Special Meeting - City Council

The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Membe.rs are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is quorum at the meeting. One Tap Mobile: +16699006833,,98631154749# US (San Jose) Dial by your location: +1 669 900 6833 US (San Jose) Meeting ID: 986 3115 4749 Weblink: https ://zoom. us/j/98631154 749 Written comments that are received by 5:00 p.m. on the Monday before the City Council meeting will be disseminated to the City Council and made available to the public for review on the City's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to ccpubliccomments@ci.rio-vista.ca.us. If you do not have access to a computer, please contact Pam Caronongan at 707-374-6451, to make alternative arrangements to submit public comment. Special Meeting : Rio Vista City Council - August 6, 2024 Minutes Page 1 of 3

SPECIAL MEETING OF THE RIO VISTA CITY COUNCIL CITY COUNCIL MAYOR RONALD KOTT VICE MAYOR EDWIN OKAMURA COUNCIL MEMBER RICK DOLK COUNCIL MEMBER SARAH DONNELLY COUNCIL MEMBER WALT STANISH BY TELECONFERENCE AND IN PERSON MINUTES TUESDAY, AUGUST 6, 2024 4:55 P.M. - SPECIAL MEETING CITY HALL COUNCIL CHAMBERS ONE MAIN STREET RIO VISTA, CALIFORNIA 94571 1. OPEN SPECIAL MEETING Mayor Kott called the meeting to order at 4:55 p.m. PRESENT: Council Members Dolk, Donnelly, and Stanish; Vice Mayor Okamura, and Mayor Kott ABSENT: None 2. ACTION ITEMS 2.1 Consider and Authorize Side Letter Agreement with Rio Vista Professional Firefighters Association (RVPFA)-Adopt Resolution No. 2024-065, authorizing the Side Letter Agreement between the City and Rio Vista Professional Fire Fighters Association (RVPFA) which would extend the successor Memorandum of Understanding (MOU) term through August 31, 2024. City Manager Miller provided the report before City Council regarding the agenda item. City Manager Miller responded to inquiries and requests for clarification from City Council. Zero (0) public comment was received. Special Meeting: Rio Vista City Council - August 6, 2024 Minutes Page 2 of 3

Motion by Council Member Stanish, second by Vice Mayor Okamura and passed by the following roll call vote, Council adopted Resolution No. 2024-065 which authorizes the Side Letter Agreement between the City and the RVPFA. AYES: NOES: Council Members Dolk, Donnelly, and Stanish; Vice Mayor Okamura, and Mayor Kott None 3. ADJOURNMENT / RETURN TO REGULAR MEETING OF CITY COUNCIL Mayor Kott adjourned the special meeting at 4:59 p.m. The next regularly scheduled City Council meeting after the August 6, 2024 regular meeting of the City Council is Tuesday, August 20, 2024, at 6:00 p.m. Pam Caronongan, Special Meeting: Rio Vista City Council - August 6, 2024 Minutes Page 3 of 3

Special Meeting: Rio Vista City Council – August 6, 2024 Agenda Page 1 of 3 The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is quorum at the meeting. One Tap Mobile: +16699006833,,98631154749# US (San Jose) Dial by your location: +1 669 900 6833 US (San Jose) Meeting ID: 986 3115 4749 Weblink: https://zoom.us/j/98631154749 Written comments that are received by 5:00 p.m. on the Monday before the City Council meeting will be disseminated to the City Council and made available to the public for review on the City’s website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to ccpubliccomments@ci.rio-vista.ca.us. If you do not have access to a computer, please contact Pam Caronongan at 707-374-6451, to make alternative arrangements to submit public comment.

Special Meeting: Rio Vista City Council – August 6, 2024 Agenda Page 2 of 3 SPECIAL MEETING OF THE RIO VISTA CITY COUNCIL CITY COUNCIL MAYOR RONALD KOTT VICE MAYOR EDWIN OKAMURA COUNCIL MEMBER RICK DOLK COUNCIL MEMBER SARAH DONNELLY COUNCIL MEMBER WALT STANISH BY TELECONFERENCE AND IN PERSON AGENDA TUESDAY, AUGUST 6, 2024 4:55 P.M. CITY HALL COUNCIL CHAMBERS ONE MAIN STREET RIO VISTA, CALIFORNIA 94571 1. OPEN SPECIAL MEETING 2. ACTION ITEMS 2.1 Consider and Authorize Side Letter Agreement with Rio Vista Professional Firefighters Association (RVPFA) – Adopt Resolution No. 2024-065, authorizing the Side Letter Agreement between the City and Rio Vista Professional Fire Fighters Association (RVPFA) which would extend the successor Memorandum of Understanding (MOU) term through August 31, 2024. 3. ADJOURNMENT / RETURN TO REGULAR MEETING OF CITY COUNCIL The next regularly scheduled City Council meeting after the August 6, 2024 regular meeting of the City Council is Tuesday, August 20, 2024, at 6:00 p.m.

Special Meeting: Rio Vista City Council – August 6, 2024 Agenda Page 3 of 3 Disclosable public records related to an open session item on a meeting agenda distributed by the City of Rio Vista to the Rio Vista City Council are available on the city’s website & at City Hall for public review at 72 hours prior to a regular meeting and 24 hours prior to a special meeting or, in the event information is delivered to the Council less than 72 or 24 hours prior to an open meeting, as soon as it is so delivered. To arrange for alternative agenda document format or to arrange aid or services to modify or accommodate persons with a disability to participate in a public meeting contact the City Clerk 48 hours in advance of the meeting date by calling 707/374-6451. Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing. CERTIFICATION OF POSTING – I, Pam Caronongan, City Clerk for the City of Rio Vista, declare that the foregoing agenda for the August 6, 2024 Special Meeting of the Rio Vista City Council was posted and available for review on August 5, 2024 on the City’s website and during open hours at City Hall, One Main Street, Rio Vista, California, in accordance with Government Code §54954.2(a).

2210860.1 Page 1 of 2 SUBJECT: CONSIDER AND AUTHORIZE THE SIDE LETTER AGREEMENT WITH RIO VISTA PROFESSIONAL FIRE FIGHTERS ASSOCIATION (RVPFA) TO EXTEND MEMORANDUM OF UNDERSTANDING (MOU) TERM THROUGH AUGUST 31, 2024 DATE: August 6, 2024 RECOMMENDATION It is recommended that the City Council of the City of Rio Vista consider and adopt Resolution No. 2024-065, authorizing the Side Letter Agreement between the City and Rio Vista Professional Fire Fighters Association (RVPFA) which would extend the successor Memorandum of Understanding (MOU) term through August 31, 2024. BACKGROUND During the October 19, 2021 regular meeting, the City Council adopted Resolution No. 2021-071 which approved a budget appropriation of $54,526.04 and a three-year (3- year) successor MOU between the City and RVPFA with a term which expired on June 30, 2024. Since February 2024, the City and RVPFA have been in negotiations towards a multi- year successor MOU. While the meetings have been productive, the City and RVPFA need more time to complete negotiations. The proposed Side Letter Agreement (see Attachment 2) have the following terms: 1. The term of the MOU shall now be effective from July 1, 2021 through August 31, 2024; and 2. Both parties agree that the first cost-of-living adjustment agreed to in a successor MOU shall be retroactive to July 1, 2024 should both parties agree to a successor MOU on or before August 31, 2024. Given the productive meetings with RVPFA since February 2024, staff anticipates that negotiations and a draft MOU for City Council consideration and approval would be completed before or by August 31, 2024. Special Meeting Agenda Item #2.1

2210860.1 Page 2 of 2 ENVIRONMENTAL REVIEW The proposed Side Letter is not a "project" for purposes of the California Environmental Quality Act, Public Resources Code section 21000 et seq. ("CEQA") and there is no impact to the environment from adopting this document. FINANCIAL CONSIDERATIONS The Side Letter will extend the term of the MOU between the City and RVPFA with no financial impact to the City. ALTERNATIVES Do not approve the Side Letter and provide staff with further direction. SUBMITTED BY Kristina Miller, City Manager ATTACHMENTS 1) Draft Resolution No. 2024-065 2) Side Letter

RESOLUTION NO. 2024-065 Attachment 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIO VISTA TO APPROVE SIDE LETTER AGREEMENT BETWEEN THE CITY OF RIO VISTA AND THE RIO VISTA PROFESSIONAL FIRE FIGHTERS ASSOCIATION (RVPFA) 2210912.1 13398-020 WHEREAS, during the October 19, 2021 regular meeting, the Rio Vista City Council adopted Resolution No. 2021-071 which approved a budget appropriation of $54,526.04 and a three-year (3-year) successor Memorandum of Understanding (MOU) between the City of Rio Vista (“City”) and the Rio Vista Professional Fire Fighters Association (“RVPFA”); and WHEREAS, the above-mentioned successor MOU had a term ending date of June 30, 2024; and WHEREAS, the City and RVPFA have been engaged in MOU negotiations since February 2024; and WHEREAS, the City and RVPFA deem it necessary to extend the term ending date in order to continue and complete MOU negotiations; and WHEREAS, the City and RVPFA deem that the terms stipulated in the Side Letter Agreement (see Attachment 1) would mutually serve the interest of both parties. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RIO VISTA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That all of the above recitals are true and correct; SECTION 2. The Side Letter Agreement (see Attachment 1) would: (1) Revise the term effective date of the successor MOU from July 1, 2021 through August 31, 2024; and (2) The City and RVPFA agree that the first cost-of-living adjustment agreed to in a successor MOU shall be retroactive to July 1, 2024 should both parties agree to a successor MOU on or before August 31, 2024. SECTION 3. That this Resolution shall take effect upon its adoption by this City Council.

2210912.1 13398-020 PASSED AND ADOPTED this 6 th day of AUGUST 2024. I, PAM CARONONGAN, CITY CLERK OF THE CITY OF RIO VISTA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Rio Vista City Council by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST ____________________________________ Pam Caronongan, MMC, City Clerk

2497938.2 13398.007 Side Letter Agreement To the Memorandum of Understanding Between City of Rio Vista and Rio Vista Professional Fire Fighters Association Article I, Section 3 Term of Agreement: A. The City of Rio Vista ("City") and the Rio Vista Fire Fighters Association ("Association") hereby agree to extend the terms of the MOU by two months. The term of the MOU shall now be effective from July 1, 2021 through August 31, 2024. B. The City and the Association agree that the first cost of living adjustment agreed to in a successor MOU shall be retroactive to July 1, 2024 if the parties agree to a successor MOU on or before August 31, 2024. C. Except as specifically modified herein, the MOU shall remain in full force and effect as written. Dated: _____________ RIO VISTA PROFESSIONAL FIREFIGHTERS ASSOCIATION _____________________________ Ken Martin Dated: _____________ CITY OF RIO VISTA _____________________________ Phil Wright