with Florida Department of Environmental Protection Mr. Dixon presented the above item. The item is presented to the board for approval of FY2025 SC508 Small County Consolidate Waste Grant Agreement with Florida Department of Environmental Protection. Department of Environmental Protection has provided grants for solid waste programs since 1988. This year’s grant is in the amount of $93, 750.00 Commissioner NeSmith asked Mr. Williams if he had an opportunity to look over the agreement, and Mr. Williams stated yes, he had looked over the agreement. COMMISSIONER HOLT MADE THE MOTION TO APPROVE FY2025 SC508 SMALL COUNTY CONSOLIDATE WASTE GRANT AGREEMENT WITH FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND COMMISIONER HINSON MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11b. Approval of the Florida Commerce Agreement BB212 Awarding the County Four Million Dollars ($4,000,000) Mr. Dixon presented the above item. The item is presented to the board for approval of the Florida Commerce Agreement BB212 Awarding the County Four Million Dollars ($4,000,000) to renovate and expand the Chattahoochee library to provide a telehealth and career center. Florida Commerce issued a funds availability for the broadband multipurpose community facility grant due by October 5, 2024. We initially applied for $86,000,000 and we were awarded $4,000,000 for Chattahoochee, and $2,000,000 for Havana. We have engaged with CareerSource as a willing partner. Mr. Dixon stated this is a cost reimbursement grant agreement. Commissioner NeSmith asked Mr. Dixon to clarify how the cost reimbursement grant program works. Mr. Dixon stated the money will be spent first, then they will be reimbursed. Commissioner NeSmith asked Mr. Williams if he had an opportunity to look over the agreement, and Mr. Williams stated yes, he had looked over the agreement. Mr. Williams also stated he has looked over all the agreements on the agenda and everything is in order and there are no legal issues.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 4 of 13 COMMISSIONER NESMITH MADE THE MOTION TO APPROVE THE FLORIDA COMMERCE AGREEMENT BB212 AWARDING THE COUNTY FOUR MILLION DOLLARS ($4,000,000) AND COMMISIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11c. Approval of Agreement for Graphic Design Services with MediumFour, LLC Mr. Dixon presented the above item. The item is presented to the board for approval of the Agreement for Graphic Design Services with MediumFour, LLC. The agreement is for 3 years, and is in the budget for the Public Information Department. Commissioner Simpkins asked if this agreement covers the recording of infomercials, she stated in the past we have had to contract out for that. Also, she asked if $4500 a month was necessary and if they were putting out projects monthly to need a Graphic Design Service. Ms. Steele stated yes. Commissioner Hinson was confused about the $4500 a month if it’s just flyers being created. He suggested we bring in high school students to help create the projects, and maybe we could save some money. Chair Green stated the need for Graphic design Service is not just for flyers. Chair Green asked Ms. Steele for clarification in which she was not able to provide at that time, however she did state that if this was an in-house position that it would still cost the $54,000, they are agreeing to pay MediumFour LLC annually. Commissioner Holt stated there are projects that need to be done professionally, often, and monthly, so yes, they need a Graphic design service. She stated there are multiple departments that put projects out, and we do have deadlines most of the time with the projects. Commissioner NeSmith stated he agreed with Commissioner Hinson’s comments on bringing in youth to help out, and as a matter of fact that would be a good addition to introduce to the summer youth program. He also stated he sat down with Ms. Steele as he was concerned with the monthly amount to be paid to MediumFour LLC and was provided statements from last year and all the statements he saw exceeded this amount and some by significant numbers. Commissioner Simpkins stepped out at 6:36 p.m. Commissioner Simpkins returned at 6:37 p.m. COMMISSIONER HOLT MADE THE MOTION TO APPROVE THE AGREEMENT FOR GRAPHIC DESIGN SERVICES WITH MEDIUMFOUR, LLC AND COMMISIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 5 of 13 11d. Approval of Agreement for Tourist Development Council Marketing Services with MediumFour, LLC Mr. Dixon presented the above item. The item is presented to the board for approval of the Agreement for Tourist Development Council Marketing Services with MediumFour, LLC. The Tourist Development Council is able to approve their own contracts, but the board has to ratify. The funds are coming from the Tourist Development Council budget. Mr. Williams stated to clarify that the Tourist Development Council can approve up to $30,000, and anything beyond that amount has to go to the board for approval. Commissioner Simpkins asked if everything related to marketing and Tourist Development Council will be done by MediumFour, as this agreement is $150,000 annually. Ms. Steele stated yes, we will not be outsourcing. If there is a project that the Tourist Development Council need to outsource, they will be required to take it to the board for approval first. Commissioner Hinson asked if Mr. Dixon did an RFP on this item. Mr. Williams stated there was an RFP issued for this item. Commissioner Hinson asked if the RFP was included in the documents he was provided for the meeting. Mr. Williams stated no the RFP was not included, and normally we do not put an RFP for a selected vendor, however the contract is included and it is here. Commissioner Holt stated the Tourist Development Council advertised a couple of times for vendors. The Tourist Development Council can do that themselves and that’s what the Tourist Development Council has always done. The Board of County Commissioners does not advertise for vendors for the Tourist Development Council. She stated the Tourist Development Council meeting was publicly advertised and recorded. COMMISSIONER HOLT MADE THE MOTION FOR THE APPROVAL OF AGREEMENT FOR TOURIST DEVELOPMENT COUNCIL MARKETING SERVICES WITH MEDIUMFOUR, LLC AND COMMISIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11e. Approval to Confirm the Chief Financial Officer Mr. Dixon presented the above item. The item is presented to the board for approval to Confirm the Chief Financial Officer. Dr. Burroughs appeared and introduced the Chief Financial Officer, Janice Harris.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 6 of 13 Commissioner Hinson thanked Ms. Harris for coming on board. He also stated the Clerk had heartburns about Chief Financial Officer title, as that is his title as well as the Clerk. He asked how they could have two of the same titles, and mentioned the letter from the Clerk addressing this issue. Mr. Dixon stated there should be no problem with the title, as she is the Chief Financial Officer for the Board of County Commissioners. He stated he will look into the title issue again with Mr. Williams. Commissioner Holt stated the position is under the Board of County Commissioners, and the Clerk is a separate constitutional officer with the Clerk of Court, and if there are any issues Mr. Williams will let the board know. COMMISSIONER HOLT MADE THE MOTION FOR THE APPROVAL TO CONFIRM THE CHIEF FINANCIAL OFFICER AND CHAIR GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. *********51:30 on the video on Clerk’s website. 11f. Approval to Confirm the Growth Management Director Dr. Burroughs appeared and introduced the Growth Management Director, Mr. Beau Scott. Chair Green thanked Mr. Scott for taking the position, and also thanked him for his help the night before with the meeting in District 5. Commissioner Holt also thanked Mr. Scott for accepting the position as she knows he’ll be favorable to the people of Gadsden County in getting some development done. Commissioner NeSmith also thanked Mr. Scott for his help with the meeting the night before for district 5. COMMISSIONER HOLT MADE THE MOTION FOR THE APPROVAL TO CONFIRM THE GROWTH MANAGEMENT DIRECTOR AND COMMISSIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11g. Approval to Upgrade Aging Fleet Through a Lease Program with Truck Worx Item pulled.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 7 of 13 11h. Approval on the ARPA Prioritization of Remaining Funds to Meet US Treasury Allowable Uses and Deadlines Chair Green stepped out at 6:58 p.m. Mr. Dixon presented the above item. The item is presented to the board for approval on the ARPA Prioritization of Remaining Funds to Meet US Treasury Allowable Uses and Deadlines. This item is to approve the original priority list with the funds shift and/or to approve the priority list with contingency projects without the funds shift. We ask that the board moves on option one, which is to approve the original priority list with the funds shift. Commissioner Hinson stated he thought the board was going to have a workshop before voting on this item due to needing more dialogue on this subject, and he said it was stated at our last meeting we would have a workshop. Chair Green returned at 7 p.m. Mr. Dixon stated they were mainly wanting the approval for the shifting of funds. So, we can begin that process to make sure we’re covered no matter what programs the board approves. Unless there are major changes in the prioritization of the programming, and if there is please let us know so we don’t continue down this road. Ms. Harris appeared before the board. Her only concern was that it was pushing the deadline, and they do need to obligate the funds. Especially need to work on the funds shift if that’s what the board is wanting to do because it is going to require a lot of support. She stated time is of the essence. Commissioner Holt stated she is very interested in the funds shift, and asked Ms. Harris if she was correct in her statement about how the shift would work. Ms. Harris said yes. Chair Green recommended that the board have meetings with and hash it out with Mr. Dixon individually, and schedule the meeting so when we come back for the next meeting, we have a better understanding of this agenda item. Commissioner Simpkins wanted clarification on option 1, to approve the original priority list with the funds shift. Chair stated she could modify the motion because if we’re having uncertainty about obligations for a particular item we can amend and change the line items. Commissioner NeSmith stated he met with the Chief Financial Officer and he was comfortable with this agenda item. Stated the board has discussed the 5 items in question regularly without much if

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 8 of 13 any opposition from the board on these items. The funds shift is only 2 million, and even after the shift takes place, the board can go back and add any new ideas they may come up with. Commissioner Simpkins asked for clarification as to what was the amount of the funds shift that was being referred to. Ms. Harris stated anything that is allowable under Treasury rules, such as fire salary, EMS salary, equipment, etc. Mr. Dixon stated it did not matter how much they shift; the idea is to cover it all so we don’t give a dime back for any reason. Commissioner Holt asked Ms. Harris’ recommendation for the funds shift expenditures. Ms. Harris stated it can be anything made up under Treasury Rules that is allowable, such as fire and EMS salaries, benefits, and equipment. Commissioner Holt asked if a total funds shift was done, how would that affect the items in discussion. Mr. Dixon stated it would not affect what the board decides to do with the money, it would just preserve more of the money. Ms. Harris stated she would have to see if doing a funds shift on all the money is even permissible. Commissioner Holt stated she brought up the funds shift because if the board is voting on the funds shift then she wants to know what numbers they are voting on. Ms. Harris stated before she ever came on with Gadsden County that the board had already discussed, and put together a list of projects. Ms. Harris stated they identified the priority projects that could get obligated before December 31st. Ms. Harris stated the balance to complete all projects would be 1.9 million, so the board would have to funds shift 1.9 million. Commissioner Simpkins stated she was really not comfortable, because we are sitting here trying to figure things out, and I do not think we should vote on this item tonight. She wants to have a meeting to discuss this item further because it would be more beneficial for her to meet with Mr. Dixon, and also make her more comfortable. Chair Green asked if they could pull the item, and asked the board how soon they could meet to re- address this item. Commissioner Holt stated Thursday, Mr. Dixon reminded everyone that Commissioner Simpkins has a community meeting Thursday already so that wouldn’t work. Commissioner Hinson stated to meet 4 p.m. before the next meeting, and then suggested next Tuesday October 22, 2024. Chair Green agreed Tuesday should be available.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 9 of 13 Commissioner NeSmith stated he is just concerned because he doesn’t want to send 1 brown penny back, and again he is comfortable with this item because he sat down with Ms. Harris who explained it to him. Mr. Dixon asked to approve the funds shift itself since there doesn’t seem to be a problem with that, the issue is how much money. Commissioner Hinson stated they could wait a week, there was no harm in 1 week. He stated he wants to have the time to have the conversation about having a community center in the East and West part of Gadsden County. Chair Green asked Mr. Dixon what difference would it make to discuss this next week, and Mr. Dixon stated there was no difference to wait 1 week. He stated every question that every commissioner has, would have the opportunity to meet with Ms. Harris, and then be able to come to the meeting on October 22, 2024 and discuss what we want. COMMISSIONER HOLT MADE THE MOTION FOR THE APPROVAL TO TABLE THE ITEM AND SCHEDULE A SPECIAL VOTING MEETING AT 6 P.M. TUESDAY OCTOBER 22, 2024 AND COMMISSIONER HINSON MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 12. Clerk of Court No updates. 13. County Administrator Mr. Dixon stated the first board meeting of November is on November 5 th which is election day, and asked if the Board wished to reschedule the meeting to Monday November 4 th . Commissioner Simpkins asked to just cancel the meeting. COMMISSIONER SIMPKINS MADE THE MOTION FOR THE NOVEMBER 5 BOCC MEETING TO BE CANCELLED AND COMMISSIONER HINSON MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 14. County Attorney No updates 15. Discussion Items by Commissioners 15a. Commissioner Eric F. Hinson, District 1 Commissioner Hinson asked Mr. Dixon about Neighborhood Services AC units and it was taking so long to get them up and working. Mr. Parks appeared before the board, and stated once they got

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 10 of 13 approval from the Board, then they went out and got bids, once the lowest and best bidder was chosen, then the contractor had to order the supplies, once the supplies came in, then the contractor would be able to get the units installed. Mr. Parks also stated this same contractor was working on both the Simon Scott building and Neighborhood services building. Commissioner Holt asked Mr. Parks how long the bid process took, and he said about 2 weeks. 15b. Commissioner Kimblin E. NeSmith, District 3 Commissioner NeSmith thanked everyone who took time for him to answer any questions he had. He also thanked Mr. Williams for his communication and clarification on some of the agenda items. Commissioner NeSmith stated Love Where You Live our bulky item pickup campaign is in full swing. He also asked Mr. Dixon if it was all County roads and not just main county roads, and Mr. Dixon stated yes, all county roads. Commissioner NeSmith stated he had been doing some research and found there are 4 essential elements that make up a thriving community and they are; 1. A local community financial institution, 2. Thriving educational system which means we need our own Community College here in Gadsden County, 3. Good health care options and we don’t even have a hospital here, 4. Local and community grocery stores. Commissioner NeSmith stated they need to emphasize the importance of STEM, as he talked about the new robot that Tesla owner Elon Musk has released. Commissioner Hinson stated there is one pilar and that is infrastructure. 15.c. Commissioner Brenda A. Holt, District 4 Commissioner Holt stated she has been trying to go on this trip for 7 years, to go see what the economic development will look like. It is a mindset and the community has to change its mindset in order to bring in the businesses we want to bring in. Commissioner Holt thanked everyone for their participation in the voter rally Saturday. Commissioner Holt mentioned the Industrial Board, and that board being the only board that can borrow money. She also stated she did not think the industrial board had met in years, and we might need some more members. Chair Green asked Commissioner Holt if she knew how the Industrial board came about, and she said she did not know as the board was there before she got here. Mr. Dixon stated that the Industrial board was created by the legislator.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 11 of 13 Commissioner Holt invited anyone who was interested to attend the board’s trip for economic development. Chair Green stated to Commissioner Holt that if people are interested and wanting to attend, they can, but at their own expense. 15.d. Commissioner Alonzetta Simpkins, District 2 Commissioner Simpkins thanked Public Works for taking care of the cross-drain in Reston that blew out during the hurricane. Commissioner Simpkins mentioned striping and asked for updates. She stated there is no striping what so ever on Jameson Road or even lights so it’s dark on that road and the residents can’t even see to make sure they’re on the right side of the road. Mr. Dixon stated he was hoping to piggy back off somebody’s contract, due to when we put it out for advertisement, we don’t always get good vendors and when we do, they are super expensive. He said they may have to come back with an RFP. Commissioner Holt returned at 7:58 p.m. Commissioner NeSmith asked about the thermoplastic on Hardaway highway cause right now it’s just paint. Mr. Young stated the paint was temporary and it would be done with thermoplastic. Chair Green asked what was going on with the paint and thermoplastic on spooner road. He wanted to know why use the paint and then go back to thermoplastic, why not just thermoplastic it from the beginning and not use the paint. Mr. Young stated it was because if they have any issues with the asphalt and need to resurface it, they can do so without having to strip the thermoplastic. Commissioner Simpkins mentioned volunteer fire departments and asked about paying course fees for the volunteers. Chief Hood appeared, and stated we can offer EVOC, BOS/CPR, and fire 1 free of charge, but it gets a little tricky when you get into the Fire 2 side of things because it is more hours. Chair Green stepped out at 8:04 p.m. Chair Green returned at 8:06 p.m. Chief Hood stated his concerns with paying for all the courses because if the volunteer is not a county employee and then we pay their way through school for 6 months to a year and they get their certification and go 2 counties over and make $30, 0000 more per year than they would have here in Gadsden. He wanted to know how we would ensure getting our money back if the volunteer were to do that. Commissioner Simpkins stated they need to figure out how to recruit more volunteer firemen.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 12 of 13 Mr. Dixon asked Chief Hood how Fire 2 works in terms of the educational length. Chief Hood stated it generally takes 6 months to complete, and then you have to take the state test. Commissioner Simpkins mentioned Scott Town Park, and Mr. Dixon stated that there are workorders out there for this park. Commissioner Simpkins stated Parks and recreation along with herself will be partnering with a Hispanic car group to host a trunk or treat on October 26 th from 4-7pm at Fantana Park. Commissioner Simpkins will have a community meeting October 17 th at Mt. Zion AME church on the glade at 6 p.m. regarding services available in Gadsden County. Commissioner Simpkins stated she is still waiting on a CHP workshop to be scheduled. Commissioner Simpkins stated the email from the Clerk was sent to her because she called that morning and requested the information. The email did not come from the clerk, the email came from his employee. Chair Green stated he already had clarification of the situation. Commissioner Holt stated we need to set aside money for Economic Development. She stated she doesn’t know how we are going to do it, but we need to figure out how to do that. Commissioner Hinson asked how its legal to allow a developer not even from Gadsden County to put 5-6 houses on 1 acre of land, but if I want to put my family close together on my property I can’t because I am told the water quality would be bad and everything else that goes with it. Chair Green agreed with Commissioner Hinson, and asked that a workshop be scheduled to address this subject. 15.e. Commissioner Ronterious Green, District 5 Chair Green mentioned Boys & Girls club timeline, and options. He asked Mr. Dixon for clarity on the clearing of property on Strong Road, and Mr. Dixon stated they cleared some land to go in and look to see what is useable and what the property presents. Commissioner NeSmith asked Mr. Dixon if there was a deadline to use this money, and Mr. Dixon stated yes there is, and he would get the commissioners the list of deadlines the next day. Chair Green mentioned Mobile Health bus, and asked Mr. Dixon for clarity on the mobile health bus. Mr. Dixon stated the health council and Board of County Commissioners agreed during COVID to acquire a mobile unit. Chair Green stated he is excited to serve the new area of his district after re-zoning and the community is happy as well that I am their commissioner.

Gadsden County Board of County Commissioners October 15, 2024 – Regular Meeting Page 13 of 13 Chair Green stated bulky item pickup is coming up in District 5. Chair Green requested proclamation for Bishop Williams who is celebrating 40 years of services to this community. COMMISSIONER HOLT MADE A MOTION FOR PROCLAMATION FOR BISHOP WILLIAMS AND COMMISSIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. Chair Green provided a greenlight moment. 16. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR GREEN DECLARED THE MEETING ADJOURNED AT 8:31 PM. GADSDEN COUNTY, FLORIDA ______________________________________ Ronterious Green, Chair Board of County Commissioners ATTEST: _______________________________________ NICHOLAS THOMAS, Clerk

Page 1 of 4 AT A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON OCTOBER 22, 2024 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Ronterious Green, Chair, District 5 Alonzetta Simpkins, Vice-Chair, District 2 Eric Hinson, District 1 Kimblin NeSmith, District 3 Brenda Holt, District 4 Edward J. Dixon, County Administrator Thornton Williams, County Attorney Adriana Quijada, Deputy Clerk Leann Jinks, Assistant BOCC Secretary Call to Order, Invocation and Pledge of Allegiance Chair Green called the meeting to order at 6:00 p.m. Chair Green led into invocation and the Pledge of Allegiance. Amendments and Approval of the Agenda Mr. Dixon stated there are no amendments. COMMISSIONER HOLT MADE THE MOTION TO APPROVE THE AGENDA AS PRESENTED AND COMMISSIONER NESMITH MADE THE SECOND. THE BOARD VOTED 4-0 TO APPROVE. Citizens Requesting to Be Heard on Non-Agenda Items (3-minute limit). The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Chair Green read aloud the above statement. General Business 7.a. - Approval on the ARPA Prioritization of Remaining Funds to Meet U.S. Treasury Allowable Uses and Deadlines Mr. Dixon presented the above item. The item is presented to the board for approval on the APRA prioritization of remaining funds to meet the U.S. Treasury allowable uses and deadlines. He stated7.b.3.

Gadsden County Board of County Commissioners October 22, 2024 – Special Meeting Page 2 of 4 the board had met on this item weeks prior, and the goal still remained the same to authorize staff to move funds. Commissioner Simpkins appeared at 6:03 p.m. Ms. Harris appeared and stated the only change to the package presented to the board was adding the Clerk of Courts for funds to be obligated. She stated they received the Clerk of Courts information that morning. Chair Green asked Ms. Harris how adding the Clerk of Courts would impact the things they already have allocated. Ms. Harris stated added the Clerk of Courts just re-allocates the funds down to 1.8 million. Chair Green stated the main reason for this special meeting was to make sure 2 of his colleagues were able to have adequate time to go through the package presented to the them and give them the opportunity to have conversation with staff and/or add information if they wanted. Chair Green asked Commissioner Hinson if he had the opportunity to get the appropriate numbers and things in that nature for his ideas to be able to present the items to the board. Commissioner Hinson stated again he would like for them to look into adding 2 community centers, one in each part of Gadsden County. So that the citizens that are so far from the community could have something to do. Chair Green stated he wished they had numbers to go with what Commissioner Hinson is requesting, as he supports adding community Centers but would love to see an outline with some numbers. Commissioner Hinson stated he has not spoken with staff yet about this, he said they have been playing phone tag so unfortunately, he hasn’t had the chance. He stated he does think this is a pressing issue and this is a board conversation. Chair Green stated he was hoping for due diligence so they can have the conversation via numbers and what it would cost approximately from the funding that they are trying to allocate tonight. He stated he thought the idea was great, but wished they had some numbers so that they can make a better-informed decision. Commissioner Hinson asked Mr. Dixon once the funds are obligated, how many years do we have to spend the funds. Mr. Dixon stated once the funds are obligated, the funds will go into general revenue and then you have an unlimited amount of time to spend the money at your leisure. Mr. Dixon stated Ms. Harris had been working with NACo (National Association of Counties) and they revealed other options for the funds for Gadsden County. Ms. Harris stated will be coding EMS salaries for this fiscal year and the next fiscal year if they have enough. She said meaning those funds will come out of ARPA, and in turn that will free up the general revenue budget and the board can use that for their projects as they deem it necessary.

Gadsden County Board of County Commissioners October 22, 2024 – Special Meeting Page 3 of 4 Chair Green stated to Commissioner Hinson that he is not sure why staff had been inaccessible to Commissioner Hinson as he himself had met with staff and also asked Commissioner Simpkins if she had the opportunity to speak with staff, and Commissioner Simpkins stated she met with Ms. Harris to have her questions answered. Commissioner NeSmith stated he also spoke with staff. Chair Green stated he wants to support the community centers so he suggested that Commissioner Hinson get with staff to try to get an outline and what its going to take to make it happen. He stated with the funds being freed up in general funds that this maybe something they can look into. Commissioner Simpkins stated she walked in on the meeting in progress and wanted to know if anything was covered before she got there, and Chair Green stated nothing. Ms. Harris stated they will be coding salaries to ARPA, and it will free up the general revenue budget due to no longer paying salaries out of the general revenue budget. She stated you have to choose projects that you can obligate the money before December 31st, and they identified 6 projects that they suggest. Commissioner NeSmith stated he was also interested in community centers, and stated to Commissioner Hinson that the community center they are putting in Quincy will help give some numbers and a baseline for his idea of 2 new community centers. Commissioner NeSmith asked to clarify the projects on the priority list. He also asked Ms. Harris about the budget for EMS, and Mr. Dixon stated some funds had already been allocated as they had already sent 2 ambulances to be transitioned. Ms. Harris stated the funds do not have to be expended; they just have to be obligated. Commissioner Holt stated none of the projects they are obligating money to make money so they may have to go back and look at this again. Until we have a plan in place, they cannot get state or federal money. So, the remaining money they need to look into using it for match money in economic development. Chair Green stated maybe they can use the money freed up in the general fund for economic development. Commissioner NeSmith asked Chair Green if they had allocated any funds for infrastructure. Mr. Dixon stated there is a small pot. Chair Green stated that the board can decide if they want to do something differently with the money that has already been coded, then they will have the opportunity to do that. Commissioner Hinson mentioned setting money aside for businesses. He stated 1.2 million was set aside for businesses 1 year and then they got a new commissioner that year and the pot dwindled down to about $400, 000 that year. He suggested the money be put back into the pot for small businesses.

Gadsden County Board of County Commissioners October 22, 2024 – Special Meeting Page 4 of 4 Mr. Dixon stated there was $100, 000 in industrial park and $120, 000 for infrastructure. COMMISSIONER HOLT MADE A MOTION TO APPROVE THE ORIGINAL PRIORITY LIST WITH RE- ALLOCATION OF FUNDS AND COMMISSIONER NESMITH MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 8. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR GREEN DECLARED THE MEETING ADJOURNED AT 6:31 PM. GADSDEN COUNTY, FLORIDA ______________________________________ Ronterious Green, Chair Board of County Commissioners ATTEST: _______________________________________ NICHOLAS THOMAS, Clerk

Board of County Commissioners Agenda Request Date of Meeting: November 19, 2024 Date Submitted: October 10, 2024 To: Honorable Chairman and Members of the Board From: Edward J. Dixon, County Administrator Temeka L. Rollins, County Probation Division Manager Subject: Approval of the Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicles (DHSMV) – Access Certification Statement Statement of Issue: This agenda item seeks Board approval and signature by the Chairman for the renewal of the attached Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicles (DHSMV) - Access Certification Statement. Background: JIS through a single-entry application solution provided through the Office of the State Courts Administrator, offers the judiciary and other authorized agencies access to DHSMV’s Driver and Vehicle Information Database (DAVID) in order to retrieve much needed information pertaining to driver’s licenses and vehicles. The first Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicles (DHSMV) - Access Certification Statement through the Office of the State Courts Administrator was approved by the Board of County Commissioners on May 4, 2021. The Judicial Inquiry System (JIS) Inter-Agency Agreement is between the Office of the State Courts Administrator (OSCA) and Gadsden County Board of County Commissioners- County Probation, which allows access to criminal history and other related criminal justice related information through the Judicial Inquiry System (JIS). This agreement was last updated on April 16, 2024. Analysis: JIS DHSMV requires a Memorandum of Understanding – Access Certification Statement with each agency that requests access to the DAVID system. This agreement will remain in effect for 1 year. All County Probation Division staff members who use the system have completed the necessary training for access to the DAVID system. All information obtained from DAVID will be used for verification and compliance purposes of probationers. The appropriate policies and procedures are in place to ensure data security.7.c.

Fiscal Impact: None. Options: 1. Approve the Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicles (DHSMV) - Access Certification Statement provided through the Office of the State Administrator and authorize the Chairman to sign all related documents. 2. Do not approve. 3. Board direction. County Administrator’s Recommendation: Option 1. Attachments: • Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicle (DHSMV) Access Certification Statement • Judicial Inquiry System (JIS) Department of Highway Safety and Motor Vehicle (DHSMV) Memorandum of Understanding (informational only) • Judicial Inquiry System (JIS) Inter - agency agreement (informational only)2 of 44

3 of 44

MEMORANDUM OF UNDERSTANDING FOR DRIVER’S LICENSE AND/OR MOTOR VEHICLE RECORD DATA EXCHANGE This Memorandum of Understanding ( MOU) is made and entered into by and between , hereinafter referred to as the Requesting Party, and the Florida Department of Highway Safety and Motor Vehicles, hereinafter referred to as the Providing Agency, collectively referred to as the Parties. I. Purpose The Providing Agency is a government entity whose primary duties include issuance of motor vehicle and driver licenses, registration and titling of motor vehicles, and enforcement of all laws governing traffic, travel, and public safety upon Florida’s public highways. In carrying out its statutorily mandated duties and responsibilities, the Providing Agency collects and maintains personal information that identifies individuals. Based upon the nature of this information, the Providing Agency is subject to the disclosure prohibitions contained in 18 U.S.C. §2721, the Driver’s Privacy Protection Act (hereinafter “DPPA”), Sections 119.0712(2) and 501.171, Florida Statutes, and other statutory provisions. The Requesting Party is a government or private entity operating under the laws and authority of the state of Florida and/or operating under Federal laws and is requesting personal information and declares that it is qualified to obtain personal information under the exception number(s), listed in Attachment I, authorized by DPPA. This MOU is entered into for the purpose of establishing the conditions and limitations under which the Providing Agency agrees to provide electronic access to Driver License and Motor Vehicle information to the Requesting Party as part of the Judicial Inquiry System (JIS). The Requesting Party is receiving a X 9-digit X 4-digit or no social security number, pursuant to Chapter 119 Florida Statutes, or other applicable laws. II. Definitions For the purposes of this MOU, the below-listed terms shall have the following meanings: A. Business Point-of-Contact - A person appointed by the Requesting Party to assist the Providing Agency with the administration of the MOU. B. Consumer Complaint Point-of-Contact - A person appointed by the Requesting Party to assist the Providing Agency with complaints from consumers regarding misuse of personal information protected under DPPA. C. Driver License Information - Driver license and identification card data collected and maintained by the Providing Agency. This data includes personal information as defined in item L, below. D. Driver Privacy Protection Act (DPPA) - The Federal Act (see, 18 United States Code § 2721, et seq.) that prohibits release and use of personal information except as otherwise specifically permitted within the Act.Data Exchange MOU-JIS (Rev. 9/2019)Page 1 of 12 HSMV-______________the Office of the State Courts Administrator (OSCA)DocuSign Envelope ID: 2A446686-0D46-428B-80F2-2A7010BC1236 0276-204 of 44

E. Government Entity - Any federal, state, county, county officer, or city government, including any court or law enforcement agency. F. Highly Restricted Personal Information - Includes, but is not limited to, medical or disability information ,social security number, and driver license photograph. G. Insurance Record - Insurance information, such as insurance company name, policy type, policy status, insurance creation and expiration date, but excluding insurance policy number, provided to the Requesting Party, pursuant to Section 324.242(2), Florida Statutes. H. Judicial Inquiry System (JIS) – A single entry application solution provided by the Office of the State Courts Administrator that offers the judiciary and other authorized agencies access to multiple criminal justice data sources, including motor vehicle and driver license information from the Providing Agency. I. Law Enforcement Agency - An agency whose primary responsibility is the prevention and detection of crime and the enforcement of the penal, criminal, traffic, or highway laws of the state or country; that is also a Criminal Justice Agency subject to and in good standing under the Federal Bureau of Investigation’s Criminal Justice Information Services (CJIS) Security Policy; and is either a state, county, or city government agency that employs sworn law enforcement officers, as defined in Section, 943.10(1), Florida Statutes, or is a federal agency that employs full-time officers with authority to make arrests and carry firearms while on duty J. Motor Vehicle Information - Title and registration data collected and maintained by the Providing Agency for vehicles. This information includes personal information as defined in item L, below. K. Parties - The Providing Agency and the Requesting Party. L. Personal Information - As described in Section 119.0712(2)(b), Florida Statutes and 18 U.S.C. S.2725, information found in the motor vehicle or driver record which includes, but is not limited to, the subject’s driver identification number, name, address, (but not the 5 – digit zip code), driver license photograph and medical or disability information. M. Private Entity - Any entity that is not a unit of government, including, but not limited to, a corporation, partnership, limited liability company, nonprofit organization or other legal entity or a natural person. N. Providing Agency - The Department of Highway Safety and Motor Vehicles. The Providing Agency is responsible for granting access to driver license and/or motor vehicle data to the Requesting Party. O. Registration Hold - A hold placed on the owner, vehicle or registration, intended to prevent extension or renewal of any motor vehicle registration. P. Requesting Party - Any entity type, including its agents, employees, and contractors, that is expressly authorized by Section 119.0712(2), Florida Statutes and DPPA to receive personal information and/or highly restricted personal information that requests information contained in a driver license or motor vehicle record from the Providing Agency through remote electronic access. Q. Technical Contact - A person appointed by the Requesting Party to oversee the maintenance/operation of setting up of W eb Service and Batch/FTP/SFTP processes.Data Exchange MOU-JIS (Rev. 9/2019)Page 2 of 12DocuSign Envelope ID: 2A446686-0D46-428B-80F2-2A7010BC12365 of 44

R. Third Party End User - Any law enforcement agency, other governmental entity who receives driver license and/or motor vehicle data via JIS from the Requesting Party in accordance with DPPA, Section 119.0712(2), Florida Statutes, and the provisions of this MOU. S. Web Service - A service where the Requesting Party writes a call program to communicate with the Web Service of the Providing Agency to receive authorized motor vehicle and driver license data. III. Legal Authority The Providing Agency maintains computer databases containing information pertaining to driver’s licenses and motor vehicles pursuant to Chapters 317, 319, 320, 322, 328, and Section 324.242(2), Florida Statutes. The driver license, motor vehicle, and vessel data contained in the Providing Agency’s databases is defined as public record pursuant to Chapter 119, Florida Statutes; and as such, is subject to public disclosure unless otherwise exempted by law. As the custodian of the state’s driver and vehicle records, the Providing Agency is required to provide access to records permitted to be disclosed by law. Under this MOU, the Requesting Party will be provided, via remote electronic means, information pertaining to driver licenses and vehicles, including personal information authorized to be released pursuant to Section 119.0712(2), Florida Statutes, and DPPA. By executing this MOU, the Requesting Party agrees to maintain the confidential and exempt status of any and all information provided by the Providing Agency pursuant to this MOU and to ensure that any Third Party End Users accessing or utilizing said information shall do so in compliance with Section 119.0712(2), Florida Statutes and DPPA. Highly restricted personal information shall only be released in accordance with DPPA and Florida law. In addition, the Requesting Party agrees that insurance policy information shall only be utilized pursuant to Section 324.242(2), Florida Statutes. The Requesting Party must provide justification to receive the driver license photograph pursuant to Section 322.142 (l), Florida Statutes. This MOU is governed by the laws of the State of Florida and jurisdiction of any dispute arising from this MOU shall be in Leon County, Florida. IV. Statement of Work A. The Providing Agency agrees to: 1. Provide the Requesting Party with the technical specifications, and Requesting Party Number if applicable, required to access data in accordance with the access method being requested. 2. Allow the Requesting Party to electronically access data as authorized under this MOU. 3. Collect all fees for providing the electronically requested data, pursuant to applicable Florida Statutes, rules and policies, including Sections 320.05 and 322.20, Florida Statutes. The fee shall include all direct and indirect costs of providing remote electronic access, according to Section 119.07(2)(c), Florida Statutes. 4. Collect all fees due for electronic requests through the Automated Clearing House account of the banking institution which has been designated by the Treasurer of the State of Florida for such purposes.Data Exchange MOU-JIS (Rev. 9/2019)Page 3 of 12DocuSign Envelope ID: 2A446686-0D46-428B-80F2-2A7010BC12366 of 44

5. Terminate the access of the Requesting Party for non-payment of required fees. The Providing Agency shall not be responsible for the failure, refusal, or inability of the Requesting Party to make the required payments, or interest on late payments for periods of delay attributable to the action or inaction of the Requesting Party. 6. Notify the Requesting Party thirty (30) business days prior to changing any fee schedules, when it is reasonable and necessary to do so, as determined by the Providing Agency. All fees are established by Florida law. Any changes in fees shall be effective on the effective date of the corresponding law change. The Requesting Party may continue with this MOU as modified or it may terminate the MOU in accordance with Section X. Termination and Suspension, subject to the payment of all fees incurred prior to termination. 7. Perform all obligations to provide access under this MOU contingent upon an annual appropriation by the Legislature. 8. Provide electronic access to driver license and/or motor vehicle information pursuant to roles and times established other than scheduled maintenance or periods of uncontrollable disruption