3:00 p.m. School Board Workshop (Agenda)

1 Tuesday, April 8, 2025 3:00 p.m. School Board Workshop (Agenda) 1. Call to Order Subject 1.01 Call to Order Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 1.02 Moment of Silence Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 1.03 Pledge of Allegiance to the American Flag Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 1.04 National Anthem Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Natalia Bermudez, an 8th grader at ITMS, will sing the National Anthem. Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 1.05 Roll Call Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 1. Call to Order Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 2. Special Announcements Subject 2.01 Proclamations, Resolutions, Legislative Updates Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 2.02 Voter's Guide Cover Design Contest Judging Presenter: Supervisor of Elections, Kaiti Lenhart Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Information The School Board will vote on the entries for the Voter's Guide Cover Design Contest. The Voter’s Guide Cover Design Contest is a great opportunity for students to gain experience working on a real-world design project while teachers engage them in a discussion about the importance of the electoral process and civic duty. This is the 15th year of the annual contest. The winning cover design is selected by the Flagler County School Board. The contest is open to all Flagler County high school digital design students: Flagler Palm Coast High School (Taylor Pogue’s Digital Design Classes) Matanzas High School (Amanda Johnston’s Digital Design Classes) The voter guides are very popular in our office. We always bring plenty to pass out during special events and voter outreach programs. The winner will receive a $50 gift card from Supervisor Lenhart and be recognized publicly at the School Board meeting when the winner will be announced. Thank you to everyone involved at Flagler County Schools for working together and giving our talented youth the opportunity to be recognized. We look forward to this project each year and the amazing talent the youth in our community exhibit. More info: https://www.flaglerelections. gov/Voters-Guide-Cover-Design- Contest Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 2.03 Teacher and Employee Appreciation Week Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 2.04 Water Safety Month Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 2.05 Asian American Pacific Islander Heritage Month Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 2.06 Mental Health Awareness Month Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 2. Special Announcements Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 3. Spotlight - 5 Minute Total Time Limit Subject 3.01 Superintendent's Strategic Plan Spotlight Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 3.02 Flagler County Education Foundation Spotlight Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 3.03 Voter's Guide Cover Design Contest Spotlight Presenter: Supervisor of Elections, Kaiti Lenhart Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 3. Spotlight - 5 Minute Total Time Limit Type Information The School Board will vote on the entries for the Voter's Guide Cover Design Contest. The Voter’s Guide Cover Design Contest is a great opportunity for students to gain experience working on a real-world design project while teachers engage them in a discussion about the importance of the electoral process and civic duty. This is the 15th year of the annual contest. The winning cover design is selected by the Flagler County School Board. The contest is open to all Flagler County high school digital design students: Flagler Palm Coast High School (Taylor Pogue’s Digital Design Classes) Matanzas High School (Amanda Johnston’s Digital Design Classes) The voter guides are very popular in our office. We always bring plenty to pass out during special events and voter outreach programs. The winner will receive a $50 gift card from Supervisor Lenhart and be recognized publicly at the School Board meeting when the winner will be announced. Thank you to everyone involved at Flagler County Schools for working together and giving our talented youth the opportunity to be recognized. We look forward to this project each year and the amazing talent the youth in our community exhibit. More info: https://www.flaglerelections. gov/Voters-Guide-Cover-Design- Contest Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 4. Approval of Minutes Subject 4.01 Approval of Minutes from the Prior Meeting of March 11, 2025 at 8:30 a.m. (Special Meeting-NEOLA) Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Subject 4.02 Approval of Minutes from the Prior Meeting of March 11, 2025 at 3:00 p.m. (Agenda Workshop) Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 4.03 Approval of Minutes from the Prior Meeting of March 25, 2025 1:00 p.m. School Board Information Workshop Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 4.04 Approval of Minutes from the Prior Meeting of March 25, 2025 at 6:00 p.m. (Regular) Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 4. Approval of Minutes Type Minutes Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 5. Adoption of Agenda Subject 5.01 Additions/Changes to the Agenda Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 5. Adoption of Agenda Type Action, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments Motion & Voting Motion to adopt the agenda as presented and/or amended. Motion by Derek Barrs, second by Janie Ruddy. Final Resolution: Motion Carries Aye: Will Furry, Christy Chong, Janie Ruddy, Lauren Ramirez, Derek Barrs 6. Public Comment Subject 6.01 Public Comment Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 6. Public Comment Type Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: DVD: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: https://www.boarddocs.com/fla/flcsd/Board.nsf/Private?open&login# File Attachments 7. Finance- Consent Subject 7.01 Request Board Approval of Imagine Charter School Financials Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The District charter school’s financial report is presented monthly to the Board for transparency and monitoring purposes. RECOMMENDED RESOLUTION : Recommend approval of Imagine Schools at Town Center’s monthly financial report. SUBMITTED AND PREPARED BY: Submitted By: Patty Wormeck, Chief Financial Officer Prepared By: Imagine Schools at Town Center Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Imagine Financials - February 2025.pdf (130 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.02 Request Board Approval of Purchase Orders Over $10,000 Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: All purchases over $10,000.00 must be approved by the School Board. Purchases include, but are not limited to the following type of expenditures which are purchased from our bid, another governmental agency bid, state contract, sole source, or through negotiations, as allowed by State regulations and Board Policies: Food items to prepare lunches for students Apple computers and repair parts purchased from the manufacturer Paper goods normally purchased off state contract Other items purchased off our own bids or other governmental bids Other material or supplies for up to 1 year with one vendor (one purchase order used in order to more efficiently purchase and pay for materials and supplies – partial payments will be made on a timely basis) Construction contractors, and materials and supplies, for the current Construction contracts. FISCAL IMPACT STATEMENT: P.O. # Vendor Name Description Amount. RECOMMENDED RESOLUTION: Recommend approval of purchase orders over $10,000.00 SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 04.22.25 PO Report.pdf (65 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.03 Request Board Approval of Vendor Payments Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Payments to vendors are approved by the board monthly. Attached are: Detail listing of Accounts Payable and Refund warrants Summary of warrants by fund RECOMMENDED RESOLUTION: Recommend approval of vendor payments. SUBMITTED AND PREPARED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 04.22.25 AP Vendor Refunds.pdf (3 KB) 04.22.25 AP Vendor Payments.pdf (83 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.04 Request Board Approval of the Deletion of Inventory (Tangible personal property and vehicles) Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Property is capitalized and recorded as inventory if the original cost is $1,000 or more. Over time these items become obsolete, broken (to the extent that repair is not cost effective), traded in on a new item, stolen, or missing. If an item is obsolete or broken, but with some possible value, we will store these items until they can be sold either at a countywide sale or by sealed bid. All stolen items are promptly reported to the Flagler County Sheriff. Missing items are not requested for deletion until they have not been found for two consecutive inventories. The deletion of items is required to be approved by the Board, as per Board Policy and Chapter 10.400, Rules of the Auditor General. When computers are deleted because they are irreparable or obsolete, they are typically a few generations behind. The parts for repair are not available and the machines are incapable of running current market software. Therefore, they become items that are not usable for any of today’s applications. For example, use with the Internet and running of Windows. We cannot dispose of these items at the landfill without a cost because of their hazardous components. A recycle dealer helps us to dispose of these antiquated pieces of equipment. He buys them from us and then disposes of them properly. The items that he does not buy are then held and taken to auction, where we get very little, but do not have to pay to dispose of. Before any computer and computer ancillary items are disposed of, the Technology Department first will inspect them and all reusable parts will be held for rebuilding of future items. All vehicles are capitalized and recorded as inventory. After years of use, they are not cost effective to repair or they become hazardous to operate. Those that are sold; are sold in their present condition and the funds are used to replace needed vehicles. The District utilizes George Gideon Auctioneers, Inc. (ggauctionsonline.net) for inventory items to be auctioned. DESCRIPTION: See attached document. FISCAL IMPACT STATEMENT: The above noted items will be deleted from the active inventory records. Original cost: $158,865.01 Current net book value: $0.00 RECOMMENDED RESOLUTION: Recommend approval of the deletion of inventory (tangible personal property and vehicles). SUBMITTED AND PREPARED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 04.22.25 Capital Assets Dispositions.pdf (451 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.05 Request Board Approval of Finance Budget Amendments Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Budget transfers and revisions are presented to the Board for review and consent approval. Attached are: Budget Transfers Budget Revisions RECOMMENDED RESOLUTION: Recommend approval of budget amendments. PREPARED AND SUBMITTED BY: Keri Whitmore, Director of Finance Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 04.22.25 Budget Revisions - February.pdf (117 KB) 04.22.25 Budget Transfers - February.pdf (168 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7.06 Request Board Approval of District Financial Statements Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 7. Finance- Consent Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The District’s financial report is presented monthly to the Board for review and transparency purposes. RECOMMENDED RESOLUTION: Recommend approval of the District’s monthly financial report. SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments District Financials - February 2025.pdf (88 KB) 2024-25 Legal Costs 03.31.25.pdf (35 KB) 2024-25 Family Empoyerment Scholarships.pdf (104 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Technology and Innovation - Consent 9. Academic Services - Consent Subject 9.01 Mental Health MOU Presenter: Brandy Williams Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action (Consent) Goals Goal 3: Provide a structured framework for improving resiliency and wellbeing throughout the school community and district. BACKGROUND: The standard Memorandum of Understanding was updated this school year to include the Standard Student Data Privacy Agreements for the purpose of describing the duties and responsibilities to protect student data including compliance with all applicable federal, state and local privacy laws. These Memorandum of Understanding agreements assist Flagler Schools with providing therapeutic services for students either directly or indirectly in alignment with Goal 3: Provide a structured framework for improving social-emotional well-being throughout the school community and district. RECOMMENDED RESOLUTION : Approval SUBMITTED AND PREPARED BY: Brandy Williams, Coordinator of Counseling Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Collinear 2025.pdf (837 KB) All Therapies 2025.pdf (842 KB) Adapt 2025.pdf (1,158 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9.02 FTC Donation Presenter: Renee Kirkland Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action (Consent) Goals Goal 2: Increase access for all students to a high quality educational experience. BACKGROUND: The Florida Department of Agriculture and Consumer Services proposes to donate 3 covered trailers and 1 refrigerated trailer for use at Flagler Technical College's Commercial Vehicle Driving Program. The donation of these trailers will increase operational efficiency in this workforce development program. This donation is valued at $135,000. RECOMMENDED RESOLUTION: Approval SUBMITTED AND PREPARED BY: Renee Kirkland Swaggerty, Director of Flagler Technical College Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Flagler Schools Donation Letter.pdf (562 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9.03 Student Travel Consent - Field Trips Presenter: Jeff Reaves Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action, Discussion BACKGROUND: The purpose of this agenda item is to seek approval for upcoming student field trips as submitted by faculty and staff. Field trips offer invaluable educational experiences outside of the traditional classroom setting, providing students with opportunities for experiential learning and exposure to real-world contexts related to their curriculum. RECOMMENDED RESOLUTION: Approval SUBMITTED AND PREPARED BY: Director of Teaching and Learning or designee Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FPC FPS 6.4.2025.pdf (357 KB) RES FPS 6.4.2025.pdf (410 KB) ITMS FPS 6.4.2025.pdf (347 KB) MHS Blue Steel Field Trip 5.2025.pdf (58 KB) MHS FPS 6.4.2025.pdf (336 KB) Subject 9.04 Staff Travel Consent - Presenter: Jeff Reaves Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 9. Academic Services - Consent Type Action, Information Background: The purpose of this agenda item is to seek approval for upcoming employee trainings and/or conferences as submitted by faculty and staff. Recommended Resolution: Approval Prepared and submitted by: Director of Teaching and Learning or designee Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments FPC Jostens Employee Travel 2025.pdf (235 KB) 10. Operational Services - Consent Subject 10.01 Interlocal Agreement with the School Board of Volusia County on the provision of educational services for out of county students Presenter: Lisa Divina Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 10. Operational Services - Consent Type Action (Consent) Recommended Action Approval of the attached Interlocal Agreement between the School Board of Volusia County, Florida, and the School Board of Flagler County, Florida, on the provision of educational services for out of county students. Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: The interlocal agreement between Volusia County Schools and Flagler County Schools will allow for the creation of attendance boundary zones in the Growth Area of Flagler County (see Exhibit A) and the Northern Boundary of Volusia County (see Exhibit B). Volusia County Schools will create an attendance boundary zone for Flagler Students to attend Pathways Elementary, Hinson Middle, and Mainland High. Flagler County Schools will create an attendance boundary zone for Volusia Students to attend Old Kings Elementary, Buddy Taylor Middle, and Flagler-Palm Coast High. The ILA provides for the duration of the agreement, enrollment process, expectations of student conduct and discipline, process of revocation of school choice, how pupil transportation, where appropriate or necessary, will be coordinated, and how disagreements will be addressed and settled, among other terms. RECOMMENDED RESOLUTION : Recommend that the School Board approve the Interlocal Agreement between the School Board of Volusia County, Florida, and the School Board of Flagler County, Florida, on the Provision of Educational Services for Out of County Students. SUBMITTED AND PREPARED BY: Lisa V. Divina, Coordinator for School Planning & Intergovernmental Relations Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments ILA FCSB & VCSB Agreement.pdf (725 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 11. Human Resources Services - Consent Subject 11.01 Information Only: Insurance Trust Presenter: Bob Ouellette Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Information Goals Goal 4: Align recruitment, opportunity and retention efforts so that new talent and existing staff are supported throughout all phases of the employee life cycle. Includes attraction, recruitment, onboarding, development, retention,and off-boarding. BACKGROUND: The Florida Schools Boards Association (FSBA) established the Florida School Boards Insurance Trust (i.e., FSBIT or the Trust) in 1981 for the purpose of self-insuring the property, casualty and workers’ compensation exposures of Florida school districts. This model has recently been expanded to include employee health insurance. This pooled self- insurance program is sponsored by FSBA and is funded by school districts that join the Trust. The Trust is governed by Trustees and program administration is the responsibility of FSBIT’s Risk Management Department. FSBIT provides the following risk management services: insurance, claim processing administrative services, safety and loss control and risk management administration. RECOMMENDED RESOLUTION: Information Only SUBMITTED AND PREPARED BY: Robert Ouellette, Chief of Human Resources Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Flagler Schools FLEHT workshop 4-8-25#.pdf (2,084 KB) Subject 11.02 Request Board Approval of Personnel Items Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 11. Human Resources Services - Consent Type Action (Consent) BACKGROUND: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the School Board. Professional employees who are teaching a subject that is not currently on their State of Florida Teacher certificate are considered Out-Of-Field. They are required to sign an agreement to complete the State guidelines to become certified within the field they are teaching. The recommendation of this placement must be approved by the Board. RECOMMENDED RESOLUTION: Recommend approval of the attached Personnel Items. SUBMITTED AND PREPARED BY: Bob Ouellette, Chief of Human Resources Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments APRIL PERSONNEL ITEMS 2025-0422.pdf (17 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 12. Superintendent - Consent 13. School Board Attorney - Consent 14. Finance - Action Subject 14.01 Permission to Advertise Policy 716 Authorized Travel Expenses Presenter: Patty Wormeck & Sven Smith Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 14. Finance - Action Type Action (Consent) Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: As part of the NEOLA policy review, staff is requesting that this policy be adopted prior to the anticipated adoption of the NEOLA policy manual. The current policy in place is in need of being updated as the last update by the State was 2005. We are requesting for the School Board to approve the recommended changes to existing School Board Policy 716 - Authorized Travel Expenses. Attached is the intended policy changes. Changes are indicated in red for words to be added and are stricken through for words to be deleted. RECOMMENDED RESOLUTION: Request the Board approval of the recommended changes and additions to School Board Policy 716 - Authorized Travel Expenses. SUBMITTED AND PREPARED BY: Patty Wormeck, Chief Financial Officer & Sven Smith, District Attorney Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments SB Policy 716 - Proposed Changes.pdf (574 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 15. Technology and Innovation - Action Subject 15.01 Adoption of Revisions of School Board Policy 321 & 329 Presenter: Ryan Deising Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 15. Technology and Innovation - Action Type Action Goals Goal 2: Increase access for all students to a high quality educational experience. BACKGROUND: As part of the NEOLA policy review, staff is requesting that these policies be adopted prior to the anticipated adoption of the NEOLA policy manual. The current acceptable use policies in place need to be updated prior to the 2025/2026 Annual Registration and device distributions that begin in May. We are requesting for the School Board to approve the recommended changes to existing School Board Policy: 321 Student Technology, Internet Safety, and Acceptable Use and 329 Staff Technology, Internet Safety, and Acceptable Use. Attached are the intended changes. Changes are indicated in red for words to be added and struck through words to be deleted. RECOMMENDED RESOLUTION: Request the Board approval of the recommended changes and additions to the following School Board Policies: 321 Student Technology, Internet Safety, and Acceptable Use and 329 Staff Technology, Internet Safety, and Acceptable Use SUBMITTED AND PREPARED BY: Ryan Deising, Chief of Technology & Innovation Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments SB Policy 329 (Clean Version).pdf (461 KB) SB Policy 321 (clean version).pdf (451 KB) Subject 15.02 Memorandum of Agreement & Data Sharing Agreement for Collaborations with The University of Florida Board of Trustees (Lastinger Center) and Flagler County Public Schools Presenter: Ryan Deising Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 15. Technology and Innovation - Action Type Action Goals Goal 2: Increase access for all students to a high quality educational experience. Goal 1: Increase academic achievement in core subject areas for students as identified through state and progress monitoring assessments. BACKGROUND: The University of Florida's Lastinger Center for Learning, in partnership with Khan Academy, has launched the Florida Tutoring Advantage, a grant-funded initiative aimed at enhancing tutoring programs within Florida's public school districts. Supported by a $500,000 grant from Accelerate, this program focuses on improving student outcomes by providing resources and training for tutors, families, and school districts. For grades 6-12, it integrates AI-enhanced learning support, including the use of Khan Academy's AI-powered teaching assistant, Khanmigo. To support the initiative, the Lastinger Center will provide complimentary consultations, allocate funds to expand tutoring programs, and test virtual tutoring models, utilizing Khan Academy's platform, thereby advancing Khan Academy's goal of accessible, high-quality education. Flagler County Schools piloted Khan Academy/ Khanmigo with four secondary math teachers for the 2024/2025 school year. This opportunity will allow us to expand the program and bridge the digital divide to allow all secondary math students access to the Khan Academy/ Khanmigo platform. RECOMMENDED RESOLUTION: Approve agenda item as presented SUBMITTED AND PREPARED BY: Ryan Deising, Teresa Phillips and Sarah Lombard Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments MOA & DSPA.pdf (219 KB) 16. Academic Services - Action 17. Operational Services- Action Subject 17.01 Use of Facilities - Presenter: Kory Bush Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 17. Operational Services- Action Type Action, Discussion Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Request Board discussion to add Catalyst Literacy and Leadership Camp as Non-paying and/or limited use client. The attached 2024/2025 District Non-paying and/or limited use to clients. RECOMMENDED RESOLUTION: Recommend the School Board approve or deny to add Catalyst Literacy and Leadership Camp to the Non-paying and/or limited use to clients document. SUBMITTED AND PREPARED BY: Kory Bush, Director of Plant Services Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Waived Fee List Bd Approved 01.28.25.pdf (269 KB) Catalyst Proposal.pdf (52 KB) 18. Human Resources Services - Action 19. Superintendent - Action Subject 19.01 School Board Policies Presenter: LaShakia Moore, Marcus Sanfilippo, & NEOLA Team Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 19. Superintendent - Action Type Action (Consent), Information Goals Goal 5: Ensure operational efficiency and align resources with strategic priorities. BACKGROUND: Each agency shall review and revise its rules as often as necessary to ensure that its rules are correct and comply with statutory requirements. RECOMMENDED RESOLUTION : Discussion SUBMITTED AND PREPARED BY: Marcus Sanfilippo Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Policy nos. 1001 to 1600 (1).pdf (3,779 KB) Policy nos. 3111 to 3700.pdf (3,698 KB) Policy nos 4111 to 4600 (1).pdf (3,451 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 20. School Board Attorney - Action 21. Public Comment Subject 21.01 Public Comments Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 21. Public Comment Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 22. Board Member Requests Subject 22.01 Board Member Requests Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 22. Board Member Requests Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments Subject 22.02 Upcoming Board Discussion Topics Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 22. Board Member Requests Type Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 23. Closing Comments/School Board & Superintendent Subject 23.01 Closing Comments Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 23. Closing Comments/School Board & Superintendent Type Information, Discussion Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments 24. Adjournment Subject 24.01 Adjournment Meeting Apr 8, 2025 - 3:00 p.m. School Board Workshop (Agenda) Category 24. Adjournment Type Procedural Florida Statute 120.525 states agenda item attachments must be submitted to BoardDocs eight days prior to the meeting date. ATTACHMENTS: (NOTE: All attachments must be uploaded as a pdf) This agenda item will provide: PowerPoint presentation: Yes No Date submitted to BoardDocs: USB flash drive: Yes No Date submitted to BoardDocs: Paper handout: Yes No Date submitted to BoardDocs: File Attachments