Regular School Board Meeting

0 Tuesday, October 8, 2024 Regular School Board Meeting As a consequence of the approach of Hurricane Milton to Florida's west coast, notice was posted on October 6, 2024, that the School Board Meeting scheduled for October 8, 2024 at Immokalee Technical Center was being cancelled. Pursuant to Policy 0132, the Superintendent is delegated authority "to take necessary action in circumstances not provided for in Board policy, provided that such action shall be reported to the Board at the next meeting following such action." Given the importance of Consent Items for District Operations, the Superintendent under her delegated authority, hereby provides notice that she approved the Consent Agenda Items and will inform the Board of her actions at the next Special Board Meeting on October 16, 2024. New Business items pertaining to the Florida Safe Schools Assessment Tool will be presented at the October 16, 2024, Special Board Meeting that will be duly announced and posted. STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. For Consent Agenda Public Comments, speakers will be allowed three minutes for one topic, four minutes for two topics, or five minutes for three or more topics. All other General and Business item public This meeting will be streamed live from Immokalee Technical College. You may watch by visiting www.collierschools.com/educationlive or by tuning into the Education Channel (Cable Channel 99). comments will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The School Board Attorney, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Opening of Meeting Subject Call to Order Meeting Oct 8, 2024 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Oct 8, 2024 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Oct 8, 2024 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The School Board Attorney, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. File Attachments Opening of Meeting Subject Board Chair Welcoming Remarks Meeting Oct 8, 2024 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Oct 8, 2024 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Recognitions Subject A3 Domestic Violence Awareness Month Meeting Oct 8, 2024 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Domestic Violence Awareness Month in Collier County is a way to help create awareness about domestic violence programs and assistance available to our students and families from the Shelter for Abused Women & Children. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Recognitions Subject A4 Immokalee High School Beta State and National Champions Meeting Oct 8, 2024 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize the Immokalee High School Beta Club for its multiple State and National Championships in the categories noted below: State Championships Campaign Skit Living Literature Club Trading Pin Biomedical Health Science (9th Grade) – Ivan Cruz Soriano Social Studies (9th Grade) – Cynthia De Santiago Spelling Bee – Sierra Martinez Spanish (10th Grade) – Saidee Rincon National Championships Secretarial Campaign Service Learning In addition, Jada Holloway was elected as Beta State Secretary. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Oct 8, 2024 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Board chair will request for any changes made to the agenda since its public posting for board approval (if applicable), as presented. LEGAL APPROVAL: n/a CONTACT: Ms. Kathy Taylor, Executive Specialist II, Superintendent's Office (239) 377-0212 File Attachments Approve Board Agenda Subject Approve Board Agenda Meeting Oct 8, 2024 - Regular School Board Meeting Type Action Recommended Action Approve Board agenda. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Board chair will ask board members for approval of the agenda. LEGAL APPROVAL: n/a CONTACT: Kelly Mason, Board Chair (239) 377-0485 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Oct 8, 2024 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be allowed three minutes for one topic, four minutes for two topics, or five minutes for three or more topics. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. Any speakers who wish to provide supporting documents to the Board must give them to the Executive Specialist II who will provide them to Board Members after the meeting. The School Board Attorney, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject September 10, 2024 - Regular School Board Meeting - Minutes Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on September 10, 2024, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on September 10, 2024, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Kathy Taylor, Executive Specialist II, Superintendent's Office (239) 377-0212 File Attachments 091024_RBM Minutes -FINAL.pdf (279 KB) Consent Agenda - Meeting Minutes Subject September 10, 2024 - Final Budget Hearing - Minutes Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Final Budget Hearing, held on September 10, 2024, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Final Budget Hearing held on September 10, 2024, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Kathy Taylor, Executive Specialist II, Superintendent's Office (239) 377-0212 File Attachments 091024_Final Budget Hearing Minutes -FINAL.pdf (212 KB) Consent Agenda - Assessment & Data Management Subject B6 2024-2025 Schoolwide Improvement Plan Summary Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve Schoolwide Improvement Plan Summary. FEDERAL STATUTE: Elementary and Secondary Act 20 U.S.C.s. 6311(b)(2)(C)(v)(II) FLORIDA STATUTE: 1001.42(18) SCHOOL BOARD POLICY: 2120 EXECUTIVE SUMMARY: All Collier County Public Schools are accredited through the Cognia District Accreditation process. As such, District Accreditation holds school districts and individual schools accountable to their systemic and systematic approach to continuous improvement through data-driven plans to accelerate improvement. Annual Schoolwide Improvement Plans (SIP) document school-level areas of focus, measurable outcomes, action steps, and plans to monitor effectiveness of the measurable outcome. BOARD PRIORITIES: Academics LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Chief Academic Officer, Teaching and Learning (239) 377-0175 File Attachments SY25 Schoolwide Improvement Plans Board Item.pdf (300 KB) Consent Agenda - Charter Schools Subject B10 Approval of Charter School Application for the Autism Collier Charter School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Charter School Application for the Autism Collier Charter School. FEDERAL STATUTE: IDEA FLORIDA STATUTE: 1002.33(6) SCHOOL BOARD POLICY: 9800 EXECUTIVE SUMMARY: In reviewing the Autism Collier Charter School’s Application, the District’s reviewing team found areas in which it determined that the school only partially met evaluation criteria. (A copy of the Florida Charter School Evaluation instrument is attached hereto for the public’s review). Nevertheless, at the Capacity Interview held on September 23, 2024, School representatives responded at length to many of the questions and concerns raised. Accordingly, its Application is being recommended for approval. BOARD PRIORITIES: Academics LEGAL APPROVAL: The item was reviewed and approved by the District General Counsel. CONTACT: John Fishbane (239) 377-0498 File Attachments _Autism Collier Charter School Application_7.31.24.pdf (916 KB) B10_100824_CharterApplicationAttachmentsand Addenda.pdf (17,989 KB) Evaluation Tool - Autism Collier Charter School.pdf (428 KB) Consent Agenda - Exceptional Education & Student Support Services Subject B50 School Health Services Plan 2024-2026 Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Preferred Date Oct 08, 2024 Absolute Date Oct 08, 2024 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the School Health Services Plan 2024-2026 FEDERAL STATUTE: FLORIDA STATUTE: F.S. 381.0056 SCHOOL BOARD POLICY: 2410 EXECUTIVE SUMMARY: The School Board shall cooperate with the County Health Department to address all health matters, as required by the School Health Services Act (F.S. 381.0056). The District, including the School Health Advisory Committee and the Collier County Health Department, shall jointly develop a school health services plan, approved by the Board, that references the School Health Service Manual located on the District's website. BOARD PRIORITIES: LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Chief Academic Officer (239) 377-0082 Rick Duggan, Executive Director, Exceptional Education and Student Support Services (239) 377-0120 File Attachments B50_100824_School Health Services Plan 2024-2026.pdf (15,177 KB) B50_100824_School Health Services Plan 2024-2026.pdf (15,177 KB) Consent Agenda - Facilities Subject C50 Guaranteed Maximum Price Contract Reconciliation – Replace Concrete Sidewalk and Dumpster Pad, and Demolish Air Conditioning Equipment Enclosures – Golden Gate Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Concrete Sidewalk and Dumpster Pad, and Demolish Air Conditioning Equipment Enclosures at Golden Gate Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Halfacre Construction Company is $15,113.90. Upon Board approval, $15,113.90 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C50_100824_Golden Gate Elementary School-Replace Concrete Sidewalk and Dumpster Pad, and Demolish AC..._Change Order No.1-Reconcilation.pdf (67 KB) C50_100824_Golden Gate Elementary School-Replace Concrete Sidewalk and Dumpster Pad, and Demolish AC...-Contract Summary-Reconciliation.pdf (170 KB) Consent Agenda - Facilities Subject C51 Final Completion – Replace Concrete Sidewalk and Dumpster Pad, and Demolish Air Conditioning Equipment Enclosures – Golden Gate Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,215.64 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Concrete and Dumpster Pad, and Demolish Air Conditioning Enclosures Golden at Gate Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Concrete Sidewalk and Dumpster Pad, and Demolish Air Conditioning Equipment Enclosures at Golden Gate Elementary School project is certified complete. All of the work specified in Halfacre Construction Company contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $1,215.64. Upon Board approval, the final payment of $1,215.64 will be released to Halfacre Construction Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C51_100824_Golden Gate Elementary School-Replace Concrete Sidewalk and Dumpster Pad, and Demolish AC..._Certificate of Contract Completion-Final Completion.pdf (133 KB) C51_100824_Golden Gate Elementary School-Replace Concrete Sidewalk and Dumpster Pad, and Demolish AC..._Contract Summary-Final Completion.pdf (171 KB) C51_100824_Golden Gate Elementary School-Replace Concrete Sidewalk and Dumpster Pad, and Demolish AC..._Final Pay Application-Final Completion.pdf (44 KB) Consent Agenda - Facilities Subject C52 Guaranteed Maximum Price Contract Reconciliation – Remodel Media Center – Lorenzo Walker Technical College Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Remodel Media Center at Lorenzo Walker Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $126,125.86. Upon Board approval, $126,125.86 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C52_100824_Lorenzo Walker Technical College-Remodel Media Center_Change Order No.1-Contract Summary-Reconciliation.pdf (172 KB) C52_100824_Lorenzo Walker Technical College-Remodel Media Center_Change Order No.1-Reconciliation.pdf (554 KB) Consent Agenda - Facilities Subject C53 Final Completion – Remodel Media Center – Lorenzo Walker Technical College Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $10,681.49 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Remodel Media Center at Lorenzo Walker Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Remodel Media Center at Lorenzo Walker Technical College project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $10,681.49. Upon Board approval, the final payment of $10,681.49 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C53_100824_Lorenzo Walker Technical College-Remodel Media Center_Certificate of Contract Completion-Final Completion.pdf (655 KB) C53_100824_Lorenzo Walker Technical College-Remodel Media Center_Contract Summary-Final Completion.pdf (173 KB) C53_100824_Lorenzo Walker Technical College-Remodel Media Center_Final Pay Application-Final Completion.pdf (2,480 KB) Consent Agenda - Facilities Subject C54 Guaranteed Maximum Price Contract Reconciliation – Remodel Media Center, and Improve Entry Visibility and Gate Protection – Golden Gate High School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Remodel Media Center and Improve Entry Visibility and Gate Protection at Golden Gate High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $17,622.22. Upon Board approval, $17,622.22 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C54_100824_Golden Gate High School-Remodel Media Center, and Improve Entry Visibility and Gate Protection_Change Order No.1-Reconcilation.pdf (143 KB) C54_100824_Golden Gate High School-Remodel Media Center, and Improve Entry Visibility and Gate Protection_Contract Summary-Reconciliation.pdf (171 KB) Consent Agenda - Facilities Subject C55 Final Completion – Remodel Media Center, and Improve Entry Visibility and Gate Protection – Golden Gate High School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $76,977.77 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for Remodel Media Center, and Improve Entry Visibility and Gate Protection at Golden Gate High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Remodel Media Center, and Improve Entry Visibility and Gate Protection at Golden Gate High School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $76,977.77. Upon Board approval, the final payment of $76,977.77 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C55_100824_Golden Gate High School-Remodel Media Center, and Improve Entry Visibility and Gate Protection_Contract Summary-Final Completion.pdf (172 KB) C55_100824_Golden Gate High School-Remodel Media Center, and Improve Entry Visibility and Gate Protection_Certificate of Contract Completion-Final Completion.pdf (705 KB) Consent Agenda - Facilities Subject C56 Guaranteed Maximum Price Contract Reconciliation – Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System – Highlands Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System at Highlands Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Manhattan Construction Company is $2,863.00. Upon Board approval, $2,863.00 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C56_100824_Highlands Elementary School-Renovate Serving Line_Change Order No.1-Reconciliation.pdf (179 KB) C56_100824_Highlands Elementary School-Renovate Serving Line_Contract Summary-Reconciliation.pdf (171 KB) Consent Agenda - Facilities Subject C57 Final Completion – Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System – Highlands Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $91,951.05 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the final completion for the Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System at Highlands Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System at Highlands Elementary School project is certified complete. All of the work specified in Manhattan Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Manhattan Construction Company is $91,951.05. Upon Board approval, the final payment of $91,951.05 will be released to Manhattan Construction Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C57_100824_Highlands Elementary School-Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System_Contract Summary-Final Completion.pdf (171 KB) C57_100824_Highlands Elementary School-Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System_Final Pay Application-Final Completion.pdf (552 KB) C57_100824_Highlands Elementary School-Renovate Serving Line, Replace Backflow Preventer, and Replace Stage Lighting System_Certificate of Contract Completion-Final Completion.pdf (701 KB) Consent Agenda - Facilities Subject C58 Guaranteed Maximum Price Contract Reconciliation – Renovate Serving Line – Lake Trafford Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Serving Line at Lake Trafford Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Manhattan Construction Company is $2,700.77. Upon Board approval, $2,700.77 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C58_100824_Lake Trafford Elementary School-Renovate Serving Line_Change Order No.1-Reconciliation.pdf (499 KB) C58_100824_Lake Trafford Elementary School-Renovate Serving Line_Contract Summary-Reconciliation.pdf (168 KB) Consent Agenda - Facilities Subject C59 Final Completion – Renovate Serving Line – Lake Trafford Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $62,270.35 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for Renovate Serving Line at Lake Trafford Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Serving Line at Lake Trafford Elementary School project is certified complete. All of the work specified in Manhattan Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Manhattan Construction Company is $62,270.35. Upon Board approval, the final payment of $62,270.35 will be released to Manhattan Construction Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C59_100824_Lake Trafford Elementary School-Renovate Serving Line_Contract Summary-Final Completion.pdf (169 KB) C59_100824_Lake Trafford Elementary School-Renovate Serving Line_Final Pay Application-Final Completion.pdf (557 KB) C59_100824_Lake Trafford Elementary School-Renovate Serving Line_Certificate of Contract Completion-Final Completion.pdf (681 KB) Consent Agenda - Facilities Subject C60 Guaranteed Maximum Price Contract Reconciliation – Renovate Serving Line, and Replace Parking Lot Lights – Pelican Marsh Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Serving Line, and Replace Parking Lot Lights at Pelican Marsh Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Manhattan Construction Company is $11,690.16. Upon Board approval, $11,690.16 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: The item was reviewed and approved by the District General Counsel or the School Board Attorney. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C60_100824_Pelican Marsh Elementary School-Renovate Serving Line_Contract Summary-Reconciliation.pdf (168 KB) C60_100824_Pelican Marsh Elementary School-Renovate Serving Line_Change Order No.1-Reconciliation.pdf (506 KB) Consent Agenda - Facilities Subject C61 Final Completion – Renovate Serving Line, and Replace Parking Lot Lights – Pelican Marsh Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $115,050.84 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for Renovate Serving Line, and Replace Parking Lot Lights at Pelican Marsh Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Serving Line, and Replace Parking Lot Lights at Pelican Marsh Elementary School project is certified complete. All of the work specified in Manhattan Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Manhattan Construction Company is $115,050.84. Upon Board approval, the final payment of $115,050.84 will be released to Manhattan Construction Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C61_100824_Pelican Marsh Elementary School-Renovate Serving Line, and Replace Parking Lot Lights_Certificate of Contract Completion-Final Completion.pdf (664 KB) C61_100824_Pelican Marsh Elementary School-Renovate Serving Line, and Replace Parking Lot Lights_Contract Summary-Final Completion.pdf (169 KB) C61_100824_Pelican Marsh Elementary School-Renovate Serving Line, and Replace Parking Lot Lights_Final Pay Application-Final Completion.pdf (592 KB) Consent Agenda - Facilities Subject C62 GMP Direct Material Purchase and Sales Tax Reduction No.2 – Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6 – Corkscrew Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.2 for the Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6 at Corkscrew Elementary School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6 at Corkscrew Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $295,775.52, the amount of the product’s purchase price and the amount of the sales tax. In this case, the products’ purchase price is $278,892.00 and the amount of the sales tax is $16,883.52. The District will purchase the project’s dual redundant drives, electric duct heaters and inline parts in the amount of $278,892.00 and will realize a sales tax savings of $16,883.52. For Board Information, a summary of the requested revision to the contract is attached. There has been one previously approved revision to this project. The GMP Direct Material Purchase and Sales Tax Reduction No.1 – Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6 at Corkscrew Elementary School reduced the original GMP contract amount from $2,087,289.00 to $1,715,815.00, a net decrease of $371,474.00. This adjustment of $295,775.52 includes a sales tax savings of $16,883.52 and will reduce the total GMP contract amount from $1,715,815.00 to $1,420,039.48. This reduction will be applied to the project capital budget. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C62_100824_Corkscrew Elementary School-Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6_Change order No.2- DMP No.2.pdf (117 KB) C62_100824_Corkscrew Elementary School-Renovate Terminal Air Conditioning Equipment in Buildings 2, 4, 5 and 6_Contract Summary-DMP2.pdf (173 KB) Consent Agenda - Facilities Subject C63 GMP Direct Material Purchase and Sales Tax Reduction No.1 – Install Emergency Generator – Lake Park Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Install Emergency Generator at Lake Park Elementary School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Install Emergency Generator at Lake Park Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $46,348.50, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product’s purchase price is $43,725.00 and the amount of the sales tax is $2,623.50. The District will purchase the project’s generator in the amount of $43,725.00 and will realize a sales tax savings of $2,623.50. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $46,348.50 includes a sales tax savings of $2,623.50 and will reduce the total GMP contract amount from $290,708.61 to $244,360.11. This reduction will be applied to the project capital budget. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C63_100824_Lake Park Elementary School-Install Emergency Generator_Change Order No.1-DMP.pdf (193 KB) C63_100824_Lake Park Elementary School-Install Emergency Generator_Contract Summary-DMP.pdf (173 KB) Consent Agenda - Facilities Subject C64 GMP Direct Material Purchase and Sales Tax Reduction No.1 – Install Emergency Generator – Manatee Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Install Emergency Generator at Manatee Elementary School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Install Emergency Generator at Manatee Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $42,373.50, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product’s purchase price is $39,975.00 and the amount of the sales tax is $2,398.50. The District will purchase the project’s generator in the amount of $39,975.00 and will realize a sales tax savings of $2,398.50. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $42,373.50 includes a sales tax savings of $2,398.50 and will reduce the total Guaranteed Maximum Price contract amount from $328,376.17 to $286,002.67. This reduction will be applied to the project capital budget. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C64_100824_Manatee Elementary School-Install Emergency Generator_Change order No.1-DMP.pdf (192 KB) C64_100824_Manatee Elementary School-Install Emergency Generator_Contract Summary-DMP.pdf (170 KB) Consent Agenda - Facilities Subject C65 GMP Direct Material Purchase and Sales Tax Reduction No.1 – Install Emergency Generator – Seagate Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Install Emergency Generator at Seagate Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Install Emergency Generator at Seagate Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $67,119.20, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product’s purchase price is $63,320.00 and the amount of the sales tax is $3,799.20. The District will purchase the project’s generator in the amount of $63,320.00 and will realize a sales tax savings of $3,799.20. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $67,119.20 includes a sales tax savings of $3,799.20 and will reduce the total GMP contract amount from $352,062.34 to $284,943.14. This reduction will be applied to the project capital budget BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C65_100824_Seagate Elementary School-Install Emergency Generator_Change Order No.1-DMP.pdf (239 KB) C65_100824_Seagate Elementary School-Install Emergency Generator_Contract Summary-DMP.pdf (170 KB) Consent Agenda - Facilities Subject C66 GMP Direct Material Purchase and Sales Tax Reduction No.1 – Replace Gymnasium Scoreboards – Naples High School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Replace Gymnasium Scoreboards at Naples High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Replace Gymnasium Scoreboard at Naples High School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $56,490.97, the amount of the product’s purchase price and the amount of the sales tax. In this case, the products’ purchase price is $53,246.20 and the amount of the sales tax is $3,244.77. The District will purchase the project’s scoreboards in the amount of $53,246.20 and will realize a sales tax savings of $3,244.77. For Board Information, a summary of the requested revision to the contract is attached. There has been one previously approved revision to this project. The Change Order No.1 – Replace Gymnasium Scoreboards at Naples School increased the original GMP contract amount from $91,271.13 to $112,615.86, a net increase of $21,344.73. This adjustment of $56,490.97 includes a sales tax savings of $3,244.77 and will reduce the total GMP contract amount from $112,615.86 to $56,124.89. This reduction will be applied to the project capital budget. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C66_100824_Naples High School-Replace Gymnasium Scoreboards_Change Order No.2-DMP.pdf (163 KB) C66_100824_Naples High School-Replace Gymnasium Scoreboards_Contract Summary-DMP.pdf (172 KB) Consent Agenda - Facilities Subject C67 Guaranteed Maximum Price Contract Reconciliation – Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk – Pelican Marsh Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk at Pelican Marsh Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the District’s budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the District’s budget. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Manhattan Construction Company is $21,290.90. Upon Board approval, $21,290.90 shall be promptly returned to the District’s budget. For Board information, a summary of previously Board approved revisions to the contract is attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C67_100824_Pelican Marsh Elementary School-Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk_Change Order No.1-Reconciliation.pdf (441 KB) C67_100824_Pelican Marsh Elementary School-Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk_Contract Summary-Reconciliation.pdf (170 KB) Consent Agenda - Facilities Subject C68 Final Completion – Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk – Pelican Marsh Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $75,238.10 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk at Pelican Marsh Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk at Pelican Marsh Elementary School project is certified complete. All of the work specified in Manhattan Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Manhattan Construction Company is $75,238.10. Upon Board approval, the final payment of $75,238.10 will be released to Manhattan Construction Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C68_100824_Pelican Marsh Elementary School-Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk_Contract Summary-Final Completion.pdf (170 KB) C68_100824_Pelican Marsh Elementary School-Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk_Final Pay Application-Final Completion.pdf (546 KB) C68_100824_Pelican Marsh Elementary School-Correct Building 6 Sewer Line Interference, and Construct ADA Accessible Sidewalk_Certificate of Contract Completion-Final Completion.pdf (902 KB) Consent Agenda - Facilities Subject C69 Guaranteed Maximum Price – Replace Music Room Acoustic Ceiling and Install Acoustic Wall Panels – Calusa Park Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $80,474.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace Music Room Acoustic Ceiling and Install Acoustic Wall Panels at Calusa Park Elementary School FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 287.055 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Calusa Park Elementary School’s (CPE) music room acoustics are terrible. Sound transmits into adjacent rooms, disturbing those rooms, and the sound quality in the music room is poor due to profound reverberation and echo. This project will attenuate the sound transmission into adjacent classrooms and dampen the reverberation and echo in the music room. The scope of work for this project includes: furnishing labor and materials for the demolition, removal, and legal disposal of approximately 1,100 square-feet of ceiling tiles and damaged acoustical grid as necessary; demolition includes removal of any insulation above ceiling tiles chosen to be removed; furnish labor and materials to cut and remove ceiling hanger wire above the ceiling grid to allow for reattachment points; lights, supply, and return ducts shall remain attached to supports above the ceiling; furnish labor and materials to replace all acoustic ceiling tiles (approximately 275) with new Optima Tile #3150 (NRC 0.95) 24” x 24” by Armstrong; furnish labor and materials to replace the ceiling grid as necessary; furnish labor and materials to remove and legally dispose of Tack Boards; furnish labor and materials to replace Tack Boards; furnish labor and materials to install 2’ x 5’ Whisper Sound Acoustical Wall Panels (13 on the left, 13 on the right, and 22 on the rear wall) with 1” track and 1” Acoustitherm sound core insulation wrap with Guilford of Maine FR701 fabric; furnish labor and materials to re-paint interior walls, hollow metal frames, railings, and wire molds to match existing wall color; furnish labor and materials to provide and install environmental protection measured to the surrounding areas directly affected by the work; furnish labor and materials for necessary restoration within the project scope of work. In accordance with Florida Statute 287.055, the Board approved Wharton-Smith, Inc. Construction Group as a construction management services vendor. Wharton-Smith, Inc. Construction Group was chosen to submit a GMP for construction management services on this project. The final negotiated amount is $80,474.00. Contractor: Wharton-Smith, Inc. Construction Group Contract Amount: $80,474.00 Effective Dates: October 2024 through December 2024 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades, and construction management of the overall project. The financial impact for this project is $80,474.00 and is a budgeted item from the 2025 fiscal year capital budget. This is not a recurring cost. BOARD PRIORITIES: This agenda item supports the following Board Priority: Fiscal Responsibility. LEGAL APPROVAL: The item was reviewed and approved by the District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C69_100824_Calusa Park Elementary-Replace Music Room Acoustic Ceiling And Install Acoustic Wall Panels-Contract.pdf (5,801 KB) Consent Agenda - Facilities Subject C70 Guaranteed Maximum Price – Install Fence and Gates along Bus Loop – Manatee Elementary School Meeting Oct 8, 2024 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $198,929.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Install Fence and Gates along Bus Loop at Manatee Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 287.055 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Currently, when busses arrive, anyone can walk from the street to the Manatee Elementary School (MES) campus interior. This project will prevent that access. This project will install a white powder-coated aluminum fence and gates to match the existing campus fence and gates. This project includes badge access controls, in accordance with the District’s security requirements. The scope of work for this project includes: furnishing labor and materials to install approximately 682 linear-feet of 6’ (H) white aluminum powder-coated security fence with 4” square x 9’(L) aluminum post with pyramid tops to be core dri