Finance Management Subcommittee

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov AGENDA FINANCE MANAGEMENT SUBCOMMITTEE Friday, August 16, 2024 4:00 PM Pacific Time (US and Canada) Pittsburg City Hall First Floor Conference Room, 4B 65 Civic Avenue Pittsburg, CA 94565 Subcommittee Members Juan Antonio Banales, Mayor Jelani Killings, Vice Mayor 1. 3. 2. 23-24 Budget Review, YTD through June 2024 and the 20-Year Forecast Staff will provide the Subcommittee with an overview of the 2023-2024 Fiscal Year Budget YTD through June 2024. Staff will also share the 20-year forecasting tool with the Subcommittee.Subcommittee feedback requested. 6. Public Comment on Non-Agenda Items ARPA, General Fund Surplus, and Measure M Surplus Staff will provide the Subcommittee with an update related to the City of Pittsburg’s ARPA, General Fund and Measure M. Subcommittee feedback requested. Graffiti Abatement Reimbursement Subcommittee and Staff Reports or Remarks Adjournment 4. 7. 8. Application for Various Grants Staff is investigating pursuit of the following opportunities; Alternative Fuels / GHG Reduction and Climate Resilience at the Marina. Subcommittee feedback requested. Discussion to Review the Measure M Oversight Committee Appointments To be consistent with how appointments are made the various commissions, subcommittees, and committee, the City Council will be conducting interviews of interested applicants on 8/19/24 and the City Council will be appointing members to the Measure M Oversight Committee on 9/16/24. 5.

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov MEMORANDUM Date: To: August 16, 2024 Finance Management Subcomittee Re: Agenda Item No. 2: Special Revenues Update Agenda Item No. 3: Application for Various Grants American Rescue Plan Act (ARPA) Status Total ARPA Funding $ 16,290,477 Revenue Replacement Sports Tourism (Dream Courts, H2S, Prem. Fields) $9,592,811 Allocated, Reso. No. 23-14341 Police EV Chargers at City Hall $90,300 Allocated, Reso. No. 23-14272 Fleet Study $116,889 Allocated, Reso. No. 23-14229 Unassigned (Storm Drain) $200,000 Assign before 12/31/24 Revenue Replacement Subtotal $10,000,000 Non-Revenue Replacement Frontage Road Trail $812,250 Allocated, Reso No. 22-14220, 22-14223 Hotel Grant (Courtyard) $599,000 Allocated, Reso No. 23-14315 Local Business Coaching ("Pittsburg Eats!") $200,000 Allocated, Reso No. 23-14315 Additional Local Business Coaching ("Pittsburg Eats!") $120,000 Allocated, Reso No. 21-14499 Reviving the Heart of Pittsburg Pride $388,000 Allocated, Reso No. 23-14313 Americana Park Bypass Channel $103,000 Allocated, Reso No. 24-14453 City Park Restroom $1,250,000 Allocated, Reso No. 21-14499 PD servers $750,000 Allocated, Reso No. 21-14499 Enterprise Allocated, Resource Planning/Server $2,068,227 Allocated, Reso No. 24-14499 Non-Revenue Replacement Subtotal $6,290,477

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov Measure M Surplus Current Year Annual Measure M Revenue 2021-2022 Rev Available in 2022- 2023 2022-2023 Rev Available in 2023- 2024 2023-2024 Est, Available in 2024- 2025 2024-2025 Available in 2025-2026 Budgeted Revenue $6,648,700 $6,446,244 $6,051,354 $6,340,000 Carryover from Previous Year Surplus $0 $0 $8,774 $438,461 Subtotal Revenue $6,648,700 $6,446,244 $6,060,128 $6,778,461 Base Allocations Economic Development Revenue Base $450,000 $450,000 $450,000 $450,000 Police Revenue Base $2,850,000 $2,850,000 $2,850,000 $2,850,000 Public Works Revenue Base $750,000 $750,000 $750,000 $1,250,000 Recreation - Senior Center Revenue Base $425,000 $425,000 $425,000 $425,000 Recreation - Youth Revenue Base $425,000 $425,000 $425,000 $425,000 Subtotal Revenue Base Allocations $4,900,000 $4,900,000 $4,900,000 $5,400,000 Measure M Revenue Annual Surplus + Carryover $1,748,700 $1,346,244 $1,160,128 $4,096,037 Economic Dev: W Leland Traffic Signal $850,000 $0 $0 $0 Economic Dev: 3rd Party Park Patrol $0 $200,000 $0 $0 Public Works: Sidewalk Repair $0 $170,803 $100,000 $0 Public Works: Skate Park Tree Removal $63,700 $0 $0 $0 Public Works: Streetlight Data w CCTA $85,000 $0 $0 $0 Public Works: BART Connectivity $0 $25,000 $0 $0 Public Works: Loveridge Road Pavement $0 $25,000 $0 $0 Public Works: Security Cameras $0 $300,000 $0 $0 Public Works: Streets $0 $0 $500,000 $0 Recreation: - Marina Center $750,000 $0 $0 $0 Recreation: Library Hours $0 $121,667 $121,667 $121,667 Recreation: Project 1751 - Youth Fund $0 $200,000 $0 $0 Reserves $0 $200,000 $0 $0 Recreation: Small World Park Train and Carousel $0 $295,000 $0 $0 Subtotal $1,748,700 $1,537,470 $721,667 $121,667 Balance $0 $8,774 $438,461 $1,256,794

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov General Fund Surplus FY 2021- 2022 FY 2022- 2023 FY 2023- 2024 FY 2024- 2025 (Est) Starting Balance (Previous Year's Remaining Surplus) $7,851,300 $7,018,300 $5,675,113 $1,058,813 EXPENDITURES Expenditures Allocated FY 2021- 2022 FY 2022- 2023 FY 2023- 2024 FY 2024- 2025 (Planned) Pavement $0 $0 $1,251,300 $0 Skate Park $0 $435,187 $0 $0 Public Art $0 $200,000 $0 $0 Streetlight LED Replacement $0 $500,000 $0 $0 Heart of Pittsburg Pride Trees $0 $62,000 $0 $0 Police Activities League $0 $0 $0 $250,000 City Entrances $0 $0 $250,000 Utility Box Art $0 $0 $0 $20,000 Landscape Master Plan $0 $0 $1,500,000 $0 Premier Fields $0 $1,615,000 $0 Uncommitted $0 $0 $0 $0 Subtotal Expenditures Allocated $0 $1,197,187 $4,616,300 $270,000 Additional Draws on General Fund Surplus Kirker Pass Rd Resurfacing $233,000 $0 $0 $0 Park Patrol Contract $250,000 $0 $0 $0 Police Fencing $0 $0 $0 $0 Police Evidence Room $350,000 $0 $0 $0 Police Servers $0 $0 $0 $0 Park Safety Trees (Heart of Pitts Pride) $0 $30,000 $0 $0 Library Hours $0 $116,000 $0 $0 Subtotal Additional Draws $833,000 $146,000 $0 $0 Total Expenditures $833,000 $1,343,187 $4,616,300 $270,000 Balance $7,018,300 $5,675,113 $1,058,813 $788,813

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov Item No, 3: Applica�on for Various Grants In 2024 the Environmental Services Division is pursuing a variety of sustainable community funding opportuni�es ranging from zero emission fuels projects to climate resiliency projects. With these poten�al grants, staff aims to accomplish currently unfunded projects like repair of the marina breakwaters and establishment of an alterna�ve fuel vehicles hub. Staff is inves�ga�ng pursuit of the following opportuni�es: Alterna�ve Fuels / GHG Reduc�on: • United States Environmental Protec�on Agency Water Infrastructure Community Grant: $959,752 • US Department of Transporta�on Charging and Fueling Infrastructure Grant: $500,000 - $15,000,000 Climate Resilience at the Marina: • California Transporta�on Commission’s Local Transporta�on Climate Adapta�on Program Grant: $50,000,000 maximum • San Francisco Bay Restora�on Authority Measure AA Grant: $600,000 – $6,000,000 • California Ocean Protec�on Council Senate Bill 1 Technical Assistance Program: $200,000 - $10,000,000 o The state did not fund the Adapta�on Planning Grant Program through Governor's Office of Planning and Research. The City therefore cannot partner with Contra Costa County on an applica�on for this grant for development of A Resilient Shoreline Plan, as presented to this Subcommitee in July. The County was awarded OPC SB1 funds for the same purpose however and has invited the City to partner.

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov MEMORANDUM Item No. 4: 23-24 Budget Review, YTD through June 2024 and the 20-year Forecast Staff will provide the Subcommittee with an overview of the 2023-2024 Fiscal Year Budget YTD through June 2024. Staff will also share the 20-year forecasting tool with the Subcommittee. The Subcommittee has found this report to be helpful in identifying trends and items which require a closer examination to determine if budget adjustments are required. Many revenues and expenditures are received or expended on a consistent monthly basis, while other revenues and expenditures are received on an annual or quarterly basis. Staff will present a brief presentation highlighting many of the City’s funds and departments. Subcommittee feedback is requested. Date: August 16, 2024 To: Finance Management Subcommittee From: Paul Rodrigues, Director of Finance Re: Agenda Item No. #4 23-24 Budget Review, YTD through June 2024 and the 20-year Forecast

GENERAL FUND (110) 1 As of 07/31/24 As of 07/31/24 8.3% 2021 Act. 2022 Act. 2023 Act. 2024 Act. 2024 Mid-Year 2025 Adopted 2025 Act. 2024 Est. Burn Rate % Completed REVENUES: Departmental Revenues 12,309,432 10,300,437 12,505,946 12,136,237 12,438,253 13,024,901 205,652 1,085,408 1.6% Other Revenues 36,839,384 39,652,900 44,386,265 46,436,039 43,266,952 42,378,144 45,504 3,531,512 0.1% Measure M Revenue ( Excluded Econ Dev [202] ) 6,122,286 6,198,700 5,996,244 4,508,592 5,554,000 5,890,000 - 490,833 0.0% TOTAL REVENUES (GF + MEAS. M) 55,271,102 56,152,037 62,888,455 63,080,868 61,259,205 61,293,045 251,156 5,107,754 0.4% EXPENDITURES: City Council 96,800 114,746 149,813 147,752 153,155 169,664 7,784 14,139 4.6% City Manager 143,469 123,441 154,845 142,318 157,108 158,329 8,987 13,194 5.7% City Clerk 457,987 473,405 608,089 442,412 505,784 610,934 16,805 50,911 2.8% City Attorney 246,609 350,165 340,446 406,243 567,249 506,177 14,191 42,181 2.8% HR 1,160,648 1,258,825 1,271,628 1,399,750 1,303,671 1,349,467 57,695 112,456 4.3% Treasurer 6,049 6,284 6,284 6,260 6,215 6,215 365 518 5.9% Finance 1,344,118 1,657,712 1,792,168 1,668,225 1,554,096 2,087,202 76,541 173,934 3.7% Graffiti 158,873 193,238 230,927 255,206 282,623 267,623 11,997 22,302 4.5% Planning 1,293,241 1,536,535 2,122,170 1,547,654 1,090,679 1,402,030 57,512 116,836 4.1% Permit Center 1,007,816 1,161,329 1,264,689 1,934,635 1,964,487 2,043,828 73,170 170,319 3.6% Engineering 1,976,125 2,352,415 2,806,857 3,136,738 3,146,346 4,030,675 119,954 335,890 3.0% Recreation 234,444 663,348 1,468,093 1,858,961 1,957,880 1,940,019 155,122 161,668 8.0% [1] Code Enforcement 464,109 575,718 694,538 793,326 874,886 852,010 41,009 71,001 4.8% Police 24,280,364 28,497,484 31,607,732 31,311,960 31,253,302 34,860,559 1,876,920 2,905,047 5.4% [1] Public Works 1,594,449 3,234,654 2,613,145 2,774,211 2,700,248 2,503,888 113,788 208,657 4.5% [1] TOTAL DEPARTMENTAL EXPENDITURES 34,465,101 42,199,299 47,131,424 47,825,651 47,517,729 52,788,620 2,631,840 4,399,052 5.0% SURPLUS / (DEFICIT) w/o OTHER EXP 20,806,001 13,952,738 15,757,031 15,255,217 13,741,476 8,504,425 (2,380,684) 708,702 OTHER EXP: T/O SUBTOTAL 1,663,586 2,319,686 3,809,536 4,453,180 2,890,766 2,384,300 - 198,692 0.0% CAPEX SUBTOTAL 132,682 377,065 881,274 320,480 1,574,300 423,500 - 35,292 0.0% PROJECT SUBTOTAL - 1,183,000 8,309,813 8,387,103 8,387,103 - - - NON-DEPT SUBTOTAL 3,008,539 3,201,540 4,857,030 6,519,959 5,231,062 1,340,446 22,563 111,704 1.7% TOTAL OTHER EXP 4,804,807 7,081,291 17,857,653 19,680,722 18,083,231 4,148,246 22,563 345,687 0.5% MEASURE M EXP: TOTAL GF MEASURE M EXPENDITURES 6,122,286 4,450,000 4,450,000 4,450,000 4,450,000 4,950,000 - 412,500 0.0% TOTAL EXPENDITURES (DEPT + OTHER + MEAS. M) 45,392,194 53,730,590 69,439,077 71,956,373 70,050,960 61,886,866 2,654,403 5,157,239 4.3% NET OPERATING SURPLUS / (DEFICIT) 9,878,908 2,421,447 (6,550,622) (8,875,505) (8,791,755) (593,821) (2,403,247) (49,485) - - - - - - - FUND BALANCE RESV% 73.5% 70.4% 44.5% 33.5% 34.4% 30.4% 609.3% [1] Subtracted Meas. M Exp and moved balances down to the Meas. M section (Line 85 thru 91)

65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov Page 1 MEMORANDUM Date: To: From: Re: August 16, 2024 Finance Management Subcommittee Paul Rodrigues, Finance Director Agenda Item No. 5: Discussion to Review the Measure M Oversight Committee Appointments Agenda Item No.5: Discussion to Review the Measure M Oversight Committee Appointments To be consistent with how appointments are made the various commissions, subcommittees, and committee, the City Council will be conducting interviews of interested applicants on 8/19/24 and the City Council will be appointing members to the Measure M Oversight Committee on 9/16/24.

Item No. 6 Graffiti Abatement Reimbursement Finance Management Subcommittee August 16, 2024

2 Ordinance Municipal Code 18.82.050 Property maintenance. A. Each exterior of a building or other structure must be kept in a good state of repair and the exterior finish must be clean and well maintained. What’s the City’s policy?

3 What is our current process? Notification from residents, business owners, city staff • Graffiti Hotline 925-252-6939 • GoRequest via the app Public Works Graffiti Team is • 1 full time employee • 1 seasonal Goal to resolve within 24 hours.

4 The Workload In 2023, Public Works staff responded to an estimated 135 incidents of graffiti on public property. Time and materials $239/hr. Loss of over $32,000 in unrecovered costs.

5 Discussion Items Should we establish cost recovery for graffiti abatement on private property?