City Council Special & Workshop Meeting (2024-07-15)

JULY 15, 2024 SPECIAL COUNCIL MEETING PAGE 1

[Seal of the City of Neptune Beach, Florida]

MINUTES SPECIAL CITY COUNCIL MEETING MONDAY, JULY 15, 2024, 6:00 P.M. NEPTUNE BEACH CITY HALL 116 FIRST STREET NEPTUNE BEACH, FLORIDA 32266

Pursuant to proper notice, a Special City Council Meeting of the City Council of the City of Neptune Beach was held on Monday, July 15, 2024, at 6:00 p.m., at Neptune Beach City Hall, 116 First Street, Neptune Beach, Florida 32266.

Attendance: IN ATTENDANCE: Mayor Elaine Brown Vice Mayor Kerry Chin Councilor Lauren Key Councilor Nia Livingston (absent) Councilor Josh Messinger (via CMT)

STAFF: City Manager Richard Pike City Attorney Zachary Roth Chief of Police Michael Key Public Works Director Deryle Calhoun Parks and Sustainability Director Colin Moore Community Development Director Heather Whitmore City Clerk Catherine Ponson

Call to Order/Roll Call/Pledge: Mayor Brown called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

Neptune Trident Award: Mayor Brown presented the Neptune Trident Award to Mr. John Jolly. Mr. Jolly has served on the Code Enforcement Board, City Council and Police Officers' Retirement Fund Board. Mr. Jolly also served as Vice Mayor from 2013-2015.

P24-04 108 Orange Street: Mayor Brown stated that this agenda item was deferred.

Milling and Paving Streets: Milling and Paving of Portions of Kings Road and Myrtle, Lemon, Magnolia, and Bay Streets. Public Works Director Deryle Calhoun stated this agenda item had been deferred at the June 3, 2024, Council meeting due to concerns regarding adding asphalt to Midway Street. He stated that since then Midway Street had been repaired and had some of the damage along that roadway improved.

Mr. Calhoun explained that other paving opportunities had been looked at and based on a contractor-graded list, alternatives to Midway were identified. This includes portions of Kings Road and Myrtle, Lemon, Magnolia, and Bay Streets. Paving on Myrtle will also address localized flooding at Myrtle and 2nd.

Made by Key, seconded by Chin.

MOTION: TO AWARD THE PAVING OF THE IDENTIFIED STREETS TO KUDZU 3 TRUCKING IN THE AMOUNT OF $150,955.47

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JULY 15, 2024 SPECIAL COUNCIL MEETING PAGE 2

Roll Call Vote: Ayes: 4-Key, Messinger, Chin, and Brown Noes: 0

MOTION CARRIED

Water Tower Fencing: Approval of Water Tower Property Fencing Replacement. Mr. Calhoun explained this is to replace the approximately 30-year old fence around the water tower. Bids were solicited in May 2024 and five responses were received. Armstrong Fence Company was the most responsive. The lowest bidder did not submit all of the required information.

Vice Mayor Chin questioned why Armstrong Fence Company had put N/A by some of the items on the table in the RFP and others had filled them in.

Mr. Calhoun answered there was probably not a line item for those items. Armstrong Fence Company did provide a typical quote sheet. He added that the main verbiage of the bid form states that "The selected bidder shall furnish, unless otherwise noted, all necessary permits, labor, equipment, materials and incidentals necessary for a functional and complete system ready for intended use."

Councilor Messinger commented that even though Armstrong Fence Company is the second to lowest bidder, the quality of work they have done in the City is solid. For continuity, there is value in keeping with Armstrong Fence Company.

Made by Chin, seconded by Key and Messinger.

MOTION: TO AWARD THE WATER TOWER PROPERTY FENCING REPLACEMENT TO ARMSTRONG FENCE COMPANY IN THE AMOUNT OF $30, 835.20.

Roll Call Vote: Ayes: 4-Messinger, Key, Chin, and Brown Noes: 0

MOTION CARRIED

Adjournment: There being no further business, the Special Meeting adjourned at 6:15 p.m.

[Signature: Elaine Brown, Mayor] ATTEST: [Signature: Catherine Ponson, CMC, City Clerk] [Seal of the City of Neptune Beach, Florida] Approved: 09/03/2024

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JULY 15, 2024 WORKSHOP COUNCIL MEETING

[Seal of the City of Neptune Beach, Florida]

MINUTES WORKSHOP CITY COUNCIL MEETING MONDAY, JULY 15, 2024, 6:15 P.M. NEPTUNE BEACH CITY HALL 116 FIRST STREET NEPTUNE BEACH, FLORIDA 32266

Pursuant to proper notice, a Workshop City Council Meeting of the City Council of the City of Neptune Beach was held on Monday, July 15, 2024, at 6:15 p.m., in Council Chambers, City Hall, 116 First Street, Neptune Beach, Florida 32266

Attendance: IN ATTENDANCE: Mayor Elaine Brown Vice Mayor Kerry Chin Councilor Lauren Key Councilor Nia Livingston (absent) Councilor Josh Messinger (via CMT)

STAFF: City Manager Richard Pike City Attorney Zachary Roth Chief of Police Michael Key Public Works Director Deryle Calhoun Parks and Sustainability Director Colin Moore Community Development Director Heather Whitmore City Clerk Catherine Ponson

Call to Order/Roll Call: Mayor Brown called the workshop meeting to order at 6:15 p.m.

PUBLIC COMMENT

Public Comment: Alison Ronzon, 221 South Street, Neptune Beach, spoke regarding historic preservation in Neptune Beach. She stated that the Historic Preservation Subcommittee and the Community Development Board have been working hard to amend the variance process for homes deemed as historical. The proposal has been written with the best interest of Neptune Beach residents in mind and it has been well received by those residents. They want owners to be encouraged to preserve what we have so that we don't lose the history of our town. The issue of preservation is very important to residents. However, while we continue to wait for this proposal to move through City Council, she is afraid we are continuing to lose the character of our City.

ISSUE DEVELOPMENT

COLA Increase for Police Retirees: Sergeant Dustin Kamppi, Chairman of the Neptune Beach Police Officers' Retirement Fund Board, read a prepared statement regarding the background of the police retiree increase. He reported that the most recent increase was a one-time only 13th check in 2016. Sergeant Kamppi introduced Douglas Lozen, EA, MAAA, Senior Consulting Actuary, with Foster and Foster, Actuaries and Consultants, who are the administrators of the Neptune Beach Police Officers' Retirement Fund.

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