REGULAR SCHOOL BOARD MEETING

0 Tuesday, May 12, 2020 REGULAR SCHOOL BOARD MEETING Regular Meeting 5:00 p.m. Citrus County School Board 1007 W Main Street, Inverness, FL 34450 REGULAR MEETING: 5:00 P.M. Subject Opening Exercise (Virginia Bryant) and Pledge of Allegiance Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category REGULAR MEETING: 5:00 P.M. Type Procedural File Attachments I. ADOPTION OF AGENDA AS RECOMMENDED BY SUPERINTENDENT HIMMEL Subject Adoption of Agenda Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category I. ADOPTION OF AGENDA AS RECOMMENDED BY SUPERINTENDENT HIMMEL Type Action Fiscal Impact No Budgeted No Recommended Action Adopt Agenda as recommended by Superintendent Himmel File Attachments Motion & Voting Adopt Agenda as recommended by Superintendent Himmel Motion by Linda B Powers, second by Thomas E Kennedy. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers II. CITIZEN COMMENTS Subject Citizen Comments is reserved for comments on the items requesting approval on the agenda and/or any other subject. Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category II. CITIZEN COMMENTS Type Procedural Citizen Comments is reserved for comments on the items requesting approval on the agenda and/or any other subject. File Attachments III. APPROVE CONSENT AGENDA (Recognition of Donations) Subject A. Approve Consent Agenda Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category III. APPROVE CONSENT AGENDA (Recognition of Donations) Type Action, Action (Consent) Recommended Action Motion to Approve Consent Agenda File Attachments Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject B. Recognition of Donations Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category III. APPROVE CONSENT AGENDA (Recognition of Donations) Type Information File Attachments VI. EDUCATIONAL SERVICES, SCOTT HEBERT Subject Educational Services Update Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VI. EDUCATIONAL SERVICES, SCOTT HEBERT Type Information File Attachments VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain Subject A. Instructional and Support Recommendations Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain Type Action Recommended Action Approve the Instructional and Support Recommendations This document changes on a daily basis and will be updated just prior to the Board meeting. File Attachments 2020-05-12-Personnel Information.pdf (38 KB) Motion & Voting Approve the Instructional and Support Recommendations Motion by Thomas E Kennedy, second by Ginger F Bryant. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers XII. BUDGET UPDATE Subject Budget Update Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XII. BUDGET UPDATE Type Information File Attachments XIII. ATTORNEY, LEGAL MATTERS Subject Legal Matters Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XIII. ATTORNEY, LEGAL MATTERS Type Information File Attachments XIV. APPROVE MINUTES Subject Approve minutes of the April 14, 2020 Administrative Hearing, Regular Meeting, and Public Hearing Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XIV. APPROVE MINUTES Type Action, Minutes Recommended Action Approve Minutes of the April 14, 2020 Administrative Hearing, Regular Meeting and Public Hearing Minutes View Minutes for Apr 14, 2020 - REGULAR SCHOOL BOARD MEETING File Attachments m041420admregpub.docx (23 KB) Motion & Voting Approve Minutes of the April 14, 2020 Administrative Hearing, Regular Meeting and Public Hearing Motion by Thomas E Kennedy, second by Ginger F Bryant. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers XV. ANY OTHER BUSINESS THAT NEEDS TO COME BEFORE THE SCHOOL BOARD Subject Other Business Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XV. ANY OTHER BUSINESS THAT NEEDS TO COME BEFORE THE SCHOOL BOARD Type Discussion, Information File Attachments XVI. ADJOURNMENT Subject Adjourn Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XVI. ADJOURNMENT Type Procedural File Attachments Subject ANY PERSON REQUIRING REASONABLE ACCOMMODATIONS AT THIS MEETING BECAUSE OF A DISABILITY OR PHYSICAL IMPAIRMENT SHOULD CONTACT THE SUPERINTENDENT'S OFFICE AT 726-1931, EXT. 2205, PRIOR TO THE DATE OF THE SCHEDULED SCHOOL BOARD MEETING. Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XVI. ADJOURNMENT Type File Attachments CONSENT AGENDA Subject Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category CONSENT AGENDA Type Procedural File Attachments IV. EDUCATIONAL SERVICES, SCOTT HEBERT - District Student Services, Kit Humbaugh -CONSENT Subject Renewal of Contract between the School Board of Citrus County and Silver River Mentoring & Instruction, Inc. Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category IV. EDUCATIONAL SERVICES, SCOTT HEBERT - District Student Services, Kit Humbaugh -CONSENT Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source FEFP General Funds and Title I Funds Recommended Action Approve the contract between the School Board of Citrus County and Silver River Mentoring Instruction, Inc. Revised - Approve the contract between the School Board of Citrus County and Silver River Mentoring Instruction, Inc. to be extended for the 2020-2021 school year, effective July 1, 2020. File Attachments 20.05.12 ADDENDUM TO AGREEMENT.pdf (57 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers V. EDUCATIONAL SERVICES, SCOTT HEBERT - Professional Development, Lindy Woythaler - CONSENT Subject Consideration: Approve the K-12 Reading Endorsement Add-On Program Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category V. EDUCATIONAL SERVICES, SCOTT HEBERT - Professional Development, Lindy Woythaler - CONSENT Type Action (Consent) Preferred Date May 12, 2020 Fiscal Impact No Budgeted No Recommended Action Approve the K-12 Reading Endorsement Add-On Program Summary: The K-12 Reading Endorsement Add-On Program is a 300-hour program of study which teachers can complete in order to add the Florida K-12 Reading Endorsement to their teaching certificates. The modules (5--60 hour courses) are offered in an on-line format and facilitated by Citrus County educators. The Citrus County School District K-12 Reading Endorsement Add-On Program has been updated to the new standards as per the Just Read, Florida!, Department of Education requirements. File Attachments Citrus - Reading Endorsement Add-on Plan 2020 CCSD (002) (1).pdf (651 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers VII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Facilities, Construction and Maintenance, Eric Stokes - CONSENT Subject A. Pre-Qualification of Contractors for Educational Facilities Construction Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Facilities, Construction and Maintenance, Eric Stokes - CONSENT Type Action (Consent) Fiscal Impact No Budget Source N/A Recommended Action Approve the Pre-Qualification of Contractors for Educational Facilities Construction Information reviewed by the pre-qualification committee is available in Facilities and Construction. The pre-qualification review is ongoing. File Attachments May 2020 Board Summary Form-Amended-Apprv.pdf (47 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject B. Addendum to Professional Service Agreement for the Roger Weave Educational Complex Evacuation Route Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Facilities, Construction and Maintenance, Eric Stokes - CONSENT Type Action (Consent) Fiscal Impact Yes Dollar Amount $5,800.00 Budgeted Yes Budget Source Project 45560 RWEC Evac Route - Capital Impact Fee Funds Recommended Action Approve the Addendum to Professional Service Agreement for the Roger Weaver Educational Complex Evacuation Route This addendum to the professional service agreement is for the adjusted scope of services required by South West Florida Water Management District. File Attachments GFY Addendum_RWEC Evac Route.pdf (64 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain - CONSENT Subject B. Approve the Payroll Dates for 2020-2021 Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain - CONSENT Type Action (Consent) Recommended Action Approve the Payroll Dates for 2020-2021 Approve the payroll dates for 2020-2021 school year. File Attachments PAYROLL DATES 2020-2021.pdf (70 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject C. New Job Description for Marine Science Station Aide Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain - CONSENT Type Action (Consent) Recommended Action Approve the New Job Description for Marine Science Station Aide Approve the new job description for Marine Science Station Aide. Performance responsibilities include fueling, cleaning, and maintaining the Marine Science Station boats, creating menus, ordering food stock, preparing, cooking and serving food for large groups at the Marine Science Station and assisting the Marine Science Station staff with animal husbandry and general maintenance or aquariums and filtration systems. File Attachments MarineScienceStationTeacherAide.pdf (47 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject D. Summer School 2020 – Instructional Personnel Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain - CONSENT Type Action (Consent) Recommended Action Approval of Instructional Personnel for Summer School 2020 Approval of Instructional Personnel for Summer School 2020 File Attachments SUMMER SCHOOL 2020-INSTRUCTIONAL.pdf (39 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject E. Summer School 2020 – Support Personnel Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category VIII. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Human Resources, Suzy Swain - CONSENT Type Action (Consent) Recommended Action Approval of Support Personnel for Summer School 2020 Approval of Support Personnel for Summer School 2020 File Attachments SUMMER SCHOOL 2020.pdf (125 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers IX. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Transportation, Marilyn Farmer - CONSENT Subject Approve 181-Day Transportation Staff for Summer Employment as Needed Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category IX. SCHOOL SUPPORT SERVICES, JONNY BISHOP - Transportation, Marilyn Farmer - CONSENT Type Action (Consent) Preferred Date May 12, 2020 Absolute Date May 12, 2020 Fiscal Impact Yes Dollar Amount $32,000.00 Budgeted Yes Budget Source Project 10140 - Extended School Year and Project 379E0 - Extra Duty - General Funds Recommended Action Approve 181-day Transportation Employees for summer employment within the Transportation Department as needed. The following includes but is not limited to those jobs to be performed during the summer, non-contract period: ESY, Field Trips, Bus Washing, Dry Runs, Parent Calls, Back to School Hotline, Training, summer meal distribution, etc. File Attachments Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers X. FINANCE, MIKE MULLEN - CONSENT Subject A. Approve donation of upholstery in weightlifting room valued at $1,575 to Citrus High School from anonymous donor Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact No Recommended Action Approve donation of upholstery in weightlifting room valued at $1,575 to Citrus High School from anonymous donor Donation will benefit the students at Citrus High School. File Attachments Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject B. Approve the $50,000 donation to Withlacoochee Technical College from Rita M. Olson Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact No Recommended Action Approve the $50,000 donation to Withlacoochee Technical College from Rita M. Olson Donation will be used to help deserving students with financial obligations associated with their enrollment at Withlacoochee Technical College. File Attachments Donation from Rita M. Olson - March 31 2020.pdf (358 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject C. Dell Replacement Computers - Teachers Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Preferred Date May 12, 2020 Fiscal Impact Yes Dollar Amount $99,636.90 Budgeted Yes Budget Source Project 60480 Technology Plan - Capital Funds Recommended Action Approve the purchase of Dell Replacement Computers for teachers. utilizing the remaining balance of monies budgeted for the year 2 student computer refresh. Requesting the use of the remaining balance of monies budgeted for the year 2 student computer refresh. The stock for staff computer replacement is at a critical level. Replacement computers are needed when computers are not repairable or the repair exceeds the value of the computer. File Attachments Dell Quote.pdf (1,965 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject E. 2017-17 Implementation and Project Management of High Speed IP WAN Network Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact Yes Dollar Amount $428,060.00 Budgeted Yes Budget Source Project 50100 - Educational Technology Services - General Fund Recommended Action Approve 2017-17 Implementation and Project Management of High Speed IP WAN Network renewal with Spectrum. Approve 2017-17 Implementation and Project Management of High Speed IP WAN Network renewal with Spectrum. File Attachments 2017-17 Implementation and Project Management thru 5-31-21.pdf (749 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject F. 2019-33 Fuel Renewal Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,563,010.00 Budgeted Yes Budget Source Project 59700 - Transportation and Project 597W0 - White Fleet - General Fund Recommended Action Approve 2019-33 Fuel Bid renewal with Petroleum Traders Corp. and Indigo Energy Partners. Approve 2019-33 Fuel Bid renewal with Petroleum Traders Corp. and Indigo Energy Partners. File Attachments 2019-33 Fuel renew thru 6-30-2021.pdf (258 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject G. 2020-64 Incidental Carpet and Floor Cleaning Bid Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact Yes Dollar Amount $20,000.00 Budgeted Yes Budget Source Project 40400 - Floors - General Fund Recommended Action Award 2020-64 Incidental Carpet and Floor Cleaning Bid to CL Reynolds, Inc. for Section I and Millennium Floor Care for Sections II & III Award 2020-64 Incidental Carpet and Floor Cleaning Bid to CL Reynolds, Inc. for Section I and Millennium Floor Care for Sections II & III. 1926 Vendors Notified 3 Bids Received 0 Bids Rejected File Attachments 2020-64 Incidental Carpet and Floor Cleaning Two vendors.pdf (288 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject H. May 2020 Surplus Property List Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact No Recommended Action Approve May 2020 Surplus Property List Items on this list are no longer useful to the District and will be disposed of in accordance with approved procedures. File Attachments May 2020 Surplus List.pdf (52 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers Subject I. Budget Amendment #7 - Amended March 2020 Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category X. FINANCE, MIKE MULLEN - CONSENT Type Action (Consent) Fiscal Impact No Recommended Action Request approval of Budget Amendment #7 March 2020 Approve Budget Amendment #7 - March 2020 per CCSB Policy 7.10. There are changes to the General and Capital Fund. ***copies to be distributed File Attachments March 2020 Budget Amendment.pdf (113 KB) Motion & Voting Motion to Approve Consent Agenda Motion by Ginger F Bryant, second by Douglas A Dodd. Final Resolution: Motion Carried Yea: Ginger F Bryant, Sandra B Counts, Douglas A Dodd, Thomas E Kennedy, Linda B Powers XI. INFORMATIONAL ITEMS Subject A. March 2020 Cash & Investment Report Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XI. INFORMATIONAL ITEMS Type Information Cash and Investment Report as of March 31, 2020 are attached for informational purposes. File Attachments MAY 12 BOARD MEETING - March balances.pdf (131 KB) Subject B. Financial Statements as of March 31, 2020 Meeting May 12, 2020 - REGULAR SCHOOL BOARD MEETING Category XI. INFORMATIONAL ITEMS Type Information Pursuant to State Board of Education Rule 6A-1.008, the Financial Statements as of March 31, 2020 are presented for informational purposes. ***Copies to be distributed. File Attachments 09 MARCH 2020 MONTHLY FINANCIAL STATEMENTS.pdf (1,175 KB)