Work Session 12:30PM

3 Tuesday, August 13, 2024 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM Florida Department of Transportation FDOT Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Florida Department of Transportations partnership with Polk County Public Schools. CONTACT: Keith Robbins, PhD, PMP District Safety Administrator Florida Department of Transportation, District 1 Theresa Chestnut 863-450-0805 Theresa.chestnut@dot.state.fl.us Janice Martinez 850-510-7369 Dist1@floridalel.info WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Polk County School Board Presentation FDOT - Draft 7-2-2024[1].pdf (2,240 KB) Subject 2. 12:45PM-1:00PM Mi Escuela Montessori Contract Modification Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Pursuant to FL Statute 1002.33(12), the initial term of a charter contract shall be for 5 years, excluding 2 planning years. As such, Mi Escuela Montessori deferred opening until 2021 and is requesting an extension to the terms of their contract to June 30, 2026 . A contract modification extending the term will be brought forward to the September 3, 2024 board meeting. All other provisions of the charter contract will remain the same. CONTACT: Candy Amato Senior Director of Charter Schools 863-534-0625 candy.amato@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The per-student allocation is based on FTE and categorical funds as calculated by charter school funding set out by state law and contract. File Attachments Mi Escuela Montessori First Contract Modification 6.17.24 pdf.pdf (93 KB) Subject 3. 1:00PM-1:15PM FLDOE ESE Policies and Procedures 2023-2024 through 2025-2026 Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Section 1003.57(1)(b)1., Florida Statutes (F.S.), requires that district school boards submit to the Florida Department of Education (FDOE) proposed procedures for the provision of special instruction and services for exceptional students once every three years. Approval of this document by FDOE is required by Rule 6A-6.03411, Florida Administrative Code (F.A.C.). This document also serves as the basis for the identification, evaluation, eligibility determination, and placement of students to receive exceptional education services, and is a component of the district’s application for funds available under the Individuals with Disabilities Education Act (IDEA). CONTACT: Tammy Williams Assistant Superintendent Learning Support Division tammy.williams@polk-fl.net 863-339-2039 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $0 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PP Final Summary (2024).pdf (180 KB) Gifted eligibility (1).pdf (188 KB) Gifted part 1.pdf (36 KB) Gifted part 2.pdf (35 KB) Gifted part 4.pdf (87 KB) Gifted part 5.pdf (30 KB) IDEA Procedural safeguards.pdf (450 KB) Polk DBPIE 2023 (1).pdf (66 KB) Polk Plan for Inclusive Education -4-17-2023 (1).pdf (451 KB) Private School Affirmation of Consultation (002).pdf (202 KB) Procedural Safeguards- English.pdf (450 KB) SPP - Appendix B Updates 2024 - ASD.pdf (63 KB) SPP - Appendix B Updates 2024 - DD.pdf (79 KB) SPP - Appendix B Updates 2024 - InD.pdf (63 KB) SPP - Appendix B Updates 2024 - OHI.pdf (63 KB) SPP - Appendix B Updates 2024 - TBI.pdf (63 KB) Transfer of Rights Age of Majority.pdf (238 KB) P&P 2024.pdf (10,593 KB) Subject 4. 1:15PM -1:30PM Head Start Continuation Grant Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Head Start Administration Grant application for funding year January 1 through December 31, 2025, is funded by the Agency for Children and Families (ACF) via the Office of Head Start (OHS) and is funded to serve 942 children. The Head Start grantee, the School Board of Polk County, Florida, must contribute 20% of the program's total cost from non-federal funds. The district's grant application must be submitted to HHS/ACF Region VI, Atlanta, by October 1, 2024. CONTACT: Karie Barquin, Director, Head Start, 863-648-3051 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $12,241,294 Federal Grant: $9,793,095 Local Match: $ 2,448,259 Funds Reservation Number or Requisition Number: N/A Cost Center: 9310000000 Fund: 42060025 Functional Area: 3000 GL: 3130000 File Attachments Funding Guidance Letter 2025.pdf (56 KB) Budget-Impact-Analysis-Head Start 8_7_24.pdf (84 KB) Subject 5. 1:30PM-1:45PM Citrus Ridge Mitigation Agreement Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Citrus Ridge at 27LLC (referred to as the "applicant") seeks to enter into a proportionate share mitigation agreement with the School Board of Polk County, Florida to satisfy school concurrency requirements to support the development of a 358 muilt-family unit development . On April 17, 2024, an inadequate finding of school capacity was issued (case# PCSB-2024-041701) to the applicant and the Director of Planning & Development for the Polk County Board of County Commissioners. Pursuant to the adopted and implemented interlocal agreement for public school facility planning "ILA", developments that cannot achieve binding school concurrency to support their development projects may request to enter into a binding mitigation agreement with the School Board of Polk County. The applicant seeks to pay the cost of the deficient school stations needed to satisfy school concurrency. The total amount for this proposed proportionate share mitigation is $30,154.00.These funds will be used in the construction of additional elementary student stations as identified in the District 5 year work plan at future school 23-D. CONTACT: Joshua McLemore Director of Facilities Planning and Real Estate 863-534-0620 EXT 489 joshua.mclemore@polk-fl.net Harry Fix Associate Superintendent of Facilities and Operations 863-534-0620 harry.fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Citrus Ridge Mitigation Agreement Summary.pdf (528 KB) Citrus Ridge Mitigation Agreement M2024041701 (1).pdf (493 KB) Subject 6. 1:45PM-2:00PM Crosswinds East Mitigation Agreement Amendment Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: On February 27, the School Board approved a mitigation agreement for Crosswinds East Phase 2. The applicant / developer is requesting an amendment to correct scrivener's errors, to include updated legal descriptions that more accurately describes subphases of the original approved mitigation agreement. This amendment does not seek to alter the determined mitigation proportionate share amount of $4,642,099 which will be used to fund the construction of additional capacity. CONTACT: Joshua McLemore Director of Facilities Planning and Real Estate 863-534-0620 EXT 489 joshua.mclemore@polk-fl.net Harry Fix Associate Superintendent of Facilities and Operations 863-534-0620 harry.fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Crosswinds Phase 2A1_2A2 and 2C Mitigation Agreement Amendment Summary.pdf (480 KB) Crosswinds Phase 2A1, 2A2 and 2C Mitigation Agreement Amendment 30JULY24.pdf (900 KB) Subject 7. 2:00PM-2:15PM Junior Achievement Biz Town Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Mr. Heid to give information/update. CONTACT: Shauna Dykes Junior Achievement of Tampa Bay VP of District Development (863) 412-7009 Shauna.Dykes@ja.org WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Biz Town Update.pdf (144 KB) 2024-07-15_JA of Polk County - Concepts_RED.pdf (6,960 KB) Subject 8. 2:15PM-2:30PM Referendum Types Meeting Aug 13, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Referendum Types CONTACT: Frederick Heid Superintendent 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Budget & Staffing Subject 1. 2:30PM-3:00PM Staff/District Updates Meeting Aug 13, 2024 - Work Session 12:30PM Category B. Budget & Staffing Type Budget & Staffing DESCRIPTION: Staff/District Updates as presented. CONTACT: Jason Pitts, Chief of Staff 863-534-0521 jason.pitts@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments District Reorg Aug 13th.pdf (2,221 KB) 08.13.24 Staffing Presentation.pdf (170 KB) C. Information Items Subject 1. Donation Report Meeting Aug 13, 2024 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations July 2024.pdf (120 KB) Subject 2. Uniform Assessment Calendar 2024-2025 Meeting Aug 13, 2024 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: According to Section 1008.22(7)(b), Florida Statutes (F.S.), and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C), e ach school district must complete the uniform assessment calendar with district-required assessment information, publish the calendar to the district website, and provide it to the FDOE by October 1 of each school year. CONTACT: Sandy Riley-Hawkins Assessment, Accountability, & Evaluation 863-534-0979 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: NA File Attachments K12UniformAssessmentCalendar2425_Board Doc.pdf (360 KB) D. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Aug 13, 2024 - Work Session 12:30PM Category D. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 8.13.24 Board Meeting Simple.pdf (115 KB) E. Old Business Subject 1. General Counsel Information Meeting Aug 13, 2024 - Work Session 12:30PM Category E. Old Business Type Old Business DESCRIPTION: New attachments for General Counsel screening. CONTACT: Dr. William Allen, Board Chair 863-534-0529 Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: G-L: - File Attachments Get_to_Know_Questions.pdf (41 KB) Potention_Live_Interview_Questions.pdf (27 KB) Rubric_Screening_for_discussion.pdf (34 KB) School Board Attorney JD Update 2024.pdf (209 KB) F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Aug 13, 2024 - Work Session 12:30PM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments

Work Session 12:30PM

Aug 13, 2024