Regular Meeting of the Board of Education

2 Tuesday, October 3, 2023 Regular Meeting of the Board of Education Board President DR. SCOTT WYATT Board Vice President DANNY TILLMAN Board Members MARY ELLEN A. GRANDE FELICIA ALEXANDER MAYRA CEBALLOS MIKKI CICHOCKI ABIGAIL ROSALES-MEDINA Student Board Members ANA-VICTORIA CHAVEZ CAMILLIA EL-ZATMAH ANTONIO HERNANDEZ NUNEZ TATIANA EDEN OCHOA JIMENA PRECIADO DAISY ROJO ANGENETTE ROSENBLOOM CRYSTAL SCOTT SILVANA VAZQUEZ Superintendent MAURICIO ARELLANO San Bernardino City Unified School District hereby provides notice that the October 3, 2023 Board Meeting will be open to the public in the Dr. Margaret Hill Community Room located at: Board of Education Building 777 North F Street San Bernardino, CA 92410 Per Board directive, masks are optional. Board of Education Meeting begins at 5:30 pm*. *All other times listed on the agenda are estimates and dependent on preceding items. Currently, we are still accepting comments via Zoom. A registration form is required and is available between the hours of 8:30 a.m. - 4:30 p.m. on the day of the Board meeting. Public comments cannot be read in - you must be present either virtually or in-person. In-person public comments will be taken first. Once the Board adjourns to Closed Session, in-person submissions for Public Comments will no longer be accepted. The meeting will also be streamed live at: https://www.youtube.com/user/SanBdoCitySchools The District is committed to provide equal access to individuals with a disability to open and public meetings. For information on the availability of disability-related aids or services to enable any person with a disability to participate in a public meeting and/or to request reasonable accommodations, please contact the Affirmative Action Office by close of business on the Monday prior to a Board meeting: Affirmative Action Office 777 North F Street San Bernardino, CA 92410 (909) 381-1122 (909) 381-1121 fax Office Hours: Monday - Friday, 8 a.m. - 4:30 p.m. 1. 5:30 pm: Opening (* all other times listed are estimates) Subject 1.1 Call to Order Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type File Attachments 1. 5:30 pm: Opening (* all other times listed are estimates) Subject 1.2 Pledge of Allegiance Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Presentation Recently crowned on September 23 at the Mr. and Miss Cardinal City 2023 pageant, seniors Alejandro Davalos and Danielle Francesca Villanueva will lead the Pledge. File Attachments 1. 5:30 pm: Opening (* all other times listed are estimates) Subject 1.3 Approval of Agenda Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Recommended Action Approve as presented/amended After a motion and second, the Board President will ask if there are any changes to the agenda. BE IT RESOLVED the Board of Education approves amending the agenda to add another item under Section 4, Closed Session. Added was: Public Employee Discipline/Dismissal/Release File Attachments Motion & Voting Approve as amended to include additional item under Section 4, Closed Session: Public Employee Discipline/Dismissal/Release Motion by Danny Tillman, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander Not Present at Vote: Mayra Ceballos 2. *5:35 pm: Special Presentations/Recognitions Subject 2.1 Del Valle Mariachi y Ballet Folklórico Student Performances Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Presentation In recognition of Hispanic Heritage Month, Del Valle Mariachi members and Ballet Folklórico dancers will perform. File Attachments 2. *5:35 pm: Special Presentations/Recognitions Subject 2.2 Making Hope Happen Foundation Board of Directors Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Presentation Introduction of the MHHF Board of Directors. File Attachments 2. *5:35 pm: Special Presentations/Recognitions Subject 2.3 Recognition of the 2023 Golden Quill Award Winner - Clifton Harris Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Presentation The Golden Quill Awards are presented by the California School Boards Association to recognize outstanding education journalism and highlight the essential role journalists play in increasing understanding of the objectives, operations, accomplishments, challenges and opportunities related to public schools. Mr. Clifton Harris, San Bernardino American News reporter, will be recognized with the Certificate of Excellence in Reporting for his fair, insightful, and accurate reporting on public school news. File Attachments 2. *5:35 pm: Special Presentations/Recognitions Subject 2.4 Recognition of Girls' 2023 Flag Football Champions - Cajon High School Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Presentation The California Interscholastic Federation (CIF) voted unanimously on February 3, 2023 to add girls' flag football as a statewide sanctioned sport. The Board would like to recognize the Cajon High School Girls Flag Football team as the 2023 Girls Flag Football Champions! File Attachments 2. *5:35 pm: Special Presentations/Recognitions Subject 2.5 Resolution in Recognition of California Week of the School Administrator Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Recommended Action Approve resolution WHEREAS leadership matters for California’s public education system and the close to 6 million students it serves; and WHEREAS the title of school administrator is used to define many educational leadership posts, such as superintendent, principal, assistant principal, special education and adult education leader, district business official, classified educational leader, and other school district employees who are considered administrators; and WHEREAS providing quality service for student success is paramount, and the future of California’s public education system depends upon the quality of its leadership; and WHEREAS school leaders depend on a network of support - from fellow administrators, teachers, parents, students, businesses, community members, board trustees, colleges and universities, community and faith-based organizations, and elected officials - to promote ongoing student achievement and school success; and WHEREAS the state of California has declared in Education Code 44015.1, the second full week in October as the Week of the School Administrator. THEREFORE, BE IT RESOLVED the Board of Education of the San Bernardino City Unified School District declares October 8–14, 2023, as the Week of the School Administrator and commends all school leaders for the contributions they make to successful student achievement. File Attachments Motion & Voting Approve resolution Motion by Mikki Cichocki, second by Danny Tillman. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 2. *5:35 pm: Special Presentations/Recognitions Subject 2.6 Resolution in Recognition of National Red Ribbon Week Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Recommended Action Approve resolution WHEREAS according to data collected in 2020, half of Americans age 12 and older have used illicit drugs in their lifetime; and WHEREAS teenagers and people with mental health issues are more at risk for drug use and addiction, with more than 46 percent of teenagers having tried an illicit drug by the time they are in 12th grade; and WHEREAS although public awareness of illicit drug use is increasing, emerging drug threats, such as the abuse of prescription medication, use of inhalants, and opioids, such as fentanyl, demand attention; and WHEREAS government, parents, law enforcement, schools, service organizations, and youth can provide positive peer influence by demonstrating a commitment to maintaining healthy, drug-free lifestyles by wearing and displaying red ribbons during Red Ribbon Week; and WHEREAS the theme of Red Ribbon Week 2023 is Be Kind to Your Mind. Live Drug Free. THEREFORE, BE IT RESOLVED the Board of Education of the San Bernardino City Unified School District hereby proclaims October 23 through 31, 2023, as Red Ribbon Week and encourages all schools to participate in drug-prevention activities during Red Ribbon Week and throughout the year, making a visible statement that SBCUSD is strongly committed to a drug-free community. File Attachments Motion & Voting Approve resolution Motion by Mikki Cichocki, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 2. *5:35 pm: Special Presentations/Recognitions Subject 2.7 Resolution to Participate in the 2023 Great California ShakeOut Earthquake Drill Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Sep 19, 2023 Absolute Date Sep 19, 2023 Fiscal Impact No Budgeted No Recommended Action Approve resolution WHEREAS, the San Bernardino City Unified School District recognizes that no community is immune from natural or man-made hazards and recognizes the importance of training staff and students to withstand these hazards; and WHEREAS, the District knows the importance of reducing human impact, property damage, interruption of educational services, and economic loss caused by those hazards; and WHEREAS, the District has a responsibility to promote earthquake preparedness with the staff, students, and families it serves and plan appropriately for earthquake-related disasters; and WHEREAS, proper training of District employees will allow them to facilitate the continuity of operations and assist our community following a major earthquake; and WHEREAS, by participating in the Great California ShakeOut earthquake drill on Thursday, October 19, 2023, at 10:19 am, the District has the opportunity to join millions of Californians in testing emergency response procedures and WHEREAS, the District encourages schools and families to participate in the Great California ShakeOut at their schools, worksites, and homes, and to use the information available at both www.ShakeOut.org/california and www.sbcusd.com/ReadySBCUSD to educate and prepare themselves to protect life and property during an emergency. THEREFORE, BE IT RESOLVED the Board of Education of the San Bernardino City Unified School District directs Districtwide participation in the Great California ShakeOut drill on October 19, 2023 at 10:19 a.m. File Attachments Motion & Voting Approve resolution Motion by Abigail Rosales-Medina, second by Danny Tillman. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 3. * 6:05 pm: Public Comments Subject 3.1 Receive Public Comments Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Information This is the only time the public will have an opportunity to address the Board on items NOT on the agenda and within their subject matter jurisdiction, such as District policies, procedures, programs, services, or fiscal matters. Public comments are limited to 5 minutes per person; 6 or more people who wish to speak on one topic will be provided no more than 30 minutes total. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because these comments are made at a public meeting. File Attachments 4. * 6:20 pm: Closed Session Subject 4.1 Public Employee Discipline/Dismissal/Release Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Information File Attachments 4. * 6:20 pm: Closed Session Subject 4.2 Closed Session Public Comments Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type This is the time that members of the public are provided an opportunity to directly address the Board about any item described under this Closed Session. File Attachments 4. * 6:20 pm: Closed Session Subject 4.3 Closed Session Agenda Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type As provided by law, the Board will meet in Closed Session for consideration of the following: Public Employee Appointment Title: Elementary School Vice Principal Middle School Vice Principal Assistant Director, Expanded Learning - Sunrise/CAPS Conference with Real Property Negotiators (Gov. Code § 54956.8) Property: Parcel Number 0154-281-01 Agency Negotiator: Terry Comnick, Associate Superintendent Business, Facilities and Operations Negotiating Parties: County of San Bernardino and SBCUSD Under Negotiation: Price and Terms Conference with Labor Negotiator District Negotiator: Marcus Funchess, Assistant Superintendent, Human Resources Employee Organization: California School Employees Association Communications Workers of America San Bernardino School Police Officers Association San Bernardino Teachers Association Public Employee Discipline/Dismissal/Release HR-CLASS-23-24-04-ER Student Matters/Discipline: Expulsion Hearing: Student Expulsion (Ed. Code Section 48918) Student ID: 471807 447030 Student Discipline Discussion: Student Discipline Matter (Ed. Code, Sections 35146, 48912) Student ID: 466478 451071 File Attachments 5. *7:20 pm: Action Reported from Closed Session Subject 5.1 Approval of Elementary School Vice Principal Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Recommended Action Approval of Elementary School Vice Principal The Board will discuss the appointment of the following position: Elementary School Vice Principal (Hunt Elementary) File Attachments Motion & Voting Approval of Elementary School Vice Principal Motion by Danny Tillman, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.2 Approval of Middle School Vice Principal Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Recommended Action Approval of Middle School Vice Principal The Board will discuss the appointment of the following position: Middle School Vice Principal (M.L. King Middle School) File Attachments Motion & Voting Approval of Middle School Vice Principal Motion by Danny Tillman, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.3 Approval of Assistant Director, Expanded Learning - Sunrise/CAPS Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Recommended Action Approval of Assistant Director, Expanded Learning - Sunrise/CAPS The Board will discuss the appointment of the following position: Assistant Director, Expanded Learning - Sunrise/CAPS File Attachments Motion & Voting Approval of Assistant Director, Expanded Learning - Sunrise/CAPS Motion by Danny Tillman, second by Felicia Alexander. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.4 Expulsion of Student(s) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approve BE IT RESOLVED the Board of Education accepts and adopts the recommendation and findings of the Hearing Panel, based on a review of the Panel's finding of facts and recommendations, and orders the expulsion of the following students(s) with the identification number(s) as listed below in accordance with the Board rules and regulations and in compliance with Education Code Section 48900: 471807 447030 The Board does hereby order the enforcement of the expulsion suspended for a period of not more than one calendar year. The suspension of the enforcement of the expulsion order is deemed appropriate for the rehabilitation of the pupil, per Education Code section 48917. **The Board does hereby expel the pupil for a period of one semester and does hereby order the enforcement of the expulsion suspended for the following semester, allowing him/her to be considered for re-enrollment in the district under suspended expulsion as deemed appropriate for the rehabilitation of the pupil, per Education Code section 48917. (S) A stipulated expulsion is a process whereby the pupil and his/her family acknowledge responsibility for the behavior leading to the recommendation for expulsion by the school administration and waive their right to a hearing by admitting to the facts in support of an expulsion recommendation. The pupil and his/her family stipulate the facts of the case as presented by the school, accepting one of the following consequences: *(S) suspended expulsion, **(S) expulsion one semester, suspended expulsion one semester, (S) expulsion two semesters. (YC) Youth Court is a SBCUSD program for youth who have committed education code violations 48900 or 48915 offenses (excluding mandatory offenses) for which they could be given an expulsion but are instead given the option of appearing before a jury of their peers to explore the factors contributing to the education code violation(s) ensuring that students understand who were impacted by their actions, and what needs to be done to repair the harm caused by their actions as well as to address other contributing factors that led to the decisions made. File Attachments Motion & Voting Approve Motion by Mikki Cichocki, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.5 Student(s) Recommended for Suspension or Expulsion (Excluding Mandatory Offenses), but Remanded to Youth Court for Other Means of Correction Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval BE IT RESOLVED the Board of Education accepts and adopts the recommendation and findings of facts of Positive Youth Development and orders the suspension or expulsion of the following student(s) with the identification number(s) as listed below in accordance with the Board rules and regulations and in compliance with Education Code Section 48900: 466478 Education Code Section 48915 (a) states, "Principal or the Superintendent of the schools shall recommend a pupil's expulsion, unless the principal or superintendent finds and so reports in writing to the governing board that expulsion is inappropriate, due to the particular circumstance, which should be set out in the report of the incident”. The student(s) identified below were found to have committed a violation of Education Code Section 48900 for which a referral for expulsion is mandated; however, the principal found that due to particular circumstances, expulsion is inappropriate. Therefore, although they were recommended for suspension or expulsion, the suspension or expulsion is not granted at this time. File Attachments Motion & Voting Approval Motion by Mikki Cichocki, second by Felicia Alexander. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.6 Lift/Readmit of Expulsion of Student(s) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval BE IT RESOLVED the Board of Education authorizes the readmission of the following student(s), with the identification number(s) as indicated below, to schools of the San Bernardino City Unified School District in accordance with the Board rules and regulations and in compliance with the Education Code Section 48900: 451071 File Attachments Motion & Voting Approval Motion by Mikki Cichocki, second by Danny Tillman. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 5. *7:20 pm: Action Reported from Closed Session Subject 5.7 Other Closed Session Action Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type If necessary, any additional items listed on the Closed Session Agenda and which require a Board vote, will either be read out orally if a vote was taken in Closed Session, or a vote taken at this time. File Attachments 6. *7:25 pm: Administrative Reports/Presentations Subject 6.1 Athletic Strategic Plan 2.0 Report (Student Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action, Reports Carrie Gilbreth and the Athletic Strategic Plan team will provide a report to the Board. File Attachments 2023 ASP Presentation.pptx.pdf (622 KB) 7. * 7:40 pm: Action Items Subject 7.1 Personnel Report #6 Dated October 3, 2023 which contains Actions such as Hiring, Retirements, Resignations, Promotions and Terminations Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Recommended Action Approve as presented/amended Prepared by: Marcus Funchess, Assistant Superintendent, Human Resources This report contains actions such as hiring, retirements, resignations, promotions, and terminations involving certificated, classified and other employees in the categories of noon duty aide, recreational supervisors, substitute employees, and others. Personnel actions included in this report are in accordance with policies of the Board of Education, the rules and regulations of the Personnel Commission, and the District's Affirmative Action Plan. Specific items/actions are contained in the attachment. BE IT RESOLVED the Board of Education approves Personnel Report #6, dated October 3, 2023, as presented/amended. File Attachments 23-10_October 03 2023_Personnel-Report.pdf (387 KB) Motion & Voting Approve as presented/amended Motion by Danny Tillman, second by Abigail Rosales-Medina. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 7. * 7:40 pm: Action Items Subject 7.2 Resolution of District Emergency – Arroyo Valley High School Gym Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Dollar Amount $375,000.00 Budgeted Yes Budget Source EME - Emergency Management Recommended Action Approve emergency resolution Requested by: Terry Comnick, Associate Superintendent Business, Facilities, and Operations BE IT RESOLVED Board Policy 3516.5 authorizes the Superintendent or designee to close a school site, change the regular school day schedule, or take any necessary action when adverse weather conditions or other emergencies warrant. Public Contract Code 20113 also relieves the Governing Board of a school district from bidding requirements when emergency repairs, alterations, work, or improvements are necessary to permit the continuance of existing school classes or to avoid danger to life or property. BE IT ALSO RESOLVED that on August 21, 2023, Tropical Storm Hilary impacted Southern California and a state of emergency was declared by Governor Newsom. During the storm, over an inch of rain flooded Arroyo Valley High School’s Gymnasium floor. The damage was discovered the same day and later inspected by experts, including the District’s insurance company, who determined the floor to be a total loss. The gymnasium is currently closed for school use, creating a loss of use for educational purposes. BE IT ALSO RESOLVED the Board of Education’s unanimous approval is required for an emergency request to the County Superintendent of Schools asking for the approval to enter into any necessary contract(s) in writing or otherwise on behalf of the District for the performance of labor and furnishing of materials and supplies for this purpose without advertising for or inviting bids. BE IT FURTHER RESOLVED the Board of Education declares that an emergency did exist and orders appropriate requests to be processed with the County Superintendent of Schools. BE IT FURTHER RESOLVED the Board of Education approves staff to enter into any necessary contract(s) in writing or otherwise on behalf of the District for emergency removal and replacement of the damaged gymnasium floor without advertising for or inviting bids. The total cost for the repair is estimated not to exceed $375,000.00 and will be paid directly from the District's Joint Powers Authority/Insurance . File Attachments AVHS Gym Floor 2023 Form 50.pdf (643 KB) Motion & Voting Approve emergency resolution Motion by Abigail Rosales-Medina, second by Danny Tillman. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.1 Approval of Consent List Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Recommended Action Approval of Consent Item The following items are grouped as a Consent List for receipt and approval as one vote. If Board Members have questions about individual items under this list, they will be pulled out of the group and considered and voted on separately. BE IT RESOLVED the Board of Education approves the Consent List as presented/amended. File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.2 Approval of the September 19, 2023 Minutes of the Regular Meeting of the Board of Education Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent), Minutes Recommended Action Approve as presented Minutes View Minutes for Sep 19, 2023 - Regular Meeting of the Board of Education Prepared by: Karen Cunningham, Administrative Assistant, Board of Education Office To approve the minutes of the September 19, 2023 Regular Meeting of the Board of Education. File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.3 Agreement with Jeff Joiner Training, LLC - $4,000.00 (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 17, 2023 Fiscal Impact Yes Dollar Amount $4,000.00 Budgeted Yes Budget Source 01-7029-0-0000-3700-5810-834-087 Recommended Action Approval of the Agreement Prepared by: Adriane Robles, Director, Nutrition Services Jeff Joiner Training, LLC, Liberty Township, OH Effective December 15, 2023 – June 30, 2024 Staff Analysis: To provide a one (1) day professional development training to all Nutrition Services staff to be held at Indian Springs High School. This professional growth training will be within the guidelines of the Professional Standards for State and Local School Nutrition Programs personnel as required by the Healthy, Hunger-Free Kids Act. Total cost not to exceed $4,000.00; cost to include all planning, materials, and travel costs required for the trainer. The cost will be paid from Kitchen Infrastructure and Training (KIT) Funds. Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments contract - Jeff Joiner- signed.pdf (103 KB) Standard Terms & Conditions- Jeff Joiner- signed.pdf (453 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.4 Agreement with Raikot LLC - $3,843.23 (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Dollar Amount $3,843.23 Budgeted Yes Budget Source 346708/01-0313-0-0000-2100-5880-920-L01 Recommended Action Approval of the Agreement Prepared by: Terry Comnick, Associate Superintendent Business, Facilities, and Operations Raikot LLC, Whittier, CA Effective October 6, 2023 Staff Analysis: To provide a food truck for the Districtwide Secretaries Professional Development Conference at Indian Springs High School for 250 anticipated attendees. Total cost for services not to exceed $3,843.23, including a $500.00 deposit. Unrestricted General Fund - Local Control and Accountability Plan (LCAP), Account No. L01 Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments Contract - SBCUSD - Habit Truck #4507_original.pdf (463 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.5 Amendment to the Master Agreements with Various Vendors for Use of Facilities (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 17, 2023 Fiscal Impact Yes Budgeted Yes Recommended Action Approve Prepared by: Laura Cardenas, Director, Purchasing Services East Valley Water District, Highland, CA Effective October 4, 2023 - June 30, 2028 Staff Analysis: This amendment is necessary to include East Valley Water District on the list of vendors for use of facilities to hold District meetings and events. Approved on August 22, 2023, Item No. 9.11. All other terms and conditions remain the same. The costs will be paid from various site and department budgets. Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.6 Annual Renewal of Services 2024-2025 Super Commodity Cooperative (Super Co-Op) - $9,000.00 (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 17, 2023 Fiscal Impact Yes Dollar Amount $9,000.00 Budgeted Yes Budget Source 92-5310-0-0000-3700-5300-834-092 Recommended Action Approval of Annual Renewal Prepared by: Adriane Robles, Director, Nutrition Services Annual membership in the Super Commodity Cooperative (Super Co-Op) Effective 2024-2025 school year Staff Analysis: Continued membership in the Super Commodity Cooperative (Super Co-Op) with annual renewal of services commitment by November 2023, for 2024-2025 and sustained utilization of formal bids based on unit prices as awarded by the Super Co-Op/Lead School District for the terms of the contracts, including any extensions, for the purchase of food and related distribution services for Nutrition Services as in the best interest of the District. Total cost of annual membership $9,000.00. The cost will be paid from Restricted Nutrition Services Fund 92. Board of Education authorizes the Purchasing Director to sign all related documents associated with continued Super Co-Op membership and assignment of USDA-donated food. File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.7 Award of RFP No. 22-35 Family Support Services - Chronic Absenteeism (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Fiscal Impact Yes Budget Source 344465/01-3010-0-1110-1000-5850-920-501 Recommended Action Approval of Award of RFP No. 22-35 Family Support Services - Chronic Absenteeism Prepared by: Laura Cardenas, Director, Purchasing Kahlon Family Services, San Francisco, CA Effective October 4, 2023 - June 30, 2028 Staff Analysis: RFP No. 22-35 Family Support Services - Chronic Absenteeism was advertised on May 8, 2023 and May 15, 2023 with OpenGov Procurement (ProcureNow), the San Bernardino Sun, El Chicano, and Black Voice. RFP was publicly opened on June 2, 2023, at 2:00 p.m. The District received two (2) proposals: Kahlon Family Services, San Francisco, CA and Tutor Me Education, Los Angeles, CA; and four (4) "No Bid" responses. The proposal is to provide home visits and services to families in order to decrease chronic absenteeism and increase academic achievement. By working collaboratively with vendors, the District can create a comprehensive approach to addressing chronic absenteeism and promoting student success. It is requested RFP No. 22-35 Family Support Services - Chronic Absenteeism be awarded to Kahlon Family Services , as the most responsible and responsive bidder meeting the District's specifications. Annual cost for services not to exceed $150,000.00 per year. Contract term is for a period of one (1) year with the option to extend for four (4) additional one-year periods, not to exceed five (5) years. The District reserves the right, at its sole discretion, to cancel the contract with a 90-day written notice. Board of Education authorizes Purchasing Director to sign all related documents. File Attachments Contract 22-35 Family Support Services - Kahlon.pdf (2,705 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.8 Award of RFP No. 22-39 Youth Enrichment Programs - Expanded Learning Creative Before & After School Programs (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Fiscal Impact Yes Recommended Action Approval of Award of RFP No. 22-39 Prepared by: Laura Cardenas, Director, Purchasing Services Adventure Education Solutions, Sanger, CA Big Brothers Big Sisters of the Inland Empire, Riverside, CA California Inland Empire Council, Boy Scouts of America, Redlands, CA City of San Bernardino Parks, Recreation and Community Services, San Bernardino, CA Compton Magic Inc., Riverside, CA Enchanted Education, San Bernardino, CA Kids That Code, Inc., Riverside, CA Step-By-Step Folklorico LLC, San Bernardino, CA Youth Action Project, San Bernardino, CA Effective October 4, 2023 – June 30, 2028 Staff Analysis: RFP No. 22-39 Youth Enrichment Programs - Expanded Learning Creative Before & After School Programs was advertised on May 8, 2023 and May 15, 2023 with OpenGov Procurement, The San Bernardino Sun, El Chicano, and Black Voice. RFP was publicly opened on June 2, 2023, at 1:00 p.m. The District received 32 proposals in response to the RFP as follows: 2020 Vision Youth, San Bernardino, CA; Active Education, Redlands,A; Adventure Education Solutions Inc., Sanger, CA; Animal House Fitness, Riverside, CA; Athena Coding, Hingham, MA; Big Brothers Big Sisters of the Inland Empire, Riverside, CA; Boys & Girls Clubs of Greater Redlands-Riverside, Redland, CA; California Inland Empire Council, Boy Scouts of America, Redlands, CA; CHORDS Youth Enrichment Program, San Bernardino, CA; City of San Bernardino Parks, Recreation and Community Services, San Bernardino, CA; Compton Magic Inc., Riverside, CA; Dj Muda, San Bernardino, CA; Elevo Learning, San Diego, CA; Enchanted Education, San Bernardino, CA; Fork Farms, Green Bay, WI; Inland Empire Prism Collective, San Bernardino, CA; Inland Youth Advantage Inc., Mentone, CA; Kids That Code, Inc., Riverside, CA; KidzToPros, Fremont, CA; Middle Tree, Claremont, CA; Mindfulness Tools Inc., Bloomington, CA; NV Media, LLC, Riverside, CA; Scholars Collective, Long Beach, CA; Simple Solutions Family Therapy Inc., Rancho Cucamonga, CA; Step-By-Step Folklorico LLC, San Bernardino, CA; Student Hires LLC, Yucaipa, CA; The Hamilton Essentials Foundation, San Bernardino, CA; University Enterprises Corporation at CSUSB, San Bernardino, CA; Youngstarz LLC, Inglewood, CA; Youth Action Project, San Bernardino, CA, and three (3) "No Bid Responses". It is requested RFP No. 22-39 Youth Enrichment Programs - Expanded Learning Creative Before & After School Programs be awarded to the most responsive and responsible providers meeting District specifications as follows: Adventure Education Solutions Inc., Sanger, CA , estimated not to exceed $694,840.00 per fiscal year; Big Brothers Big Sisters of the Inland Empire, Riverside, CA , estimated not to exceed $100,000.00 per fiscal year; California Inland Empire Council, Boy Scouts of America, Redlands, CA , estimated not to exceed $40,000.00 per fiscal year; City of San Bernardino Parks, Recreation and Community Services, San Bernardino, CA , estimated not to exceed $145,000.00 per fiscal year; Compton Magic Inc., Riverside, CA , estimated not to exceed $115,200.00 per fiscal year; Enchanted Education, San Bernardino, CA , estimated not to exceed $510,000.00 per fiscal year; Kids That Code, Inc., Riverside, CA , estimated not to exceed $171,600.00 per fiscal year; Step-By-Step Folklorico LLC, San Bernardino, CA , estimated not to exceed $664,470.00 per fiscal year; and Youth Action Project, San Bernardino, CA , estimated not to exceed $136,855.00 per fiscal year. The initial term of the agreement shall be for one (1) year, but may be extended for four (4) additional successive one-year extensions, at the sole discretion of the District, not to exceed an accumulative total of five (5) years. The cost for services is estimated not to exceed $2,577,965.00 per fiscal year for Expanded Learning Programs; to be invoiced monthly. To be paid by the Creative Before and After School Programs for Success budgets. Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments RFP No. 22-39 Contract - Adventure Education Solutions.pdf (139 KB) RFP No. 22-39 Contract - Big Brothers Big Sisters.pdf (200 KB) RFP No. 22-39 Contract - CA Inland Empire Council, Boy Scouts of America.pdf (142 KB) RFP No. 22-39 Contract - City of San Bernardino Parks, Recreation and Community Services.pdf (142 KB) RFP No. 22-39 Contract - Compton Magic Inc (camp).pdf (139 KB) RFP No. 22-39 Contract - Enchanted Education.pdf (138 KB) RFP No. 22-39 Contract - Kids That Code, Inc..pdf (139 KB) RFP No. 22-39 Contract - Step-By-Step Folklorico LLC.pdf (139 KB) RFP No. 22-39 Contract - Youth Action Project.pdf (139 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.9 Cafeteria Warrant Register for Period August 1-31, 2023 (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 17, 2023 Fiscal Impact No Budgeted Yes Recommended Action Approval of Cafeteria Warrant Register Prepared by: Adriane Robles, Director, Nutrition Services Staff Analysis: Cafeteria Warrant Register, Nutrition Services payments to vendors for period August 1 - 31, 2023. File Attachments 10.3.23 Cafeteria Warrant Register AUG 2023.pdf (2,988 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.10 Federal/State/Local Budget Revisions (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval of Budget Revisions Prepared by: Trieste Huey, Director Fiscal Services Staff Analysis: Throughout the year, the District is advised by Federal, State, and Local agencies of program entitlements and any additions and/or reductions in funds available for already approved programs. The following programs requested by the Board of Education affect the restricted and unrestricted portions in the budgets of the District funds. In order to adjust the program budgets, it is necessary to have Board of Education approval. Program Unrestricted/ Restricted Resource Account Fund Increase/ (Decrease) Amount Workforce Innnovation and Opportunity Act, Title II: Adult Education and Family Literacy Act Restricted 3905/3913/3926 057/118/405 11 $16,231.00 Grant Award Notification received July 31, 2023 increase to existing program will bring the total funding to $980,701.00. American Rescues Plan Act (ARPA) Stipend Restricted 5059 250 12 $51,040.00 Emailed Notification received July 31, 2023. Child Care & Development Program (CCTR)-250 Restricted 5025/6105 /5161 250 12 ($56,545.00) Grant Award Notification received August 21, 2023 decrease to existing program will bring the total funding to $2,776,945.00. California State Preschool Program Restricted 6105 252/367 12 ($81,672.00) Grant Award Notification received May 26,2023 decrease to existing program will bring the total funding to $14,942,456.00. School Food Best Practices Fund FY 2023-24 Restricted 7033 444 01 $1,265,267.78 The purpose of the SFBP funds is to increase pupil access to, or improve the quality of, fresh and nutritious school meals. College and Career Access Pathways Grant Restricted 7339 447 01 $1,000,000.00 To implement a College and Career Access Pathway partnership with a community college district. Culinary Organic Recyclable Environment (C.O.R.E.) AVHS Restricted 6386 495 01 $69,000.00 Grant Award Notification received September 1, 2023 increase to existing program will bring total funding to $150,000.00. Title I Restricted 3010 501 01 ($927,106.00) A decrease to an existing grant brings the total awarded amount to $29,900,106.00 (Allocation letter on CDE website) Indian Education Restricted 4510 505 01 $15,684.00 An increase to an existing grant brings the total awarded amount to $92,265.00 Title II Restricted 4035 536/537/541/542 01 ($510,702.00) A decrease to an existing grant brings the total awarded amount to $2,307,000.00 (Allocation letter on CDE website) Title III Immigrant Education Restricted 4201 543 01 $57,034.10 An increase to an existing grant brings the total awarded amount to $108,765.00 (Allocation letter on CDE website) Title III LEP Student Program Restricted 4203 544 01 ($402.00) A decrease to an existing grant brings the total awarded amount to $1,316,526.00 (Allocation letter on CDE website) Title IV Restricted 4127 550 01 $57,606.00 An increase to an existing grant brings the total awarded amount to $2,385,374.00 (Allocation letter on CDE website) File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.11 Federal/State/Local Budget Revisions - Carryover (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval of Budget Revisions Prepared by: Trieste Huey, Director, Fiscal Services Staff Analysis: Each year as the books are closed for the prior year, the District provides an agenda item for carryover of unspent restricted programs. The carryover will require adjustment of the 2023-24 budgets for the identified programs. Program Unrestricted/Restricted Resource Account Fund Increase/ (Decrease) Amount Federal & State Programs Routine Repair & Maintenance Restricted 8150 076 01 $4,110,678.04 Dual Language Immersion Grant Restricted 7810 422 01 $302,218.25 Arts, Music and Instructional Materials Discretionary Block Grant Restricted 6762 435 01 $25,552,147.00 Learning Recovery Emergency Block Grant Restricted 7435 436 01 $73,770,571.00 CA Community Schools Partnership Program Planning Grant Restricted 6331 438 01 $170,775.74 Special Education Early Intervention Preschool Grant Restricted 6547 440 01 $3,209,127.70 Kitchen Infrastructure and Training Funds Restricted 7032 442 01 $5,144,975.15 Learning Communities for School Success Restricted 7085 455 01 $1,684,239.51 Classified School Employees Professional Development Restricted 7311 457 01 $310,740.67 Educator Effectiveness Restricted 6266 460 01 $10,494,363.73 A-G Access/ Success Grant Restricted 7412 461 01 $3,355,354.86 A-G Learning Loss Mitigation Grant Restricted 7413 462 01 $1,292,306.00 Ethnic Studies Block Grant Restricted 7810 464 01 $345,377.00 Literacy Coaches and Reading Specialists Grant Restricted 6211 465 01 $7,319,814.00 Kitchen Infrastructure Upgrade Funds – Nutrition Services Restricted 7028 487 01 $814,074.22 Food Service Staff Training – Nutrition Services Restricted 7029 487 01 $156,635.32 Expanded Learning Opportunities Program Sports (ELOP) Restricted 2600 491 01 $372,645.85 Expanded Learning Opportunities Program – ELOP Restricted 2600 492 01 $10,948,905.40 AB 86 Expanded Learning Opportunity Grant Restricted 7425 498 01 $680,588.15 AB 86 ELO Paraprofessional Restricted 7426 499 01 $3,334,526.66 Lottery Income Restricted 6300 702 01 $7,471,264.45 Prop. 39-California Clean Energy Jobs Act Restricted 6230 P39 01 $423,566.59 Total Federal & State Programs $161,264,895.29 Other Local Program Balances RDA $17,622,909.09 IVDA $4,734,095.48 Other Local $6,798,736.44 Total Other Local Program Balances $29,155,741.01 Total Federal/State/Local Ending Balances $190,420,636.30 Carryover Unearned Grant Award Balances CETF – CA Emerging Technology Fund Restricted 9074 044 01 $1,839.54 Child Development Restricted 9042 250 01 $2,725.62 Richardson Donations Restricted 9048 305 01 $874.68 Kaiser Grant Restricted 9054 308 01 $9,646.43 Discover Brighter Futures Restricted 9065 330 01 $22,915.99 Local Solutions Grants Program Restricted 9090 370 01 $8,484.39 K-12 Strong Workforce Restricted 9091 371 01 $3,631.00 21 st Century Student Run Enterprise – SWP Restricted 9095 374 01 $395,470.69 Arroyo Valley Water Utilities-SWP Restricted 9096 375 01 $241,689.95 Child Development Universal Pre-K Planning Grant Restricted 6053 414 01 $2,761,140.79 National Board Certified Teachers Restricted 6271 426 01 $30,000.00 Middle School Foundation Academies Planning Grant Restricted 6385 434 01 $28,544.63 Early Literacy Support Block Grant Restricted 7810 463 01 $270,912.10 California Partnership/Public Safety Academy Program Restricted 7220 479 01 $42,660.78 California Partnership Academy Program at AVHS Restricted 7220 481 01 $115,012.83 Supplementary Programs: Specialized Secondary Restricted 7370 484 01 $117,332.96 Career Technical Education Incentive Grant Restricted 6387 485 01 $2,132,173.69 CA Partnership Academies: Clean Restricted 6386 495 01 $138,133.79 ESEA Title I Restricted 3010 501/524 01 $16,077,645.04 Indian Education Restricted 4510 505 01 $16,878.13 ESSER II Restricted 3212 527 01 ($20,253,440.00) ESSER III Restricted 3213 528 01 $23,617,834.35 ESSER III Learning Loss Restricted 3214 529 01 $7,186,598.43 ELO ESSER II State Reserve Restricted 3216 556 01 $58,547.69 ELO ESSER III Emergency Needs Restricted 3218 558 01 ($14,552.33) Comprehensive Support and Improvement LEA Grant Restricted 3182 523 01 $1,392,205.55 Title II, Supporting Effective Instruction Restricted 4035 536-537/ 541-542 01 $1,861,361.40 Title III, LEP Student Sub Grant Restricted 4203 544 01 $1,235,547.92 Body Worn Camera Program Restricted 5823 545 01 $29,041.62 Stop School Violence Program Restricted 5824 546 01 $290,477.84 School Violence Program Restricted 5825 547 01 $366,147.00 Title IV, Part A Student Support and Academic Enrichment Restricted 4127 550 01 $2,919,496.96 Homeless Children Assist Grant Restricted 5630 586 01 $21,909.46 ARP-Homeless Children & Youth Restricted 5632 587 01 $53,388.93 ARP-Homeless Children & Youth II Restricted 5634 591 01 $844,967.24 Total Carryover Unearned Grant Award Balances $42,027,245.09 Other Funds Adult Education Block Grant Restricted 6391 130 11 $1,292,573.52 Adult Education-CalWORKs Program Restricted 6371 132 11 $188,094.49 Adult Education – Apprenticeship Program Unrestricted 0000 139 11 $289,821.79 Adult Education-Kaiser Grant Restricted 9073 304 11 $74,743.41 Child Development-Prekindergarten & Family Literacy Program-CPKS Restricted 6052 101 12 $29,509.42 State Preschool-AB212 State Preschool Stipend Program Restricted 9080 701-253 12 $390,887.57 State Preschool-AB212 Child Development Stipend Program Restricted 9080 871-253 12 $126,173.05 Child Development-AB212 Pre-School Stipend Restricted 9010 259 12 $48,314.43 Building Fund Restricted Several Several 21 ($5,665,881.45) Capital Facilities Fund Restricted Several Several 25 ($1,184,679.05) School Facilities Fund Restricted Several Several 35 $127,676.57 Special Reserve Capital Outlay Fund Restricted 9871 Several 40 $24,649,818.27 Self-Insurance Fund Restricted Several Several 67 $16,315,172.61 Foundation Trust Fund Restricted Several 9874 73 $2,641.77 COPS Building Fund Bridge Financing Restricted 9008 Several 98 $1,678,820.25 Total Other Funds $38,363,686.65 File Attachments 24bcOctober3Carryover.docx (40 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.12 Gifts, Grants, and Bequests (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval of Gifts, Grants, and Bequests Prepared by: Terry Comnick, Associate Superintendent Business, Facilities, and Operations The acceptance of the attached donation list meets all requirements of Board Policy 3290, Gifts, Grants, and Bequests. File Attachments Gifts 10.03.23 .pdf (40 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.13 Notice of Completion, Agreement No. 2023-534792-ecp, Replacement of San Andreas High School Marquee Sign (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted Yes Recommended Action Approve NOC, Agreement No. 2023-534792-ecp Prepared by: Laura Cardenas, Director, Purchasing Services Staff Analysis: The Board of Education authorizes filing a Notice of Completion for Agreement No. 2023-534792-ecp, Replacement of San Andreas High School Marquee Sign, for the work contracted to, and completed by, the Contractor listed below. Tricore Enterprises dba Quiel School Signs. 3600 Lime Street, Building 3, Suite 322 Riverside, CA 92501 SCHOOL SITE APN NO. San Andreas High School 1191-321-01,08,09 File Attachments NOC San Andreas - Tricore.pdf (148 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.14 Notice of Completion, Bid No. 22-14, Concrete Replacement at Three (3) School Sites (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted Yes Recommended Action Approve NOC, Bid No. 22-14 Concrete Replacement at Three (3) School Sites Prepared by: Laura Cardenas, Director, Purchasing Services Staff Analysis: The Board of Education authorizes filing a Notice of Completion for Bid No. 22-14 Concrete Replacement at Three (3) School Sites, for the work awarded to, and completed by, the Contractor listed below. Cornerstone Construction Services, Inc. 1845 W 9th Street Upland, CA 91786 SCHOOL SITE APN NO. Arroyo Valley High School 0139-011-07,09,11,12; 0139-012-01, 02, 03, 04, 09, 10, 11, 12, 14, 15, 16, 17, 19, 20, 21, 22, 23, 26, 28, 29, 30, 31, 33, 34, 35, 36, 37, 38; 0139-021-05, 06, 17, 18, 25; 0139-141-01, 02, 03, 05, 06, 12, 13, 22, 23; 0269-241-04, 05, 06, 08 Palm Elementary School 1191-321-01,08,09 North Verdemont Elementary School 1191-321-01,08,09 File Attachments NOC San Andreas - Tricore.pdf (148 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.15 Purchase Order Board Report for the Period of August 2023 (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Recommended Action Approval Prepared by: Laura Cardenas, Director, Purchasing Services Staff Analysis: Ratification of the Purchase Order Board Report for purchase orders issued during the period of August 1 - August 31, 2023, in accordance with Education Code 17605 which requires all purchase orders issued for materials, equipment, supplies, and services be ratified by the Board within 60 days of issuance. File Attachments Board Report - FY24- AUGUST 2023.pdf (397 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.16 Ratification of Disposition of Electronic Waste and Furniture (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Recommended Action Approve Prepared by: Laura Cardenas, Director, Purchasing Services Recycle International, El Monte, CA (California Electronic Waste Identification #111654) Staff Analysis: The District must periodically dispose of electronic materials, furniture, and equipment that are considered to be obsolete, broken, or surplus to the District's needs. The District's Central Warehouse facility is responsible for the disposition of such items in accordance with Administrative Regulation 3270. This ratification is to approve the disposal efforts made in July and August 2023. The Warehouse is requesting a ratified approval of the attached list of electronic waste/obsolete furniture and supplies. In exchange for receiving the District's obsolete, broken, and surplus electronic equipment, the vendor will compensate the District at various rates per pound based on item type. A list of the recycled electronic waste and obsolete furniture is attached, all equipment will be handled in compliance with the California Environmental Protection Agency, the California Integrated Waste Management Board, and the Department of Toxic Substance Control, pursuant to all sections under S66273 and S66261. Proceeds from the sale shall be deposited into the Unrestricted General Fund. Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments E-Waste List for BoardDocs 10-3-23.pdf (216 KB) Motion & Voting Approve Motion by Abigail Rosales-Medina, second by Felicia Alexander. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander Not Present at Vote: Danny Tillman 8. *7:45 pm: Consent List Subject 8.17 Signature Authority Revocation (Business Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval of Signature Authority Revocation Prepared by: Terry Comnick, Associate Superintendent, Business, Facilities, and Operations Staff Analysis: The Board of Education approves revoking signature authority of the following employee: Signature authority for Samuel Precie, Administrator of Operations, Facilities/Operations, effective September 11, 2023, for change orders not exceeding in total, 10 percent of the original contract price. File Attachments Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.18 Agreement with Robin Stump - $6,250.00 (Educational Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Oct 03, 2023 Absolute Date Oct 03, 2023 Fiscal Impact Yes Dollar Amount $6,250.00 Budgeted Yes Budget Source 345743 / 01-0304-0-3800-1000-5850-748-L01 Recommended Action Approval of the Agreement Prepared by: Dr. Sudha Venkatesan, Director, Secondary Education/College and Career Robin Stump, Palmdale, CA Effective October 20, 2023 Staff Analysis: To provide live, on-site work permit certification training to 25 teachers, program specialists, administrative and classified staff. Participants will be taught work permit guidelines and processes, along with Educational and Labor codes related to issuing work permits for minors. Upon completion of the course and passing the work permit certification assessment, participants will receive a 2-year certification. Total cost for services not to exceed $6,250.00, at a cost of $250.00 per participant. Unrestricted General Fund - Local Control Accountability Plan (LCAP), Account L01 Board of Education authorizes the Purchasing Director to sign all related documents. File Attachments Work Permit Certification Agreement.pdf (60 KB) Motion & Voting Approval Motion by Abigail Rosales-Medina, second by Mary Ellen Grande. Final Resolution: Motion Carries Yea: Scott Wyatt, Abigail Rosales-Medina, Danny Tillman, Mary Ellen Grande, Mikki Cichocki, Felicia Alexander 8. *7:45 pm: Consent List Subject 8.19 Amendment to the Agreement with Renaissance - No Cost (Educational Services) Meeting Oct 3, 2023 - Regular Meeting of the Board of Education Type Action (Consent) Preferred Date Sep 19, 2023 Absolute Date Oct 03, 2023 Fiscal Impact No Budgeted No Recommended Action Approval of